1-27-008 SOW Original White Pines Roofs Smalls.docx

ILLINOIS DEPARTMENT OF NATURAL RESOURCES

SMALL PURCHASE PROCUREMENT

SCOPE OF WORK & PROJECT REQUIREMENTS

Date: July 31, 2026 File# 1-27-008

PROJECT TITLE: Vault Toilet Roof Replacements

PROJECT NARRATIVE:

The Illinois Department of Natural Resources, hereinafter referred to as DNR, is seeking bids to replace eleven (11) vault toilet roofs at White Pines Forest SP and Castle Rock SP. In this project all components of the existing vault toilet roofing system will be analyzed to be replaced. The shingles at every vault toilet are aged, weathered, and have deteriorated over the years.

SCOPE OF WORK:

The work will consist of removing and replacing ten (10) vault toilet roofs at White Pines Forest State Park and one (1) vault toilet roof at Castle Rock State Park. This work is approximately 2103 sq. ft. of roof area. The contractor will provide all labor, equipment and materials needed to remove the existing roof system, including the skylights. It will also include installing a new stone coated steel roofing system described below on all roofs. The contractor needs to be familiar with the different types of metal roofing systems available, some require batten strips to be installed, while others can be directly attached to the decking /synthetic underlayment the same as standard shingles. The roof will receive new roofing material consisting of re-flash roof penetrations for exhaust vents and plumbing vents, drip edge, ice and water shield, synthetic underlayment, sky lights including any decking needed to close up roof decking and any material and work to finish off the inside ceiling of the vault toilet to the new sky light, ridge vent and stone coated steel roofing system. There is fascia removal and installing new fascia and flashing Castle Rock all around the toilet along with removal and replacement of siding on gable ends of building. There is some fascia removal and soffit repairs at White Pines Forest toilets (407724 & 461303). Refer to the attached Roof Replacement Schedule and other attachments for a complete list of the buildings and items involved for each.

The contractor shall provide all labor and materials necessary and reasonably incidental to the completion of the project.

Decking: Include up to one 4’x8’ sheet of 5/8” plywood decking per building for replacing areas around skylight penetrations or water damage. Any alternations needed to the plywood ceilings to accommodate changing skylights shall be covered with wood trim if minor, or with replacement of the full piece, and painted to match the rest of the building interior.

Underlayment: The decking must be covered with synthetic material that meets manufacturer’s specifications prior to the new roofing system being installed. Apply number of plies required by the governing code, or at least one ply, with each ply overlapping the previous ply a minimum of 6 inches and ends lapped at least 18 inches. Valleys, install in accordance with manufacturer’s instructions with a minimum 6-inch overlap in direction of flow.

Ice and Water Shield: Install ice and water shield over the whole of the roof as recommended by the manufacturer. Ice and water shield: composite rubberized asphalt and polyethylene film, self-adhesive.

Installation: General comment, comply with manufacturer’s written instruction of product and applications indicated, unless more stringent code requirements apply.

Fasteners: Only non-exposed fasteners will be accepted for attachment. Use a minimum of at least 5 corrosion resistant screws per panel, minimum #9 Hex (1/4” diameter) x 2-1/2” long. Use fasteners of sufficient length to penetrate through the sheathing (deck) by at least ½”. Follow manufacturer’s recommendation regarding proper screw size and length required for attachment and the standard number of fasteners required per panel if it exceeds what is listed above.

Starter Clips and Drip Edge: Follow manufacturer’s recommendations regarding the type of starter clip and drip edge used for proper installation. Some manufacturers incorporate these two items into one piece.

Ridge Vent: Include manufacturer’s recommended ridge vent installation

Flashing: Install as indicated on approved submittals and in accordance with manufacturer’s written instructions.

Rake and Gable Channel: Follow manufacturer’s recommendations regarding the type of trim required for fastening / installation of the rake and gables.

Roof Penetrations: Properly flash all roof penetrations per manufacturer’s recommendations. Using underpan drains, pipe flashing, and roof grade sealants / adhesives or other specified connections to make the penetration watertight.

Fascia, Soffit, Siding: Remove and replace deteriorated materials in kind per quantities called out in the Schedule. Paint as required to uniformly match color of adjacent materials.

Skylights: Remove and replace existing skylights

Shown above is an example of one type of Stone Coated Steel Roofing System installation by DECRA Shingle XD.

ATTACHMENTS:

The following documents are included:

1) Location Maps and photos

2) Roof Replacement Schedule

3) Existing Vault Toilet Construction Plan Sheet

4) CSV Form

PROJECT SPECIFICATIONS & REQUIREMENTS:

2) Demolition - Removal of the existing roof materials and accessories shall be completed in a careful and orderly manner to prevent damage to the adjacent building components to remain. Any damage shall be repaired or replaced in kind at the contractor’s expense.

3) The awarded contractor must have 5 years of experience in the commercial roofing industry and be able to provide documentation for the completion of at least 5 projects similar in size and scope to this one.

4) Materials:

1. Metal Shake: Two course formed interlocking panels resembling heavyweight dimensional shingles.

2. Material: Rolled and pressure formed, Aluminum-Zinc Alloy Coated Steel with two vertical ribs forming two flat steps, each having raised and lowered pan sections.

3. Finish: Ceramic coated colored stone chip finish.

4. Class 4 impact rating.

5. 120 mph wind rating.

6. Thickness: 0.0138 inches.

7. Steel: Grade 37.

8. Size: 14-1/8” wide by 52-1/2” inches long.

9. Exposure: 12-1/4” wide by 49-1/2” inches long.

10. Weight: 150 pounds per square.

11. Color will be selected by the Regional Engineer.

12. Verify any temperature restrictions with the manufacturer prior to installation.

Underlayment:

Synthetic Underlayment as recommended by the manufacturer for use in waterproofing and in construction of sloped roofs.

Acceptable manufacturers:

GAF – Tiger Paw W.R. Grace – Tri-Flex Titanium – UDL30 Tamko – Tam Shield Certainteed Corp. – Diamond Deck Atlas – Summit

Ice and Water Shield:

Install ice and water shield at all eaves and valleys as recommended by the manufacturer. Ice and water shield: composite rubberized asphalt and polyethylene film, self-adhesive.

Acceptable manufacturers:

GAF - Stormguard W.R. Grace – Ice and Water Shield Owens Corning – Weatherlock Flex Tamko – Aquarel Certainteed Corp. – Winter/Gard Flashing:

1. Valley, Fascia, Rake / Gable Channel, Roof to wall Flashing, Pipe Jack Flashing are required to be Aluminum-Zinc Coated Steel, 0.024 inches. Finish to match exposed stone coated surface of the valley cap to the roofing material color.

Hip & Ridge:

1. Hip & Ridge, Roof-to-Wall Flashing, are required to be Aluminum-Zinc Coated Steel, 0.0165 inches, pressure formed to match roofing material color and texture.

Screws:

1. Minimum No. 9 hex (1/4” diameter) by 2-1/2” long minimum, corrosion resistant, color coordinated to match the panels. Only non-exposed fasteners will be accepted for attachment.

Accessories:

1. Sheet Metal Materials shall be Aluminum-Zinc Coated Steel Sheets: ASTM A 792/A 792M, Class AZ50 coated designation; minimum Grade 37.

2. Synthetic Underlayment shall meet or exceed what is required by the roofing manufacturer.

3. Sealant shall be a one-part elastomeric polyurethane sealant recommended by the roofing manufacturer.

Skylights:

Velux FS series deck-mount skylight system of same size as existing, or approved equal. Includes applicable mounting or flashing kits.

Acceptable Manufacturers: include only those which have undergone numerous safety testing and wear testing by Underwriters Laboratories (UL), Applied Research Laboratory (ARL) and many other nationally recognized testing laboratories. These manufacturers have also been recognized for quality construction and superior performance by consumer-based organizations such as Consumer Reports.

“Or Equal” submissions will not be rejected because of minor differences in design, construction or features that do not affect the suitability of the product for its intended use. Burden of Proof that the product is equal is on the bidder.

B. Project Instructions and Notes:

1) Work Completed by Prime Contractor A minimum of seventy percent (70 %) of the work shall be completed by the Prime Contractor on this project. Pursuant to (30 ILCS 500/1-15.17) the Contractor is the person having a contract with the Illinois Department of Natural Resources.

2) Coordination of Work Activities:

All work activities must be coordinated with the Regional Engineer and entry to the site must be coordinated with the site superintendent. The contractor will be required to abide by all site regulations and work with the Site Superintendent and site staff regarding working hours, staging areas and securing the work site. The contractor should verify all dimensions prior to bidding. The contractor is required to clean-up all construction debris at the end of the day and haul off site before end of project. Contractors are responsible for providing their own garbage bins. No construction debris will be placed in any Site garage bins.

3) Contractor’s Licensing and/or Certifications:

The Contractor must be certified by the State of Illinois in accordance with the Illinois Roofing Industry Licensing Act, as amended (225 ILCS 335/1 et./seq.).

At the time of bid, provide the roofing contractor license number and the licensee’s name, as it appears on the license:

Roofing Contractor License Number: ____________________________ Licensee Name: ____________________________

The contractor is required to meet with the Manufacturers Rep and Regional Engineer for an installation review meeting prior to the project starting.

5) Product Data:

Submit for the approval of the DNR Project Architect/Engineer product data for the following items prior to starting work:

a. Roof Shingle

b. Ice and Water Shield

c. Drip Edge Color

d. Flashing

e. Synthetic Underlayment

f. Ridge Vent

g. Fascia Boards

h. Skylights

i. Soffit

5) As-Built Markups:

The Contractor shall hand mark one set of drawings with corrections, dimensions, and "As-Built" notes. These Drawings shall be delivered to the DNR Project Architect/Engineer upon construction completion and prior to final payment request.

6) Extended Warranty:

Metal roofing manufacturers shall provide a 40-year warranty for manufacturing defects and loss of surface coating aggregate.

7) Contractor’s Schedule of Values:

In accordance with 820 ILCS 130/5, the contractor and sub-contractor(s) shall make and keep, for a period of 5 years from the date of the last payment made on or after January 1, 2014 (the effective date of Public Act 98-328) on a contract or subcontract for public works, records of all laborers, mechanics, and other workers employed by them on the project.

No later than the 15th day of each calendar month, the contractor shall file a certified payroll for the immediately preceding month with the Department of Natural Resources.

5) Small Business Set-Aside The contractor awarded the bid must be registered as a small business, as required by the Small Business Set-Aside program. (For complete requirements, to become registered, or certify your business in the Small Business Set-Aside Program, visit http://www.sell2.illinois.gov/sbsp/set_aside.htm. or contact the Department of Central Management Services’ small business coordinator at 1-866-455-2897.)

6) Apprenticeship-in-Training When applicable, the contractor and all subcontractors must be participants in apprenticeship and training programs that are both approved by and registered with the U.S. Department of Labor’s Bureau of Apprenticeship and Training. The program(s) must be in the same trade(s) in which the contractor or subcontractor performs work. For information on how to participate in or set up a program, contractors may call the U.S. Department of Labor at 312/596-5508 or visit their website http://www.doleta.gov/oa/ .

9) Performance Bond/Labor and Material Payment Bond Pursuant to the Public Construction Bond Act (30 ILCS 550/), a performance bond and a labor and material payment bond covering the faithful performance of the contract and the payment of all obligations arising thereunder, shall be required if the project cost exceeds $50,000. Each bond shall be in the full amount of the contract. The bond must be from a surety licensed to do business within the State of Illinois and acceptable to IDNR.

10) Minority Contractor Opportunity Initiative The State requires a fee of $15 to cover Expenses related to the administration of the Minority Contractor Opportunity Initiative. Any Vendor awarded a contract under Section 20-10, 20-15, 20-25 or 20-30 of the Illinois Procurement Code (30 ILCS 500) of $1000 or more is required to pay a fee of $15. The Comptroller shall deduct the fee from the first check issued to the Vendor under the contract and deposit the fee in the Comptroller’s Administrative Fund.

11) Permits and Licenses Permits and licenses necessary for the execution of the work shall be secured and paid for by the Contractor.

12) Utilities Before starting excavation, establish location and extent of underground utilities occurring in the work area. Contractor shall contact Joint Utility Locating Information for Excavators (J.U.L.I.E.) 800-892-0123.

13) Highway Permits The Contractor is responsible for contacting the appropriate County Superintendent(s) of Highways and/or other appropriate local officials concerning the proposed work activities on the project as they may relate to use of the County and local road system. Coordination of any activities of concern to the County or Township shall be the responsibility of the Contractor. Special attention shall be given to load limits and seasonal restrictions.

14) New Products Unless otherwise specifically provided in the contract documents, all materials, equipment and products incorporated in the work under the contract shall be new and of a suitable grade for the purpose intended.

16) Specified Materials Bids shall be based on providing all products exactly as required by the project specifications. Contractor may select from the list of acceptable manufacturers, offer an “equal” product and provide proof of its capabilities to meet the project specifications or, for products specified only by reference or performance standards, select any product which meets or exceeds the specified standards, by any manufacturer, subject to the approval of DNR.

17) Final Cleaning Contractor shall clean-up all work related debris and construction materials and properly dispose off-site. The Contractor shall repair and otherwise make good any damage caused by the work and leave the premises in the equivalent of the original condition.

18) Warranties The Contractor warrants that all work provided under the contract will be in conformance with the contract and free from defects in workmanship, materials, and equipment for a period of one year from the goods acceptance date. See Section B. Project Instructions and Notes, for any extended warranties that may apply.

19) Change Orders Change orders must be determined by DNR to be germane to the original contract and that the price is fair and reasonable. When changes in or modifications to the work become necessary, the Contractor shall submit an itemized proposal for the work and shall include appropriate documentation to support the cost for the labor, material and equipment.

20) Inducement Resolution All or a portion of this project may be paid or reimbursed from the proceeds of tax-exempt bonds subsequently issued by the State.

21) Payment Payments, including late payment charges, will be paid in accord with the State Prompt Payment Act and rules when applicable, 30 ILCS 540/; 74 III. Adm. Code 900. This shall be the Contractor’s sole remedy for late payments by the State. Payment terms contained in Contractor’s invoice(s) shall have no force or effect.

24) Bid Submittal Bids shall be submitted electronically on BidBuy

26) Questions

ALL QUESTIONS PERTAINING TO THE SCOPE OF WORK OR THE BIDBUY PROCEDURES, MUST

BE DIRECTED TO kara.m.glaub@illinois.gov . ALL QUESTIONS MUST BE SUBMITTED IN WRITING NO LATER THAN THREE (3) BUSINESS DAYS BEFORE THE BID DATE.

27) Project Contacts: The following individuals are listed as project contacts during the construction phase. The Bidder may not communicate directly with any of these individuals during the bidding process. All communication during the bidding phase must be directed to the kara.m.glaub@illinois.gov email address.

image1.png