1_Design Build SOW - DRAFT.pdf

CONTRACTOR

DESIGN/BUILD STATEMENT OF WORK

3 March 2026

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341 CES/CENMP

Malmstrom AFB, MT

PART 1

GENERAL REQUIREMENTS

1.00 General Scope

The Contractor shall perform all Title 1 services, furnish all materials required, and deliver to the United States Air Force Type “A” and Type “B” construction documents necessary for the accomplishment of the project and the Contractor shall provide all labor, material, equipment and incidentals necessary to execute the construction of the project entitled “Repair HVAC Systems Communication Facility Bldg. 1082”, Project No. NZAS 21-0056, in accordance with all requirements specified within this Statement of Work.

1.01 Current Situation

The purpose of this facility is to house essential voice and data equipment for Malmstrom AFB. When the system is down, vital functions required to execute the mission at the base are lost. Currently, the problem with the facility is that this base communication building does not have sufficient back up cooling capability.

Currently backup cooling is provided by an undersized split system, when the primary system fails, additional portable coolers are required to maintain a reasonable temperature. Equipment housed within the server room is expensive and sensitive to humidity and temperature. Portable cooling units are not a solution as they violate security protocol. Excessive heat within the server room leads to equipment degradation and eventual failure.

1.02 Project Description

The purpose of this design effort is to provide design documents which will enable a separate follow-on execution project that will provide backup cooling and humidification to the server room located in Building 1082. This project design includes, but is not limited to, the following items:

1.02.1.1 The Contractor shall provide the Government with Type A 35% conceptual documents for two COAs to provide backup cooling and humidification along with a Rough Order of Magnitude (ROM) for each COA. The COAs should include HVAC components similar to the existing system.

The Government will select one COA to take to the 65% design and develop into a 100% Type B design.

1.02.1.2 Provide design for backup cooling and humidification to server room located in Building 1082.

This requires an additional outdoor DX unit to be installed along with interior ducts to distribute the cooled air. Tie the new system into the EMCS. The recommended temperature range for the server room is between 64º F and 80º F. DRAFT

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1.02.1.3 Additionally, a steam humidifier is required to be installed to serve backup cooling. The recommended relative humidity range is between 40% and 60%.

1.02.1.4 Perform asbestos and lead paint testing as needed for any building components to be renovated or demolished. Provide report of the findings to the Government.

1.02.1.5 Include cost estimates with each submittal for all improvements.

The design/build project includes professional engineers (PE), professional architects (AIA) and construction personnel. All engineers and architects shall hold Montana licenses. The Contractor shall provide the 341st Engineering Flight with 35%, 65%, 100% and Final As Built Documents for review, comment, and approval prior to proceeding. The 35% drawing must be reviewed by a Fire Protection Engineer for approval.

All construction submittals must be approved by 341st Engineering Flight prior to purchase of materials and construction.

The Contractor will be provided with Division 01 Specifications in Microsoft Word to modify as needed to construct the project. Additional specifications are required; it is the responsibility of the Contractor to provide and edit them.

The Contractor shall be provided with a blank Submittal Schedule in Excel for completion of items to be submitted prior to construction.

The Contractor shall be provided conceptual AutoCAD drawings to modify as agreed upon by the Government to design and construct the project. The Contractor shall add/delete plan sheets as necessary.

The Contractor shall be provided with electronic format of a Project Schedule Form 3064 and Progress Report Form 3065. The Contractor shall use these forms during the duration of the project to provide information to the Government.

Procure the services of Montana certified asbestos and lead paint inspectors to perform surveys on areas proposed for renovation. Provide report to Government with findings of surveys.

1.03 Period of Performance

Upon receipt of the approved delivery order the Contractor shall complete all work up to and including the final construction document submittal according to the schedule below, with “Day 1” corresponding to the date of the signed delivery order. Submittals will be delivered to the government within each scheduled period shown, in accordance with the submittal schedule shown later in this SOW. Should an AE resubmittal be required, the government will provide a date for which the resubmittal is due, and the remaining milestone completion dates will be extended the same number of days. If any Government review period is completed in fewer days than shown below, no change to the next due dates will be made. If any Government review period takes longer than the indicated maximum number of days shown below, the contract will be extended by the number of days that were exceeded.

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Activity Maximum # of Days Allowed

Kick off Meeting 10 days

AE Type A 35% Investigative Work 60 days

Gov’t Review of Type A 14 days

AE Type B 65% Design Work 30 days

Gov’t Review & Approval of Type B 65% 14 days

Construction may begin* 90 days

Gov’t Review of Draft As Builts (100%) 14 days

Gov’t Acceptance of Construction 10 days

TOTAL PERIOD OF PERFORMANCE 242 days

*Construction shall not start until 65% Type B design is approved.

1.04 Government Furnished Information and Materials

The following information and materials will be made available to the Contractor:

Existing site and building plans and details if they exist. It is the responsibility of the Contractor to request these items if required, and to verify their completeness and accuracy at the project location.

Utility maps of the project site as available for use as reference

Standard USAF title blocks and other drawing features to be used for final contract drawings on CD.

Submittal schedule format for use with MS Excel DRAFT

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Specification Sections - General Requirements Section 01-00-00, Security Section 01-10-00, and Environmental Protection Section 01-36-00 with attachments in Microsoft Word

Unique fire protection or other design requirements, if applicable

1.05 Codes, Criteria, and Regulations

The project will comply with all applicable laws, National Codes and Regulations for building construction and safety, as well as with all applicable DoD, AF, state and local codes. Any fire protection system must be fully designed and stamped by a registered professional engineer with a minimum of three years of experience and responsibility for design of such systems. Performance specifications are not acceptable. None of these references mentioned above will be provided by the Government.

1.05.1 Government Criteria and Standards include (but are not limited to):

Contractor Contract User/Customer Requirements Uniform Facility Criteria (https://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc) AF Design Standards and Engineering Technical Letters (https://www.wbdg.org/ffc/af-afcec) AF Regulations, Manuals, Instructions, and Mil Handbooks (https://www.e-publishing.af.mil/) Malmstrom AFB Installation Development Plan Malmstrom AFB General Plan Malmstrom AFB District Plans / Area Development Plans Malmstrom AFB Installation Facility Standards / Facilities Excellence Plan

1.05.2 National Codes and Regulations (latest editions) include (but are not limited to):

National Electric Code National Fire Protection Association guidance OSHA Regulations EPA Regulations ASHRAE Regulations

1.05.3 State and Local Codes and Regulations include (but are not limited to):

Administrative Rules of the State of Montana Montana Department of Environmental Quality (DEQ) Circulars/Policies Montana Public Works Standard Specifications

1.06 Design Policy

Modern construction techniques and architectural treatment should be incorporated in the project designs to obtain both quality and economy, and to provide a functional, complete, and usable facility. Emphasis must be

Page 1-5 placed on investigative and preliminary design efforts to ensure all ancillary and related work items are included in the design to eliminate any near future requirements for upgrade or repair. The project description must be used as a preliminary, basic, and abbreviated outline of work to be performed. It is the Contractor’s responsibility to add to or modify the project content as necessary using sound professional observations, experience, and judgement. Wherever products are specified by brand name, the Contractor will provide the Government with copies of descriptive literature. Any document referenced by the Contractor for inspection will be included as a required submittal for the Contractor if such documents are not currently available in the Malmstrom AFB 341st Civil Engineer Squadron. Provide dates for all documents referenced in specifications or drawings.

1.07 Energy and Environmentally Conscious Design

1.07.1 The Contractor shall design a sustainable facility/system which improves employee productivity, enhances employee health and safety, reduces operating costs, reduces some first costs, and reduces environmental impact. The project shall strive to meet UFC 1-200-02, High Performance and Sustainable Building Design, to the maximum extent technically feasible. The project shall be designed to minimize facility/system maintenance and maximize quality of life and quality of work.

1.07.2 The Contractor shall meet the requirements and consider the alternatives that have been identified in the National Environmental Policy Act (NEPA) process (Environmental Assessments, Environmental Impact Statements).

1.07.3 The Contractor shall design storm water management features to meet both UFC 3-210-10, Low Impact Development, and the Montana Municipal Separate Storm Sewer System (MS4) General Permit. For overlapping requirements, the design shall adhere to the more stringent requirement.

1.07.4 For all building renovation projects that require a lead-based paint and asbestos survey (according to 1.02), the survey shall determine the presence, actual location, and quantity of materials likely to be encountered during the project. Any part of the existing building that this project may impact shall be included in this survey requirement. The Contractor shall be responsible for conducting these surveys by ladder access to the building areas as required, locating, and quantifying the work requirements, repairing sample cutout areas on floors, walls, roofs, etc., and obtaining complete and accurate results.

The survey reports shall be based on actual laboratory test results and not on visual observations. If lead paint or asbestos is found, the Contractor is responsible for providing specifications for abatement.

The Government will provide, as an attachment to this Statement of Work, the results of all lead and asbestos testing previously accomplished. The results of the surveys and all test reports are to be included in the Contractor Investigative Report. The Project Specifications shall cover all abatement requirements and shall also include copies of the surveys and test reports as an appendix to the applicable specification sections. Full size drawings showing all quantities/locations of asbestos and lead based paint in the facility project work areas shall be included in the Project Drawings. The bidding requirements are to provide for bidding action for known quantities, along with unit prices for various categories of work and materials in the event of hidden quantities.

1.08 Meetings and Site Visits

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1.08.1 Before the Contractor provides a fee proposal bid for this project and subsequent negotiations, there will be a design pre-bid scope validation meeting between Contractor and Government representatives involved with the project to ascertain that the Contractor clearly comprehends and understands the various scopes of work to be performed under each type of service. During the meeting, the Contractor may present their views as to how they propose to accomplish the project and to review and discuss the requirements. A site visit to the project site may be conducted following this meeting.

1.08.2 Once this design project has been awarded to the Contractor, a design kickoff meeting with the same parties as above will be held, to further discuss project requirements, the anticipated schedule, base access arrangements, etc.

1.08.3 After each design milestone submittal, the Contractor and Government representatives will meet to discuss and resolve design review comments, before moving on to the next stage of design.

1.08.4 During the design effort, the Contractor may be called upon to attend other meetings pertaining to the project. The Contractor or the Government may request coordination conferences when it is deemed necessary by both parties to clarify the work or discuss potential changes to the schedule.

1.08.5 The Contractor shall prepare written minutes of all meetings to include attendee list and summary of meeting results / agreements. Copies of minutes shall be transmitted to the attendees within 5 business days.

1.08.6 All meetings and presentations will be held at Malmstrom AFB unless otherwise indicated. It is preferable that Contractor representatives attend in person; however, virtual presence will be considered upon request. The Contractor will schedule and arrange the virtual meeting in a platform compatible with government use (WebEx, MS Teams, etc.), while the Government will arrange for the physical meeting space and computer/projector setup for in-person meetings which also have virtual participants.

1.08.7 The Contractor or their duly authorized representative will be required to perform an investigation of the project site and will be required to make periodic visits to the project site as part of their contract as necessary to ensure design accuracy and timely completion of the project. The Contractor must provide ample advance notice of personnel needing base access, so that arrangements can be made in a timely manner.

1.09 Surveys

All surveying, where required, shall be the responsibility of the Contractor. The Contractor will be required to submit a copy of field notes and survey calculations as part of the design. All survey coordinates shall be submitted with the coordinate projection system used and units clearly defined and labeled on deliverables.

1.10 Submittals DRAFT

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1.10.1 Data submittals shall be delivered no later than the contractually required date and will include a dated cover letter. All documents will be on recycled paper copied both sides unless specified otherwise.

1.10.2 The Contractor will not be responsible for the time used by the Government in reviewing submittals.

1.11 Software

All drawings will be AutoCAD Release 2020, or older, generated; word processing, spreadsheets, and all documents to the extent possible will be in the most current version of Microsoft Office (conversion from other software not acceptable).

1.12 Quality Control

1.12.1 The Contractor is responsible for the accuracy and content of their work. Government review does not relieve the Contractor from the responsibility of conducting thorough in-house reviews prior to submitting to the Government. With each submittal, the names of each reviewer along with the particular areas reviewed will be submitted by separate letter entitled Certification of Quality Control.

The letter will also address the total number of hours spent by these individuals in the review process.

1.13 Security Information

The Contractor and their duly authorized representatives shall comply with pertinent Air Force security regulations while working on the project. Special security clearances such as CONFIDENTIAL, SECRET, etc., are not required by the Contractor for the design of this project. Take all possible precautions and efforts to prevent the disclosure of any information that might provide prospective construction contractors, manufacturers, or suppliers a bidding advantage over others. Do not discuss project information with those off-base who do not have a need to know.

1.14 Anti-Terrorism (AT) Training

In accordance with DoDI O-2000.16v1_AFI 10-245-O, Antiterrorism (AT) Program Implementation, ensure Level I – AT Awareness Training is completed by all personnel within 30 days of requiring access, and annually thereafter. The training will be provided by the Government. The objective of the training is to provide personnel with requisite knowledge necessary to remain vigilant and enable employment of AT tactics, techniques, and procedures. This training will be conducted by Malmstrom AFB 341st Contracting Squadron, by providing a written pamphlet for review.

1.15 Force Protection

While on Malmstrom AFB, all Contractor personnel are required to abide by all real-world Force Protection Condition (FPCON) measures, random anti-terrorism measures (RAMs), shelter-in-place orders, evacuations, and lock-down notices as directed. Examples include mandatory badge or ID checks, facility single points-of-entry, and searches of hand-carried items. DRAFT

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1.16 Pictures on Any Dod Facility

No pictures shall be allowed of any government property or component, which includes pictures of government property, from non-government property (EX: pictures of buildings physically on Malmstrom AFB, from exterior private property adjacent base perimeter), without prior consent from Malmstrom 341st Contracting Squadron. Any photograph, sketch, picture, drawing, map, or graphical representation of US Government property to include: facilities, aircraft, components, equipment, or other resources, is prohibited without first obtaining permission from the government (e.g. Security Forces convoys, Helicopters, Entry Control Points, etc.)

1.17 Health Protection

While on Malmstrom AFB, all Contractor personnel are required to follow any Health Protection Condition (HPCON) measures and local wing-directed policies, to include mask wear, social distancing, and limiting large in-person gatherings.

END OF PART 1

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PART 2

INVESTIGATIVE SERVICES – TYPE A DESIGN

General

The Contractor shall perform all services required to conduct a complete and detailed survey of the proposed project site and determine the work required to accomplish the objectives of the project correctly and economically in accordance with sound engineering practices. Physically inspect the entire facility and/or project site, verify the accuracy of ‘as-built’ drawings, and through observation and interview, determine the operating procedures involved, usage, user requirements, and corrections necessary to provide as many of the features required and requested as can be included under the current cost limitation. The end deliverable will be approximately a 35% Type A design.

Technical Requirements

The Contractor shall prepare a written report to include results of on-site surveys, investigations, recommendations, and conclusions supported by calculations and sketches as required for the project.

1. The Contractor studies and condition surveys shall provide complete detailed information relative to existing conditions and all new work required. The detailed analysis shall provide all information essential for the design and preparation of complete project drawings and specifications for each category of work without additional field surveys or test data. The Contractor shall make recommendations as to how the construction funds should be utilized.

All necessary work is to be identified, estimated, and prioritized.

2. The Contractor shall arrange and schedule such conferences as may be required with the using organization, Civil Engineering, or others to obtain information required to complete the study.

3. The investigative services specified herein require a serious and diligent effort by the Contractor to formulate a complete, accurate, and timely study which will reflect existing site conditions.

Submittals:

The Contractor shall deliver submittals to Malmstrom AFB no later than the due date based on the schedule in Section 1.03 Period of Performance and be prepared to give a formal presentation on the report contents. The report will discuss investigations, options (if applicable), and recommendations. Provide graphic material, including drawings and computer-generated enhanced photo renderings, if necessary, to accurately present the information. The Contractor shall deliver submittals to the Contractor in the quantity shown in the table below

– electronic copies can be e-mailed to the 341st Contracting Squadron POC to verify date of delivery, and hardcopies can be delivered to the 341st Civil Engineering Squadron POC. The Government will provide review, correction, and approval prior to any further design.

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Number of Type A Submittals

Submittal

Half - Sized Plans

Full - Sized Plans Report

Specifications & Associated Documents

Electronic Copy of Hardcopy Submittals (CDs)

Type A 35% 2 0 2 0 2

END OF PART 2

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PART 3

DESIGN – TYPE B SERVICES

3.00 General

The Contractor shall perform all Title 1 design services required to prepare and furnish complete construction documents consisting of contract drawings, technical specifications, design analysis, and recommended construction schedule as required for the accomplishment of the project in accordance with this statement of work. The design will be based on the approved investigative report.

Technical Requirements

All contract drawings shall be prepared in accordance with the best professional practice. All specification sections, including mechanical and electrical, will be in the same font and style. Each final product drawing shall be functionally complete to include all layers, fonts, and menus. The Contractor is required to utilize AIA CAD layering guidelines. The use of fractions less than 1/8 inch for building dimensions should be avoided. Use standard building material indications and symbols for architectural items and for mechanical and electrical equipment. The Contractor shall prepare and furnish original drawings to clearly indicate the extent, type, and detailed requirements for all related work to be performed. Drawings shall clearly indicate all new construction and delineate between all new work and existing conditions. Drawings shall cover each phase of Architectural, Civil, Structural, Mechanical, Electrical and Fire Protection categories and such other categories of work as required and or as accepted good engineering practice to provide a complete design product. Full-size drawings shall be prepared on 24” x 36” sheets. All drawings shall be prepared such that half size drawings are clear, sharp, and legible (to include readable font size). Border widths on the drawings shall be in accordance with instructions and sample copy furnished by the Government. An appropriate title block shall be prepared in accordance with the Air Force sample furnished. The Contractor shall include the full names of the designer and the reviewer and the firm(s) they represent in the appropriate blocks on each drawing. The only other reference to the Contractor organization will be the professional seal on each drawing. The Contractor will be allowed access to any presently existing drawings pertaining to the project; however, such drawings will be used for general information purposes only and must be verified prior to use.

3.01 Design Submittals

The Contractor shall deliver submittals to the 341 Contracting Squadron at Malmstrom AFB no later than the due date based on the schedule in Section 1.03 Period of Performance and be prepared to give a formal presentation on the report contents as applicable. See 3.03 for a table summarizing the number of submittals at each design stage. Design submittals shall occur in the following sequence:

3.01.1 65% Completion

1. Basis of Design: Include analysis of existing features and systems, and basic design computations for the new work. Include energy conservation comparisons. This submittal is to be indexed and tabbed, cover sheet titled and dated, and each page shall be numbered.

2. Drawings: All drawings, mechanical, electrical, structural, architectural, etc…, shall be 65% complete.

3. Specifications: Develop preliminary specifications based on Construction Specification Institute (CSI) format. Cover the total proposed construction, including all Contractor installed and furnished materials.

4. Conference: Attend review conference at Malmstrom AFB to discuss design status and progress.

3.01.2 100% Completion: Incorporate 65% review comments and prepare a final package to include the drawings, specifications, and basis of design to include the following:

1. Drawings: All drawings, mechanical, electrical, civil, structural, architectural, etc…, shall be 100% complete.

2. Additional Submittal Items: Submit final specifications and schedule of drawings.

3. Checklist: Submit system checklist describing all tests and certifications required in contract for use during pre-final and final inspections. Organize by CSI division.

4. Forms: Submit completed Preliminary DD Form 1354 (Transfer and Acceptance of Military Real Property).

5. Conference: Attend review conference at Malmstrom AFB to discuss design status progress.

6. Include a list of design items which Contractor felt should have been accomplished but were deleted for various reasons.

7. Include a CD disk of all final 100% documents along with Contractor verification in writing that disks contain all required documents. The CD shall have all necessary accompanying files to support full and accurate printing of the drawing files. All documents must be able to be opened and edited to meet the required format by the Government. Specifications shall be submitted in Microsoft Word. Submittal Schedule shall be submitted in Excel. The CDs shall also include, in pdf format, the final version of the Type A study, including any corrections to the initial submittal, Type B 65% design package and associated documents, and the Type B 100% design package and associated documents. Disks will be typed and labeled with the firm name, point of contact, project number, drawing number, date disks were made, and designation "Disk # of #".

3.02 Number of Submittals

Number of Type B Submittals

Submittal

Half - Sized Plans

Full - Sized Plans

Manuals/ Test Reports

Specifications & Associated Documents

Electronic Copy of Hardcopy Submittals (CDs)

65% Design 2 0 0 0 2 100% Design 2 1 1 2 2 As Builts 0 1 0 0 2

END OF PART 3

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PART 4

DESIGN – CONSTRUCTION SERVICES

4.01 General

The Contractor shall perform all construction services required to complete construction in accordance with the approved plans and specifications. Specification Section 01 00 00, General Requirements, which has been provided, shall be followed during the construction process.

4.02 Number of Submittals

Number of Submittals

Submittal

Half - Sized Plans

Full -Sized Plans

Manuals/Test Reports

Electronic Copy of Hardcopy Submittals (CDs)

As-Built Drawings 2 2 0 2 O&M Manuals 0 0 2 2

END OF PART 4