REQUEST FOR PROPOSALS

SALT LAKE COUNTY

Animal Services Barn & Shelter Expansion Architectural Services

RFP # ANS134010

Date of Issue: September 9, 2026

Animal Services Department of Public Works

Division of Facilities Management

TABLE OF CONTENTS

Part 1: Overview and Instructions

1.1 Purpose of the RFP

1.2 Deadline for Proposal Submission

1.3 Projected Schedule for the RFP Process

1.4 Pre-Proposal Conference

1.5 Question Submission

Part 2: Scope of Work and Requirements

2.1 Background

2.2 Scope of Work and Tasks to be Completed

2.3 Length of Agreement

2.4 Payment

2.5 Insurance Requirements

2.6 Proposal Format / Submission Requirement

Part 3: Response Evaluation and Notice to Proposers

3.1 Evaluation and Scoring Criteria

3.2 Written Agreement Required

3.3 Notice to Proposers

EXHIBIT A – Anticipated Project Schedule EXHIBIT B – Map EXHIBIT C– DFCM Architect Fee Schedule (Build Out Phase)

ATTACHMENT A – Proposal Cover Summary ATTACHMENT B – Request for Protected Status ATTACHMENT C – Procurement Preference System ATTACHMENT D – Environmental Compliance Practices ATTACHMENT E – Example Architect RFP Agreement ATTACHMENT F – Construction Agreement

Part 1: Overview and Instructions

1.1 Purpose of the RFP

A. Salt Lake County, on behalf of the Salt Lake County Animal Services/ the Public Works Department, and Facilities Management, “County” is soliciting proposals from qualified firms (“Proposer” or “Architect” or “Architect”) to provide design consulting services for the Animal Services Barn and Shelter Expansion (“Project”) per the scope of work and requirements below.

B. The Project’s proposed location is at approximately 511 W 3900 S, Salt Lake

City, Utah 84123 (Exhibit B). County intends to hire an Architectural/Engineering Team (“Design Team”) to be the Architect of Record.

C. Dependent upon funding, the County plans to construct the Project on the existing Animal Services site. Currently, only the Phase 1 Programming is funded. The Proposer may be selected by the County, without additional competitive solicitation, to provide Architectural and Engineering design services through design, construction administration, and warranty services for the Build Out. Alternatively, the County may procure another architect for the Build Out. If Proposer is selected for the Phase 2 Build Out, the parties will execute a Build Out Services Amendment (“BOSA”).

1.2 Deadline for Proposal Submission

Proposals must be uploaded before 1:00 PM MDT on September 30, 2026, in Contracts and Procurement online solicitation system, the Utah Public Procurement Place (U3P) powered by Bonfire. No proposals will be accepted after the closing date and time.

1.3 Projected Schedule for the RFP Process

County reserves the right to modify the following schedule at its discretion:

Activity Date

Issue RFP September 9, 2026 Pre-Proposal Conference September 16, 2026 Final day to submit questions September 23, 2026 Proposal Due Date September 30, 2026 Committee Meeting October 7, 2026 Interviews (if needed) October 16, 2026 Anticipated Notice to Proceed November 2, 2026

1.4 Virtual Pre-Proposal Conference

Interested Proposers are invited to participate in a virtual pre-proposal meeting to discuss the project and to ask questions about this RFP. It will be held on September 16, beginning at 9:00 am MDT. Please contact Teresa Young, tyoung@saltlakecounty.gov, to request the WebEx meeting information.

Proposers are encouraged to submit their questions in writing before the meeting through the county’s online solicitation system U3P powered by Bonfire. The meeting is for informational purposes only and is not binding. If the RFP needs to be modified or clarified, the County will issue a written amendment on U3P.

1.5 Question Submission

Questions may be submitted through U3P Bonfire until the deadline for questions submission, which is September 23, 2026, before 1:00 pm MDT. Answers to the questions will be posted in U3P for anyone to view. Do not contact County officers or employees, or selection committee members.

Part 2: Scope of Work and Requirements

2.1 Background

A. Salt Lake County Animal Services Division, along with Salt Lake County Facilities

Management Division, is responsible for planning, operation, and maintenance of all county-owned animal service facilities. Currently, the Division of Animal Services (“Animal Services”) is located at 511 W. 3900 S. Salt Lake City, Utah 84123. The facility was built in 1991 and has kept its primary function for supporting Salt Lake County’s demand for Animal services since its opening. The facility is 17,712 square feet and serves a population of over 500,000. Animal Services would like to expand their shelter space by adding a structure to their existing building. The Project objective will be to assist Animal Services by performing a feasibility study, design, bidding and construction of a new addition space. Due to the age of the facility and the adjoining structures, there are other existing maintenance concerns that need to be addressed such as the repair and resurface of asphalt and cement gravel areas and the repair avian areas per AVMA guidelines. Repairs or modifications to meet ADA guidelines. A new addition will help Animal Services to better meet the demands of their service area.

B. The following should be considered as guiding principles for design, not limitations on scope, based on the program development for this facility.

1. The new addition will be occupied solely by Animal Services and will be in the range of 3,000 to 5,000 SF and include the following:

a. Livestock stalls (indoor/outdoor) with dirt flooring, minimum of 3 stalls and maximum of 5. Each stall must be able to accommodate a single large livestock (i.e. horses or cattle).

b. Office space separate from livestock that can accommodate 3 staff in a shared office and a large open room adjacent to the offices for animal assessments and training.

c. Support areas for food and supply storage include mechanical and electrical equipment spaces, janitorial closets, information technology (IT) equipment closets, and facilities maintenance equipment storage.

d. Space to accommodate approximately 16 kennels in the future.

e. Project is open to various building construction types to help meet the budget.

2. Operations of the facility are intended to be supported by Salt Lake County Animal Services.

2.2 Scope of Work and Tasks to be Completed

A. The Programming and Build Out Phase may be referred to jointly as the Project.

1. It is the intent of the County to utilize the services of the Architect, and its sub-consultants, referred to jointly as the Architect/Engineer (Architect) to design and ensure County’s Animal Services Barn & Shelter Expansion (the Project) is designed and constructed in a manner that is within the established budget and County Standards, and applicable building codes and regulations. It is further the intent of the County that the Architect will provide cost effective design solutions and sound administration to expedite the Project to completion on or ahead of schedule (see Exhibit A, Anticipated Project Schedule).

B. The work on the Project shall be performed by Architect in two separate phases (Programming Phase & Build Out Phase):

1. Phase 1 Programming Phase (Current Funding) The work in this phase will include the programming, cost estimating, and site development review activities as outlined in Section 2.2. Any plans and specs developed during the Programming Phase are not considered "For Construction" and are preliminary or developmental in nature.

a. Site Development. In the Programing Phase, Architect will:

i. Assist County in establishing site parameters as needed.

ii. Provide site analysis of existing Animal Services property by analyzing the site with respect to accommodation of program and implications on building massing and site design.

iii. Provide guidance on how programming components will fit with the existing site to aid in identifying design concepts, potential problems and solutions that may arise.

iv. Attend meetings with County, Design Team, and other stakeholders.

b. Programing: In the Programming Phase, Architect will:

i. Review any existing study documents.

ii. Work in conjunction with the County to develop options and a priority list.

iii. Attend start up meetings for the Project. Conduct and attend all programming team meetings for the Project, whether in person or via WebEx.

iv. Prepare a Program Phase cost estimate including incorporating and/or aligning with any cost estimates from consultants hired by the County.

v. Coordinate cost breakdowns and options with project team to meet the needs of the Project and the County.

c. Deliverables: Provide deliverables with a report detailing the following:

i. Program refinement and confirmation document including optional building elements with narrative and diagrams as appropriate, including but not limited to; conceptual floor plans, including furniture, fixture and equipment layout, site plans, and staff spaces.

ii. Cost estimates and backup documentation.

iii. Project development visuals which can be utilized for presentation to County administration, elected officials, fundraising entities, and stakeholders.

iv. Executive summary in both PDF and PowerPoint presentation for distribution to stakeholders, county council, mayor, Animal Services Advisory Committee, etc.

vi. Coordinate Architect’s efforts with the County’s consultants as required. Incorporate consultant’s recommendations and deliverables into the design documents and all other deliverables.

d. Permitting: Architect shall research required permits necessary for the development of the Project as required by local and state authorities, including but not limited to identifying any conditional use, zoning, or other non-standard permitting requirements.

e. LEED®: Project may be required to be LEED® Gold certified depending upon the construction budget. Architect shall provide an analysis of the LEED® score card, anticipated points achievable, and any concerns or issues of achieving LEED® Gold certification.

i. Cost estimates should include all items associated with achieving the

LEED® Gold certification.

2. Phase 2 Build Out Phase: The work in phase 2 is dependent on funding and County selecting the awarded proposer for Phase 2, in County’s Sole discretion.

The work in this phase will be based on the programming established in Phase 1 and will include (based on funding) all or part of the design, bidding, construction, construction administration, closeout, and warranty activities as outlined in the Build Out Phase. Proposer may be selected by the County, without additional competitive solicitation, to provide design and consultation during the design, bidding, construction administration services, close-out, and warranty for the Build Out. If selected, the parties will execute a BOSA. Any work on Phase 2 by the Architect before the full execution of a BOSA shall be at the Architect’s sole cost and expense.

a. Work in Phase 2 will include:

i. Schematic Design – As per the County’s Design

Standards.

ii. Design Development – As per the County’s Design

Standards.

iii. Construction Documents – As per the County’s Design

Standards.

iv. Bidding and Construction Administration – As per the

County’s Design Standards.

v. Project Closeout and warranty – As per the County’s

Design Standards.

3. General Requirements for Phases 1 & 2

i. The Architect is required to have an office or a member of their team whose offices are located within Salt Lake County.

ii. County will provide the following items: Site survey, environmental reports, soils investigations, preliminary programming document, and any existing drawings.

iii. Coordinate with any consultants hired by the County which may include but not limited to systems commissioning, envelope commissioning, inspections, etc. This will include but is not limited to establishing specifications, coordination with the contractor and the County to ensure that all requirements, testing, training and/or recommendations are met.

iv. The design schedule will be produced and managed on an ongoing basis by the Architect through the completion of the design documents. A draft schedule will be issued to any County consultant for review, input and agreement by all parties. The County will review and approve the schedule as it relates to major milestone and completion dates.

v. Architect’s project drawings and contract drawings shall be created using AutoCAD and/or Revit (no later than one version from the most current version of either software) and searchable PDFs of all drawings and specifications. Architect shall produce all drawings and submit all CAD files utilizing the National CAD Standards. Project file names shall remain consistent as much as possible throughout the duration of the Project.

Dated or phase-based file names shall not be used in background files.

vi. Architect shall design the Project in a manner compliant with all local jurisdictions, permitting authorities, current land use codes, building codes, and ADA and ADAAG requirements.

vii. Architect understands that if future donors to the Project have additional requirements, Architect will work with the County to comply with those requirements, at no additional cost to the County.

viii. It is anticipated that the project will be LEED® Gold certified. The Architect will design and direct the certification of the building to the U.S. Green Building Council’s requirements.

ix. The Project is required to adhere to the County's Design and Construction Standards Manual (“Design Standards”), as that manual may be updated by the County. A link to the manual can be found here:

https://www.saltlakecounty.gov/globalassets/1-site-files/facilities/forms--documents/slcodesignconstrstdproc.pdf. If the Design Standards manual is unavailable online, Architect may request a copy from the PM.

x. Crime Prevention Through Environmental Design (CPTED) design elements will also be incorporated into the building’s design. CPTED information can be found at the following link: https://www.cpted.net/

xi. Proposer will assist County in developing materials and presenting to appropriate stakeholders throughout the Project. This includes developing and producing presentation materials, renderings, drawings, etc.

xii. Proposer will assist the County in researching required permits necessary for the development of the Project as required by local and state authorities, including but not limited to identifying any conditional use, zoning, or other non-standard permitting requirements.

xiii. Proposer will provide at Proposer’s own cost, printing or production of any

Project documents, records, communications, drawings, booklets, renderings, presentation materials, and miscellaneous documentation.

xiv. The Proposer’s obligations include those identified in: (1) this RFP, (2) the agreement and (3) the Design Standards, which will all be incorporated into the Proposer’s Agreement. It is the responsibility of the Proposer to be aware of and familiar with the requirements outlined in the Design Standards.

xv. The Proposer shall ensure that all personnel working in the various areas under this RFP are qualified through licensing, certifications, training, experience, and appropriate certification for the tasks assigned.

xvi. The Proposer shall review Attachment G to the RFP, Salt Lake County’s

Construction Agreement and Salt Lake County’s Construction General https://www.saltlakecounty.gov/globalassets/1-site-files/facilities/forms--documents/slcodesignconstrstdproc.pdf https://www.saltlakecounty.gov/globalassets/1-site-files/facilities/forms--documents/slcodesignconstrstdproc.pdf https://www.cpted.net/

Conditions (referred to jointly as “Construction Agreement”). The Proposer shall draft the specifications and project manual in a manner that complies and conforms with the terms and conditions of the Construction Agreement.

xvii. The Architect is on notice that County does not use the concept of substantial completion in its Construction Agreement. Consequently, the Architect shall not include the concept of substantial completion in the specifications or project manual unless, prior to the completion of the documents, the County provides the written notice that it intends to use the substantial completion concept for the Project.

2.3 Length of Agreement

A. The contract resulting from this solicitation will become effective on the date of execution of the resulting agreement (the “Effective Date”) and, unless terminated sooner as provided in the resulting agreement, will terminate December 31, 2032, or if the Parties sign a BOSA for Architect to provide services for a Buildout, the agreement will terminate at the end of the one-year warranty period of any Build Out. Architect must deliver the final Programming Phase with all other required deliverables within five (5) months of the Effective Date.

B. If the Proposer is selected by the County to serve as the Architect for the Build Out, the Parties will execute a BOSA to accommodate design and construction administration projects and add the construction budget and Build Out Fee. The BOSA, if executed under the resulting RFP agreement, is an amendment adding the duty to perform the Build Out Service and receive the fee for completed Build Out Services. The BOSA if executed will, if applicable, extend the resulting agreement through the one-year warranty period after final completion of the Build Out. Any Build Out work not added by a Build Out Services Amendment as provided herein before December 31, 2032, must be competitively bid out by the County. Alternatively, the County may opt to competitively bid the Build Out Phase services. County will own all documents and reports provided by Architect in Phase 1, and may, at no additional cost, use those documents and reports to competitively bid Phase 2.

C. Currently, only the Programming Phase is funded. Proposer may be selected by the County, without additional competitive solicitation, to provide the joint facility planning and design services through design, construction administration, and warranty services for the Build Out. If funding is secured, and if Proposer is selected by the County to provide services during the Build Out, the Parties will execute a BOSA. Any work done by Proposer on the Build Out phase before the BOSA is executed will be at Proposer’s sole cost.

D. There is no guarantee that contract(s) will be awarded, or that any future contract extensions will be awarded.

E. County reserves the right to review contract(s) on a regular basis regarding performance and cost analysis and may negotiate price and service elements during the term of the contract.

2.4 Pricing/Costs/Fees

A. Phase 1 Programming Phase:

1. The fee for all work to be completed by Proposer under Section 2.2, excluding any Build Out work, (the “Programming Phase Fee”) shall be a total “not-to-exceed” fee of $40,000, which includes any and all consultant fees. The Programing Phase Fee is guaranteed for the entire Programming Phase.

Proposer’s proposal must break down this fee into milestones for the Programming Phase. Proposer may propose a fee under $40,000 but not above.

2. All Proposer’s and its consultants’ specialists, or other subcontractor’s compensation, reimbursables, expenses, and costs, are included in the total Programming Fee and Travel Reimbursement. This includes all phone, fax, project printing, travel outside of the Travel reimbursement, and other miscellaneous expenses. Taxes are not a reimbursable fee. The Proposer will not receive additional travel fee or cost reimbursement for any Build Out work.

3. The awarded Proposer shall pay all taxes related to the Proposer’s work which have been legally enacted at the time of execution of the resulting agreement, and for which the Proposer is liable.

2.4.2 Phase 2 Build Out Phase

A. If County, in County’s sole discretion, decides to retain Proposer’s services for the Build Out, or phases of Build Out, the Proposer’s fee for the Build Out will be a flat fee based on a percentage of the initial construction budget for the Build Out, limited by the State of Utah Division of Facilities and Construction Management Architectural/Engineering Fees (“Fee Schedule”), as that document is updated by the State of Utah (the “Build Out Fee”).

Increases to the construction budget may, but will not automatically, warrant an increase in the total Build Out Fee. Pricing will be based on the Fee Schedule that is effective at the time of retaining the Proposer’s services for the Build Out Phase and will cap the total Build Out Fee County will pay the Proposer. Proposer in its proposal to this RFP may propose a percentage less than those provided on the Fee Schedule, but under no circumstances will County pay a higher percentage. If Proposer’s alternative fee is accepted, that fee proposal will control and will be guaranteed through the Term of the resulting Agreement and any Build Out.

B. Build Out work must not exceed the Build Out Fee. The Build Out fee includes the travel days and all expenses.

C. All Proposer’s and its consultants’ specialists, or other subcontractor’s compensation, reimbursables, expenses, and costs, are included in the total Build Out Fee. This includes all phone, fax, project printing, travel, and other miscellaneous expenses. Taxes are not a reimbursable fee.

2.4.3 Payment

A. Project payments will be made from invoices submitted monthly for work completed in the prior month as per the billing schedule listed below:

Programming Phase Fee Programming 100%

Total 100% Build Out Phase Fee

Schematic Design 20% Design Development 20% Construction Documents 30% Bidding Assistance 5% Construction Admin/Warranty 25%

Total 100%

B. If more than 6 months pass between the end of the Programming Phase and before the parties execute a BOSA, before the Parties sign a BOSA, Proposer may request a price increase accompanied by sufficient documentation supporting the request. Justification for a price increase should be linked to an independent index or indicator not controlled by either the County or the Proposer and, cannot exceed 5% of the previously approved fee. For example, if the initial budget for the build out is $60 million and the proposed fee was 1% the build out fee would be $600,000. An approved price increase of 3% would increase the $600,000 build out fee by $18,000. The County may reject or accept price escalation in its sole discretion. Any price escalation to the contract must be approved by the County as a written amendment to the resulting agreement.

C. Monthly progress payments will be paid within 30 calendar days of receipt and approval of an accurate and complete invoice for work performed. The County has the right to require Architect to correct an inaccurate invoice before paying.

Final payment will be made when all items are complete and other required documents are received by and satisfactory to the County.

2.4.4 Additional Services

A. If the County desires Architect to render services not specified in this RFP but within the general scope of the RFP, such additional services shall be authorized by additional workorder(s) and shall be billed at the hourly rates provided in this

RFP.

2.4.5 Project Delays

A. After the contractor is hired and the notice to proceed is issued to the contractor, in the event that the project is delayed or extended for a period of nine or more months during the Build Out Phase, at no fault of the Architect, Architect's Build Out Fee may be equitably adjusted to mitigate the increased personnel and overhead costs due to such delays. Such adjustments will be determined based on a review of the project schedule to be conducted at the completion of each phase or at such time that such a delay occurs. All adjustments shall be made based on and capped by the hourly rates Proposer submits with their proposal. Any approved adjustment must be added to this Agreement by written amendment before it is effective.

2.4.6 Project Suspension

A. The County may suspend the performance of the basic services described herein by giving written notice to the Architect. The Architect shall be compensated for all services performed prior to receipt of written notice of suspension together with reimbursable expenses then due.

2.4 Insurance Requirements

A. During the term of the Agreement, Architect will purchase and maintain insurance coverage as required below. Additional details about insurance requirements are located in the Example Agreement. The insurance coverages Architect must purchase are as follows:

1. Workers’ compensation insurance with statutory limits as required by the State of Utah unless a waiver of coverage is allowed and acquired pursuant to Utah law and Employer’s Liability insurance with minimum limits of $1,000,000 per occurrence; $1,000,000 Disease per employee; and $1,000,000 Disease per policy. The policy shall be endorsed to include a written waiver of the insurer’s right to subrogate against County. This requirement includes contractors who are doing business as an individual and/or as a sole proprietor as well as corporations, limited liability companies, joint ventures, and partnerships.

2.Commercial general liability insurance on an occurrence form with County in the minimum amount of $2,000,000 per occurrence with a $3,000,000 general policy aggregate. If Contractor maintains higher limits than the specified minimum limits, County requires and shall be entitled to coverage for the higher limits maintained by Contractor. The policy shall protect County and Contractor from claims for damages for personal injury, including accidental death, and from claims for property damage that may arise from Contractor’s acts or omissions under this Contract, whether performed by Contractor itself, any subcontractor, or anyone directly or indirectly employed by either of them. Such insurance shall provide coverage for premises operations, acts of independent contractors, and completed operations. Completed operations insurance shall be maintained for three (3) years after the end of the warranty period.

3. Commercial automobile liability insurance that provides coverage for owned, hired, and non-owned automobiles, in the minimum amount of $2,000,000 per accident.

4. Contractor shall carry errors and omissions insurance in the minimum amount of $3,000,000 per claim with a $3,000,000 general policy aggregate.

2.6 Proposal Format / Submission Requirements

Submit proposals in the online solicitation system (U3P). All proposals should be formatted as three (3) separate PDFs: 1) Program Proposal; 2) Pricing Proposal; and 3) Supplemental Attachments (Optional). NO MORE THAN

THREE (3) SEPARATE DOCUMENTS SHOULD BE SUBMITTED.

Proposers must submit a narrative response to the elements outlined in 3.1 Evaluation and Scoring Criteria and conform to the submission requirements listed below.

Proposals not following the Proposal Format/Submission Requirements outlined herein, may result in being deemed non-responsive.

1. Program Proposal (PDF #1):

A. Document #1 (Program Proposal) should begin with the completed

Attachment A Proposal Cover Summary (Required). Attachment A is not included in the page count.

1. Table of Contents should be included, organized in the same order as the Evaluation Criteria in Section 3.1 (not included in the page count).

2. Format should be 1) 8-1/2 X 11 size with white background 2) portrait layout only and 3) black 12-point font. Section headings may be in color and a larger font.

3. Title page and cover letters are not required but are acceptable and count toward the narrative page count.

B. The narrative response to the elements outlined in 3.1 Evaluation Scoring Criteria may not exceed 20-pages.

C. The Program Proposal should include within the PDF all exhibits (Resumes count toward the narrative limit, all other exhibits do not count toward the narrative limit).

D. The Program Proposal PDF with all attachments, exhibits, appendices, etc., is limited to 10 MB to allow for electronic distribution.

Pricing Proposal (PDF #2):

A. The Pricing Proposal must indicate your willingness to accept the Phase 1 Programming Phase Fee stated in Section 2.4 Fee and Payment. If your firm wishes to propose an alternate fee, propose a total “not-to-exceed” price.

B. Excel in lieu of PDF documents are acceptable unless otherwise specified in the RFP.

C. Attachments (PDF #3) A. Attachments B, C, D, E (Optional)

1. If requesting protected record status complete Attachment B and upload a redacted program proposal.

• All documents submitted in response to this RFP will be treated as public records in accordance with GRAMA unless a claim of business confidentiality is submitted. Refer to Section 3.3.A.

• Failure to provide a redacted copy, or otherwise comply with the requirements, waives your request for protected record.

2. If requesting preferences, include the completed Attachment C and proof. Refer to Section 3.1.A.

3. Attachment D County’s Environmental Compliance Practices and Non-

Debarment Certification compliance. Proposers should attest to the Attachment D compliance statement in the U3P Bonfire event Questions Section. Proposers are not required to submit a signed Attachment D.

4. If requesting alterations to Attachment E and/or Attachment F or the

RFP per Section 3.2 of this RFP, include a PDF of items requested and reasonable alteration desired.

Part 3: Response Evaluation and Notice to Proposers

3.1 Evaluation and Scoring Criteria

The Proposal will be evaluated, scored, and ranked by the Selection Committee. Each member of the committee will be provided with a score sheet to complete the proposal evaluation utilizing the point system listed below. Committee Members individually score the proposals and rank them 1st, 2nd, 3rd, etc. according to their total score. The following point system is utilized:

Excellent (5): If the proposal offer exceeds expectations, with an excellent probability of success in achieving all requirements of the RFP, and is very detailed in providing innovative ideas, new concepts or optional features applicable to the project; a score of “5” is given.

Good (4): If the proposal offers a very good probability of success, achieves all requirements of the RFP in a reasonable fashion and provides some innovative ideas, new concepts or optional features applicable to the project; a score of “4” is given.

Acceptable (3): If the proposal offers a reasonable probability of success, but some of the requirements may not be met and does not include innovative ideas, new concepts or optional features applicable to the project; a score of “3” is given.

Poor (1-2): If the proposal falls short of expectations and has a low probability of success; a score of “1-2” is given.

Unacceptable: If the approach completely fails the requirements; a score of “0” is given.

Proposals will be evaluated, scored, and ranked on the following criteria. The program proposal is 85% of the scoring and the pricing proposal is 15% for a total of 100.

A. Proposal The program proposal will be evaluated, scored, and ranked by a Selection Committee. Each member of the committee will be provided with a score sheet to complete the proposal evaluation.

30% Relevant Experience. Provide detailed relevant experience for services of similar scope and comparable size and complexity which shall include the following: name of client, contact person and current phone number, brief description of service, date, total contract amount, and any other pertinent information regarding the experience. Indicated specific experience in designing animal care and/or livestock facilities. Include specific experience throughout the design team in designing buildings that are LEED® Certified Silver or higher. Include references for past experience with the County or other local governmental agencies. The County may contact any or all of the Architect’s clients for a reference.

Letters of Reference/Testimonials/Client Quotes: Proposers are not allowed to include or submit letters of reference, testimonials or client quotes in the Proposal submission.

5% Architect’s Qualifications. Provide a brief description of Architect’s firm, and the scope and nature of services routinely provided by Architect.

Demonstrate the ability to perform the required project at specified levels described in this RFP. Indicate Architect’s understanding of the purpose and scope of the proposed project as evidenced by the quality of the proposal submitted. Identify the type of business (corporation, partnership, sole proprietor, etc.) under which Architect’s firm operates, date business started, and license number to do business in the State of Utah.

25% Project Team. Provide an organizational chart showing the level of organizational responsibility of all major participants of Architect’s team that will provide services to the County.

The Architect may consider including an animal care facility planning consultant.

Include resumes of those principals, partners and other key team members who will be directly involved in the overall project. Do not put home addresses or phone numbers on resumes. Limit each resume to one page in length.

• For each person listed in the chart, please provide the estimated number of hours the person is expected to provide services. The percent is based on a 40-hour work week.

• Indicate education, professional registrations and certifications

• Indicate how many years’ experience in the area similar to this RFP and how many years with current firm

• Indicate current title and level of responsibility with the firm

• Each resume should state which of the projects listed in the

Experience Section they participated in, date the architect or engineer received their license; date they received their LEED® Certification.

By listing the individuals in the proposal, the Architect is making a commitment that the personnel listed are the personnel who will be assigned to this service.

If any part of the work is provided by a subcontractor(s), please state their company name, their role in this contract, and the estimated amount of time. The Architect will be responsible for verifying the qualification and validity of all licenses or permits for any out-sourced work to subcontractors.

20% Proposed Approach. It is assumed that all firms qualified to propose on these projects are experienced and competent Architects and are familiar with standard planning and design processes commonly followed in projects; please be brief in outlining this generic information. Rather, in this section, focus on identifying and discussing issues and ideas that seem to be unique or unusual to the project of this type, requiring special attention and/or a different approach or process, and explain how you propose to successfully deal with them.

Describe how your firm will approach each task and phase of the design project and how you intend using the developed program to inform your approach to the design. Describe how your firm will approach coordination with the consultants to meet the Projects overall goals. Describe your firm's overall philosophy and how it will be applied to the project.

Demonstrate your approach and past experience in designing animal care and/or livestock facilities. Describe your firm's capability to deal effectively with the County to ensure the County's needs are met.

5% Timeline. Provide a brief history of the Proposer’s past experience and the ability to complete projects on time. Provide a time schedule stating when the key tasks of your proposal will be completed. This Section must demonstrate the Proposers ability to complete the project within time frames specified and at specified levels as described in the scope of work.

B. Pricing

15% Proposed Pricing/Costs/Fees. The Programming Fee will have a 5% evaluation weight, and the Design percentage Fee will have a 10% evaluation weight.

1. The Price Proposal must indicate your willingness to accept the fee stated in Section 2.4 Fee and Payment. If your firm wishes to propose an alternate fee, propose a total “not-to-exceed” price.

2. The Programming Phase Fee, the Travel Reimbursement (“Project

Fees”) includes the delivery to County of all deliverables and services required herein and includes any and all professional fees of Proposer and Proposer’s consultants, specialists, and any other subcontractor;

and any and all costs the Proposer or Proposer’s team may incur, including any costs for transportation, lodging, communication, printing, etc.

3. The Price Proposal must also include an hourly rate for each staff member who the Consultant plans to utilize in completion of the service. County is not willing to pay an hourly fee for travel time. No additional reimbursement beyond the Project Fees will be considered.

4. Build Out Architect Fee: For the Build Out, whether or not the work is broken into phases, the County Project Manager (“PM”) will prepare a request for quote that details the scope of the project. The Architect fee for the project will be determined from the current State of Utah Division of Facilities (DFCM) and Construction Management Architectural/Engineer (Architect) Fee Schedule (Exhibit C) established with the individual project size and with Schedule C for complexity in mind at the time of the quote. A written BOSA, in a form provided by the County, to the resulting agreement will be executed for each approved Build Out phase.

a. The Build Out Fee will be a lump sum all-inclusive fee based upon a percentage, capped by the Fee Schedule, of the construction budget.

b. The Architect basic services Architect design services customary on every project include architectural, structural, civil, mechanical, and electrical engineering services.

c. The County has separate contracts for any building envelope, building commissioning, materials testing, and other similar services as needed.

C. Preference System Salt Lake County may adjust scoring pursuant to its Preference System established by ordinance and policy. Please refer to the preference system attachment and include the preference information in the pricing proposal if requesting.

D. Interview, Demonstration, and Site Visit.

The Selection Committee may invite Architects for an interview, demonstration, or conduct a site visit. The purpose is clarification and verification of the written proposal. The Selection Committee may re-score the proposal after the interview, demonstration, or site visit.

E. Recommended Award After the Selection Committee has completed their evaluation process, the Selection Committee will then present a recommendation for award to the proper signing authority for authorization to negotiate a contract with the top-ranked Architect.

F. Debrief Meetings Debrief meetings with the selection committee members will not be allowed, however, an Architect may discuss the RFP process with the chair/facilitator of the committee at any time.

3.2 Written Agreement Required

The selected Proposer must agree to all requirements in the RFP scope of work.

The selected Proposer must also be willing to enter into a written agreement with County and agree to all the terms set forth in the Example Agreement Finally, if the County selects Proposer to perform the design and construction administration services for the Build Out, Proposer must be willing to execute the Build Out Services Amendment (BOFA).

If you wish to request alterations to the RFP, including any of the terms of the example RFP Agreement (Attachment E) or any of the exhibits, attachments, or addenda, the alterations must be specifically identified in your proposal with reasonable alternatives presented. Any such exceptions must be submitted as a separate PDF and labeled “Requested Alterations.” Only those alterations so specified will be available for discussion or negotiation. Proposer understands that deviations from the Example Agreement are made at the County’s sole discretion.

Proposers are advised that the County is not bound by the terms of the RFP until a written agreement is fully executed and any activity taken on by the Proposer prior to full execution of a written agreement is done at the Proposer’s sole risk.

3.3 Notice To Proposers

By submitting a proposal to this RFP, Architect understands and agrees to the following:

A. Government Records Access and Management Act (GRAMA):

County is a governmental entity subject to the Utah Government Records Access and Management Act (“GRAMA”), Utah Code Ann. §§ 63G-2-101 to -901. As a result, County is required to disclose certain information and materials to the public, upon request. Generally, any document submitted to County is considered a “public record” under GRAMA. Any person who provides to County a record that the person believes merits protection under subsection 63G-2-305(1) or (2) must submit with their proposal both: (1) a written claim of business confidentiality and (2) a concise statement of reasons supporting the claim of business confidentiality.

Generally, GRAMA only protects against the disclosure of trade secrets or commercial information that could reasonably be expected to result in unfair competitive injury. For your convenience, County has provided a Business Confidentiality Request Form which is attached to this RFP as Attachment B. All documents submitted in response to this RFP will be treated as public records in accordance with GRAMA, unless a claim of business confidentiality has been properly made and approved by County. All proposed costs/pricing/fees submitted to the county are public records. An entire proposal cannot be identified as “PROTECTED,” “CONFIDENTIAL,” or “PROPRIETARY” and may be considered non-responsive if marked as such.

B. Copyrighted Material Waiver: In the event that the proposal contains copyrighted or trademarked materials, by submitting its proposal the Architect grants the County the right to use, reproduce, and publish the copyrighted or trademark materials in any manner the County deems necessary for conducting County business and for allowing public access to the responses under GRAMA or otherwise, including but not limited to photocopying, County Intranet/Internet postings, broadcast faxing, and direct mailing.

If the proposal contains materials whose copyright or trademark is held by a third party, it is the Architect’s sole responsibility to obtain permission from that third party for the County to reproduce and publish the information.

By submitting its proposal, the Architect certifies that it owns or it has obtained all necessary approvals for the reproduction or distribution of the contents of the proposal and agrees to indemnify, protect, save and hold the County, its representatives and employees harmless from any and all claims arising from all intellectual property claims related or connected to the proposal and agrees to pay all legal fees incurred by the County in the defense of any such action.

C. Restrictions On Communications: From the issue date of this solicitation until an Architect is selected and the selection is announced, Architects are prohibited from communications regarding this procurement with agency staff, evaluation committee members, or other associated individuals EXCEPT the Buyer overseeing this procurement. Failure to comply with this requirement may result in disqualification.

D. RFP Cancellation: This RFP may be cancelled at any time prior to the execution of a written agreement if deemed in the best interests of County.

This includes cancellation of the RFP after an award has been made, but prior to the execution of a written contract. Architect is not entitled to recover any costs related to the preparation of the proposal due to cancellation of the RFP or withdrawal of an award prior to the execution of a written agreement.

E. Firm Pricing: All prices, quotes, or proposals are to remain firm for 120 days after the closing date, unless a different period is stated in County’s RFP. Any proposal that does not offer to remain firm for the required period may be considered to be non-responsive.

F. Costs: Architects bears all costs and expenses related to this RFP including, but not limited to, preparation and delivery of the proposal, attending the pre-proposal conference, and attending the interview.

G. Licensing: All applicable federal, state, and local licenses must be acquired before the contract is entered into between County and the selected Architect. Licenses must be maintained throughout the entire contract period. Persons doing business as an Individual, Association, Partnership, Corporation, or otherwise must be registered with the Utah State Division of Corporations and Commercial Code. NOTE: Forms and information on registration may be obtained by calling (801) 530-4849 or toll free at 877-526-3994, or by accessing: www.commerce.utah.gov.

H. Changes or Modifications: Any changes or modification to the RFP will be made by written addendum. Architect submitting a proposal based on any information other than that contained in County’s RFP and any addenda, do so at their own risk.

I. Receiving Proposals: Contracts and Procurement will administer receipt and opening of all proposals. Proposals will be held, unopened, by Contracts and Procurement in the same condition as received if delivered prior to the date and closing time designated in the RFP. After the closing time, only the identity of each Architect will be made public. If only one proposal is received in response to County request, Contracts and http://www.commerce.utah.gov/

Procurement, in coordination with the agency requesting the project, may recommend entering into a contract to the single Architect if the conditions cited above are met. Alternatively, Contracts and Procurement may re-solicit for the purpose of obtaining additional proposals.

J. Modifying or Withdrawing Proposals: Architect may modify or withdraw their proposals at any time prior to the closing time. Requests to modify a proposal before the closing time must be made in writing to the County.

K. Rejection of Proposals: Any proposal containing significant deviations from the specifications of the RFP will be considered non-responsive and may be rejected in whole or in part.

L. Protests: Pursuant to Salt Lake County Code of Ordinances § 3.20.150, a protest in regard to the RFP document must be submitted in writing prior to the RFP closing date. All other protests must be submitted in writing within five (5) business days after notification of the award is posted on UPPP. A protestor may file only one (1) protest after the RFP closing date. Protest letters must specifically and completely state the facts that the protestor believes constitute error in the RFP document or the award.

M. Free and Competitive Selection: Any agreement or collusion among prospective Architects to fix a price or limit competition will render the proposal void, and such conduct is unlawful and subject to criminal sanction. By submitting a proposal, the Architect hereby certifies that no one in its firm or company has either directly or indirectly restrained free and competitive selection, participated in any collusion, or otherwise taken any action unauthorized by County Purchasing Ordinances or applicable law.

N. Ethical Standards: Architect represents that it has not: (a) provided an illegal gift to any County officer or employee, or former County officer or employee, or to any relative or business entity of a County officer or employee, or relative or business entity of a former County officer or employee; (b) retained any person to solicit or secure this contract upon an agreement or understanding for a commission, percentage, brokerage or contingent fee, other than bona fide employees of bona fide commercial agencies established for the purpose of securing business; (c) breached any of the ethical standards set forth in State statute or Salt Lake County Code of Ordinances § 2.07; or (d) knowingly influenced, and hereby promises that it will not knowingly influence, any County officer or employee or former County officer or employee to breach any of the ethical standards set forth in State statute or Salt Lake County ordinances.

O. Campaign Contributions: The Salt Lake County campaign finance disclosure ordinance limits campaign contributions by Architects to County candidates. Salt Lake County Code of Ordinances § 2.72A. Architect acknowledges and understands those limitations on campaign contributions mean that any person, business, corporation or other entity that enters into a contract or is engaged in a contract with County is prohibited from making campaign contributions in excess of $100 to County candidates during the term of the contract and during a single election cycle as defined in the ordinance. Architect further acknowledges that violation of those provisions governing campaign contributions may result in criminal sanctions as well as termination of the Agreement.

P. Reasonable Accommodations: Reasonable accommodations for qualified individuals to attend meetings may be provided upon receipt of a request with two (2) working days’ notice. Please contact Contracts and Procurement at 385.468.0306. TTY users may call 711.

Q. Environmentally Responsible Procurement Practices: In compliance with

Executive Order #2013-4, County has implemented environmentally responsible procurement practices. Please refer to Attachment D.

R. Notice to Retirees of Utah Retirement Systems (“URS”)

County is a URS “participating employer.” Entering into an agreement with County may affect a URS retiree’s retirement benefits including, but not limited to, cancellation of the retiree’s “retirement allowance” due to “reemployment” with a “participating employer” pursuant to Utah Code Ann. § 49-11-504 to -505. In addition, Architect is required to notify County immediately if a retiree of URS is the Architect; or an owner, operator, or principal of the Architect.