1-Attachment B - Scope of Work.pdf

Page 1 of 26 25RFP72 | Attachment B-Scope of Work

1. INTRODUCTION:

1.1. Williamson County is requesting responses to this RFP for the provision of fire alarm, suppression systems, backflow, fire extinguishers, fire retardant applications, and other safety systems testing, inspection, and maintenance services for premises managed by the County’s Facilities Management Department.

1.2. The scope of work establishes the minimum requirements for providing fire and safety maintenance services, inspection and testing to Williamson County Premises, Equipment List and Device Counts. The systems listed in Attachment S- Williamson County Fire Systems Device Counts are representative of the known systems in each facility and may or may not be all inclusive; however, Successful Respondent shall be responsible for inspection and testing of all systems at each premise whether listed or not.

1.3. The scope of service of this Solicitation will vary from project to project. Upon identification of a need for services, Williamson County will request a proposal based on the fee schedule, Attachment F – Pricing Sheet of applicable rates and upon acceptance of proposal, Williamson County will issue a Purchase Order or Services Contract. The size and quantity request for quotes issued will vary depending on a project need, schedule, the Successful Respondent’s workload, and availability of funding.

1.4. Successful Respondent shall provide and be responsible for all labor, materials, equipment, transportation, and insurance required to perform fire alarm, suppression systems, backflow, fire extinguishers, fire retardant applications, and other safety systems testing, inspection, and maintenance services for each specified project within Williamson County.

1.5. Successful respondent shall procure, at their expense, obtain, maintain, and pay for all licenses and permits required by federal, state, and local codes for the performance of this Contract.

1.6. Successful Respondent shall fully and timely provide all deliverables described herein in strict accordance with the terms, covenants, and conditions of the contract and all applicable Federal, State, and local applicable laws, standards, rules, and regulations.

1.7. Successful Respondent shall comply with all applicable state and federal laws and regulations and Williamson

County policies.

1.8. Successful Respondent represents and warrants that the work and services provided under the awarded contract comply with all applicable federal health and safety standards, including but not limited to the Americans with Disabilities Act (ADA) requirements, Occupational Health and Safety Administration (OSHA), Uniform Plumbing Code, Uniform Mechanical Code, National Fire Protection Association (NFPA) and all Texas health and safety standards. All electrical items must also bear the appropriate listings and certification from the Underwriters Laboratories Inc. (UL), Factory Mutual Research Corporation (FMRC) or National Electrical Manufacturers Association (NEMA).

1.9. For each requested service under this contract, the County Designated Representative will request an estimate for services. Successful Respondent shall prepare and submit to the County a quote formatted to match pricing as awarded and identified on Attachment – F – Pricing Sheet. Successful Respondent shall proceed with the work only after the quote is approved by the County through the issuance of a Purchase Order (PO). Such PO shall be subject to the terms and conditions set forth in the service agreement and this contract. Successful Respondent is responsible for ensuring a purchase order number is received prior to performance of work.

Scope of Work

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1.10. The County shall not pay Successful Respondent for any work completed without an approved PO provided, however in the event of an emergency, Successful Respondent may begin work with verbal or written direction from the County Designated Representative.

1.11. The parties acknowledge and agree that nothing contained in any agreement between the County and the Successful Respondent shall be construed to establish the County and the Successful Respondent as joint ventures or partners.

2. GENERAL INFORMATION:

2.1. This method allows qualified respondents to submit a written proposal addressing pricing, qualifications, capacity to service the County’s facilities, availability, approach, experience, and additional factors that will be used to ensure successful accomplishment of the requirements set forth herein. The County will review, compare, and evaluate responses based on the criteria and weights identified in this RFP. It is the County’s intent to establish multiple qualified Successful Respondents to provide repairs and maintenance services at various premises within Williamson County. The County intends to use the established contract, while reserving the right to obtain service from other sources, if applicable, or perform the service in-house.

3. SCHEDULE OF EVENTS:

3.1. The County reserves the right to alter the dates, as outlined in Attachment R, Schedule of Events, set forth upon written notification to prospective Respondents through a posting of an addendum in Bonfire. Submittals shall be uploaded via Bonfire on the date specified.

4. TECHNICAL CONTACT:

4.1. Senior Director of Facilities Management or Designee, Williamson County, 3101 SE Inner Loop, Georgetown, TX 78626 shall serve as the County’s Technical Contact with designated responsibility to ensure compliance with the requirements of the Contract and any ensuing agreement, such as but not limited to, acceptance, inspection, and delivery, together with the Purchasing Department. The Technical Contact, together with the Purchasing Department, will serve as liaison between Williamson County Commissioners Court and the Successful Respondent.

5. ESCORTED WILLIAMSON COUNTY FACILITY ACCESS:

5.1. Access to the following Williamson County facilities after award of contract requires escort. Successful

Respondent personnel may be required to provide proper identification for all service representatives at the following restricted and escorted facilities prior to or at time of service being performed under this contact.

Facilities under this requirement include, but are not limited to:

5.1.1. Detention Center, Jail, Treatment and ESOC Premises:

5.1.1.1. Juvenile Justice Center

5.1.1.2. Sheriff Office and Jail

5.1.1.3. Central Texas Treatment Center

5.1.1.4. Emergency Service Operation Center

5.1.1.5. Sheriff Office Training Center

5.1.1.6. Criminal Justice Information Services (CJIS) Areas

5.2. Submitted identification, that will become a permanent part of the file records, shall include but not limited to:

5.2.1. A photocopy of valid Government Issued Identification

5.2.2. Company Identification

5.3. Upon entering and leaving any County premises, Successful Respondent’s service representative may be required to sign in and out at receptionist desk or with the Authorized personnel.

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5.4. Successful Respondent’s service representative shall log all service work and upon completion of all the work that was performed, Successful Respondent’s service representative must certify that the work was completed by obtaining the signature of the Authorized personnel.

5.5. Successful Respondent should be aware that special rules and regulations may apply to work performed at the

County escorted premises and should attempt to become familiar with all applicable procedures.

6. FINGERPRINT AND BACKGROUND CHECK:

6.1. It is the policy of Williamson County that all Successful Respondent’s employees and subcontractors that will complete any work on-site at a Williamson County property shall be subject to a criminal background check.

Any expense associated with such criminal background check shall be borne by the Successful Respondent.

Successful Respondent’s employees and subcontractors who work on Williamson County contracts are required to submit a criminal history background check. A criminal history background check shall be completed before any Successful Respondent’s employee or subcontractor performs services at the site.

Criminal background checks must be performed by the Texas Department of Public Safety (DPS) and must be on the forms provided by Williamson County.

6.2. Successful Respondent should conduct CJIS background checks on all the Successful Respondent’s staff and subcontractors scheduled to work on services under this contract prior to services beginning. All staff entering into all Williamson County Buildings under the awarded contract must be fingerprinted through Fingerprint Applicant Services of Texas (FAST) Services.

6.3. If a contracted staff cleared fingerprint is currently on file from prior contracts with Williamson County, a new print is not necessary; however, names of individuals must be submitted in order to contact Texas Department of Public Safety (“DPS”) to confirm an individual’s cleared fingerprint existence. In the event there is no FAST location in their area there is an Option B which allows the Successful Respondent to be printed on a “hard card” and the card is mailed to the designated recipient (additional info available on website for this option – See Fast pass form).

6.4. Williamson County will provide CJIS training documents to the Successful Respondent who must provide this training to their employees. Williamson County requires the CJIS Security Awareness Certification Statement to be completed, signed and delivered to the County Designated Representative for each and all staff before beginning work under the awarded contract, as applicable.

6.5. The required employee criminal background checks, employee history, and all documentation of each individual’s right to work in the United States must be provided prior to beginning work.

6.6. The information shall be provided to the Williamson County Facilities Management County Designated

Representative, as follows:

6.6.1. Attn: Division Director – Contracts

6.6.2. Address: 3101 SE Inner Loop, Georgetown, Texas 78626

6.7. In addition, the Successful Respondent should continue to submit background checks for any new employees prior to such new employee entering any Williamson County facility. Replacement personnel should have completed background checks conducted and approved by County Designated Representative before access to the facility is authorized.

7. REPORTS AND RECORDS:

7.1. Successful Respondent shall provide one (1) copy of each service record detailing all corrective maintenance performed within five (5) business days following service completion.

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7.2. Successful Respondent shall meet with the County Designated Representative, to inspect and report current conditions of each appliance serviced at Williamson County location. Successful Respondent shall be responsible for contacting County Designated Representative, when the need arises.

7.3. Successful Respondent shall monitor and report to the County Designated Representative any issues or abnormalities in the defined devices serviced and take corrective measures as directed by the County Designated Representative.

7.4. Successful Respondent shall maintain complete and accurate records required to substantiate the services provided (including required part replacements) to County Designated Representative. Such records shall, at a minimum, indicate the dates, times, and type of servicing performed. Successful Respondent shall make all records available to the County Designated Representative upon request at no additional cost. All such records shall become the property of Williamson County.

8. WARRANTY:

8.1. All material and equipment furnished under this Contract is guaranteed by Successful Respondent to be in compliance with this Contract, fit and sufficient for the purpose intended, new and free from defects. Materials furnished under this Contract shall be the latest improved models in current production, as offered to commercial trade, and shall be of quality material. USED, SHOPWORN, DEMONSTRATOR, PROTOTYPE, RECONDITIONED, OR DISCONTINUED MODELS OR MATERIAL ARE NOT ACCEPTABLE.

8.2. The warranty period for Successful Respondent-provided materials shall be for a period of one (1) year after completion of the installation or within the manufacturer's warranty, whichever is longer. The warranty period shall commence upon date of acceptance by Williamson County. Successful Respondent shall provide to the County Designated Representative with all manufacturers' warranty documents within five (5) business days of completion of each project.

8.3. Successful Respondent shall send warranty documents to County Designated Representative upon completion of the work. Upon receipt of notice from the County, failure of any item or signs of deterioration during the warranty period, the Successful Respondent shall, at Successful Respondent’s own expense, promptly adjust, repair, or furnish and install necessary replacement parts of similar design, workmanship and materials that shall be approved by the County Designated Representative.

8.4. Successful Respondent warrants that the materials supplied under this Contract are free of liens.

8.5. Manufacturer’s disclaimers and limitations on product warranties do not relieve the Successful Respondent of the warranty on the work that incorporates the products, nor does it relieve suppliers, manufacturers, and subcontractors required to countersign special warranties with the Successful Respondent.

8.6. Work performed under this Contract shall meet all applicable requirements of the latest revision of the NFPA codes. Successful Respondent shall guarantee all work included in the Contract against any defects in workmanship and shall satisfactorily correct, at no cost to Williamson County, any such defect that may become apparent within a period of one (1) year after completion of work. The warranty period shall commence upon the date of acceptance by Williamson County.

8.7. Written warranties made to Williamson County are in addition to implied warranties, and shall not limit the duties, obligations, rights, and remedies otherwise available under the law, nor shall warranty period be interpreted as limitations on time in which Williamson County can enforce such other duties, obligations, rights, or remedies.

8.8. Williamson County reserves the right to reject warranties and to limit selections to products with warranties not in conflict with requirements of the Contract Documents.

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8.9. Williamson County reserves the right to refuse to accept work for the project where a special warranty, certification, or similar commitment is required on such work or part of the work, until evidence is presented that entities required to countersign such commitments are willing to do so.

8.10. The warranties set forth in this section shall not be affected by inspection or testing of, or payment for the materials or services by Williamson County.

8.11. Unless otherwise modified elsewhere in these terms and conditions, the Successful Respondent warrants that, for one year after acceptance by Williamson County of the materials or services, they shall be:

8.11.1. A quality to pass without objection in the trade under the Contract description;

8.11.2. Fit for the intended purposes for which the materials or services are used;

8.11.3. Within the variations permitted by the Contract and are of even kind, quality, and quality within each unit and among all units;

8.11.4. Adequately contained, packaged and marked as the Contract may require; and

8.11.5. Conform to the written promises or affirmations of fact made by the Contractor.

8.11.6. Fitness - Contractor warrants that any material or service supplied to Williamson County shall fully conform to all requirements of the contract and all representations of the Contractor and shall be fit for all purposes and uses required by the Contract.

9. COUNTY DESIGNATED RESPRESENTATIVE RESPONSIBILITY:

9.1. The County shall appoint a Designated Representative for the Contract who will serve as the point of contact between the County and the Successful Respondent.

9.2. Williamson County Facilities Management will control the management of the premises where fire alarm systems are installed on county-owned or leased property.

9.3. Schedule reasonable arrangements to make the County facilities available to the Successful Respondent for the performance of service under this contract.

9.3.1. Arrangements include providing a county employee to escort Successful Respondent personnel performing the scheduled services to restricted or locked area on County premises.

9.4. Respond to Successful Respondent’s request to alter service dates and time within 72 business hours from receipt of request.

9.5. Any and all questions that may arise as to the quality and acceptability of work performed, and as to the manner of performance and rate of progress of the work.

9.6. Determine the amount of work performed and materials furnished which are to be paid under this Contract.

Failure of the County Designated Representative during the progress of the Contract, to:

9.6.1.1. Discover, discuss and/or reject unacceptable work;

9.6.1.2. Discover and discuss work not in accordance with the contract;

9.6.1.3. Failure to exercise any remedies in connection therewith, shall not be deemed an acceptance thereof, nor a waiver, of the County’s right to full performance of the contract.

9.7. The County will not furnish materials, labor, equipment, or facilities unless otherwise provided in the Scope of Work.

10. PROGRAM EVALUATION:

10.1. The County Designated Representative will continually evaluate the progress of this contract in terms of effectiveness and safety and will require such changes, as are necessary.

10.2. Successful Respondent shall take prompt action to correct all identified deficiencies.

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10.3. The key qualities that Williamson County will review will include, but are not limited to:

10.3.1. Value for the county’s investment

10.3.2. Quality of work product

10.3.3. Communication plan

10.3.4. Equipment

10.3.5. Operations

10.3.6. Reporting

10.3.7. Invoices

10.3.8. Site Visits

11. INSPECTION AND TESTS:

11.1. Staff Reporting Consistency:

11.1.1. Successful Respondent shall familiarize personnel providing services under this contract with all Williamson County premises.

11.1.2. Successful Respondent shall maintain premises address, know where to park, access issues, equipment locations, valve locations, wiring rungs, repair history – just to name a few; are all necessary to ensure there are no hindrances to the Successful Respondent. Additionally, Successful Respondent shall make every effort not to burden Williamson County staff with having to escort Successful Respondent’s personnel that do not have or have limited knowledge about the building layout around the premises. Additionally, Successful Respondent shall make every effort possible to assign a technician(s) on a consistent basis who will become familiar with the various sites and security requirements.

11.2. Tag Status:

11.2.1. County Designated Representative must be notified in writing of tag status upon discovery. A completed copy of service/inspection report(s) shall be furnished to the County Designated Representative within five (5) business days of inspection and testing. All service/inspection report(s) shall have supported documentation, including pictures and detailed location description.

11.2.2. “Red or Yellow” Tag(s): County Designated Representative must be notified prior to the service technician leaving the job site. Additionally, supporting documentation and picture(s), including tag, shall be provided electronically prior to the service technician leaving the job site to the County Designated Representative.

11.2.3. A repair quote, including pricing, shall be supplied to the County Designated Representative within twenty-four (24) hours for the correction of deficiencies indicated in the inspection and/or test report. The quote shall be broken down for the correction of each individual deficiency and shall include both labor and material line items. Thereafter, County Designated Representative shall determine whether to issue a Delivery Release to provide the necessary maintenance and repair.

11.2.4. Deficiencies shall be reported by the Successful Respondent to the appropriate Authority Having Jurisdiction (AHJ) in accordance with Texas Administrative Code, Title 28, Part 1, Chapter 34. A copy of all documents submitted to the AHJ, including date and time stamp from the AHJ shall be provided electronically to the County Designated Representative.

11.3. Fire Extinguisher:

11.3.1. Successful Respondent shall perform annual maintenance services in accordance with current NFPA

10 standards, Federal, State, and Municipal codes, rules, regulations and ordinances. Successful Respondent shall perform the following services on all extinguishers annually at each designated location within each of the premises under this contract:

11.3.1.1. Visual inspection;

11.3.1.2. Hydrostatic/maintenance testing, as required;

11.3.1.3. Weighing;

11.3.1.4. Visual inspection of pressure gauges;

11.3.1.5. Removal or replacement of tamper seals and safety pull pins (tamper seals shall be included in inspection fee);

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11.3.1.6. Cleaning and re-hanging extinguishers;

11.3.1.7. Review extinguisher placement, size and type;

11.3.1.8. Complete and attach new inspection tag; and

11.3.1.9. Identify any repairs needed for placement cabinets.

11.3.2. Successful Respondent shall contact the County Designated Representative while on premises of all “non-compliance” extinguishers and provide replacement extinguishers as necessary.

11.3.3. Successful Respondent shall review and provide County Designated Representative up-to-date floor plans identifying placement of fire extinguishers.

11.4. Fire Alarm System:

11.4.1. The fire alarm systems testing includes, but are not limited to, fire suppression systems and back flow testing, and inspection. This shall also include kitchen hood suppression systems, and all related devices connected to and supervised by the Fire Alarm System.

Successful Respondent shall provide the following testing frequency during the duration of this contract.

Frequency Description

Initial Testing

Smoke detector sensitivity must be checked within one year after installation.

Subsequent Testing

After the initial check, sensitivity testing is required every alternate year.

Extended Testing

Intervals

If test results indicate that the device remains within its listed and marked sensitivity range, the length of time between tests can be extended to a maximum of 5 years.

Alternative Methods

Some modern fire alarm panels have the capability to monitor the sensitivity of all detectors constantly, potentially eliminating the need for physical sensitivity testing.

11.4.2. The smoke detectors sensitivity testing shall be performed on a biannual basis, starting in the first quarter of contract award.

11.4.2.1. A sensitivity report shall be delivered to the County Designated Representative within five

(5) business days of the system being tested. The report shall consist of each individual detector within the system.

11.5. Requirements:

11.5.1. Individual building fire alarm systems shall be inspected in accordance with the applicable codes that were in effect at the time of system installation including but not limited to the NFPA Codes and Standards for the applicable component being tested. Inspections shall be conducted in accordance with the requirements of Chapter 14, Inspection, Testing, Maintenance, of the current edition of NFPA 72, National Fire Alarm and Signaling Code, and current edition of NFPA 1221, Standards for the Installation, Maintenance, and Use of Emergency Services Communications systems.

11.5.2. Inspections will include verification of transmission of all alarm, trouble and supervisory signals to Williamson County monitoring stations or fire alarm systems that transmit full point reporting and/or graphics to Williamson County’s monitoring stations, Contractor shall verify transmission of each individual point to Williamson County’s monitoring stations and verify that the alphanumeric point description transmitted to Williamson County’s monitoring stations and the graphic representation at Williamson County monitoring station is in agreement with the alphanumeric point description registered at the fire alarm control panel in the applicable building.

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11.6. Water Supply Systems:

11.6.1. Inspection, testing, and maintenance of the water-based fire protection systems shall include any county-owned components of the water supply. Water supply system repairs shall be based on labor and materials.

11.6.2. All equipment specified shall be inspected, tested, and repaired in accordance with NFPA 25:

Standard for the Inspection, Testing, and Maintenance of Water-Based Fire Protection System.

11.6.3. Successful Respondent shall notify the County Designated Representative that testing will be conducted and notify when testing is completed.

11.7. Fire Suppression System:

11.7.1. Any component of a fire system that will need a service or inspection in order to pass an annual inspection will need to be completed before the annual inspection to reduce system deficiencies (i.e.: yellow/red tags). This primarily refers to the fire sprinkler system. (i.e: 5 year, 3 year dry-system trip test).

11.7.2. Successful Respondent shall perform at minimum, annual inspections and test as recommended either monthly, quarterly, annually, semi-annually using the appropriate edition of NFPA 25 and NFPA17A standards. (See attachment S – Williamson County Fire Systems Device Counts).

11.7.3. Successful Respondent shall inspect and test systems to ensure the proper, efficient, reliable, and safe performance of all equipment. Work shall be in accordance with using the appropriate edition of NFPA or local codes, equipment manufactures’ recommendations, and the specifications herein.

Any federal or municipal codes, rules, or regulations shall prevail over the specifications listed herein.

11.7.3.1. Successful Respondent shall provide County Designated Representative with a copy of applicable local regulations, if it is different than NFPA.

11.7.4. Fire sprinkler testing may need to be performed outside of normal business hours, on weekends, or on Williamson County holidays. All inspections and testing shall be scheduled, coordinated, and approved with County Designated Representative.

11.7.5. Water leaks found in plumbing lines that serve a fire suppression system shall be noted for repair as a billable item, unless the leak is caused by the Successful Respondent wherein repairs costs shall be incurred by the Successful Respondent.

11.7.6. A discharge hose may be requested to be installed at all main drains and inspector test discharge lines during testing to prevent damage and erosion to site landscaping. Any damage to landscaping shall be the responsibility of the Successful Respondent to repair at no additional cost to Williamson County. Should the Successful Respondent find it necessary to make any repairs for landscape damage or erosion caused by the Successful Respondent, the cost shall be deducted from monies owed to the Successful Respondent.

11.7.7. All tests performed by the Successful Respondent that triggers the building fire alarm system shall require disabling and enabling the fire panel, as not to disrupt building occupants. The fire suppression Successful Respondent shall not disable or enable a building fire alarm system, unless knowledgeable to do so and County Designated Representative approves.

11.8. Fire Pumps:

11.8.1. Successful Respondent shall provide inspections and tests annually. All pumps are operated by electric motors. Successful Respondent shall be responsible for lubrication of the motor but not repairs or replacement.

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11.8.2. All inspections, testing, and service of fire pumps systems shall be in accordance with current NFPA 25, Federal, State, and Municipal codes, rules, regulations and ordinances.

11.8.3. Notify County Designated Representative that testing will be conducted and notify when testing is completed.

11.8.4. All Jockey pumps and main fire pumps will be inspected quarterly for leaks, corrosion and proper operation. Record start and stop pressures on Jockey and main pump during quarterly sprinkler inspection. Routine cleaning and adjustments of pump packing will be incorporated into the test and inspect cost and should be completed during the quarterly test.

11.8.5. Ensure all safety devices and relief valves are functioning properly during the quarterly sprinkler service.

11.8.6. Lubricate pump motors and all associated valves annually.

11.8.7. Perform fire pump flow test annually as specified in systems in accordance with current NFPA, Federal, State, and Municipal codes, rules, regulations and ordinances.

11.8.8. Clean up all water spills (wet floor signs shall be used for safety precautions).

11.8.9. Complete and attach new inspection tag.

11.9. Fire Hose and Standpipe:

11.9.1. Successful Respondent shall provide inspections and tests annually in accordance with NFPA 25.

11.9.1.1. Successful Respondent shall replace lined Precision Calibration and Tested (PCT) hose at minimum every five (5) years based on the manufacture date on the hose or at minimum current NFPA code requirement, whichever is smaller time frame and agreed upon by the County Designated Representative.

11.9.1.2. Complete and attach new inspection tag to valve handle.

11.10. Pre-Action Systems:

11.10.1. Contractor shall perform inspection and test semi-annually in accordance with NFPA 13 and NFPA

72.

11.10.2. Test the deluge and pre-action systems semi-annually and trip test annually.

11.10.3. Test Very Early Smoke Detector Apparatus (VERSDA) systems reporting directly to a pre-action panel shall be the responsibility of the Contractor as an all-inclusive service.

11.10.4. Notify County Designated Representative prior to conducting test and notify when testing has been completed.

11.10.5. All actuating devices shall be inspected and tested semi-annually. Check if alarm panel has been triggered. Alarm system contractor to be present during testing to ensure reporting to main fire panel and bypassing of building system devices.

11.10.6. Check the low air pressure alarm for operations.

11.10.7. Complete and attach new inspection tag or punch existing.

11.11. Fire Hydrants:

11.11.1. Successful Respondent shall provide inspection and test annually in accordance with NFPA 25.

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11.11.2. All Williamson County owned fire hydrants shall be marked in accordance with NFPA, Federal, State, and Municipal codes, rules, regulations and ordinances.

11.11.3. All Williamson County owned fire hydrants will be inspected annually in accordance with current NFPA, Federal, State, and Municipal codes, rules, regulations and ordinances.

11.11.4. Open each hydrant and flow for not less than 1 minute. After shutting down check for drainage.

Hydrant should drain within 60 seconds. Successful Respondent is responsible for contacting the appropriate water authority and gaining permission to test prior to performing inspection.

11.11.5. Lubricate the operating nut, parking and thrust collar annually, to ensure the hydrant can be readily opened.

11.11.6. Underground water supply lines to the hydrant shall not be the responsibility of the Successful Respondent.

11.12. Backflow Preventers Testing:

11.12.1. Successful Respondent shall provide inspections and tests annually unless otherwise specified in writing by the County Designated Representative.

11.12.2. Inspection and testing to all backflow preventers listed in Attachment S – Williamson County Fire Systems Device Counts shall be serviced in accordance with current Federal, State, and Municipal codes, rules, regulations, and ordinances.

11.12.3. All inspections shall be performed only by persons who have a current and valid testers certification.

11.12.4. Proof of certification(s) must accompany bid package.

11.12.5. All backflow preventers failing inspection and test should be noted for repair and re-tested at the request of the County Designated Representative. County Designated Representative should be notified within the same business day after the Successful Respondent has tested and failed a backflow device. Successful Respondent must obtain written request from County Designated

Representative for any repairs required.

11.12.6. Purchase order shall be issued prior to beginning any billable work for repairs.

11.12.7. Successful Respondent must tag all backflow units that have passed any testing requirements.

The tag is to be supplied by the contractor and must be weatherproof along with its attaching method. Additionally, the tag must depict the date of the test and the tester’s initials.

11.12.8. Successful Respondent shall comply with all required reporting requirements by accurately completing and submitting all reporting forms to the appropriate entities (city/county/state/etc.)

and email a courteous copy of the submitted document(s) along with date and time stamp the document(s) were successfully submitted to County Designated Representative.

11.13. Clean Agent gas suppression system:

11.13.1. Successful Respondent shall perform inspection and test semi-annually in accordance with NFPA 12 and NFPA 12A.

11.13.2. All inspections, testing, and service shall be in accordance with current NFPA, Federal, State, and Municipal codes, rules, regulations and ordinances.

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11.13.3. Test the deluge and pre-action systems semi-annually and trip test annually.

11.13.4. Notify County Designated Representative prior to conducting test and notify when testing has completed.

11.13.5. Complete and attach new inspection tag that is permanently attached.

11.13.6. A completed copy of the container inspection report shall be furnished to the County Designated

Representative within five (5) business days of inspection and testing.

11.14. Kitchen Hoods, Dry/Wet Chemical:

11.14.1. Inspects, tests, and cleans kitchen hood systems in accordance with NFPA 17, 17A, and 96 or current enforceable codes.

11.14.2. Complete inspections, testing, and service of each unit shall be performed semi-annually as scheduled by the County Designated Representative.

11.14.3. All cylinders are to be weighted and tagged in accordance with NFPA requirements. Fusible links and water wash automatic sprinkler heads shall be replaced annually and noted on the inspection report. All used fusible links and water wash automatic sprinkler heads replaced will be returned to the County Designated Representative. Ensure nozzle caps do not have an accumulation of grease and are in place.

11.14.4. All actuating devices will be inspected and tested semi-annually. Check if alarm panel has been triggered.

11.14.5. Ensure gas and electric are off during each test. Reset equipment to operational status upon completion.

11.14.6. Perform hydrostatic tests on cylinders as required. Hydrostatic test due dates on all cylinders will be noted on the inspection forms. All inspection reports will be submitted to the County Designated Representative with invoicing.

11.14.7. Discharge of systems and repairs caused by negligence of the Successful Respondent, its employees, servants, or agents will be at no cost to Williamson County.

11.15. Low Voltage Systems – Inspections and Testing:

11.15.1. Inspections and / or testing Fire Alarm Systems will be performed as requested by County

Designated Representative to ensure systems are working properly without defects upon request by the County Designated Representative, as stated in product maintenance and/or warranties, or as mandated by state and/or federal laws.

11.16. Emergency and Exit Lighting Inspection

11.16.1. Successful Respondent shall perform visual inspection and functional testing of all emergency and exit lighting systems within Williamson County facilities.

11.16.2. Monthly and annual inspections shall be performed in compliance with applicable local, state, and latest editions of the national fire and safety codes, including NFPA 101 (Life Safety Code), OSHA standards, and other relevant regulations.

11.16.3. Visual inspections will be performed as requested by the County Designated Representative to:

11.16.3.1. Confirm all emergency and exit lights are present, securely mounted, and properly labeled.

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11.16.3.2. Examine for physical damage, obstructions, or signs of tampering.

11.16.3.3. Ensure visibility of exit signs from all relevant areas.

11.16.4. Functional testing will be conducted as requested by the County Designated Representative to:

11.16.4.1. Validate functionality during power failure conditions (simulate power loss if necessary).

11.16.4.2. Confirm during test mode the proper operation of all lamps and indicators.

11.16.4.3. Diagnose battery backup functionality and charging systems.

11.16.5. Perform monthly and annual inspections and functional testing of all emergency lighting units and exit signs installed within the facilities listed in Attachment S- Williamson County Fire Systems Device Counts, unless otherwise specified by the County Designated Representative.

Monthly

11.16.5.1. Conduct a 30-second functional test on each emergency light and exit sign unit to verify illumination performance.

11.16.5.2. Perform a visual inspection to ensure units are unobstructed, securely mounted, and free of damage or deterioration.

Annually

11.16.5.3. Conduct a 90-minute full functional test on each emergency lighting unit and exit sign to verify battery capacity and illumination duration.

11.16.5.4. Ensure that lighting remains fully operational for the entire test duration.

11.16.6. Provide detailed reports to the County Designated Representative identifying each unit, its location, status (pass/fail), and any maintenance issues or deficiencies identified, including corrective actions.

11.16.7. Submit inspection logs and compliance reports to County Designated Representative and to the Williamson County Fire Marshal, which is the Authority Having Jurisdiction (AHJ) within the district, upon request.

12. MAINTENANCE AND REPAIRS:

12.1. Current edition NFPA standard shall be used for all inspections, testing, maintenance and repairs.

12.2. Requests for maintenance and repairs shall be made based on the most current edition of NFPA.

12.3. Contractor shall re-execute any work that fails to conform to requirements of the contract. The contractor shall immediately remedy any defects due to faulty workmanship. Such re-execution of work shall be the sole responsibility of the contractor (including all associated cost).

12.4. County Designated Representative must be notified in writing of tag status upon discovery.

12.5. Fire Extinguishers: Successful Respondent shall provide the County Designated Representative replacement portable fire extinguishers of equal size and type should any contracted equipment require off site servicing.

Successful Respondent shall be responsible for providing the County Designated Representative with the serial number of any fire extinguisher(s) removed from the site for repairs and / or any other reason.

12.5.1. Replacement fire extinguishers shall be supplied at no additional cost to the contract and shall remain available for use until all repairs have been completed and the contracted equipment is fully repaired, certified returned to appropriate location.

12.5.2. All fire extinguishers shall be returned to their proper locations(s) prior to submission of invoice(s) for payment.

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12.6. Fire Suppression Systems:

12.6.1. Repairs shall be quoted and invoiced as time and materials.

12.6.2. Successful Respondent shall provide all labor, supervisions, parts, tools, equipment, transportation, and all effort necessary to perform said services in accordance with all NFPA or local codes and standards and the specifications herein. All repairs shall be billable with the exception of repairs required due to negligence on the part of the contractor or subcontractor.

12.6.3. Successful Respondent’s technical staff shall be thoroughly trained and licensed on fire suppression systems and back flow repair and maintenance. Copies of employee certification or completion of acceptable training on fire suppression system/back flow must accompany the bid package.

12.6.4. Successful Respondent must have a valid State of Texas Contactors license for Fire Protection

Systems and Backflow Systems. Proof of licenses must accompany bid package.

12.6.5. Successful Respondent must have a valid State of Texas Contractors license for backflow prevention valves. Contract award shall be contingent upon the Successful Respondent either holding one of the current licenses or obtaining one within a negotiated time frame after award.

12.6.6. Successful Respondent’s service vehicles shall carry a sufficient supply of repair parts and equipment to perform routine fire suppression service and repairs. Successful Respondent shall have a local shop and/or warehouse that stock parts to keep their vehicles supplied daily.

12.7. Fire Sprinkler Systems:

12.7.1. Repairs shall be quoted and invoiced as time and materials.

12.7.2. Work shall be in accordance with NFPA and/or local codes, equipment manufacture’s recommendations, and the specifications herein. Any federal or municipal codes, rules, and/or regulations shall prevail over the specifications listed herein.

12.7.3. Water leaks found in plumbing lines that serve a few suppression systems shall be repaired as a billable item, unless leak is caused by the Successful Respondent wherein repairs costs shall be incurred by the Successful Respondent.

12.8. Fire Pump:

12.8.1. Repairs shall be quoted and invoiced as time and materials.

12.8.2. All service of fire pumps systems shall be in accordance with current NFPA, Federal State, and

Municipal codes, rules, regulations and ordinances.

12.9. Fire Hose and Standpipe:

12.9.1. Repairs shall be quoted and invoiced as time and materials.

12.9.2. Each standpipe and hose cabinet with lined Precision Calibration and Tested (PCT) hose is to be serviced using the current NFPA codes.

12.9.3. Successful Respondent shall replace lined PCT hose at minimum every five (5) years based on the manufacture date on the hose or at minimum current NFPA code requirement, whichever is smaller time frame and agreed upon by the County Designated Representative.

12.9.3.1. County Designated Representative may request the Successful Respondent to replace a hose cabinet that is worn, vandalized, or damaged due to rust or corrosion.

Replacement of hose cabinet shall be quoted and invoiced as time and material.

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12.9.4. Replace all missing break bars and chains on locking-type glass front cabinets, and ensure door is operating properly. Parts missing shall be quoted and invoiced as time and materials.

12.9.4.1. Successful Respondent shall notify the County Designated Representative prior to replacement and obtain approval before replacing the parts.

12.9.5. Replace any missing or inoperable nozzles with plastic fog type units. Missing nozzles shall be quoted and invoiced as a time and materials.

12.9.5.1. Notify the County Designated Representative prior to replacement and obtain approval before replacing the parts.

12.9.6. Install new gasket, if needed or requested by the County Designated Representative, in female hose fittings.

12.9.7. Complete and attach new inspection tag to valve handle.

12.10. Pre-Action Systems:

12.10.1. Repairs shall be quoted and invoiced as time and materials.

12.10.2. Any Very Early Smoke Detector Apparatus (VERSDA) systems reporting directly to a pre-action panel shall be the responsibility of the Successful Respondent as an all-inclusive service.

12.10.3. Successful Respondent shall supply replacement parts (i.e. filters, etc.), calibrations, and any preventive maintenance required to maintain the system to manufacturer’s specifications or current codes or laws.

12.10.4. Notify County Designated Representative of repairs and maintenance issues that are needed.

12.11. Fire Hydrants:

12.11.1. Repairs shall be quoted and invoiced as time and materials.

12.11.2. All Williamson County owned fire hydrants shall be serviced in accordance with current NFPA, Federal, State, and Municipal codes, regulations, and ordinances.

12.11.3. Underground water supply lines to the hydrant shall not be the responsibility of the Contractor.

12.12. Backflow Preventers:

12.12.1. Repairs shall be quoted and invoiced as time and materials.

12.12.2. Repairs to all backflow preventers listed in these specifications shall be serviced in accordance with current Federal, State, and Municipal codes, rules, regulations and ordinances.

12.12.3. All repairs will be performed by Successful Respondent staff who have a valid certification.

12.12.3.1. Proof of certifications must accompany bid package.

12.12.4. All repaired backflow preventers shall be re-tested at the request of County Designated Representative.

12.12.5. Successful Respondent is responsible for providing report to the appropriate party (city/state/etc.) and providing proof of timely submission along with accepted reporting from the appropriate party and copy of the submitted report to County Designated Representative.

12.13. Clean Agent Gas Suppression System (Semi-Annually):

12.13.1. Repairs shall be quoted and invoiced as time and materials.

Page 15 of 26 25RFP72 | Attachment B-Scope of Work

12.13.2. Repairs to all items in these specifications shall be serviced in accordance with current NFPA, Federal, State, and Municipal codes, rules, regulations and ordinances.

12.13.3. Contract Administrator or designee must be notified in writing of tag status upon discovery. A completed copy of service/inspection report(s) shall be furnished to the Contract Administrator or designee within 5 business days of inspection and testing.

12.14. Kitchen Hoods:

12.14.1. Full Maintenance/Cleaning Service on Kitchen Hood units:

12.14.1.1. All service to kitchen hoods (dry or wet chemical extinguish systems) shall be at no additional cost other than the maintenance fee.

12.14.2. Clean kitchen hood systems in accordance with NFPA 17, 17A, and 96 or current enforceable codes.

12.15. Low Voltage Systems:

12.15.1. As a result of inspections and/or testing, or as needed due to system failures, maintenance and repairs of Fire Alarm Systems will be performed according to manufacturer’s instructions.

Technicians shall be certified and trained to perform maintenance and repairs on Low Voltage Systems under the contract.

12.15.1.1. System installation trainees shall be under the supervision of a qualified and certified installer.

12.15.2. Warranties should be reviewed on products prior to performing maintenance and repairs to ensure Williamson County is not paying for services that are covered under warranty.

12.16. Fire Alarm System:

12.16.1. The fire alarm system shall comply with requirements of NFPA Standard 72 for Protected Premises Signaling Systems except as modified and supplemented by this specification. The system shall be electrically supervised and monitor the integrity of all conductors.

12.16.2. The fire alarm system shall be manufactured by an ISO 9001 certified company and meet the requirements of BS EN9001: ANSI/ASQC Q9001-1994.

12.16.3. The system and its components shall be Underwriters Laboratories, Inc. listed under the appropriate UL testing standard as listed herein for fire alarm applications and the installation shall be in compliance with the UL listing.

12.16.4. The system installation shall be supervised by a minimum NICET (minimum Level II Fire Alarm

Technology). The onsite technician shall guide the final checkout and to ensure the systems integrity.

12.16.5. The system shall provide or be capable of expansion to meet various sizes of new projects and remodels.

12.16.6. Alarm signals arriving at the FACP shall not be lost following a primary power failure (or outage) until the alarm signal is processed and recorded.

12.16.7. All equipment and components shall be new, and the manufacturer's current model. The materials, appliances, equipment and devices shall be tested and listed by a nationally recognized approvals agency for use as part of a protective signaling system, meeting the National Fire Alarm Code.

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12.16.8. All equipment and components shall be installed in strict compliance with manufacturers' recommendations. Consult the manufacturer's installation manuals for all wiring diagrams, schematics, physical equipment sizes, etc., before beginning system installation.

12.16.9. All equipment shall be attached to walls and ceiling/floor assemblies and shall be held firmly in place (e.g., detectors shall not be supported solely by suspended ceilings). Fasteners and supports shall be adequate to support the required load.

12.16.10. Wiring shall be in accordance with local, state and national codes and as recommended by the manufacturer of the fire alarm system. Number and size of conductors shall be as recommended by the fire alarm system manufacturer.

12.16.11. All wire and cables shall be listed and/or approved by a recognized testing agency for use with a protective signaling system. Wire and cable not installed in conduit shall have a fire resistance rating suitable for the installation as indicated in NFPA 70.

12.16.12. All field wiring shall be electrically supervised for open circuit and ground fault.

12.16.13. Systems shall have the ability to…