1. Exhibit A - Statement of Work, Specifications, Bidder Response.pdf

EXHIBIT A (Complete and Return)

STATEMENT OF WORK, SPECIFICATIONS, BIDDER(S) RESPONSE

COLORADO DEPARTMENT OF CORRECTIONS (CDOC)

DQ 2027000073

1. DESCRIPTION:

The Statement of Work describes the deliverables sought through this DQ and the scope of what the awarded Bidder(s) will be expected to offer through the contract resulting from this DQ. The Statement of Work (SOW) is intended to provide interested Bidder(s) with sufficient basic information to submit a Quote. It is not intended to limit a proposal’s context or exclude any relevant or essential data

2. STATEMENT OF WORK/SPECIFICATIONS: This SOW describes the deliverables sought through this DQ and the scope of what the awarded Bidder(s) will be expected to offer through the Purchase Order resulting from this DQ. The SOW is intended to provide interested Bidder(s) with sufficient basic information to submit a Quote. It is not intended to limit a quote’s content or exclude any relevant or essential data.

3. BACKGROUND:

Colorado Correctional Industries (CCI) operate a garment factory at the Limon Correctional Facility (LCF) for the purpose of producing products that support offender work programs. The Colorado Department of Corrections (CDOC), on behalf of CCI, is seeking a bidder(s) that can provide Solid Colored Short Sleeve T-Shirts.

4. SPECIFICATIONS:

The short sleeve T-Shirts will need to have the following specifications:

A. The sleeve length must not exceed more than 9 inches and should have a ¾ inch finished hem.

B. Bidder(s) will need to supply T-Shirts in bright white, gold and ash grey.

C. The T-Shirts will need to be made of 50/50 cotton polyester blend, with a minimum fabric weight of 5.4oz.

D. Only first quality goods will be accepted, no brand mixing.

E. Colorfast standard of 4.0 must be met.

F. Package and boxes will need to include size information.

G. Examples of acceptable options include, but are not limited to, Port and Company PC55, as well as Gildan 8000 or G800.

H. Exhibit D – Pricing, has the quantities and sizes that are being requested for the initial purchase.

i. Please Note: the award from this solicitation will be used to fill orders for all requested short sleeve t-shirt colors through June 30, 2027.

5. SAMPLES

A. All bidders participating in this solicitation are required to submit samples of each T-Shirt color. The samples must arrive at the LCF Garment Factory prior to the closing date and time of this solicitation. Samples will need to be sent to the following address:

Limon Correctional Facility Garment Factory Attn: Albert Parmenter 49030 State HWY 71 Limon, CO 80826

B. Any bidder(s) providing a sample that fails to meet the specified requirements will be disqualified.

C. All samples are sent at the sole expense of the bidder(s) and will not be returned.

6. DELIVERY

A. All deliveries will need to be delivered within thirty (30) days after receipt of order.

B. T-Shirts will need to be boxed with no more than six (6) dozen per box. Boxes will need to be palletized.

C. Deliveries will only be accepted Monday through Thursday, between 7:00 am and 1:30 pm.

The selected Bidder(s) must schedule a delivery date and time in advance by contacting Albert Parmenter at 719-775-7672.

i. If the awarded bidder(s) fails to meet the delivery timeline projected in their quote, a reasonable cost concession will be requested.

ii. Incomplete orders will be kept for future reference as non-delivery items, which may influence the evaluation of future bids.

D. Shipments will be delivered to the Limon Correctional Facility in Limon, Colorado, which is a high-security, level 4 close custody penal institution. The awarded bidder(s) is responsible for ensuring that no contraband accompanies their shipment.

i. Prohibited items include but are not limited to; weapons, drugs, alcohol, tools, and electronic equipment. Additionally, all delivery drivers are required to pass a background check.

E. Notice Period: Supplier must provide a minimum of three (3) calendar days' written notice to the single point of contact listed in the DQ if unable to meet delivery schedules. Failure to provide timely notice will be deemed a non-delivery.

F. Performance Standards: Any failure to deliver (non-delivery) awarded goods or services on three (3) separate occasions within the agreed-upon timeframe or as specified may result in the Vendor being deemed a non-responsible bidder(s), leading to disqualification from participating in all future solicitations for a period of three (3) years or indefinitely.

7. PRICING

A. The CDOC requests itemized pricing as shown on Exhibit D-Pricing.

B. Pricing of all goods will be considered all inclusive, no additional shipping, surcharges, or taxes will be paid. Vendors should take shipping costs into consideration when submitting a bid response to this solicitation.

C. All pricing shall remain firm during the term of the Purchase Order.

THE REMAINDER OF THIS PAGE IS LEFT INTENTIONAL BLANK.

8. VENDOR QUESTIONS (please provide response)

INFORMATION SOUGHT BIDDER(S) RESPONSE

Bidder(s) name (company)

Number of years in business

Number of employees

Services Outside of Colorado or the United States. Bidder(s) must disclose services performed outside of Colorado or the United States as required by C.R.S. §24-102-206.

Please sign and return Exhibit E.

Is the bidder(s) a nonresident bidder(s) from a state that provides a bidding preference to bidder(s) from that state, YES or NO and what state.

Please confirm that your proposal is fully compliant with Section 3.A Accessibility Requirement of the DQ. YES or NO

Secretary of State (SOS) registration. Before contract execution, the awarded bidder(s) must be registered to do business in the state of Colorado. If a bidder(s) is a foreign corporation (formed under a statute or common law in a jurisdiction other than Colorado) or other foreign entity transacting business in the state of Colorado, it shall warrant that it currently has obtained and shall maintain any applicable certificate of authority to transact business in the state of Colorado and has designated a registered agent in Colorado to accept service of process. Are you registered with Colorado SOS? YES or NO.

Bidder(s) must affirm agreement with the PO Terms and Conditions. If not in agreement, written exceptions in accordance with Section 9.A.xviii.v of the DQ (Attachment 1). Any changes must be provided with Bidder(s) Bid.

Please confirm YES or NO

Have you spoken with anyone other than the Single Point of Contact listed in this DQ? YES or NO

INFORMATION SOUGHT BIDDER(S) RESPONSE

Service-Disabled Veteran Owned Small Businesses (SDVOSB). Reference §24-103-905, C.R.S., et. seq.

SDVOSB Bidder(s) must submit documentation of certification issued through the U.S. Department of veteran’s affairs in their Proposal. §24-103-905 C.R.S. sets a SDVOSB goal of at least 3% of all contracts by dollar value be awarded to SDVOSBs who must be incorporated or organized in Colorado, or they must maintain a place of business or have an office in Colorado and must be officially registered and verified as a SDVOSB by the Center for Verification and Evaluation within the United States department of veteran’s affairs. Are you a Service- Disabled Veteran Owned Small Business? Yes or No. If you answered “Yes” please submit documentation of certification with your proposal.

Within the last 5 years, has your company (or any affiliates) defaulted on a Purchase order or Contract or had a Purchase Order or Contract terminated for cause? If yes, provide the date, contracting entity, type of contract, and details about the termination or default.

Has your company (or any affiliates) been a party to litigation against the State of Colorado? If the answer is Yes, then state the date of initial filing, case name and court number, and jurisdiction.

State of CO debt/tax payment. I certify that all applicable state of Colorado taxes are paid, and that no outstanding debt is owed to the state of Colorado. Please Confirm YES or NO

Does your company use Subcontractors? YES or NO

Have you filled out Exhibits A-G and returned with your Quote? YES or NO

FOR PROCUREMENT USE YES NO

Did Bidder(s) Return Exhibit A?

Did Bidder(s) Return Exhibit B?

Did Bidder(s) Return Exhibit C?

Did Bidder(s) Return Exhibit D?

Did Bidder(s) Return Exhibit E?

Did Bidder(s) Return Exhibit F?

Did Bidder(s) Return Attachment 1 with changes?