1_Bldg. 882 SOW.pdf

Project Number NZAS 23-0038 Design/Build Repair Roof, B-882

Statement of Work Date: 23 Apr 2026

1.0 GENERAL: The Contractor shall perform all services necessary to accomplish complete and functional installation of the proposed project. This installation shall be accomplished in accordance with the Unified Facilities Code (UFC), in particular UFC 3-110-03, the associated drawings, requirements of the Statement of Work (SOW), and all other codes referenced in the SOW as discussed in the following paragraphs. It shall be the responsibility of the contractor/designer to research and comply with the UFC and all other referenced codes to ensure that they are complied with.

This SOW describes the requirements for the removal and replacement of the roof on Building 882, Malmstrom AFB, MT 59402. The contractor shall provide all management, design, labor materials, and quality control necessary to complete this task.

2.0 REQUIREMENTS: The Contractor shall provide all labor, material, equipment and incidentals necessary to design and construct the removal and replacement of the roof at B-882. Pertinent as-built drawings from previous projects are attached. Comply with current Air Force design standards, Headquarters Global Strike Command design directives, Base standards, UFCs, and referenced publications. Contractor shall provide design documents and perform construction IAW the referenced standards. The intent of this project effort is to replace the roof with an EPDM roof.

3.0. OBJECTIVE: The objective of this project is to remove the existing roof and replace it with a new EPDM roof. The building is approximately 21,000 square feet. Specific requirements are below:

3.01 Perform asbestos testing of the existing roof meeting MDEQ inspection requirements for renovation activities. Previous inspections results are included in the attachments to this SOW.

Provide a copy of the report from the sample that is taken. Provide and comply with the report in regards to removal/abatement/disposal of an ACM identified. Repair the roof where any samples were taken.

3.02 Remove all layers of the existing roof, to include all insulation, down to the existing deck.

3.03 Install a new EPDM roof system. The new roof shall be rated for winds up to 90 mph or per requirements of UFC 3-110-03, whichever are more stringent. The insulation for the roof system shall be rigid and provide an R-value that meets the requirements for this region. The roof system shall include a vapor barrier, insulation, Densdeck or similar and equivalent product, and a glued down layer of EPDM.

3.04 The slope of the new roof shall meet the requirements of UFC 3-110-03. The direction of the slopes shall meet that of the existing roof as shown in the as-builts that are included in the attachements.

3.06 The new EPDM roof shall be installed to properly seal around all existing penetrations and parapet walls. Refer to the attached as-builts and aerial photo for number and location of penetrations.

3.07 Install a layer of adhesive underlayment to prevent uplift of the roof that may occur due to the large overhead door openings.

3.08 Install safety tie-off points or system that complies with 29 CFR 1926.502. In addition to complying with the 29 CFR 1926.502, tie-off shall be located a maximum of 20-feet from the edge of the roof and spaced no further than 20-feet apart over the rest of the roof.

3.09 Comply with UFC 3-110-03 and Unified Facilities Guide Specifications located in UFC 3-110- 03, Appendix A, as well as publications listed in Paragraph 18.0 of the SOW.

3.10 The load of the new roof assembly shall not exceed the existing structural rating of the building.

If the contractor’s new roof system requires structural upgrades, the contractor shall be responsible for additional costs.

3.11 Since the building will be occupied during construction, the contractor shall provide 14 days notice prior to start of construction.

3.12 The intent of this project is to completely remove the existing roof system and install a new EPDM roof system. The contractor shall install all required materials to provide a watertight and warrantied roof.

3.13 The new roof system shall have a manufacturer’s warranty of 20 years.

3.14 Install heat tape in the downspouts. Install four new circuits from existing Panels B and E.

The heat tape shall be 5 watts per foot.

3.1. OSHA INSTALLATION REQUIREMENTS: The construction and installation shall meet all applicable OSHA standards.

4.0. PROTECTION OF EXISTING FEATURES: The Contractor shall safeguard and protect from damage all existing garage doors, drywall, electrical services, etc. not part of this contract. Repairing damage to existing facility done by the Contractor shall be the responsibility of the Contractor at no additional cost to the Government.

5.0. GOVERNMENT-FURNISHED UTILITIES: Reasonable amounts of electricity necessary for the installation will be provided by the Government at no cost to the Contractor.

6.0. GOVERNMENT-FURNISHED EQUIPMENT AND MATERIALS: The government will not provide any equipment or materials for this project.

7.0 SITE CLEANUP: This shall consist of cleanup on a daily basis to keep the work site free from debris and waste material resulting from in-progress work and clean-up required at the end of the project. Cleaning shall include removal of debris, removal of temporary protection and labels not required to remain, clean finishes free of dust, stains, films and other foreign substances, remove waste, and surplus materials from site. Clean ground, police area to remove all garbage (i.e., pop cans, cigarette butts, etc.) created or left by workmen; remove stains, spills, and foreign substances from paved areas and sweep clean. All materials removed, all surplus material and debris, unless designated for salvage by the government, shall become the property of the Contractor and shall be removed and disposed of by the Contractor off-site at the expense of the Contractor and in accordance with Federal and State law and regulations, local ordinances, and agreements with landowners. Site cleanup shall be included in the Contractors installation fees. No additional fees will be paid to the Contractor by the Government for site cleanup.

8.0. PERMITS:

8.1 AF Form 103: No construction work can be accomplished until a completed AF Form 103 has been provided to the Government. Refer to the General Specs provided in the attachments for instructions for completing the AF Form 103.

8.2 WELDING. When any welding, cutting, brazing or use of any open flame device is to be used, an AF Form 592 permit shall be obtained from the Base Fire Department, prior to beginning such work. Fire department can be reached at PH # 406-731-4836. During such work, a fully charged and operable fire extinguisher, appropriate for the task, shall be provided by the Contractor.

9.0. HOURS OF WORK: Work on this project shall be accomplished during the following times, except legal holidays and AFGSC down days. Once the period of work is determined, POC can provide a list of the aforementioned days.

Monday – 0700-1630 Tuesday – 0700-1630 Wednesday – 0700-1630 Thursday – 0700-1630 Friday – 0700- 1630

If the Contractor wishes to work during periods other than above, additional government inspection forces may be required. The Contractor shall notify the Contracting Officer (CO) five (5) days in advance of their intention to work during other periods to allow assignment of additional inspection forces when the Contracting Officer determines that the additional inspection forces are reasonably available.

It should be noted that the Contractor's performance may be interrupted from time to time because of high priority mission schedules or no-notice events. For each calendar day and/or portion of a calendar day that the contractor is removed/denied access from the job site, the contractor schedule will be adjusted by one calendar day.

9.1 PERIOD OF PERFORMANCE: The contractor will have 240 calendar days as a Period of Performance once a Notice to Proceed (NTP) is established to complete the work.

Pre-coordination between the Contracting Officer and the Site POC will be required after contract award, to establish the NTP date in order to de-conflict any known mission events or complete any other required site preparations.

10.0 FEDERAL HOLIDAYS: No work is authorized on Federal Holidays. The following Federal holidays are normally observed by Government personnel:

New Year’s Day, Martin Luther King’s Birthday, President’s Day, Memorial Day, Juneteenth Day, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day, and Christmas Day.

11.0 PROCESSING AN ENTRY AUTHORITY LIST (EAL) FOR ENTRY TO BASE:

11.1 Twenty (20) working days prior to the initial commencement of work, the contractor must submit to the Contracting Officer a summarized list of employees and drivers license number. This summarized list of employees will be used to prepare the Contractor’s EAL referenced above.

11.2 The contractor’s summarized list of employee information must show each employee’s:

1) Full name exactly as it appears on the employees’ drivers license.

2) Date of birth (DOB).

3) Full Social Security Account Number (SSAN).

11.3 Each employee must have their identity proofed and their access vetted through the National Crime Information Center database and the Security Forces Information Management System using their name, DOB, and SSAN. The employees DOBs and SSANs will only be used for this proofing and vetting process and are not used on the EAL used in the field for access.

11.4 Deletions of personnel or vehicles listed on the EAL may be made without preparing a new EAL summarized list, but must be requested by the contractor in writing. A new updated summarized list of employees with the same information state above shall be submitted by the contractor, in writing, twenty (20) working days prior to any additions or changes to the EAL.

12.0 CONTRACTOR VEHICLES AND EQUIPMENT: Contractor materials/equipment may be left in Building 882 at the end of the workday provided an acceptable arrangement has been agreed upon by the site Facility Manager, the Contractor, and the designated representative.

13.0 WARRANTY: The Contractor shall provide one (1) year against defects in workmanship, materials, and component failure due to improper surface preparation or product installation. Any applicable product manufactures warranties shall remain in full effect. This statement applies to all products installed by the Contractor in addition to any specific product requirements outlined in this Statement of Work. In addition, a 20-year manufacturer’s material warranty shall be provided.

14.0 ATTACHMENTS:

14.1 ATTACHMENT 1 – Previous Projects Drawings

15.0 FORCE PROTECTION: Contractor personnel are required to abide by all real world Force Protection Condition (FPCON) measures, random anti-terrorism measures (RAMs), shelter-in-place orders, evacuations and lock-down notices as directed. Examples include mandatory badge or ID checks, facility single points-of-entry and searches of hand carried items.

16.0 ANTI-TERROISM (AT) AWARENESS TRAINING: In accordance with DoDI O- 2000.16v1_AFI 10-245-O, Antiterrorism (AT) Program Implementation, ensure Level I - AT Awareness Training is completed by all personnel within 30 days of requiring access, and annually thereafter. The training will be provided by the government. The objective of the training is to provide personnel with requisite knowledge necessary to remain vigilant and enable employment of AT tactics, techniques, and procedures. This training will be conducted by 341st Contracting Squadron, by providing a written pamphlet for review.

16.1 PICTURES ON ANY DOD FACILITY: No pictures shall be allowed of any government property or component, which includes pictures of government property, from non-government property (EX:

pictures of buildings physically on Malmstrom AFB, from exterior private property adjacent base perimeter), without prior consent from Malmstrom 341st Contracting Squadron. Any photograph, sketch, picture, drawing, map, or graphical representation of US Government property to include: facilities, aircraft, components, equipment, or other resources, is prohibited without first obtaining permission from the government (e.g. Security Forces convoys, Helicopters, Entry Control Points, etc.)FORCE PROTECTION: Contractor personnel are required to abide by all real world Force Protection Condition (FPCON) measures, random anti-terrorism measures (RAMs), shelter-in-place orders, evacuations and lock-down notices as directed. Examples include mandatory badge or ID checks, facility single points-of-entry and searches of hand carried items.

16.2 HEALTH PROTECTION: While on Malmstrom AFB, all A-E personnel are required to follow any Health Protection Condition (HPCON) measures and local wing-directed policies, to include mask wear, social distancing, and limiting large in-person gatherings.

17.0 DESIGN POLICY AND CRITERIA: The project will conform to National codes and Regulations for building construction and safety in addition to Military Handbook 1190 and Unified Facilities Criteria 3-600-01 and 3-110-03. The design shall conform to the current editions of Air Force Global Strike Command’s and Malmstrom’s Facilities Excellence Guidelines where applicable to this design.

Modern construction techniques should be incorporated in the project designs to obtain both quality and economy and to provide a functional, complete, and usable system. Emphasis must be placed on investigative and preliminary design efforts to ensure all ancillary and related work items are included in the design to eliminate any near future requirements for upgrade or repair. The project description and programming documents must be used as a preliminary, basic, and abbreviated outline of work to be performed. It is the Contractor’s responsibility to add to or modify the project content as necessary using sound professional observations experience and judgment. Wherever products are specified by brand name, the Contractor will provide the Government with copies of descriptive literature. Any document referenced by the Contractor for inspection will be included as a required submittal for the Contractor, if such documents are not currently available from Malmstrom AFB Civil Engineering.

Provide dates for all documents referenced in specifications or drawings. All drawings will be AutoCAD Release 2014 or compatible version generated; word processing, spreadsheets, and all documents will be the most current version of Microsoft Office (conversion from other software not acceptable). If fonts or software other than standard AutoCAD Release 2014 or compatible version are used, the Contractor will provide a copy of the software with the bid documents. All specification sections, including mechanical and electrical, will be in the same font and style. Each final product drawing shall be functionally complete and include all layers, fonts, and menus. The Contractor is required to utilize AIA CAD layering guidelines.

A. National Codes and Regulations (Latest Editions):

International Building Code

National Fire Protection Code National Safety Code OSHA Regulations EPA Regulations National Electrical Code Unified Facilities Codes

18.0 REFERENCES: Air Force Publications and Guide Specifications will not be furnished. They may be acquired from the Government Printing Office or other federal agencies.

18.1 Government Furnished Information and Materials. The following information and materials will be furnished to the Contractor for the execution of the project work:

A. Existing Site, Building Plans, and Details if they exist. It is the responsibility of the Contractor to ask for these items if required.

B. Standard USAF title blocks and signature coordination to be used for final Full Size drawings on CD ROM.

C. Submittal schedule format for use with MS Excel (CD ROM).

19.0 PRE-PROPOSAL CONFERENCE: The pre-proposal conference between Contractors and Government representatives involved with the project will be held to ascertain that the Contractors clearly comprehends and understands the various scopes of work to be performed. A site visit will be conducted following the design conference. Any questions prior to proposal shall be submitted to the Contracting Officer in writing.

20.0 INSTRUCTIONS AND ADMINISTRATIONS: During the course of project preparation, the Contractor may be called upon to attend conferences pertaining to the project. The Contractor shall prepare written minutes of all conferences, pertinent instructions and information received verbally or otherwise. Copies of minutes shall be transmitted to the attendees within 5 working days. Data submittals shall be by dated letter.

21.0 VISITS: The Contractor or his/her duly authorized representative’s will be required to perform an investigation of the project site and may be required to make periodic visits to the project site as part of his contract, as necessary, to ensure design accuracy and timely completion of the project.

22.0 SECURITY INFORMATION: The Contractor and his duly authorized representatives shall comply with pertinent Air Force security regulations while working on the project. Special security clearances such as confidential, secret, etc., are not required by the Contractor for the design of this project.

23.0 SCOPE: Prior to starting design, a meeting will be conducted to establish a mutual understanding of the project’s scope and contents. The Contractor is responsible for the accuracy and content of plans and specifications. Government review does not relieve the Contractor from the responsibility of conducting thorough in-house reviews prior to submitting to the Government. With each submittal, the names of each reviewer along with the particular areas reviewed will be submitted by separate letter entitled Certification of Quality Control. The letter will also address the total number of hours spent by these individuals in the review process.

24.0 SURVEYS: All surveying, where required, shall be the responsibility of the Contractor. The Contractor will be required to submit a copy of field notes and survey calculations as part of the design.

Survey book identification numbers will be included on drawings.

25.0 SCOPE OF WORK: The Contractor shall perform all services required to prepare and furnish complete construction documents consisting of contract drawings, technical specifications, design analysis, and schedule as required for the accomplishment of the project in accordance with requirements of this specification.

26.0 DESIGN DRAWINGS: All design drawings shall be prepared in accordance with the best professional practice. Notes on the drawings should be held to a minimum. Extensive explanatory notes on the drawings are not desirable and should be placed in the specifications. The use of fractions less than 1/8 inch for building dimensions should be avoided. Use standard building material indications and symbols for architectural items and for mechanical and electrical equipment. The Contractor shall prepare and furnish original drawings to clearly indicate the extent, type, and detailed requirements for all related work to be performed. Drawings shall clearly indicate all new construction and delineate between all new work and existing conditions.

Drawings shall cover each phase of Architectural, Civil, Structural, Mechanical and Electrical categories and such other categories of work as required and or as accepted good engineering practice to provide a complete design product. Original drawings shall be prepared on 24” x 36” sheets. All drawings shall be prepared such that half size drawings are clear, sharp, and legible.

Border widths on the drawings shall be in accordance with instructions and sample copy furnished by the Government. An appropriate title block shall be prepared in accordance with the Air Force sample furnished. The Contractor shall include the full names of the designer and the reviewer and the firm(s) they represent in the appropriate blocks on each drawing. The only other reference to the Contractor organization will be the professional seal on each drawing. The Contractor will be allowed access to any presently existing drawings pertaining to the project; however, such drawings will be used for general information purposes only and must be verified prior to use.

27.0 SUBMITTALS: Design development submittals shall occur in the following sequence:

27.1 35% Completion: Prepare the preliminary design phase to include the following:

a. Basis of Design: Include analysis of existing features and systems, and basic design computations for the new work. This submittal is to be indexed and tabbed, cover sheet titled and dated, and each page shall be numbered.

b. Drawings: All drawings, mechanical, electrical, structural, architectural, and fire protection, etc. shall be 35% complete. This submittal shall consist of 1 full size and 4 half- size drawings. All drawing sheets shall be numbered and cover page titled and dated.

c. Specifications: Develop preliminary specifications based on Construction Specification Institute, CSI format. Cover the total proposed construction, including all Contractor installed and furnished materials.

d. Three CD ROM disks of specifications, AutoCAD Release 2014 or compatible drawings (*.dwg), and schedule of drawings.

e. Conference: Attend review conference at Malmstrom AFB to discuss design status, progress, and review any comments submitted by the Govt.

27.2 65% Completion: Incorporate 35% review comments and prepare a design package to include the drawings, specifications, and design analysis to include the following:

1. Basis of Design: Include analysis of existing features and systems, and basic design computations for the new work. This submittal is to be indexed and tabbed, cover sheet titled and dated, and each page shall be numbered.

a. Drawings: All drawings, mechanical, electrical, structural, architectural, fire protection, etc. shall be 65% complete. This submittal shall consist of 1 full size and 4 half- size drawings. All drawing sheets shall be numbered and cover page titled and dated.

b. Specifications: Develop preliminary specifications based on Construction Specification Institute, CSI format. Cover the total proposed construction, including all Contractor installed and furnished materials.

c. Three CD ROM disks of specifications, AutoCAD Release 2014 or compatible drawings (*.dwg), submittal list, and schedule of drawings.

d. Conference: Attend review conference at Malmstrom AFB to discuss design status progress, and review any comments submitted by the Govt.

27.3 95% Combined Design Review: Incorporate 65% review comments and prepare a design package to include the drawings, specifications, bid schedule, design analysis, and current cost estimate to include the following:

a. Attend review conference at Malmstrom AFB to discuss design status progress and review comments submitted by the Govt.

b. 95% specifications, submittal list and schedule of drawings.

c. 95% Plans. This submittal shall consist of 1 full size and 4 half-size drawings

d. System checklist describing all tests and certifications required in contract for use during pre-final and final inspections. Organize by CSI division.

e. Cover sheet which will be returned to the Contractor prior to notice to proceed for bidding documents.

f. Three CD ROM disks of specifications, AutoCAD Release 2014 or newer drawings (*.dwg), bid schedule, submittal schedule, cost estimate and schedule of drawings.

g. Completed Preliminary DD Form 1354 (Transfer and Acceptance of Military Real Property).

27.4 Final Documents: Consists of the 95% documents with final review corrections completed.

Include:

a. One full size set of final design drawings with Contractor professional seal.

b. One set of reproducible specifications.

c. One reproducible copies of material submittal schedule.

d. One copies of the Preliminary DD Form 1354 (Transfer and

Acceptance of Military Real Property).

e. One copy of annotated 100% review comments explaining actions taken on each comment.

f. Three CD ROM discs of pdf and ACAD drawings, specifications, submittal schedule, schedule of drawings, and annotated review comments. The CD ROM shall have all necessary accompanying files to support full and accurate printing of the drawing files.

Contractor shall verify in writing that disks contain all required documents.

28.0 TIME SCHEDULE (CONSTRUCTION):

1. The Construction Time Schedule shall be 240 calendar days from the issuance of the Notice to Proceed.

2. Schedule: Reference Part 1 Period of Service

a. A pre-design conference will be held within 10 days of the Task Order issue date.

b. Submit 35% design for review and approval within 40 days of NTP.

c. Submit 65% combined design submittal after formal approval of 35% submittal within 30 days of approval of 35% submittal.

d. Submit the 95% combined design submittal after formal approval of 65% submittal within 21 days of approval of 65% submittal.

e. Submit final documents after formal approval of 95% contracting submittal within 5 days of approval of 65% submittal.

f.Construction may state after approval of 65% submittal if the 65% design submittal includes complete roof design and material submittals that are associated with the installation of the new EPDM roof.

29.0 SUBMITTAL REVIEWS: The Govt review period will be 14 days. The Contractor will not be responsible for the time used by the Government in reviewing submittals. Number of copies to be submitted to the Contracting Officer:

Submittal 35% Combined Design

65 % Combined Design

95 % Combined Design

Final Documents

Hard Copy 1 Full 4 11x17

1 Full 4 11x17

1 Full 4 11x17

As Noted Above

Electronic

(CD) 3 3 3 3

30.0 CONFERENCES MEETINGS: In addition to normal design review conferences, coordination conferences may be held from time to time as required. The Contractor or Government may request such conferences when it is deemed necessary by both parties to clarify the work or expedite the preparation of plans and specifications. All review conferences and presentations will be at Malmstrom

AFB.

31.0 CONSTRUCTION CLOSEOUT: The construction closeout documents shall consist of the following:

31.1 As-Built Field Data. The as-built field data shall reflect the exact installation performed and one copy shall be submitted to the Contracting Officer for review and approval a minimum of three calendar days prior to the date of final inspection. If review of the preliminary as-built drawings reveals errors and/or omissions, the drawings will be returned to the Contractor for corrections. The Contractor shall make all corrections and return the drawings to the Contracting Officer within 10 calendar days of receipt. The “Red LINE” drawings shall be reviewed at the final inspection for completeness. Once As-Built Field Data have been reviewed and approved one copy will be returned to the contractor with an electronic copy of contract drawings.

The electronic contract drawings will be updated with the field data by the contractor and submitted to the Contracting Officer.

Approved preliminary as-built drawings will be returned to the Contractor along with one set of the contract drawing original record tracings. These drawings are part of the permanent records of this project and the Contractor will be held responsible for their protection and safety until they are returned to the Contracting Officer. Any drawings damaged or lost by the Contractor shall be satisfactorily replaced in like medium, quality and size as the originals at the Contractor’s expense. The drafting work shall be performed by certified Engineering Technicians and/or individuals with a minimum of five years drafting experience. The name and qualifications of these individuals shall be submitted in writing to the Contracting Officer for approval.

The final as-built submittal shall be completed and returned together with the approved preliminary as-built drawings to the Contracting Officer within 30 calendar days of the final inspection. The Contracting Officer will review all final as-built record drawings for accuracy and conformance to the drafting standards and other requirements contained herein. The submittal shall be returned to the Contractor if corrections are necessary. The Contractor shall make all corrections and shall return the submittal to the Contracting Officer within seven calendar days of receipt.

31.2 Operation and Maintenance Instruction. One complete set of instructions, in post-form binders, containing the manufacturer’s operating and maintenance instructions for all equipment shall be furnished to the Contracting Officer. In addition, three (3)

CD-ROM.

Discs containing the same information as the hard copy shall be provided. Where information or instructions are included for more than one model, the Contractor shall clearly mark the model actually installed on the job. The manuals shall be sectionalized using dividers with labeled tabs identifying the product/item behind the dividers. One complete set shall be furnished at the time test procedures are submitted, and the remaining sets shall be furnished before the contract is completed. Each binder shall be indelibly marked on the exterior front and edge with the project name, project number, contract number, name of contractor and the date.

32.0 CONTRACTOR FURNISHED EQUIPMENT DATA: Ten days prior to final inspection and acceptance of work, the Contractor shall submit the following data:

32.1 Equipment List: An itemized equipment list showing unit retail value and nameplate data including serial number, model number, size, manufacturer, etc., for all Contractor furnished electrical and mechanical equipment installed under this contract. A sample form showing minimum data required is provided at the end of this section.

32.2 Guarantees: Provide a list of all equipment items which are specified to be guaranteed, accomplished by a copy of each specified guarantee therefore. For each specific guaranteed item on the list shall include the name, address, and telephone numbers of the subcontractor who installed the item, the supplier, or distributor and the manufacturer.

The completion data of the guarantee period shall correspond to the applicable specification requirements for each guarantee item.

33.0 1354 CHECKLIST: Contractor shall complete the Property Inventory checklist and submit it to the Contracting Officer 10 days prior to final inspection. Prior to completing the Form 1354 checklist, the Contractor shall request assistance from the Resource Management Flight. The checklist will be delivered to the Contractor at the Preconstruction conference.