1_Appendix_A_-_Scope.doc

Appendix A Scope of Services

APPENDIX A

SCOPE OF SERVICES

MULTIMODAL TRANSPORTATION STUDIES, EVALUATIONS AND PROJECTS

Multimodal transportation projects may be funded by the City, FDOT, FHWA, other agencies or by a combination of funding sources. Projects funded in whole or in part with non-City funds shall be designed in conformance with the funding agency's requirements. Projects on non-City streets shall be designed in conformance with the owner's requirements - i.e. Pinellas County, FDOT and/or FHWA. The services being requested will include but not be limited to the services listed below:

SCOPE

1. Studies and evaluations

2. Technical investigations

3. Technical evaluations and pilot studies

4. Permitting and compliance with Federal, State, and City regulations:

a) preparation of permit applications.

b) pre-application meeting with regulatory agency(s).

c) presentations before appropriate regulatory agency(s).

d) responses to agency(s) questions and/or requests for additional information.

e) submission and closure of permits.

5. System planning including new and updating existing master plans and/or corridor plans, e.g., Bicycle/Pedestrian Master Plan, Complete Streets, etc.:

a) existing conditions analyses.

b) infrastructure needs analyses.

c) concept layouts and/or site plans.

d) develop schedules and phasing sequences, if appropriate.

e) develop cost estimates.

6. Program Development

a) project prioritization

b) funding needs analyses

c) grant pursuit strategy

7. Designs (conceptual, preliminary, detailed):

a) paving, pavement restoration, milling and resurfacing.

b) traffic calming features - medians, traffic circles, raised intersections, etc.

c) multimodal traffic control features - signals, pavement markings, striping, signage, etc.

d) stormwater collection and treatment facilities necessary as a part of a multimodal transportation project.

e) environmental mitigation, including wetlands, necessary as a part of a multimodal transportation project.

f) opinions of probable cost.

8. Utility Adjustments:

a) potable water main - new, replacements and/or relocations.

b) sanitary sewers - new, replacements and/or relocations.

c) reclaimed water mains - new, replacements and/or relocations.

d) fiber optic conduit- new, replacements and/or relocations.

e) temporary traffic control.

9. Preparation of construction documents:

a) plans.

b) technical specifications.

c) bid forms.

d) construction sequencing.

e) cost estimates.

f) permitting.

10. Project bidding / support services:

a) review of bids.

b) attendance at pre-bid meeting.

c) preparation of addenda in response to RFIs.

d) bid review and recommendation of award.

11. Services during construction:

a) attendance at pre-construction meeting.

b) response to RFIs

c) review of shop drawings

d) site observations and inspections

e) review of change orders

f) review of contractor’s pay estimates.

g) attendance at final inspection.

h) providing required permits and certifications.

i) facility start-up.

j) preparation of operation and maintenance manuals.

k) staff training in proper operation and maintenance.

12. Review and/or update previously prepared plans and reports.

13. Review of various agreements between the City and its customers, suppliers and consultants.

14. Assistance with obtaining governmental grants and loans (FHWA, FDOT, and others).

15. Expert witness testimony, preparation and legal/litigation assistance services.

16. Attendance and/or presentations at City Council meetings.

17. Attendance and/or presentations at public meetings and workshops.

18. Assistance to the City in development of project renderings and exhibits, etc.

19. Subconsultant and/or subcontractors administrative services.

20. Quality control/quality management.

21. Surveying:

a) property surveys

b) topographic surveys.

c) hydrographic surveys.

d) preparation of easement descriptions.

e) preparation of legal descriptions for acquisition of property.

f) preparation of right-of-way maps.

g) other surveying services.

22. Utility Coordination/Subsurface Utility Engineering (SUE):

a) coordination with Utility Agency Owners during design.

b) schedule and attend utility design meetings

c) incorporate utility information into design.

23. Materials testing.

24. Traffic calming features - evaluation of existing facilities, design modifications of existing facilities, planning of new facilities, and/or design of new traffic calming features including but not limited to:

a) speed humps.

b) traffic signals.

c) raised crosswalks.

d) medians.

e) bulb outs.

f) raised intersections.

g) mini roundabouts.

25. Multimodal roadway analysis and/or improvements:

a) service level analysis.

b) traffic pattern analysis.

c) traffic signal warrant studies.

d) intersection improvements.

e) pavement analysis and design.

f) roadway alignment.

g) roadway widening/narrowing.

h) new roadways.

i) traffic signalization and signage.

j) pavement markings

k) traffic calming

26. Multimodal planning and design:

a) bike lanes.

b) bike paths/trails.

c) mixed use paths/trails.

d) bike racks.

e) bicycle related signage and striping.

f) bike/trail bridges.

g) other bicycle related facilities

h) sidewalks.

i) pedestrian ramps and facilities.

j) crosswalks.

k) imprinted/textured crosswalks.

l) raised crosswalks.

m) brick crosswalks.

n) mid-block crossings.

o) pedestrian bridges.

p) other pedestrian related facilities.

27. Other roadway and transportation reports or studies.

28. Review of studies prepared by others.

29. Intermodal Facility planning:

a) evaluate intermodal transportation systems within the City – pedestrian, bicycle, car, taxi, bus, rail, scooter, carshare, etc.

b) evaluate and develop appropriate means of vehicle and pedestrian engress/egress.

c) evaluate and site parking facilities.

d) evaluate passenger and pedestrian flow.

e) other related work.

30. Provide assistance with regulatory compliance and general consulting:

a) existing and/or new traffic safety and control regulations developed by FDOT, FHWA or others.

b) coordinate and arrange meetings as needed with regulatory agency(s).

c) review of draft regulatory agency(s) documents, representation and presentations at public hearings and meetings, negotiation with regulatory agency(s), and representation at regulatory agency(s) and/or court hearings.

d) monitor and brief City staff on any new and/or proposed changes in regulatory requirements that will impact the operation of the City's multimodal transportation systems.

e) provide other miscellaneous assistance related to regulatory and permitting issues.

31. Provide services related to energy reduction, conservation, sustainability & resilience:

a) evaluate existing facilities and processes for potential areas where energy conservation can be implemented.

b) design modifications to existing facilities and/or new facilities with the intent of reducing energy consumption.

c) evaluate existing and/or proposed facilities and processes to determine the carbon footprint and areas where the carbon footprint can be reduced.

d) design modifications to existing facilities and/or new facilities with the intent of reducing their carbon footprint.

e) evaluate existing and/or proposed facilities and processes to determine the availability of carbon credits and/or green energy credits.

f) design modifications to existing facilities and/or new facilities with the intent of developing carbon credits and/or green energy credits.

g) other services related to energy reduction, conservation, sustainability & resilience.

32. Provide financial services:

a) construction cost estimates during the study and design phase.

b) operating cost estimates.

c) cost effective analysis and present worth analysis for proposed projects.

d) services related to issuance of additional bonds - traditional tax-free bonds, taxable bonds, government subsidized taxable bonds (i.e. Build America Bonds), and/or others.

e) inspections, analysis, and reports necessary to comply with bond requirements.

f) other financial services related to capital improvement revenues and expenses.

g) utility engineering.

h) value engineering and/or cost effectiveness of proposed facilities.

i) financial analysis related to capital and operating costs for Public-Private Joint Venture projects.

j) Other related financial work.

33. Professional specialty services:

a) traffic engineering.

b) environmental engineering.

c) civiI/sanitary engineering.

d) electrical engineering.

e) mechanical engineering.

f) structural engineering.

g) architecture.

h) landscape architecture.

i) computer/SCADA/instrumentation engineering.

j) hydraulic engineering.

k) geotechnical.

34. Other related work.

CRIMINAL BACKGROUND CHECKS

Parks & Recreation - A Level 2 background check is required for individuals accessing a Parks & Recreation location with childcare facilities.

The A/E shall conduct a security background investigation that meets the standards set forth in Florida Statute Section 435.04 (“Level 2 Background Screening”) for each A/E employee and subconsultant/subcontractor employee performing Work at the work site in accordance with the screening requirements set forth in Florida Statute Section 402.302 and Florida Administrative Code Chapters 65C-20, 65C-22 and 65C-25.

Prior to allowing an A/E employee or subconsultant/subcontractor employee to perform Work at the work site, the A/E shall submit to the City's Design Manager an affidavit certifying that each such employee possesses, and shall continue to possess for the duration of the Project, a valid letter determining that a Level 2 Background Screening was performed and did not identify criminal convictions or other criminal history factors that would disqualify that employee from accessing the work site (“Clearance Letter”). In the event A/E becomes aware that any A/E, subconsultant/subcontractor employee has been arrested or convicted for a disqualifying offense, A/E shall immediately remove that employee from the work site.

An updated list of all A/E, subconsultant/subcontractor employees with access to the work site shall accompany the affidavit and be provided to the City's Design Manager along with the cell phone number of the A/E's representative responsible for those employees. At any time, the City may request to view the Clearance Letters of any or all A/E, subconsultant/subcontractor employees working at the work site. The requested information shall be made available for viewing as soon as possible, but no later than twenty-four (24) hours after the request. If the A/E fails to provide the requested documentation, the employee(s) in question will not be allowed to continue work until the appropriate documentation has been received. The A/E shall not be allowed an extension of the Contract Time due to any delay in the performance of the Work attributable to a A/E, subconsultant/subcontractor employee's inability to perform Work due to a Clearance Letter being unavailable for inspection. The failure of the A/E to submit an appropriate affidavit or the submission of an affidavit containing false information shall be considered a substantial violation of the terms and conditions of the Contract Documents and shall provide a basis for termination of the Contract.

Police Department - A Level 2 background check is required for A/E staff including subconsultant/subcontractor employees to enter a police facility.

The St. Petersburg Police Department (SPPD) shall conduct a Level 2 background investigation for all A/E, subconsultant/subcontractor employees scheduled to work in a police facility. Should a A/E, subconsultant/subcontractor employee's be unable to pass the SPPD background check process, the individual will not be granted clearance to the SPPD facilities.

The A/E shall not be allowed an extension of the Contract Time due to any delay in the performance of the Work attributable to an employee’s inability to perform Work due to a Background Check being unavailable for inspection. The failure of the A/E to submit an appropriate affidavit or the submission of an affidavit containing false information shall be considered a substantial violation of the terms and conditions of the Contract Documents and shall provide a basis for termination of the Contract.

Port - A Federal Transportation Worker Identification Card (TWIC)is required to access port facilities.

Any A/E, subconsultant/subcontractor employee performing Work at the Work site shall (i) comply with the Maritime Transportation Security Act of 2002, 46 U.S.C. § 70101, et seq. (including any amendments thereto and any regulations or rules promulgated thereunder), (ii) comply with Florida Statute § 311.12, and (iii) possess a valid federal Transportation Worker Identification Credential (TWIC). The A/E shall not be allowed an extension of the Contract Time due to any delay in the performance of the Work attributable to an A/E, subconsultant/subcontractor employee’s inability to obtain a TWIC.

Water Resources Department - Criminal background checks in accordance with state statute are required for persons having regular access to the Water Department's buildings, facilities and structures.

The A/E shall conduct a criminal history check (“Background Check”) for each A/E, subconsultant/subcontractor employee that will have regular access to the work site in accordance with the background check requirements set forth in Florida Statute Section 373.6055.

Prior to allowing an A/E, subconsultant/subcontractor employee regular access to the work site, the A/E shall submit to the City's Design Manager an affidavit certifying that each such employee is qualified to regularly access the work site in accordance with Florida Statute Sections 373.6055(2), (3)(b) and (3)(c). If any A/E, subconsultant/subcontractor employee’s Background Check identifies criminal convictions or other criminal history factors that disqualify that employee from regular access to the work site, A/E shall not allow that employee to have regular access to the work site, and an appeal process is not available. In the event A/E becomes aware that any A/E, subconsultant/subcontractor employee has been arrested or convicted for disqualifying offense, A/E shall immediately remove that employee from the work site.

An updated list of all A/E, subconsultant/subcontractor employees with regular access to the work site shall accompany the affidavit and be provided to the City's Design Manager along with the cell phone number of the A/E's representative responsible for those employees. At any time, the City may request to view the Background Checks of A/E, subconsultant/subcontractor employees working at the work site. A/E shall make the Background Checks available for viewing as soon as possible, but no later than twenty-four (24) hours after the request. If the A/E fails to provide the requested documentation, the employee(s) in question will not be allowed to continue work until the appropriate documentation has been received. The A/E shall not be allowed an extension of the Contract Time due to any delay in the performance of the Work attributable to an employee’s inability to perform Work due to a Background Check being unavailable for inspection. The failure of the A/E to submit an appropriate affidavit or the submission of an affidavit containing false information shall be considered a substantial violation of the terms and conditions of the Contract Documents and shall provide a basis for termination of the Contract.