1-2026.10.02.RFQ.AE Services Urban Indian Center SL (Final).pdf

Request for Qualifications

Architectural & Engineering Services

Urban Indian Center SL, Salt Lake City, Utah

RFQ #26-042

New Mixed-Use Project with Multi-Family & Community Spaces

Issued by:

Housing Assistance Management Enterprise (HAME) An Instrumentality of the Housing Authority of Salt Lake City (HASLC)

In Partnership with the Urban Indian Center of Salt Lake (UICSL)

Publication Date:

October 2, 2026

Housing Authority of Salt Lake City | www.haslcutah.org 1776 S. West Temple, Salt Lake City, Utah 84115

Paul Edwards | Acting Procurement and Contracts Manager | pedwards@haslcutah.org http://www.haslcutah.org/ mailto:pedwards@haslcutah.org

Housing Assistance Management Enterprise RFQ #26-042 | AE – UICSL/HASLC Procurement and Contracts Page 2 of 34

1. TABLE OF CONTENTS

2. TIMELINE

3. PURPOSE

4. BACKGROUND

5. SCOPE OF SERVICE

6. MINIMUM QUALIFICATIONS

7. SUBMISSION REQUIREMENTS

8. PROPOSAL EVALUATION CRITERIA AND SCORING

9. EVALUATION PROCESS

10. PROPRIETARY INFORMATION

11. ANTI-HARASSMENT/DISCRIMINATION

12. SECTION 3 BUSINESS CONCERN

13. DISPUTES

14. INSURANCE REQUIREMENTS

15. RESPONSIBILITIES OF PROPOSAL HOLDERS

16. QUESTIONS CONCERNING RFQ

Exhibit A – VENDOR/PROPOSER INFORMATION

Exhibit B - CERTIFICATION REGARDING DEBARMENT OR SUSPENSION

Exhibit C - NON-COLLUSION AFFIDAVIT OF PROPOSER

Exhibit D – HUD FORM 5369-B INSTRUCTIONS TO OFFERORS NON-CONSTRUCTION

Exhibit E – HUD FORM 5369-C CERTIFICATIONS AND REPRESENTATIONS OF OFFERORS (NON-

CONTUCTION CONTRACT)

Exhibit F – HUD FORM 5370-C GENERAL CONDITIONS FOR NON-CONSTRUCTION

Exhibit G – HUD FORM 51915 MODEL FORM OF AGREEMENT BETWEEN OWNER AND DESIGN

PROFESSIONAL

2. TIMELINE

Publication Date October 2, 2026

Questions Due October 16, 2026, 5:00 pm MDT

Question Responses October 22, 2026, 5:00 pm MDT

Issue Addenda (if necessary) October 23, 2026, 5:00 pm MDT

Proposal Submission Due Date October 30, 2026, by 5:00 pm MDT

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3. PURPOSE

The Urban Indian Center of Salt Lake (UICSL), in partnership with Housing Assistance

Management Enterprise (HAME), an Instrumentality of the Housing Authority of Salt Lake City

(HASLC), is seeking qualifications from multidisciplinary architectural and engineering teams to provide programming, master planning, architectural design, and engineering services for the development of a transformative mixed-use community at the current UICSL community center location at 120 W. 1300

S. St., Salt Lake City, UT 84115. The project will expand access to culturally responsive healthcare, behavioral health, affordable housing, education, workforce development, and community services for

Utah's Urban Indian population. The selected team will work collaboratively with UICSL leadership, HASLC/HAME, community stakeholders, and project partners to create a campus that reflects Native values, promotes healing and wellness, and provides flexibility to serve future generations.

The planning effort will evaluate a range of development alternatives, including a residential building consisting of approximately 55 to 85 affordable housing units designed to accommodate Elders, families, and other individuals. Respondents are encouraged to explore innovative housing typologies, including opportunities for single-story or cottage-style housing for Elders, while creating meaningful connections between residential uses and shared outdoor amenities. Amenities can include gardens, courtyards, gathering spaces, playgrounds, and wellness-focused open space. The programming and planning process should also evaluate future expansion opportunities, adjacent property acquisition, site circulation, parking strategies, phased implementation, and overall campus functionality to maximize the long-term value of the development.

The project is anticipated to include a multi-story community services building that serves as the centerpiece of the Urban Indian Center of Salt Lake's operations and community programming while supporting future organizational growth. Working closely with UICSL and HASLC/HAME, the selected team will refine the building program through stakeholder engagement and develop design solutions that integrate healthcare, housing, education, culture, and community services into a cohesive campus.

Potential program elements include expanded clinical and healthcare services, behavioral health, family support, and community services. Community program will include classrooms and educational space; administrative offices; conference and collaboration areas; flexible space for Tribal partners; a community gathering hall; lab space; youth-focused spaces; indoor recreation and wellness facilities;

demonstration kitchens; outdoor fitness and gathering areas; rooftop programming; and sustainable building strategies. The selected team will be expected to develop multiple conceptual alternatives that balance cultural responsiveness, community priorities, housing yield, development feasibility, sustainability, parking constraints, and constructability. The project team seeks a design partner capable of creating an iconic, culturally significant campus that leverages UICSL's mission and

HASLC's affordable housing development expertise to establish a regional destination for health, housing, education, and community for Native communities throughout Utah.

4. BACKGROUND

HAME, together with its parent organization, the Housing Authority of Salt Lake City (HASLC), is one of Utah’s largest providers of affordable housing. With over 30 years of experience, they own and operate 35+ affordable housing properties in Salt Lake City and have been active in affordable and market-rate multifamily housing and supportive service programs. This unique opportunity and partnership with the Urban Indian Center Salt Lake will create a lasting legacy at their current site.

This project will be constructed on the site of UICSL’s current offices. The current building is currently planned to be demolished, and the entire site will be redeveloped.

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The design and development of these units will be guided by the following key principles:

• Advancing housing options consistent with Salt Lake City goals

• Promoting sustainable development

• Encouraging community and public engagement

• Maximizing the site’s development potential

• Trauma-Informed design

This project may be funded in whole or in part by the U.S. Department of Housing and Urban Development (HUD) and will be subject to applicable federal procurement requirements.

5. SCOPE OF SERVICE

The firm selected for this project will provide a range of architectural/engineering services, as outlined in industry standard A/E contracts, including but not limited to:

a. Feasibility Studies and Site Assessments:

▪ Conduct comprehensive feasibility studies for the project, analyzing factors such as site conditions, zoning regulations, and project viability.

▪ Assess the suitability of existing structures for renovation or rehabilitation projects.

▪ Provide recommendations on project feasibility, potential challenges, and opportunities.

b. Conceptual Design and Schematic Drawings:

▪ Develop conceptual designs and schematic drawings for proposed projects.

▪ Collaborate with HAME to ensure designs align with the organization’s goals and objectives.

▪ Prepare preliminary site plans, floor plans, elevations, and renderings.

c. Design Development and Construction Documents:

▪ Progress the approved schematic designs into detailed design development and construction documents.

▪ Prepare comprehensive architectural drawings, specifications, and other necessary documentation for bidding and construction.

▪ Ensure that all designs comply with local building codes, accessibility standards, and sustainability guidelines.

d. Cost Estimation and Budgeting:

▪ Collaborate with cost estimators to provide accurate budget estimates for construction, materials, and architectural services.

▪ Continuously update and refine cost estimates as the design progresses.

▪ Assist HAME in maintaining budget adherence throughout the project.

e. Permitting and Regulatory Compliance:

▪ Facilitate the permitting process by preparing and submitting applications to relevant regulatory authorities.

▪ Coordinate with agencies to secure all necessary approvals and permits.

▪ Ensure compliance with local, state, and federal building codes and regulations.

f. Bidding and Proposer Selection Support:

▪ Assist HAME in the preparation of bid documents, including bid packages, instructions to bidders, and contract documents.

▪ Provide guidance in the selection of contractors, including review of bids and qualifications.

▪ Collaborate with the selected proposer during the pre-construction phase.

g. Construction Administration and Quality Control:

▪ Conduct regular site visits and inspections to ensure that construction is proceeding according to plans and specifications.

▪ Review and respond to Requests for Information (RFIs) and change orders.

▪ Verify that construction work meets quality and safety standards.

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h. Post-Construction Evaluation and Documentation:

▪ Assist in the evaluation of completed projects to ensure they meet design and performance expectations.

▪ Prepare post-construction documentation, including as-built drawings and project closeout reports.

▪ Address any warranty or maintenance issues that may arise after project completion.

The selected architects should be prepared to work on a variety of project types, including residential buildings, community spaces, retail, and possibly public spaces.

6. QUALIFICATIONS

Interested firms should possess the following qualifications:

a. Professional experience with urban infill; multi-family housing; mixed-use; community driven;

innovative technology utilization; and mixed-income projects

b. Knowledge and expertise within its team

c. Experience on similar projects

d. Demonstrable team capability to meet stated goals (housing options to reflect stated city needs, community engagement/public interface, maximizing development potential, sustainable development, equity and inclusion, public art and access, and sensitivity to history and neighborhood context).

e. Capacity to perform projects in a timely and cost-efficient manner.

f. Excellent references.

7. SUBMISSION REQUIREMENTS

a. Cover Letter: A brief introduction to the firm and a statement of its interest in providing architectural/engineering qualifications to HAME & UICSL.

b. Qualifications: A summary of the firm's and proposed major consultants’ qualifications, including relevant experience and expertise in the project types and attributes needed, as indicated above.

Special mention of any past Native American projects should be specifically highlighted if applicable.

c. Project Experience: A list of past projects similar in nature and scope to those anticipated under this RFQ (multi-family housing, community planning, urban center activation, retail/commercial, etc.), including project descriptions, budgets, and client references. Special mention to trauma-informed design or willingness to learn a comprehensive course in trauma-informed design should be highlighted.

d. Approach and Methodology: An outline of the firm's approach to delivering the services, including an overview of its project management process, quality control measures, and any innovative design approaches it may employ.

e. Team Composition: A description of the key team members who will be involved in delivering architectural services, including their qualifications and roles.

f. Pricing: A fee proposal that outlines the firm’s and its major consultants’ rates for architectural services, including any standard hourly rates, overhead costs, and reimbursable expenses – and a preliminary not-to-exceed range of total fees estimate (non-binding). For pricing leveling purposes, all fees should be based on 70 units and roughly 10,000 SF of Community Center Space.

g. Insurance: Confirmation of the firm's insurance coverage, including professional liability insurance and workers' compensation.

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h. References: Contact information for at least three client references who can speak about the firm's performance on similar projects.

8. PROPOSAL EVALUATION CRITERIA AND SCORING

A committee will evaluate the proposals against the following weighted criteria. Each area of the evaluation criteria must be addressed in the proposal with a total of one hundred (100) total points possible and an additional five points per the preferences section below.

a. Completeness of RFQ Response Materials (Threshold Item)

Forms included within this bid packet must be included and completed within Proposer submissions. Failure to submit mandatory forms may result in the rejection of the proposal.

b. Experience with Native or Indigenous Cultures (0-15 points)

Proposer has specific prior experience working with Native American Tribes or Indigenous cultures as an integrated portion of their project experiences. Specific mention of this experience should be highlighted in the proposal.

c. Team Qualifications and Experience (0-25 points)

HAME will assess the overall qualifications and experience of the architectural firm, including the number of years in operation, size, and capacity to manage projects of this scale. Experience is particularly important in multi-family housing, community planning, urban center activation, and retail/commercial components. Evaluation will consider the firm's reputation, past performance, and its ability to meet the specific needs as described. HAME will also review the firms experience as it relates to working with under-resourced communities, trauma related design or native communities.

HAME will review the composition of the project team, including key personnel and their qualifications. The qualifications of architects, project managers, engineers, designers, and other team members will be assessed in terms of their expertise and relevant experience.

d. Initial Approach and Methodology (0-20 points)

Proposals will be evaluated based on the clarity and effectiveness of the firm's approach to delivering the services needed. HAME will consider the proposed methodologies for design, project management, quality control, and problem-solving. HAME will look for innovative and creative approaches that align with the project's goals. Innovative design solutions, sustainable practices, community benefit approaches, and adaptable designs will be given special consideration.

e. Past Performance and References (0-20 points)

HAME will look for a demonstrated record of successfully completed projects relevant to the housing and community development sector. Emphasis may be placed on experience with multi-family market and affordable housing projects, public/private projects, and projects that align with

HAME's goals and values and are completed with community and stakeholder input on a timely and cost-effective basis.

f. Preliminary Fee Range (0-20 points)

As final scope is yet defined, the qualifications should at least include an understanding of the reasonable fees needed and associated with this type of project. A range will suffice at this stage and, of course, will be negotiable if ultimately selected. Final unit sizes and community spaces will vary based on final project design. See submission requirements section, sub-section (f) for bid leveling project size.

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g. Small and Economically Disadvantaged Business Preference (5 point bonus)

In addition to the Scope of Work-specific requirements, five (5) points will be awarded to a firm that qualifies as a Small and Economically Disadvantaged Business under this section.

For purposes of this preference, a firm qualifies if:

1. The firm qualifies as a small business under the U.S. Small Business Administration size standard applicable to this procurement; and

2. The firm is at least 51% owned and controlled by one or more individuals who satisfy the following economic-disadvantage standards: personal net worth of $850,000 or less; average adjusted gross income of $400,000 or less over the preceding three years; and total assets of $6.5 million or less.

These financial criteria shall be determined using the applicable financial calculation principles in 13 C.F.R. § 124.104(c).

Eligibility for this preference will be determined solely on the foregoing size, ownership, control, and economic criteria, without regard to race, ethnicity, sex, or tribal status. A firm seeking the preference must certify its eligibility with its proposal and, upon request, provide documentation reasonably necessary for HAME to verify eligibility.

Small and Disadvantaged Business Participation. HAME encourages participation by small businesses, minority businesses, women’s business enterprises, veteran-owned businesses, labor-surplus-area firms, and other disadvantaged businesses consistent with applicable federal requirements. HAME may conduct outreach and take other measures authorized by 2 C.F.R. § 200.321 to encourage such participation.

9. EVALUATION PROCESS

a. HAME will open qualifications submitted by the deadline, confirm the basic requirements are met, and distribute core packages to evaluation team members.

b. Each evaluator preliminarily scores each criterion. The Procurement and Contracts Manager will score mandatory items.

c. The evaluation team may meet to discuss their preliminary evaluations and attempt to reach a consensus, ensure scoring weights are balanced, and consider members' opinions before each evaluation is formally completed, scored, and recorded.

d. Questions for clarifications from submitters may then be solicited if relatively minor in nature.

e. The firms/teams will then be ranked as “most qualified” based on the sum total of scores for each firm from evaluators.

f. The top-ranked firm (or two firms) will then be invited to further refine the scope and terms. If agreement cannot be reached the next-ranked firm will be contacted and so on and so forth.

g. Any protest related to this RFQ or resulting award shall be governed by the protest procedures in the Housing Authority of Salt Lake City’s Procurement Policy, including all applicable filing requirements and deadlines.

10. PROPRIETARY INFORMATION

The proposal of each firm will become public information. Proprietary information can be protected under limited circumstances, such as client lists and non-public financial statements. Pricing and service elements are not considered proprietary. An entire proposal may not be marked as proprietary.

Contractors must clearly identify proprietary information they request to be protected in the Executive

Summary of their proposal and in the body of their proposal.

11. ANTI-HARASSMENT/DISCRIMINATION

HAME does not tolerate any form of harassment of its employees or residents. Harassment is defined as any unwelcome verbal, non-verbal, or physical conduct based on race, color, religion, sex (including pregnancy and gender identity), national origin, age (40 or older), disability (mental or physical), genetic

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12. SECTION 3 BUSINESS CONCERN

Section 3 of the Housing and Urban Development Act of 1968, as amended, requires that recipients of

HUD funds, to the greatest extent possible, provide job training, employment, and contract opportunities for low or very low-income residents in connection with projects and activities in their neighborhoods. The selected proposer is expected to comply with Section 3. 24 CFR Part 75 https://www.hud.gov/section3

13. DISPUTES

In the event of any doubt or differences of opinion as to the participation sought hereunder, or the interpretation of the provisions of the RFQ, a dispute process shall apply as outlined in Exhibit D (HUD

FORM 5369-B INSTRUCTIONS TO OFFERORS NON-CONSTRUCTION) and in the adopted HASLC

Procurement Policy.

14. INSURANCE REQUIREMENTS

Commercial General Liability (Bodily Injury and Property Damage):

$1,000,000 combined single limit bodily and property damage liability per occurrence and

$3,000,000 in the aggregate with HAME listed as an additionally insured; and

Comprehensive Automobile Liability:

$1,000,000 combined single limit bodily and property damage liability per occurrence and aggregate with HAME listed as an additionally insured; and

Professional Liability/Errors and Omissions:

$1,000,000 per claim and $5,000,000 in the aggregate to cover Contractor’s negligent acts, errors, and omissions in its performance of professional services; and

Workers’ Compensation:

Statutory workers’ compensation coverage as required by applicable law, including a waiver of subrogation in favor of HAME.

Umbrella:

Proposer may use umbrella or excess liability insurance to achieve required coverage for comprehensive general liability and automobile liability, provided that such umbrella or excess insurance results in the same type of coverage as required for the individual policies.

15. RESPONSIBILITIES OF PROPOSAL HOLDERS

Proposers are free and are encouraged to expand on the Scope of Service and the specifications of this RFQ before submitting their proposal. Interested proposers are advised that, prior to the award of any contract, HAME reserves the right to conduct a pre-award survey to determine the proposer’s responsibility and capacity to perform under the contract. This research may include a review of sub-contract agreements, financial capacity, and quality of work performed on previous contracts. HAME reserves the right to reject proposals and to waive any informality or irregularity in the RFQ process whenever it is in the best interest of HAME to do so.

The selected firm shall comply with all applicable Salt Lake City, Salt Lake County, UT, State of Utah, and federal laws, regulations, codes, and standards.

https://www.hud.gov/section3

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Additionally, please refer to Exhibit D – HUD FORM 5369-B INSTRUCTIONS TO OFFERORS NON-

CONSTRUCTION.

16. QUESTIONS CONCERNING RFQ.

Please email all questions and qualifications to pedwards@haslcutah.org by the date indicated in the timeline above. Questions and proposals received after the deadlines will be late and ineligible for consideration. Answers to all significant questions will be provided via the U3P website and to all proposal holders.

PLEASE ORGANIZE YOUR PROPOSAL RESPONSE ADDRESSING THESE CRITERIA IN THE

ORDER SHOWN ABOVE WHEN POSSIBLE.

mailto:pedwards@haslcutah.org

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Exhibit A – VENDOR/PROPOSER INFORMATION

Please complete the following form and include with your Proposal should HAME select your proposal and enter into a contract with your firm.

NAME of PRIME PROPOSER:

PHYSICAL ADDRESS:

CONTACT PERSON:

CONTACT EMAIL:

PHONE NUMBER CONTACT:

LICENSES: ________________________________________________________________________

TAX IDENTIFICATION NUMBER (TIN):

NAME AND CONTACTS OF PRINCIPAL TEAM MEMBER FIRM

NOTES/COMMENTS:

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Exhibit B - CERTIFICATION REGARDING DEBARMENT OR SUSPENSION

In compliance with contracts and grants agreements applicable under the U.S. Federal Awards Program, the following certification is required by all Proposers submitting a response to this RFQ:

1. The Proposer certifies, to the best of its knowledge and belief, that neither the Proposer nor its principals are suspended, debarred, proposed for debarment, or declared ineligible for the award of contracts from the United States federal government procurement or non-procurement programs, or are listed in the List of Parties Excluded from Federal Procurement and Non-procurement Programs issued by the General Services Administration.

2. “Principals,” for the purposes of this certification, means officers, directors, owners, partners, and persons having primary management or supervisory responsibilities within a business entity (e.g., general manager, plant manager, head of a subsidiary, division, or business segment, and similar positions).

3. The Proposer shall provide immediate written notice to the HAME Chief Finance Officer (CFO) if, at any time prior to award, the Proposer learns that this certification was erroneous when submitted or has become erroneous by reason of changes in circumstances.

4. This certification is a material representation of fact upon which reliance will be placed when making the award. If it is later determined that the Proposer rendered an erroneous certification, in addition to other remedies available to the HAME, the HAME Chief Finance Officer (CFO) may terminate the contract resulting from this solicitation for default.

5. Proposer affirms that it has no record of recent unsatisfactory performance with HAME during the past twenty-four (24) months at a minimum.

(Signature) (Date)

(Typed Name) (Title)

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Exhibit C - NON-COLLUSION AFFIDAVIT OF PROPOSER

(HUD-5369-A)

does hereby state:

(Name)

(1) She/He is the of (Owner, partner, officer, or representative)

, hereinafter referred to as (Business name)

Proposer.

(2) She/He is fully knowledgeable of the preparation and contents of contractor’s proposal which was submitted for specific work required in connection with a HASLC/HAME project titled:

and located at

(3) Said Contractor’s proposal is genuine and is not a collusive or sham proposal.

(4) Neither the Contractor nor any of its officers, partners, owners, agents, representatives, employees, or parties in interest, including myself, has in any way colluded, conspired, connived, or agreed, directly or indirectly, with any other proposer, firm, or person to submit a collusive or sham proposal in connection with such contract or to refrain from submitting a proposal in connection with such contract, or has in any manner, directly or indirectly, sought by unlawful agreement or connivance with any other proposer, firm, or person to fix the price or prices in said Contractor's Proposal, or to fix any overhead, profit, or cost element of the price or prices in said Contractor's Proposal, or to secure through collusion, conspiracy, connivance, or unlawful agreement any advantage against UICSL, HAME, HASLC, or any person interested in the Proposed

Contract; and

(5) The price or prices quoted in the Contractor's Proposal are fair and proper and are not tainted by any collusion, conspiracy, connivance, or unlawful agreement on the part of the proposal or any of its agents, representatives, owners, employees, or parties in interest, including myself.

(Signature) (Date)

(Typed Name) (Title)

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Exhibit D – HUD FORM 5369-B INSTRUCTIONS TO OFFERORS NON-CONSTRUCTION

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Exhibit E – HUD FORM 5369-C CERTIFICATIONS AND REPRESENTATIONS OF

OFFERORS (NON-CONSTUCTION CONTRACT)

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Exhibit F – HUD FORM 5370-C GENERAL CONDITIONS FOR NON-CONSTRUCTION

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Exhibit G – HUD FORM 51915 MODEL FORM OF AGREEMENT BETWEEN OWNER AND

DESIGN PROFESSIONAL

(Note: AIA FORMATS MAY BE CONSIDERED)

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