PLANS AND SPECIFICATIONS

HEIDELBERG TOWNSHIP

2026 ROAD PAVING PROJECT

Heidelberg Township. Lebanon County

Heidelberg Township PO Box 188

111 Mill Road Marietta, Pennsylvania 17547

April 13, 2026 ii

This Page Left Blank Intentionally iii

TABLE OF CONTENTS

ADVERTISEMENT ..................................................................................................................... v

INSTRUCTIONS TO BIDDERS

BID DOCUMENT

BID FORM CERTIFICATION

BID BOND

INSTRUCTIONS FOR ANTI-COLLUSION AFFIDAVIT

ANTI-COLLUSION AFFIDAVIT

PENNDOT FORM MS-944 PROPOSAL AND CONTRACT

PENNDOT FORM MS-944-S PERFORMANCE BOND

PENNDOT FORM MS-944-S PAYMENT BOND

GENERAL CONDITIONS

SUPPLEMENTAL CONDITIONS OF CONTRACT

PUBLIC WORKS EMPLOYMENT VERIFICATION FORM

PREVAILING WAGE RATES

PENNDOT FORM CS-4171 CERTIFICATE OF COMPLIANCE

iv v

ADVERTISEMENT

Sealed Proposals for the 2026 Heidelberg Township Paving Project will be received online via the PennBid website by Heidelberg Township, Lebanon County, PA until 11:00 a.m. prevailing time on April 27, 2026. At that time, proposals will be opened on PennBid (pennbid.bonfirehub.com). Bid tabulation summaries will be posted to PennBID after 3:00PM. All bids are to be submitted online through the PennBid website (pennbid.bonfirehub.com). Hand delivered, mailed, and faxed bids will not be accepted.

Final questions are due no later than 12:00 p.m. April 24, 2026. A final addendum, if necessary, will be issued by 3:00 p.m. on April 24, 2026.

No pre-bid conference will be held.

The Work will include, but will not necessarily be limited to, providing all equipment, materials, labor, supervision, and testing services for the 2026 Paving Project as further described in the bid documents.

The 2026 Heidelberg Township Paving Project consists of approximately 4,440 SY of milling and 3,420 TONS of 9.5MM Superpave.

All Bid Documents and specifications will be available on April 13, 2026, at no cost online at https://pennbid.bonfirehub.com.

Each proposal shall be accompanied by a Bid Bond in the required form, certified check, bank cashier’s check, or other security acceptable to the Owner in the amount of 10% of the total Base Bid. Bids will be effective for 60 calendar days from the Bid opening date except as permitted by law and may not be withdrawn during this period. Bidders must Bid on all items listed on the Bid Form.

All Bidders are required to establish proof of competency and responsibility, in accordance with 67 PA Code Chapter 457, Regulations Governing Pre-qualification of Prospective Bidders and PennDOT Form 408/2011, as supplemented and amended, Section 102. Subcontractors must prequalify in the same manner, if listed in the proposal or if Bidder subsequently undertakes the partial or total construction of one or more items of work. All Bidders and Subcontractors must be PennDOT pre-qualified.

The 2026 Paving Project is subject to the Pennsylvania Prevailing Wage Act.

This Project is subject to the Federal Occupational Safety & Health Act of 1970 (OSHA) conditions.

This Project is subject to Pennsylvania Act 287 of 1974, as amended by Act 172 of 1986, as amended by Act 38 of 1991, as amended by Act 187 of 1996.

This Project is subject to the Public Works Employment Verification Act.

This Contract is subject to Pennsylvania Human Relations Act 222 conditions.

Heidelberg Township reserves the right at its option to waive any informalities, irregularities, defects, errors or omissions in any or all of Bids and to accept or reject any or all parts of the Bids which in its judgment is in the best interest of the Heidelberg Township.

Jennifer Snyder, Office Manager Heidelberg Township

HEIDELBERG TOWNSHIP, LEBANON COUNTY, PENNSYLVANIA

Advertise in the Lebanon Daily News on:

April 13, 2026 April 16, 2026

Send bill and proof of publication to:

Heidelberg Township Office Jennifer Snyder, Office Manager PO Box188 111 Mill Rd Schaefferstown, PA 17088 vi

INSTRUCTIONS TO BIDDERS

IB-1 Bidder's Responsibility

Each bidder shall familiarize himself, and will be held responsible to examine, and to fully comply with all the Contract Documents, as defined in the form of Agreement set forth hereinafter.

Before submitting bid, bidder shall carefully examine the specifications and satisfy himself as to conditions relating to providing the materials, delivery and necessary labor that he will be obliged to provide. Submission of a bid will be deemed a warranty that such examination has been made; and later claims for labor, equipment, or materials required, or for difficulties encountered, which could have been foreseen had such an examination been made, will not be recognized.

IB-2 Standard of Quality

Equipment, material or articles herein specified are all of design or construction as selected for this Contract, and they shall be construed as being a standard. Should the bidder desire to quote on equipment, material, or articles claimed to be equal to that specified, he may do so, provided that he shall first submit a request therefore (accompanied by cuts and complete descriptive matter of such other equipment, materials or articles), and receive the Engineer's approval, before submitting bid. Such request must be made not less than seven (7) days before the bid opening to permit the Engineer to make proper investigation; and the Engineer's determination thereon shall be conclusive.

IB-3 Bulletins

If any bidder is in doubt as to the true meaning of any part of the plans, specifications, or other Contract Documents, or should discover any omissions or discrepancies therein, or desire to quote on alternate equipment, materials or articles not rated by the Engineer as "Approved Equivalent" of those specified, he may submit to the Engineer a written request for an interpretation, correction or addition, or an authorization of an alternate. If any such request be granted, it will be only by an addendum or bulletin, duly issued, and a copy will be mailed or delivered to each bidder. The owner will not be responsible for any other explanations, interpretations, corrections or changes in or of the proposed documents.

IB-4 Bids

(a) Proposals shall be submitted online to PennBid website on or before 11:00 A.M., prevailing time, April 27, 2026 and such submission is the bidder's responsibility. No bids will be received in any other format.

(b) The bid of an individual must be signed by him personally, his signature must be witnessed; and his business address and any business trade name must be stated. The bid of a limited liability company must be signed by the manager or by all members and must include the state of incorporation and business address. The bid of a partnership must state the names and addresses of all partners, and the partnership must state the names and partnership business name and address; and it must be signed by all partners, with the signatures witnessed. The bid of a corporation must show the state of incorporation and the principal office address, and must be signed by the President or Vice-President, with the corporate seal affixed, attested by the Secretary or Assistant Secretary.

IB-5 Acceptance or Rejection of Bids

The Owner reserves the right to reject any or all bids. Without limiting the generality of the foregoing, any bid which is incomplete, obscure, conditional, not on the prescribed form, or otherwise irregular, or which has erasures or corrections in prices, or which include additions or deductions not called for, or uninvited alternate bids, or in which unit prices are omitted or are obviously unbalanced or which is not accompanied by required bid security, may be rejected. However, the Owner reserves the right to waive informalities on the basis of its best interests.

IB-6 Bid Check or Bond

Each bid must be accompanied by a certified, bank cashier's, or trust company treasurer's check, or a bid bond for not less than ten percent (10%) of base bid, payable to the Owner as security for execution of Contract, etc., under terms embodied in the form of bid. If Bid Bond is used, it MUST BE IN THE FORM FURNISHED WITH THE CONTRACT DOCUMENTS, must be executed by the Bidder as provided in Paragraph IB-4 (b) and must have corporate surety satisfactory to the Owner and authorized to conduct business in Pennsylvania. Attorneys-in-fact who sign bid bonds must file with each bond a certified and effective dated copy of their power-of-attorney.

Bid security shall be held until the Owner has an opportunity to compare the prices. After the prices have been compared, the Owner shall return the bid security of all but the three lowest responsible and responsive bidders.

When the Agreement is executed, this bid security shall be returned as well.

Bid security shall be applied by the Owner towards damages in the event bidder fails to execute and furnish bonds as required in the General Conditions of the Specifications and in accordance with the Public Works Contractor's Bond Law of 1967, or in the event an award is made and the bidder fails to execute the Contract and furnish evidence of insurance or Performance and Payment Bonds, or as otherwise provided herein. In the event such bid security is applied towards damages, the Owner does not waive its right to bring further action against such bidder for any additional damages suffered because of the failure of such bidder to comply with the terms of his Bid.

IB-7 Qualifications of Bidders

Before any award is made, the Owner may require satisfactory evidence to show that bidder is fully prepared in every way to execute the work promptly and satisfactorily, and has been regularly engaged in such work.

IB-8 Limit of Bid Withdrawal

Bids may be withdrawn up to the time of the bid opening by Owner upon receipt of a written request from the bidder.

Bid security for any bid so withdrawn shall be returned promptly.

Except as authorized and provided in the Act of January 23, 1974, Act No. 4, no bid may be withdrawn at the date and time for the opening of bids nor at any other time during the bid hold period described herein. If the bidder elects to request the withdrawal of a bid under and pursuant to the provision of said Act No. 4, the rights and obligations of all parties shall be as set forth in said Act No. 4, and the procedure to be followed shall be as provided in said Act, the provisions of which are incorporated herein by reference.

The Owner shall award the contract to the lowest responsible and responsive bidder or reject all bids within sixty

(60) days from the date of the bid opening; provided, however, that if the award is delayed by the required approval of another governmental agency, the sale of bonds, or the award of a grant, the Owner shall reject all bids or award the contract to the lowest responsible and responsive bidder within one hundred twenty (120) days from the date of the bid opening.

IB-9 Execution of Agreement and Bonds

If following the review and comparison of bids the Owner shall determine to proceed with the project, it shall first issue a Notice of Intent to Award to the lowest responsible and responsive bidder.

The Township will forward copies of the Agreement (unsigned) to the low bidder with notice of intent to award.

Within ten (10) days from the notice of intent to award, the low bidder must return the executed Agreement, Performance Bond, Payment Bond, and certificates of insurance. Once this has been completed, the Township will execute the Agreement and return it to the low bidder with the notice of award.

The Township will forward copies of the Agreement (unsigned) to the low bidder with notice of intent to award. Within ten (10) days from the date of the notice of intent to award, the low bidder must return the executed Agreement, Performance Bond, Payment Bond, and certificates of insurance.

IB-10 Time for Beginning Project & Length of Contract

The Contractor shall within fifteen (15) calendar days after the date of notice to proceed, proceed with the work required under this contract and continue with the work continuously until completion. The project must be completed in one hundred twenty (120) days from the date of notice to proceed. Delays for inclement weather shall be at the discretion of the Township Engineer.

In case of failure on the part of the Contractor to complete the work within the time fixed or any extensions thereof, the Contractor shall be liable to the Township for and shall pay to the Township the sum of $750.00 each calendar day of delay from the date stipulated for the completion of the work.

IB-11 Location of Work

At the following streets: Locust Street, N. Lebanon Avenue, and Michters Road (from 501 to Obie), in Heidelberg Township, Lebanon County.

IB-12 Collusive Bids

More than one bid or one contract from an individual, a firm or partnership, corporation, or an association under the same name or different names will not be considered. Reasonable grounds for believing that the bidder is interested in more than one bid for the same work will cause the rejection of all bids in which such bidder is interested. Any or all bids will be rejected if there is any reason for believing that collusion exists among any of the bidders; participants in such collusion will not be considered in future bids.

IB-13 Pennsylvania Steel Products Procurement Act

Attention is called to the fact that the Pennsylvania Steel Products Procurement Act is applicable to the project, and steel products must comply with the requirements of this Act.

IB-14 Tax Status

The owner may be exempt from sales and use taxes for certain items to be incorporated into the work. Each bidder shall obtain legal advice to determine how and to what extent the Contractor may utilize the Owner’s tax exemption.

Owner will provide, at the Contractor’s request, documentation required to obtain applicable tax exemptions.

IB-15 Public Works Employment Verification Act

Pennsylvania law requires submission of an employment verification form in accordance with the Public Works Employment Verification Act, Act 127 of 2012. Bidders are required to submit this form prior to and as a condition of award of a contract.

IB-16 Pennsylvania Prevailing Wage Act

Wage rates are included in the Contract.

BID DOCUMENT

For Heidelberg Township

2026 HEIDELBERG TOWNSHIP PAVING PROJECT

Heidelberg Township, Lebanon County

To: Heidelberg Township PO Box 188 111 Mill Road Schaefferstown, PA 17088

(OWNER)

Use Bid Form on pennbid.bonfirehub.com.

Pursuant to your advertisement for bids to be received until 11:00 AM, April 27, 2026 the undersigned, having carefully examined the contract documents for the above mentioned project, and being familiar with the requirements and various conditions affecting the project, agrees to furnish and install all materials, equipment, and do all else necessary to fully and satisfactorily complete in every respect the above mentioned project, in strict accordance with the contract documents for the unit prices indicated in the schedule on PennBid (pennbid.bonfirehub.com).

BID FORM CERTIFICATION

The undersigned agrees, upon receipt of the written notice of intent to award this bid, to execute the contract for construction in accordance with the bid as accepted and to furnish bonds and certificates of insurance in accordance with the requirements or the contract documents. The official business address of the bidder to whom all correspondence relative to this bid may be mailed or delivered is:

The undersigned agrees to begin work within fifteen (15) calendar days after the date of notice to proceed and to complete the entire contract within the time stipulated in the Instructions to Bidders. The Contractor shall be liable for and shall pay to the owner the sum of $750.00 each calendar day of delay from the date stipulated for completion or modified in accordance with Section "Changes in Work" under the General Conditions, Part I, until such work is satisfactorily completed.

The undersigned hereby certifies that this bid is genuine and not a sham or collusive or made in the interest of or in the behalf of any person, firm or corporation not herein named and that the undersigned has not, directly or indirectly, induced or solicited any bidder to submit a sham bid, or any other person, firm or corporation to refrain from bidding, and that the undersigned has not in any manner sought by collusion to secure for himself any advantages over any other bidders.

The undersigned hereby acknowledges receipt of the following addendums and has prepared this bid accordingly:

Addendum No. _______________ Dated _______________________

Addendum No. _______________ Dated _______________________

Addendum No. _______________ Dated _______________________

The undersigned, intends to be legally bound, and agrees that this bid shall be irrevocable and shall remain subject to your acceptance for sixty (60) days after the date set for the bid opening. We have performed similar work for:

_____________________________at___________________________________dated____________________

We give as reference for our business standing, the following three banks or other parties:

Name Address

The undersigned bidder has satisfied himself or itself as to the accuracy of the estimated quantities in the above bid schedule by examining the site of the work and reviewing the drawings and specifications, including all addenda.

Name Title

IN WITNESS WHEREOF ,the undersigned bidder has caused this bid to be signed and submitted in its name, this ____________ day of __________________, 20__.

NOTE TO BIDDERS: This bid shall be executed in the appropriate spaces below according to whether the bidder is an individual, a partnership or a corporation. In addition, all bids must be accompanied by a bid bond, certified check or bank cashier's check payable to Owner along with a letter of commitment from a licensed surety certifying that it will submit the required Payment and Performance Bonds if the bidder is awarded the contract. In addition, the bidder is required to submit with his bid a Non-Collusion Affidavit.

(Individual Principal)

WITNESS:

________________________________ ___________________________ (Seal) (Signature of Individual)

Trading and doing business as

(Partnership Principal)

__________________________________ BY____________________________(SEAL)

Partner

__________________________________ BY____________________________(SEAL)

Partner

__________________________________ BY____________________________(SEAL)

Partner

__________________________________ BY____________________________(SEAL)

Partner

(Corporation Principal)

(Name of Corporation)

ATTEST BY:________________________________

(President/Vice President)

(Secretary/Assistant Secretary) or (if appropriate)

_______________________________ *BY:_________________________________

(Authorized Representative)

*Attach appropriate proof, dated as of the same date as the Bond, evidencing authority to execute in behalf of the Corporation.

BID BOND

KNOW ALL MEN, That We,_______________________________________________________________________________________________________

As Principal, and

(a ____________________________________ corporation authorized to transact business in Pennsylvania, and having its principal office at _____________________________________) as Surety, are held and firmly bound unto Heidelberg Township, Lebanon County, State of Pennsylvania, as Obligee, in the sum of __________________________________________ Dollars ($_____________), lawful money of the United States of America: for payment of which we bind ourselves, and each of our respective heirs, legal representatives, successors and assigns, jointly and severally, by these presents, on this ________ day of _____________________ 20____.

WHEREAS, the said Principal is herewith submitting to the Obligee a bid to perform the work in connection with the 2026 Heidelberg Township Paving Project, pursuant to contract documents incorporated into said bid by reference; and it is a condition of the Obligee's receipt and consideration of said bid that the bid be accompanied by bid security to be held by the Obligee on terms embodied herein.

THEREFORE, the condition of this obligation is that if either (a) the Obligee shall not accept the Principal's bid nor award a contract to him, or (b) said Principal shall upon the Obligee's acceptance of his bid and award of a contract to him, enter into such contract and furnish performance and labor and materialmen's bonds and insurance certificates in all respects as required by said contract documents, within ten (10) days after notice to him of such award, then this obligation shall be void, but otherwise it shall remain in full force, and the principal and surety will pay to the Obligee the difference between the amount of the Principal's accepted bids and any higher amount for which the Obligee may contract for the required work (either with the next lowest responsible bidder at that same bidding, or with the lowest responsible bidder on any re-bidding) plus any advertising, Engineer's, legal and other expenses incurred by the Obligee by reason of the default: provided that the surety's obligation hereunder shall not exceed the face amount of his bond.

The Surety agrees that its obligation hereunder shall be in no manner defeated or impaired by any postponement of the advertised date for receiving bids or by any extensions by the Principal of the period during which his bid shall remain irrevocable and subject to acceptance by the Obligee; and the Surety hereby waves notice of any such postponement or extension.

The principal and Surety acknowledge that all references herein to the principal in singular, masculine form, shall include the plural, feminine and neuter, as may be appropriate to the principal.

IN WITNESS WHEREOF the principal and surety, intending to be legally bound have executed this bond the day and year of aforementioned.

(Individual Principal)

Witnesses:

____________________________ _________________________________(SEAL)

(Signature of Individual)

Trading and Doing Business As

(Partnership Principal)*

(Name of Partnership)

Witnesses:

__________________________ *By:__________________________________ Partner

__________________________ *By:__________________________________ Partner

__________________________ *By:__________________________________ Partner

* All general partners must sign.

(Corporation Principal)

Attest:____________________ By:___________________________________ (Assistant) Secretary (Vice) President

[CORPORATE SEAL]

(Limited Liability Company Principal)

(Name of Limited Liability Company)

Witnesses:

__________________________ **By:________________________________ Member

__________________________ **By:________________________________ Member

__________________________ **By:________________________________ Member ** All members must sign.

(Corporate Surety)

Witness or Attest:

__________________________ ***By:_____________________________ (Title) (Attorney-in-Fact)

[CORPORATE SEAL]

*** Attach an appropriate power of attorney, dated as of the same date as the Bond, evidencing the authority of the Attorney-in-Fact to act on behalf of the corporation.

INSTRUCTIONS FOR ANTI-COLLUSION AFFIDAVIT

1. This Non-Collusion Affidavit is material to any contract awarded pursuant to this bid. According to the

Pennsylvania Antibid-Rigging Act, 62 Pa.C.S. §4501 et seq., governmental agencies may require Non- Collusion Affidavits to be submitted together with bids.

2. This Anti-Collusion Affidavit must be executed by the member, officer or employee of the bidder who makes the final decision on prices and the amount quoted in the bid.

3. Bid rigging and other efforts to restrain competition, and the making of false sworn statements in connection with the submission of bids are unlawful and may be subject to criminal prosecution. The person who signs the Affidavit should examine it carefully before signing and assure himself or herself that each statement is true and accurate, making diligent inquiry, as necessary, of all other persons employed by or associated with the bidder with responsibilities for the preparation, approval or submission of the bid.

4. In the case of a bid submitted by a joint venture, each party to the venture must be identified in the bid documents, and an Affidavit must be submitted separately on behalf of each party.

5. The term "complementary bid" as used in the Affidavit has the meaning commonly associated with that term in the bidding process, and includes the knowing submission of bids higher than the bid of another firm, any intentionally high or noncompetitive bid, and any other form of bid submitted for the purpose of giving a false appearance of competition.

6. Failure to file an Affidavit in compliance with these instructions will result in disqualification of the bid.

ANTI-COLLUSION AFFIDAVIT

D-7126 ( 7-09 )

County

Municipality

Project Number

State of Fed. Project No.

( If Applicable )

The undersigned deponent deposes and says that he is the of the

BY

Sworn to and subscribed before me the undersigned notary public this day of , .

County of

ANTI-COLLUSION AFFIDAVIT

Lancaster

Drumore Township competitive bidding in connection with such contract.

into any agreement, participated in any collusion, or otherwise taken any action in restraint of free

Company; that he is authorized to make this

Publication 408, as amended and that the said company has not, either directly or indirectly, entered affidavit on behalf of said company in compliance with section 102.06 (e) of Department Specifications, Notary Public

My Commission expires

(Contractor) dkaldas Text Box Heidelberg Township dkaldas Text Box Lebanon dkaldas Text Box 26-109.18

PENNDOT FORM MS-944 PROPOSAL AND CONTRACT

MS-944 (4-20)

TIME

, on the above Letting Date. PROPOSALS MUST BE MAILED OR OTHERWISE

TIME DELIVERED TO THE ABOVE ADDRESS.

and specifications on file at as well as the supplements complete all work within calendar days.

3 Accompanying this proposal is a certified check or bid bond in the amount of made payable to the municipality as a proposal guarantee which, it is understood, will be forfeited in case the contractor fails to comply with the requirements of the proposal.

B. PROPOSAL OF:

1 The only person interested in the proposal as principal (s) is (are):

2 None of the above persons are employees of the municipality.

3 This proposal is made without collusion with any other person, firm or corporation.

THIS PROPOSAL INCLUDES

INSTRUCTIONS TO BIDDERS

ADDRESS

A. DEPOSIT OF PROPOSALS.

Sealed Proposals will be received on or before

All envelopes containing Bid proposals shall be clearly marked “Bid Proposal for letting of

PROPOSAL AND CONTRACT

( WHEN EXECUTED )

Sharon Roth

SECRETARY

DATE

on the above Letting Date.

1675 Furniss Rd.

-1-

It is hereby certified as follows:

NAME / ADDRESS OF CONTRACTOR

CONTRACTORS CERTIFICATION

All plans and specifications referred to above and the site of the work have been examined by the contractor. The contractor understands that the quantities indicated herein are approximate and are subject to change as may be required; and that all work is payable on the basis of the unit price listed on the Schedule of Prices. (Attachment 1).

If designated as the successful bidder, the contractor will begin work on the date specified in the notice to proceed, or as otherwise provided in the special requirements, and will

10%

Drumore Township see attachment 1-A

Drumore, Pa. 17518

2:15 PM

The contractor proposes to furnish and deliver all materials ( including Form CS-4171, CERTIFICATE OF COMPLIANCE and/ or CS-4171B DAILY ASPHALT MIXTURE CERTIFICATION ) and to do and perform all work on the following project as more specifically set forth in the Schedule of Prices (Attachment), in accordance with drawings and special requirements contained herein and/ or attached hereto and current PennDOT Specifications (Publication 408), except (a) bidders need not be prequalified by PennDOT (Sec.102.01), and (b) Volumetric testing of asphalt paving materials is not required (Sec. 413).

INSTRUCTIONS ON PAGE 4

Bids will be opened and read at approximately

April 1, 2026

2:00 PM

Drumore Township

MUNICIPALITY (NAME & TYPE)

dkaldas Text Box April 27, 2026 dkaldas Text Box Heidelberg Township, 2nd Class dkaldas Text Box Jennifer Snyder dkaldas Text Box 111 Mill Road, PO Box 188 dkaldas Text Box Schaefferstown, PA 17088 dkaldas Text Box

11:00 AM

dkaldas Text Box

11:00 AM

dkaldas Text Box Bids will be opened on PennBID dkaldas

BY: DATE:

TITLE:

DATE:

TITLE:

TITLE:

BY:

TITLE:

BY:

TITLE:

TITLE:

DATE

Drumore Township

The contractor will comply with all requirements of the laws and implementing regulations of the Commonwealth of Pennsylvania and the United States relating to human relations, equal opportunity and non-discrimination in employment, and will pay to workmen employed in the performance of the contract the wages to which they may be entitled.

The contractor will provide the municipality with a performance bond, conditioned upon the faithful performance of the contract in accordance with the plans, specifications and conditions thereof, and a payment bond, conditioned on the prompt payment of all material furnished and labor supplied or performed in the prosecution of the work, in accordance with the Public Works Contractors’ Bond Law of 1967; and an affidavit accepting the provisions of the Workmen’s Compensation Act of 1915, as amended.

CONTRACTOR

WITNESSED OR ATTESTED BY:

TO BE EXECUTED ONLY IN THE EVENT THE ABOVE PROPOSAL IS ACCEPTED

ACCEPTED ON :

-2-

ATTESTED BY:

MUNICIPALITY

BY:

SEAL

dkaldas

County:

sy sy

SUBTOTAL

EACH MUST BE INCLUDED.

w/ washed #8 limestone

CRS-2P double application sealcoat

CRS-2P single application sealcoat

SUBTOTAL FROM OTHER ATTACHMENTS

* DESCRIPTION:

Must include ADT on wearing surfaces

USE OF CUTBACK ASPHALT IS PROHIBITED

BETWEEN MAY 1st AND OCTOBER 31st, EXCEPT

AS NOTED IN BULLETIN NO. 25.

FOR OPTION OR PHASE BIDS THE TOTALS FOR

11,100

4,300

BID TOTAL FOR A NON OPTION / PHASE BID

ESCALATOR CLAUSE:( if adopted by Municipality.)

provide all CRS-2P and washed #8 limestone material and labor to perform single sealcoat application and double sealcoat application as per penndot specifications w/ washed #8 limestone

Unit 5 Price

Total

Item 1 No.

Approximate 2 Quantities

TH

IS

P O

R

TI

O N

T O

B E

C O

M

PL

ET

ED

BY

T

H E

M U

N

IC

IP

AL

IT

Y

Unit

SCHEDULE OF PRICES

*Description

Project Number:

twp. Recognizes escalator clause for liquid asphalt. See resolution 2026-03

DESCRIPTION OF WORK:

1- Glendale Rd. - furniss to gravel + fern glen to gravel = 4,300s.y. 2- Fernglen Rd. - park rd.

to end of pavement = 3,700sy 3- Park Rd. - susquehannock dr. to box#1748 = 3,100sy 4 - Fernglen rd. - end of pavemant to gravel section = 4,200sy

OPTION 1 OR PHASE 1 BID TOTAL

OPTION 2 OR PHASE 2 BID TOTAL

- 3 -

OPTION 3 OR PHASE 3 BID TOTAL

ATTACHMENT 1

TO MS - 944 ( PROPOSAL AND CONTRACT MS - 944 )

Lancaster Municipality: Drumore Township

LOCATION OF WORK:

dkaldas Text Box Heidelberg Township dkaldas Text Box Lebanon dkaldas

LOCATION OF WORK: Various locations throughout Heidelberg Township, Lebanon County, PA, as noted.

DESCRIPTION OF WORK: Furnish all materials, labor, equipment and supervision to complete the construction bituminous leveling and overlay paving, as noted herein.

ESCALATOR CLAUSE: This project shall be subject to bituminous materials cost adjustments in accordance with PennDOT Publication 408, latest edition, Section 110.04. Price adjustments shall be calculated in accordance with Section 110.04(b)2, but will not be subject to limits on the quantity of asphalt cement as defined in Section 110.04(a).

Bid items are on PennBid website.

dkaldas Text Box dkaldas

26-109.18

Traffic Control and Safety Devices to be provided by the Contractor.

x Delivery tickets for all materials.

x CS-4171 Certificate of Compliance and/ or CS-4171B Daily Asphalt Mixture Certification required for all materials.

x five working days prior to start of project.

x 5/1/2026 . After 9/15/2026 the rate of $ 885.00 per calendar day.

x Roadway to be power broomed by (contractor municipality x )prior to start of project.

x Excess material to be removed by (contractor municipality x .)

Municipality to inspect project.

Need Bill of Lading for each shipment of asphalt material per Section 702.1( c ) of Specifications 408.

Tack Coat required per Section 460, or 413 for superpave, of Specifications 408 and is incidental to paving item unless noted otherwise.

Prime Coat required per Section 461 of Specifications 408.

Asphalt Seal on all abutting pavement and curbs required.

Saw cut or Milled Paving Notch required and incidental to paving item unless noted otherwise.

Scratch/ Leveling Courses to be placed at the discretion of appointed inspector(s).

Municipality reserves the right to limit work completed.

Taper pavement the last 3 feet to curb.

For FOB Source bids, hauling distance will determine selection of bid award.

Municipality reserves the right to procure material which best suits their requirements after all bids and items are reviewed.

x Incidental Preparation and clean up required. ( Project Construction Materials ) x The municipality reserves the right to make an award on the basis of the aggregate total for all like items on which quotations are received.

x Provide design, which meets Specifications Form 408 to the municipality 5 days prior to start of work.

x Contractor responsible for defects that occur within one year of applications.

x Contractor required to review proposed project with Municipality’s Representative prior to bidding.

x Oil Samples required from each distributor truck by contractor (1) one quart : A.M. & P.M. and witnessed by municipality and retained by municipality. (Oil samples must be placed in an approved type container that is compatible with oil sample.)

x At least three random stone samples to be taken by contractor on project site witnessed by municipality and retained by municipality.

Complete all testing in accordance with Specification Form 408 Section 413 except for superpave volumetric testing.

x Notice to Proceed will be the date of Contract acceptance.

x Final Completion Certificate & Notice of Completion required.

x Future award of Contract will be based on quality of work as determined by the municipality.

Contractor, notify all residents of pending work to be performed.

My signature signifies that I have read and understand the above special provisions to this contract, and by being authorized by this company to act as their authorized representative, and on their behalf hereby agree to adhere to any and all of the provisions pertaining to this contract.

Date

Notify the Municipality

(4-20) SPECIAL PROVISIONS TO CONTRACT MS-944 ( Attachment 1-A )

CONTAINS IMPORTANT INFORMATION FOR THE CONTRACTOR

The Prime Contractor and subcontractors must comply with all of the following provisions that are marked with an "X".

( Maintenance and Protection of Traffic to comply with current MUTCD, Publication 212 and Publication 213.)

Company Municipality

Contractor's Representative Municipality's Representative Date

Work to be completed on or before

Drumore Township

Liquidated damages apply at

Full width pavement with one pass required.

dkaldas Text Box seven dkaldas Text Box 7/31/2026 dkaldas Text Box 8/14/2026 dkaldas Text Box 750.00 dkaldas Text Box x dkaldas Text Box x dkaldas Text Box x dkaldas Text Box x dkaldas Text Box x dkaldas Text Box x dkaldas Text Box x dkaldas Text Box x dkaldas Rectangle dkaldas Rectangle dkaldas Text Box Contract, if awarded, shall be based on the lowest responsible bidder for the Base Bid Items plus any selected Add Alternate Items.

Proposals shall be submitted via PennBid, only, as defined in the Advertisement/Bid Invitation. All questions regarding the proposal shall be submitted electronically through PennBid. Any addenda shall be issued electronically through PennBid.

All questions shall be submitted no later than noon on April 24, 2026. Any final addendum, if needed, will be issued no later than 3:00 PM on April 24, 2026.

dkaldas Text Box x dkaldas Text Box x dkaldas Text Box x dkaldas

PENNDOT FORM MS-944-S PERFORMANCE BOND

Attachment 2

($ ) dollars

WHEREAS, the above bounden Principal has entered into a contract with the above Municipality, bearing even date herewith, for

It is further provided that any alteration which may be made in the terms of the contractor or its specifications with the express authorizing the same to be done on .

BY

TITLE:

TITLE:

TITLE:

PERFORMANCE BONDMS-944-S (7-09)

(NAME OF MUNICIPALITY)

in the full and just sum of

(NAME OF STATE)

are held and firmly bound unto

KNOW ALL MEN BY THESE PRESENTS, That we, as Surety as Principal and a corporation incorporated under the laws of the State of

(SURETY COMPANY)

(NAME AND ADDRESS OF CONTRACTOR)

(With Corporate Surety)

Attest / Witness:

IN WITNESS WHEREOF, the said Principal and Surety have duly executed this Bond under Seal, pursuant to due and legal action

NOW, THEREFORE, the condition of this obligation is such that if the above bounden Principal, as Contractor, shall in all lawful money to the United States of America, to be paid to the above Municipality or its assigns, to which payment well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents.

forebearance being hereby waived.

shall be and remain in full force, virtue and effect.

approval of the Municipality or the Principal to the other, shall not in any way release the Principal and the Surety or either or any of them, to and made a part thereof, and such alterations as may be made in said Specifications as therein provided, and shall well and truly, and in a manner satisfactory to the municipality fulfill all obligations as therein set forth, then this Obligation shall be void, but otherwise the same the undertaking of certain obligations as therein set forth.

respects comply with and faithfully perform the terms and conditions of said Contract, including the Specifications and conditions referred their heirs, executors, administrators, successors or assigns from their liability hereunder, notice to the surety of any such alteration or

(DATE OF BOND)

- 1 -

CONTRACTOR

SURETY COMPANY

Attest / Witness:

PLACE

SEAL

HERE

PLACE

SEAL

HERE

PENNDOT FORM MS-944-S PAYMENT BOND

MS-944S

KNOW ALL MEN BY THESE PRESENTS, that we a corporation incorporated under the laws of the State of as SURETY, are held and firmly bond unto the , in the full and just sum of

($ )dollars, lawful money of the United States of America, to be paid to the said or its assigns, to which payment well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents.

WHEREAS, the above bounden Principal has entered into a contract with the above municipality hereinafter called Obligee, bearing even date herewith, for the improvement of a certain section of highway or bridge in said Municipality consisting of:

for approximately the sum of: ($ ) dollars.

NOW, THEREFORE, the condition of this obligation is such that if the above bounden PRINCIPAL shall and will promptly pay or cause to be paid in full all sums of money which may be due by contract or otherwise, to any individual, firm, partnership, association or corporation, for all material furnished or labor supplied or performed in the prosecution of the work, whether or not the said for material or labor entered into and became component parts of the work and for rental of the equipment used and services rendered by public utilities in, or in connection with the prosecution of such work, then this obligation to be void, otherwise to remain in full force and effect.

The PRINCIPAL and SURETY, hereby, jointly and severally, agree with the Obligee herein that any individual firm, partnership, association or corporation, which has performed labor or furnished material in the prosecution of the work as provided, and any public utility which has not been paid in full therefor, may sue in assumpsit on this Payment Bond in his, their, or its own name and may prosecute the same to final for such sum or sums as may be justly due him, them or it, and have execution thereon. Provided, however, that the Obligee shall not be liable for the payment of any costs of expenses of such suit.

RECOVERY by any individual, firm, partnership, association or corporation hereunder shall be subject to the provisions of the “Public Works Contractors’ Bond Law of 1967", Act No. 385, approved December 20, 1967,P.L. 869, which Act shall be incorporated herein and made a part hereof, as fully and completely as though its provisions were fully and at length herein recited.

It is further provided that any alterations which may be made in the terms of the contract or in the work to be done or materials to be furnished or labor to be supplied or performed under it or the giving by the Obligee of any extension of time for the performance of the contract or any other forebearance on the part of either the Obligee or the Principal to the other, shall not in any way release the PRINCIPAL and the SURETY or SURETIES of any such alteration, extension of forebearance being hereby waived.

IN WITNESS WHEREOF, the said PRINCIPAL and SURETY have duly executed this Bond under seal this ,20 .

WITNESS:

CONTRACTOR

BY:

SURETY COMPANY

TITLE: TITLE:

PAYMENT BOND Attachment 3 as PRINCIPAL and

- 2 -

WITNESS:

day of

TITLE:

PLACE

SEAL

HERE

PLACE

SEAL

HERE

Attachment 4

State of ) ) ss:

County of ) he has being duly sworn according to law deposes and says that they have it has accepted the provisions of the Workmen’s Compensation Act of 1915 of the Commonwealth of Pennsylvania, with has his its supplements and amendments, and have insured their liability thereunder in accordance with the terms of said its

Act with .

( TYPE OR PRINT)

BY

day of A.D. 20 .

My Commission Expires

(SURETY COMPANY)

AFFIDAVIT RE

ACCEPTING PROVISIONS OF THE WORKMEN’S COMPENSATION ACT

- 3 -

CONTRACTOR

SIGNATURE

Sworn to and subscribed before me this

( DATE )

SIGNATURE

GENERAL CONDITIONS

ARTICLE 1 - Definitions

Wherever used in these General Conditions or in the other Contract Documents, the following terms have the meanings indicated which are applicable to both the singular and plural thereof:

Addenda - Written or graphic instruments issued prior to the opening of Bids which clarify, correct or change the bidding documents of the Contract Documents.

Agreement - The written agreement between OWNER and CONTRACTOR covering the Work to be performed; other Contract Documents are attached to the Agreement and made a part thereof as provided therein.

Application for Payment - The form accepted by ENGINEER which is to be used by CONTRACTOR in requesting progress or final payments and which is to include such supporting documentation as is required by the Contract Documents.

Bid - The offer the bidder submitted on the prescribed form setting forth the prices for the Work to be performed.

Bonds - Bid, performance and payment bonds and other instruments of security.

Change Order - A document recommended by ENGINEER which is signed by CONTRACTOR and OWNER and authorizes an addition, deletion or revision in the Work, or an adjustment in the Contract Price or the Contract Time, issued on or after the Effective Date of the Agreement.

Contract Documents –

1. Advertisement

2. Instruction to Bidders

3. Bid

4. Bid Bond

5. Anti-Collusion Affidavit

6. Proposal and Contract

7. Performance Bond

8. Payment Bond

9. General Conditions

10. Supplemental Conditions

11. Addenda or Bulletins (if any)

Contract Price - The moneys payable by OWNER to CONTRACTOR under the Contract Documents as stated in the Agreement.

Contract Time - The Number of days (computed as provided in paragraphs 12.1.1 through 12.1.4.) or the date stated in the Agreement for the completion of the work.

CONTRACTOR - The person, firm or corporation with whom OWNER has entered into the Agreement.

Defective - An adjective which when modifying the word Work refers to Work that is unsatisfactory, faulty or deficient, or does not conform to the Contract Documents, or does not meet the requirements of any inspection, reference standard, test or approval referred to in the Contract Documents, or has been damaged prior to ENGINEER's recommendation of final payment (unless responsibility for the protection thereof has been assumed by OWNER at Substantial completion in accordance with paragraph 14.7).

Drawings - The drawings which show the character and scope of the Work to be performed and which have been prepared or approved by ENGINEER and are referred to in the Contract Documents.

Effective Date of the Agreement - The date indicated in the Agreement on which it becomes effective, but, if no such date is indicated, it means the date on which the Agreement is signed and delivered by the last of the two parties to sign and deliver.

ENGINEER - The Township ENGINEER, or his representative as designated in writing.

Field Order - A written order issued by ENGINEER which orders minor changes in the Work in accordance with paragraph 9.4 but which does not involve a change in the Contract Price or the Contract Time.

General Requirements - Non-technical sections of the Contract Documents.

Laws and Regulations/Laws or Regulations - Laws, rules, regulations, ordinances, codes and/or orders.

Notice of Award - The written notice by OWNER to the apparent successful bidder stating that upon compliance by the apparent successful bidder with the conditions precedent enumerated therein, within the time specified, OWNER will sign and deliver the Agreement.

Notice to Proceed - A written notice given by OWNER or ENGINEER to CONTRACTOR fixing the date on which the Contract Time will commence to run and on which CONTRACTOR shall start to perform CONTRACTOR's obligations under the Contract Documents.

OWNER – Heidelberg Township (acting through the Board of Supervisors)

Partial Utilization - Placing a portion of the Work in service for the purpose for which it is intended (or a related purpose) before reaching Substantial Completion for all the Work.

Project - The total construction of which the Work to be done provided under the Contract Documents may be the whole or a part as indicated elsewhere in the Contract Documents.

Shop Drawings - All drawings, diagrams, illustrations, schedules and other data which are specifically prepared by or for CONTRACTOR to illustrate some portion of the Work and all illustrations, brochures, standard schedules, performance charts, instructions, diagrams and other information prepared by a Supplier and submitted by CONTRACTOR to illustrate material or equipment for some portion of the Work.

Specifications - Those portions of the Contract Documents consisting of written technical descriptions of materials, equipment, construction systems, standards and workmanship as applied to the Work and certain administrative details applicable thereto.

Subcontractor - An individual, firm or corporation having direct contract with CONTRACTOR or with any other Subcontractor for the performance of a part of the work at the site.

Substantial Completion - The Work (or a specified part thereof) has progressed to the point where, in the opinion of ENGINEER, as evidenced by ENGINEER's definitive certificate of Substantial Completion, it is sufficiently complete, in accordance with the Contract Documents, so that the work (or specified part) can be utilized for the purposes for which it is intended; or if there be no such certificate issued, when final payment is due in accordance with paragraph 14.11. The terms "substantially complete" and "substantially completed" as applied to any Work refer to Substantial Completion thereof.

Supplementary Conditions - The part of the Contract Documents which amends or supplements these General Conditions.

Supplier - A manufacturer, fabricator, supplier, distributor, materialman or vendor.

Underground Facilities - All pipelines, conduits, ducts, cables, wires, manholes, vaults, tanks, tunnels or other such facilities or attachments and any encasements containing such facilities which have been installed underground to furnish any of the following services or materials: electricity, gases, steam, liquid petroleum products, telephone or other communications, cable television, sewage and drainage removal, traffic or other control systems, or water.

Unit Price Work - Work to be paid for on the basis of unit prices.

Work - The entire completed construction or the various separately identifiable parts thereof required to be furnished under the Contract Documents. Work is the result of performing services, furnishing labor and furnishing and incorporating materials and equipment into the construction, all as required by the Contract Documents.

Work Directive Change - A written directive to CONTRACTOR, issued on or after the Effective Date of the Agreement and signed by OWNER and recommended by ENGINEER, ordering an addition, deletion or revision in the Work, or responding to differing or unforeseen physical conditions under which the Work is to be performed as provided in paragraph 4.2 or 4.3 or to emergencies under paragraph 6.22. A Work Directive Change may not change the Contract Price or the Contract Time but is evidence that the parties expect that the change directed or documented by a Work Directive Change will be incorporated in a subsequently issued Change Order following negotiations by the parties as to its effect, if any, on the Contract Price or Contract Time as provided in paragraph 10.2.

Written Amendment - A written amendment of the Contract Documents, signed by OWNER and CONTRACTOR on or after the Effective Date of the Agreement and normally dealing with the non-engineering or non-technical, rather than strictly Work-related, aspects of the Contract Documents.

ARTICLE 2 - Preliminary Matters

Delivery of Bonds:

2.1 When CONTRACTOR delivers the executed Agreements to OWNER, CONTRACTOR shall also deliver to

OWNER such Bonds as CONTRACTOR may be required to furnish in accordance with paragraph 5.1 and the Contract Documents and a Certificate of required Insurance in accordance with paragraphs 5.3 and 5.4 and the Contract Documents.

Copies of Documents:

2.2 OWNER shall furnish to CONTRACTOR up to four copies (unless otherwise specified in…