1-CP Advertisement for Bid Only General Water Storm Engineering Services 2027 2028.docx

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SANDY CITY

ADVERTISEMENT FOR REQUEST FOR PROPOSAL

GENERAL WATER & STORM WATER ENGINEERING

SERVICES FOR 2027 & 2028

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Project: General Water and Strom Water Engineering Services for 2027 and 2028

PROJECT DESCRIPTION

General Engineering Services for Sandy City Public Utilities’ Water and Storm Water may include, but is not limited to, the following tasks:

Hydraulic Analysis Hydrogeology Analysis Asset Management Water and Storm Drain Design and Specifications Peer Review Construction Project Management and Inspection Water Rights Evaluation, Proofs, Extensions, etc.

Environmental Assessments for EAP Grant Projects Water Source Development Floodplain Management and Review

INTRODUCTION

Sandy City is soliciting proposals from professional consulting engineering firms to provide innovative general engineering services for water and storm water projects for Sandy City. The intent is to enter into a two year contract with two or more engineering firms that can provide services for all types of projects listed below where the total engineering fees are less than $150,000.00.

SCOPE OF PROJECT

The Consulting Engineering Firm(s) selected shall assist the Sandy City Public Utilities Department in design of water and storm water improvements, project management, inspection, water rights, source development, environmental assessments, water and storm water system modeling, and other water and storm water related projects.

The Scope of Work may include the following:

Develop designs and specifications; participate in bidding and award of contracts, and construction management and inspections of new water and storm water projects. Projects could consist of source development, pump stations and wells (new and rehabilitation), reservoirs, pipelines, pressure reducing valve vaults, outfall lines, detention basin design, environmental assessments, etc.

Provide support for all aspects of the State Engineer process including but not limited to filing change applications, completing proofs on existing approved water rights, testifying at water hearings on behalf of Sandy City, plan approval, operating permits, etc.

Attend City Council, Planning Commission, and other meetings as necessary.

Advise on current and proposed State and Federal requirements including but not limited to Safe Drinking Water Act, maximum contaminant levels, consumer confidence reports, source protein, water conservation, emergency planning, backflow prevention programs, etc.

Demonstrate ability to facilitate funding options from State, Federal, and Private Funding Sources.

Design and analyze corrosion/cathodic protection systems.

Design and analyze wells and pump station and provide recommendations.

Water/Storm Water studies as may be required.

Assistance with Water/Storm Water computer modeling.

CONTENT OF PROPOSAL AND EVALUATION CRITERIA

Proposals and qualifications must include the criteria listed below. Proposals shall be limited to ten (10) pages plus resumes, supportive information in an Appendix as an attachment. Do not include pricing in your proposal. The process of award will be by committee. The committee will base their evaluation on the criteria listed below then apply a score based on the weighted value of that criteria, total of 100 points available.

Firm's experience in water and storm water system studies, master plans, water rights, hydraulic analyses, etc. Include the modeling software that the firm has experience with. - 10 Firm's experience in design of water system improvements. - 10 Firm's experience in construction management of water system improvements. - 5 Firm's experience in design and analyses of wells and pump station and provide recommendations. - 5 Firm's experience in design of storm water system improvements. - 10 Firm's experience in construction management of storm water system improvements. - 5 Firm's experience in Floodplain Management and review. - 5 Firm's experience in Asset Management implementation - 10 The strength of the firm's local (Utah) office(s). List general principle, project manager, project engineer, and designer/cad technician assigned to Sandy City projects. - 5 Hourly fee schedule for all of the following: General principal, project manager, project engineer, designer/cad technician, a one-man GPS survey crew, and clerical of the firm assigned to Sandy City projects. - 25 Five different references within the past 5 years for related projects performed by the proposed team members that will be assigned to Sandy City Projects. - 10 Other factors deemed relevant by the selection committee.

SELECTION PROCESS

Proposals will be evaluated on the factors listed in in this RFP. Any proposal failing to clearly present all the requested information may be considered unresponsive and rejected.

The selection process will proceed on the following schedule.

Proposals shall be uploaded into the Sandy City's online bidding portal, IonWave.

A selection committee made up of Sandy City staff will review proposals, negotiate with top ranked proposer(s) and recommend successful consultants to the Public Utilities Director for final approval.

Sandy City reserves the right to:

1. Disqualify incomplete proposals.

2. Waive minor defects in the proposals submitted.

3. Request additional information from respondents.

4. Change the nature or scope of the project without penalty.

5. Negotiate terms with two or more of the short-listed firms.

6. Reject any or all proposals, without penalty.

7. Take any steps deemed necessary to act in the City's best interest.

PROFESSIONAL SERVICES AGREEMENT

Sandy City will enter into a professional Engineering Services Agreement with the selected consultants. A sample of the agreement is attached. The consultants selected to provide the services shall be required to enter into a written agreement. The SAMPLE AGREEMENT has been attached, which shall be the basic form used to develop the final agreement. Signature on a consultant's proposal acknowledges that the consultant is willing to enter into the agreement if awarded the contract. Consultants are advised to read thoroughly the Sample Agreement as the selected consultant will be required to comply with its requirements.

If the consultant takes exception to any term or condition set forth in this proposal and/or the Sample Agreement and any of its Exhibits and Attachments, said exceptions must be clearly identified in the response to this RFP. Exceptions or deviations to any of the terms and conditions must be submitted in a separate document accompanying consultant's proposal identified as "Exceptions." Such exceptions shall be considered in the evaluation and the award process. The City shall be the sole determiner of the acceptability of any exception.

PREPARATION OF PROPOSALS

A. Failure to Read: Failure to read the Request for Proposal and these instructions will be at the consultant’s own risk.

B. Cost of Developing Proposals: All costs related to the preparation of the proposals and any related activities are the sole responsibility of the consultant. The City assumes no liability for any costs incurred by consultants throughout the entire selection process.

PROPOSAL INFORMATION

A. Discussions with Consultants. The City reserves the right to enter into discussions with the top two or more consultants determined to be reasonably susceptible of being selected for award, or to enter into exclusive discussions with the consultants whose proposals are deemed most advantageous, whichever is in the City's best interest, for the purpose of negotiation. In the event that exclusive negotiations are conducted and an agreement is not reached with the top two or more ranked firms, the City reserves the right to enter into negotiations with the next highest ranked consultant without the need to repeat the formal solicitation process.

B. Equal Opportunity. The City will make every effort to ensure that all consultants are treated fairly and equally throughout the entire advertisement, review and selection process. The procedures established herein are designed to give all parties reasonable access to the same basic information.

C. Proposal Ownership. All proposals, including attachments, supplementary materials, addenda, etc., shall become the property of the City and will not be returned to the consultant.

D. Rejection of Proposals.

The City reserves the right to reject any or all proposals received. Furthermore, the City shall have the right to waive any informality or technicality in proposals received when in the best interest of the City.

No proposal shall be accepted from, or contract awarded to any person, firm or corporation that is in arrears to the City, upon debt or contract or that is a defaulter, as surety or otherwise, upon any obligation to the City, or that may be deemed irresponsible or unreliable by the City. Consultants may be required to submit satisfactory evidence that they have the necessary financial resources to perform and complete the work outlined in this RFP.

EXAMPLE 1 WELLS

The Sandy City Pepperwood Well, located at 2188 E PEPPERWOOD DR, Sandy, UT has recently experienced loss of production and began to make sand during pumping. The well has been operational for a few weeks in the spring of 2026. The Well was producing consistently at around 2100 gpm and all of a sudden, the rate decreased to approximately 50 gpm. The City then shut down the well to prevent any further damage. The City desires to pull the pumping equipment and inspect the condition of the well and pump assembly. Provide a two-page max written technical proposal and not to exceed cost estimates in the line items tab for well evaluation, technical specifications (Well rehabilitation), Construction management and support (pre-con meeting, field oversight services, well rehab technical memo, etc.)

DO NOT ADD COST TO YOUR PROPOSAL. ADD THE AMOUNT IN THE LINE ITEMS TAB

EXAMPLE 2 WATERLINE

Sandy City is wanting to replace the existing 6 inch DIP water at 9721 S WASATCH BLVD [See map below], due to several waterline breaks. The neighbor also is complaining about water quality at this location. Provide a two-page max written technical proposal and provide not to exceed cost in the line items tab for replacing this waterline, services line, fire hydrant, etc.

(See the drawing in the attachments)

DO NOT ADD COST TO YOUR PROPOSAL. ADD THE AMOUNT IN THE LINE ITEMS TAB

EXAMPLE 3 STORM DRAIN

There is a 22” reinforced concrete pipe on 11000 South between 1170 East and 1000 East (map below) that that has capacity issues and needs to be replaced. Provide a two-page max written technical design proposal and provide not to exceed cost estimate in the line items tab for replacement of this storm drain line to resolve the capacity issues in this area.

(Drawing is in the attachments)

DO NOT ADD COST TO YOUR PROPOSAL. ADD THE AMOUNT IN THE LINE ITEMS TAB

Sandy City will make the Request For Proposal (“RFP”) available to any interested parties at:

https://sandycity.ionwave.net/Login.aspx.

Deadline for submittal of questions is 11/20/2026 03:00:00 PM (MT). All questions shall be submitted in writing to:

https://sandycity.ionwave.net/Login.aspx

All RFP’s or Bids should be summitted to:

https://sandycity.ionwave.net/Login.aspx

Closing Date for bids is 11/23/2026 03:00:00 PM (MT)

Any Addenda for this solicitation will be posted on the sandycity.ionwave.net/login.aspx website and in the Utah Public Procurement Place (U3P). Offerors shall acknowledge Addendum(s) in their proposal response. Please check website/U3P frequently for updates.