1-CLP090525 Fulldome Video Distributors Final.pdf

#CLP090525

Fulldome Video Distributors Request for Qualifications and Resulting Contract

GENERAL REQUIREMENTS

1.0 SCOPE:

Salt Lake County, on behalf of the Division of Clark Planetarium, Department of Community Services, “County” invites your company “Distributor” to submit qualifications to provide distribution of fulldome content and to promote and resell the programs created by the County’s production staff.

Clark Planetarium produces original fulldome content for itself and licenses that content to other planetariums across the world. Clark Planetarium is interested in working with fulldome content providers to license our show content.

The County intends to enter into multiple award contracts with Distributors which will be used to provide distribution services for fulldome productions.

2.0 CONTENTS:

If any provision or specification in this “Request for Qualifications and Resulting Contract” (RFC) is ambiguous or is disputed by a distributor, the distributor must notify the County Contracts and Procurement Division prior to the due date. No dispute or protest concerning the ambiguity of these specifications or provisions of this RFC shall be accepted following the due date.

3.0 QUESTIONS:

Questions may be submitted to jyocom@saltlakecounty.gov. Do not contact any other County officers or employees.

4.0 SUBMISSION:

Requests for Qualifications and Distributor Agreement form may be emailed as PDF documents with the subject line “Fulldome Video Distributer” to Jason Yocom at jyocom@saltlakecounty.gov and submitted any time before November 30, 2026. Submitters will be notified of award.

1. Complete “Attachment 1 Minimum Qualifications”.

2. Distributor Agreement form:

Page 1 enter your company name in the header and in Section 1.1. Page 2 section 1.8 Enter your company name and address.

Page 9 input your signature, name, title, and date.

5.0 CONTRACT TERM:

The contract resulting from this solicitation will become effective on the date of execution and will expire on December 31, 2030.

This is a multiple award contract for which bidders will be a non-exclusive distributor of the Programs.

mailto:jyocom@saltlakecounty.gov

County reserves the right to review contract(s) on a regular basis regarding performance and cost analysis and may negotiate price and service elements during the term of the contract.

6.0 MINIMUM CONTRACT REQUIREMENTS / SUBMITTAL

Distributors shall meet the following Minimum Distributor Requirements and shall provide completed Attachment A with their submittal showing that they meet these requirements.

Minimum Requirements:

A company may be eligible to become a Distributor of Clark Planetarium Programs (Programs) if it meets the following minimum requirements:

1) It is headquartered and located in a territory subject to a government that is a party to the

World Intellectual Property Organization Copyright Treaty of 1996 (WCT).

2) It possesses the hardware infrastructure to hold electronic copies of all necessary master video frames, audio, marketing materials, and backups.

3) It possesses the necessary software and expertise to properly encode the Programs into playable form for Licensees fulldome video system

4) It has the means to deliver and facilitate the installation of Program(s) to the Licensees by the dates specified in the Performance License Agreement(s).

5) It has advertising and marketing capabilities to satisfy the requirements of the

Distributor License Agreement.

6) It can provide the communication and customer service levels necessary to fulfill the requirements of the Performance License Agreement.

7) It has a business license from an authorized authority to conduct this form of arrangement.

8) The Distributor must have a W9 or W8.

9) Distributors must provide acceptance of the 70% (County) and 30% (Distributor) split of the proceeds outlined in Section 9.0. Alternate price splits will not be accepted.

7.0 AWARD:

Distributor agrees that if awarded a contract under this solicitation, the Terms and Conditions of the attached sample agreement will apply.

The County reserves the right to award multiple contracts to the responsive, responsible Distributors meeting all requirements.

The selected Distributors must agree to all requirements in this solicitation and Attachment 1 Minimum Requirements. The selected Distributor must also be willing to enter into a written agreement with County and agree to all the terms set forth in the APPENDICES attached to this solicitation.

Distributer License Agreement APPENDIX A Notice of Distribution License Suspension to the Distributer APPENDIX B Notice of Distribution License Reinstatement to the Distributer APPENDIX C Performance License Agreement APPENDIX C ATTACHMENT A Clark Planetarium Productions Show Pricing Schedule

8.0 PAYMENT

Licensed Distributors will notify the County of a license sale. The Distributor will conduct the business of executing the contract and the distributor will return the executed performance license agreement to the County.

The Distributor will collect the license fee from the license and pay the County 70% of the price listed on the current rate sheet (APPENDIX C ATTACHMENT A)

The payment is due net 60 days after each signed contract.

9.0 TERMS AND CONDITIONS

Distributor agrees that if awarded a contract under this solicitation, the Terms and Conditions, attached, will apply.