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Procurement & Property Management Division

Building 902B P.O. Box 5000

Upton, NY 11973-5000 Phone 631-344-5965 lgonzales@bnl.gov managed by Brookhaven Science Associates for the U.S. Department of Energy www.bnl.gov

April 2, 2025

REQUEST FOR QUOTE NUMBER 461380

NSLS-II TES (8-BM) Beamline Microscope Endstation Vacuum Chamber

a. Issued By:

Brookhaven Science Associates, LLC Brookhaven National Laboratory P.O. Box 5000 Upton, NY 11973-5000

b. Contract Specialist:

Lisa C. Gonzales Telephone No.: 631-344-5965 Email: lgonzales@bnl.gov

c. Anticipated Freight Terms:

FOB Destination, Freight Prepaid

d. Anticipated Period of Performance:

Contract award + 30 weeks

e. Questions Due Date:

3:00 PM (ET) April 9, 2025

f. Quote Due Date:

3:00 PM (ET), April 22, 2025

g. Contract Type:

FFP

h. Payment Terms:

TBD

i. Note:

Brookhaven is a tax-exempt entity

j. Quote Validity:

Quotes shall remain valid for 120 days

1.0 INTRODUCTION

Brookhaven Science Associates, LLC (herein known as “BSA”), operator of Brookhaven National Laboratory (BNL) under a Prime Contract with the U.S. Department of Energy (DOE) herewith solicits your quote for the subject requirement as outlined in Enclosure 1, Draft Contract 461380.

NAICS: The North American Industry Classification System (NAICS) Code for this RFQ is 332999 Other Miscellaneous Fabricated Metal Product Manufacturing. The stated size standard is 750 employees. The stated size shall be the sole determining factor as to classification (small or large business) of an Offeror. It is the responsibility of the Offeror to affirm its Representations and Certifications and size status are accurate and up to date in System for Award Management (SAM) (www.SAM.gov) within Enclosure 2, Quotation Pricing Sheet.

This procurement is being solicited for full and open competition.

http://www.sam.gov/

RFQ 461380

2.0 SCOPE OF WORK

The Offeror shall provide a Vacuum Chamber that will be used on the Tender Energy X-ray Spectroscopy (TE) beamline in strict accordance with Enclosure 1, Draft Contract 461380.

3.0 BASIS OF AWARD

BSA will make award to the responsive and responsible offeror who submits the lowest total price and who meets all BSA’s technical requirements and RFQ Qualifiers, as stated herein. Any Offeror that fails to provide information to show they meet all technical requirements will render the offer as non-responsive.

Qualifiers:

3.1 The Offeror must have previous experience in designing, fabricating, testing and delivering similar vacuum chambers used for x-ray microscopy systems at synchrotron facilities, or with similar complexity.

The Offeror shall provide references for at least two successfully designed, fabricated, tested, delivered and installed assemblies of similar complexity. The references shall include the name of the organization, contacts, phone numbers, and e-mail addresses.

3.2. The Offeror must be able to fabricate and test the 8-BM Endstation Vacuum Chamber in accordance with BSA SOW and Technical Specification.

The offeror shall provide a list of the equipment used to fabricate and test the 8- BM Endstation Vacuum Chamber, demonstrating the ability to achieve the requested specifications.

The resulting firm fixed price order shall be subject to the terms and conditions of Enclosure 1, Draft Contract. The Offeror shall clearly note its acceptance in full. Any exceptions shall be noted by redlining the Draft Contract and Terms and Conditions document with “tracked changes” turned ON. The Offeror shall not construe any noted exceptions to be accepted by BSA.

4.0 FORMS OF QUOTATION AND MANNER OF SUBMISSION

A complete quotation, including the signed Quotation Pricing Sheet (Enclosure 2), must be received by BSA no later than the due date in time listed in box f., on page 1 of this

RFQ.

Any offer received after this time and date may not be considered. Quotations will be opened in private. Quotations, including their withdrawal or modification, received after the closing date shall be considered late. Such responses will only be considered for award if it is in BSA’s best interest to do so. The anticipated award date is by or before July 2025.

BSA will accept electronic submissions of formal quotations. Electronic submissions will be accepted by the following method:

• Email submissions must include a scanned copy of the signed Quotation Pricing Sheet. Emails will be sent to lgonzales@bnl.gov with the BSA RFQ Number 461380 in the Subject Line.

All questions must be submitted in writing by the due date and time listed in box e., on page 1 of this RFQ. Responses to questions will be provided in writing and, if considered to be of general interest, will be transmitted to all other offerors.

5.0 PRICING AND SUPPORTING DOCUMENTATION

5.1 Pricing Quotation and Supporting Documentation.

The offeror shall complete and return the Quotation Pricing Sheet attached to this document as Enclosure 2. Prices shall be quoted in U.S. dollars, FOB, Destination, (freight included) including any Import Duties, customs and associated costs, if applicable. Offeror shall also include pricing information on any options offered.

5.2 System For Award Management (SAM):

In order to support DOE reporting requirements, BSA requires all its vendors/contractors to be registered in the U. S. Government supplier database entitled System For Award Management (SAM). Registration can be performed online at www.sam.gov. If not already registered, please register as soon as possible since failure to do so may preclude BSA from doing business with your organization. Please note that there is no charge for SAM registration.

When registering, you are strongly urged to copy and paste www.sam.gov onto your browser address rather than utilizing your search engine. Utilizing your search engine may redirect you to an erroneous site. Assistance with registration may be requested (free of charge) by contacting the APEX Accelerators (formally known as Association of Procurement Technical Assistance Centers (APTAC)) or the Federal Help Desk at 866-606-8220. By signing the enclosed Quotation Pricing Sheet, AMS Form-043, you are certifying that you are registered in SAM.

Note: Foreign Offerors are not required to be registered in SAM and can fill out the Enclosure 3, AMS Form-050 Annual Representations & Certifications instead.

5.3 Representations and Certifications.

Enclosure 3, AMS-Form-050 is only required for Offerors that are not currently active and registered in SAM.gov. A current copy (less than 12 months prior to the date of solicitation) of Supplier Specific Representations & Certifications AMS-Form-050 must be on file with BSA’s Procurement and Property Management Division before a contract can be placed. Enclosure 3 AMS-Form- 050 has been included for informational purposes. At the time of award the successful offeror will be asked to complete this form if it is not already on file.

6.0 PLACE OF MANUFACTURE

This requirement is subject to FAR Part 25, Buy American Act. Please provide the place of manufacture. If manufactured domestically, please confirm the proposed product(s) meet(s) the definition of a domestic end product in accordance with FAR 25.101(a).

7.0 OTHER REQUIRED FORM AND DOCUMENTS:

At the time of award, the successful offeror may be asked to complete the following forms:

• Vendor ACH Authorization Form, Enclosure 4

• W-9 Form, Enclosure 5

• W-8 Form, Enclosure 6 (must be completed in lieu of the W-9 Form if

Offeror is foreign)

8.0 ENCLOSURES:

Enclosure 1 - Draft Contract 461380 with Applicable Exhibits Enclosure 2 - AMS Form 043 Quotation Pricing Sheet Enclosure 3 - AMS Form 050 Annual Representations & Certifications Enclosure 4 - Vendor ACH Authorization Form Enclosure 5 - Form W-9 Enclosure 6 - Form W-8 (applicable only if Offeror is foreign)