MCKEES ROCKS BOROUGH

ALLEGHENY COUNTY, PENNSYLVANIA

SPECIFICATION FOR:

317 WOODWARD AVENUE DEMOLITION

NIRA CONTRACT NUMBER: 12-511-79

COUNTY CONTRACT NUMBER: CD 51 3.11.13

CONTRACT DOCUMENTS

TABLE OF CONTENTS

SECTION PAGE NUMBER

ADVERTISEMENT FOR BIDS

INSTRUCTIONS TO BIDDERS B-1 to B-4

ACKNOWLEDGE OF PROPOSAL AP-1 to AP-3

NON-COLLUSION AFFIDAVIT AF-1 to AF-3

BONDS I-1 to I-7

COUNTY COMPLIANCE DOCUMENTS 13 to 31

STANDARD GENERAL CONDITIONS 1 to 62

SUPPLEMENTARY CONDITIONS 00800-1 to 00800-12

TECHNICAL SPECIFICATIONS (See Separate Index)

APPENDIX:

APPENDIX A – LOCATION MAP

APPENDIX B – PROPERTY INFORMATION

APPENDIX C – SITE PHOTOS

APPENDIX D – ASBESTOS REPORT

APPENDIX E – DRAWINGS AND DETAILS

APPENDIX F – INSPECTION CHECKLIST

REQUEST FOR BIDS

CHAR-WEST COG

Notice is hereby given that specifications and proposal forms are available at no cost via the PennBid Program

(https://pennbid.bonfirehub.com.

Work includes complete demolition of all structures on properties listed below; off-site disposal; backfilling, asbestos removal, if applicable; all utilities to be terminated and capped, as needed: pest control; site restoration and other ancillary items for the following project locations:

A. CD 49 3.11.4 Kennedy Township – 39 Herbst & 289 Forest Grove

B. CD 50 3.11.8 Green Tree Borough – 358 Mansfield

C. CD 51 3.11.4 Collier Township – 4237 Thoms Run Rd

D. CD 51 3.11.13 McKees Rocks Borough – 317 Woodward

E. CD 51 3.11.14 Crafton Borough – 30 Elmwood

Sealed bids will be received until 11:00 am prevailing time on Friday, July 31, 2026. Bids will be opened immediately. Bidder shall submit all questions about the meaning or intent of the bidding documents via the “Ask a question” feature in PennBid.

A Labor and Materials Payment Bond, Performance Bond and Maintenance Bond in the amount of 100% of the bid amount will be required. Certificates of Insurance in the amounts specified, as well as Certificate of Worker’s

Compensation; Explosion, Underground Damage and Collapse Insurance Certificate must be filed with the executed Agreement. The Char-West COG reserves the right to reject any and all bids in whole or in part, and to waive any informalities.

Bids must be accompanied by a Bid Bond or a certified check made payable, without condition, to the Char-

West COG in an amount no less than 10% of the bid or a certified check in the same amount. All recipients of funds must have a Data Universal Numbering System (DUNS) number and a CAGE CODE. Strict adherence will be required in submitting detailed status reports.

Compliance is required with the Davis Bacon Act and other Federal Labor Standard Provisions; Title VI and other applicable provisions of the Civil Rights Act of 1964; The Department of Labor Equal Opportunity Clause (41 CFR

60 – 1.4); Section 109 of the Housing and Community Development Act of 1974; Executive Order 11625

(Utilization of Minority Business Enterprise); Executive Order 12138 (Utilization of Female Business Enterprise);

in compliance with Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990;

and the Allegheny County MBE/WBE Program enacted July, 1981, which sets forth goals of 13 percent Minority and 2 percent Female Business Enterprise; and the Allegheny County Ordinance #6867-12, setting forth goals of

5 percent Veteran-Owned Small Business. Further, notice is hereby given that this is a Section 3 Project under the Housing and Urban Development Act of 1968, (as amended) and must to the greatest extent feasible, utilize lower income residents for employment and training opportunities and Section 3 Business concerns and all contacts and subcontracts for this project shall contain the “Section 3 Clause” as set forth in 24 CFR, Part 135.38.

Moreover, compliance is required by the prime contactor and all subcontractors with the Federal General

Conditions included in the contract documents between ACED and the operating agency. These Federal General

Conditions are to be incorporated by reference into all construction contracts between operating agency and contractor, contractor and subcontractor(s), and subcontractor(s) and lower tiered subcontractor(s).

By order of the Board of Directors of the Char-West Council of Governments.

Tracy McKee, Executive Director https://pennbid.bonfirehub.com/

Instructions to Bidders Contract No. 12-511-79

INSTRUCTIONS TO BIDDERS

INDEX

1.0 Description of Work……………………………………….…... B-1

2.0 Preparation of Bids…………………………………………….. B-1

3.0 Bidder’s Responsibility………………………………………... B-1

4.0 Specifications………………………………………………….. B-1

5.0 Guaranty……………………………………………………….. B-1

6.0 Estimated Quantities…………………………………………… B-2

7.0 Right to Reject and Award Bids ……………………………… B-2

8.0 Withdrawal of Bids…………………………………………….. B-2

9.0 Changes While Bidding………………………………………... B-3

10.0 Liquidated Damages…………………………………………… B-3

11.0 Subcontracts…………………………………………………… B-3

12.0 Modifications…...………………….…………….. B-3

13.0 Addenda and Interpretations…………………………………… B-3

14.0 Power of Attorney……………………………………………... B-3

15.0 Laws and Regulations………………………………………….. B-3

16.0 Pennsylvania State Sales Tax Exemption……………………… B-4

17.0 Substitute and “Or Equal” Items………………………………. B-4

18.0 Basis of Bid……………………………………………………. B-4

19.0 Public Works Employment Verification Act…………………. B-4

20.0 Articles of Agreement………………………………………… B-4

B-1

INSTRUCTIONS TO BIDDERS

1.0 DESCRIPTION OF WORK

The work generally consists of the demolition of one (1) residential building located on Woodward

Avenue in McKees Rocks. Also included is pest control, erosion control, asbestos disposal, utility termination, and site restoration.

2.0 PREPARATION OF BIDS

Each Bid must be submitted electronically via PennBid at https://pennbid.bonfirehub.com on the

Form of Proposal provided by PennBid. All blank spaces for Bid prices must be filled in and must be fully completed and executed when submitted.

3.0 BIDDER'S RESPONSIBILITY

Each Bidder shall familiarize themself with all the attached forms: Instructions to Bidders, Technical Provisions, Contract Agreement, Specifications, etc., before submitting their Proposal and shall satisfy themself by personal examination or otherwise, as to actual conditions affecting the work. No allowance will be made for any claim that the Bid was based on incomplete information as to the type of work or materials to be furnished or as to the working conditions.

The successful Bidder may be required to submit experience and financial questionnaires for review by the Owner and the Engineer. Failure to submit satisfactory questionnaires will be sufficient grounds for the Owner to ignore the Proposal.

4.0 SPECIFICATIONS

The Specifications, which form the basis of any Bid, will be considered a part thereof and will form a part of the Contract.

Copies of the Specifications and other Contract Documents can be obtained at no cost on PennBid at https://pennbid.bonfirehub.com.

5.0 GUARANTY

The Proposal shall be accompanied by a Certified Check or Bid Bond in an amount of not less than ten percent (10%) of the Bid made payable to Char-West Council of Governments. This Certified

Check or Bid Bond shall be forfeited as liquidated damages, if the Contractor fails to enter into a Contract on the form provided and furnish bonds and insurance as required within seven (7) days after written notification of the award of the Contract to them.

The successful Bidder shall furnish satisfactory Performance and Payment Bonds each in the amount of one hundred percent (100%) of the Contract Price and Two (2) Year Maintenance Bond in the amount of one hundred percent (100%) of the Contract Price.

B-2

6.0 ESTIMATED QUANTITIES

The Bidder’s attention is called to the fact that the estimate of quantities of work to be done under the Specifications may be shown on the Bid Form, and if shown is approximate and is given only as a basis of calculation upon which the bids will be compared. The Owner does not assume any responsibility that the quantities set forth shall be realized strictly in the work, nor shall the Contractor plead misunderstanding or deception because of such estimate of quantities or of the character of the work, location, or other conditions pertaining thereto. The Owner reserves the right to increase or decrease any or all of the above-mentioned quantities of work or to omit any of them, as it may deem necessary, and such increase or decrease of the quantities given for any of the items shall not be considered as sufficient grounds for granting an increase in the unit prices bid. The Contractor will be paid at the unit prices bid for actual work performed under the Contract.

The Bidder is required to prepare their own estimate of quantities from the Construction Drawings and actual site investigation for “Lump Sum” Items or Contract.

7.0 RIGHT TO REJECT AND AWARD BIDS

The right is reserved by the Owner to accept or reject any or all bids or parts of bids and to waive technical defects, if, in the judgement of the Owner, the best interests of the Owner shall require such action, as deemed necessary by the Owner in its sole discretion.

More than one (1) bid for a project from an individual, partnership, corporation, joint venture, or other legal entity under the same or different names will invalidate all bids from such Bidders.

A joint venture bid will be acceptable.

Bids in which the bid prices are obviously unbalanced may be rejected. This includes lump sum items such as Mobilization and Demobilization, as well as unit price items.

The award of the Contract, if made, will be made to the lowest responsible Bidder, who qualifies by filing all insurance certificates, experience, and financial questionnaires.

The Contract shall be deemed to have been awarded, when formal notice of award shall have been duly served upon the intended awardee by an agent of the Owner duly authorized to give such notice.

No Proposal will be considered from any Bidder unless they are known to be skilled in work of a similar nature to that covered by the Contract and has sufficient working capital to meet all obligations to be incurred in carrying out the work. The low Bidder may be required to submit an Experience and

Financial Questionnaire giving information as to working capital available, plant, equipment, and their experience and general qualifications. The Owner may make further investigations of any Bidder, and the

Bidder shall furnish to the Owner all such additional information and data for this purpose as the Owner may request. The Owner reserves the right to reject any Bid, if the data submitted or uncovered by investigation fails to satisfy the Owner that such Bidder is properly qualified to carry out the obligations of the Contract and to complete the work contemplated therein.

8.0 WITHDRAWAL OF BIDS

Any Bidder may withdraw, alter, or otherwise modify their Bid within PennBid prior to the scheduled bid due date and time. No Bid may be withdrawn for a period of sixty (60) days after the time of opening of Bids.

B-3

9.0 CHANGES WHILE BIDDING

During the bidding period, Bidders may be furnished addenda for additions to, deletions from, or alterations of the Contract Documents, which shall be included in the work covered by the Proposal and shall become a part of the Contract Documents. Bidders who have registered with PennBid and have downloaded documents for this project from PennBid will be notified by email when a change or addenda has been posted.

10.0 LIQUIDATED DAMAGES

All time limits stated are of the essence of the Contract. Liquidated damages will be assessed under this Contract in the amount of five hundred dollars ($500.00) per day for each calendar day that any work shall remain incomplete after the time specified for completion. The above amount will be deducted by the Owner from monies due the Contractor, not as a penalty but as liquidated damages by reason of extra expense sustained by the Owner. Items of expense include, but are not limited to, Engineering, supervision/inspection, and overhead.

11.0 SUBCONTRACTS

The Bidder is specifically advised that any person, firm, or other party to whom it is proposed to award a Subcontract under this Contract must be acceptable to the Owner.

12.0 MODIFICATIONS

Any Bidder may withdraw, alter, or otherwise modify their Bid within PennBid at any time prior to the scheduled due date and time for receipt of Bids.

13.0 ADDENDA AND INTERPRETATIONS

No interpretation of the meaning of the Plans, Specifications or other prebid documents will be made to any Bidder orally.

Every request for such interpretation should be electronically submitted in writing via the “ask a question” feature in PennBid at https://pennbid.bonfirehub.com, and to be given consideration must be received at least five (5) days prior to the Bid due date and time.

14.0 POWER OF ATTORNEY

Attorneys-in-fact who sign Bid Bonds or Contract Bonds must file with each Bond a certified and effectively dated copy of their power of attorney.

15.0 LAWS AND REGULATIONS

The Bidder's attention is directed to the fact that all applicable State laws, municipal ordinances, and the rules and regulations of all authorities having jurisdiction over construction of the project, shall apply to the Contract throughout, and they will be deemed to be included in the Contract the same as though herein written out in full.

B-4

16.0 PENNSYLVANIA STATE SALES TAX EXEMPTION

The successful Bidder will receive a Pennsylvania Sales Tax Exemption Certification Form from the Owner. The Contractor may utilize the Sales Tax Exemption Certificate to purchase materials which are eligible for exemption from the Pennsylvania State Sales Tax. It shall be the Contractor’s responsibility to determine which materials, if any, for this project are exempt from Sales Tax in accordance with

Pennsylvania State Law.

17.0 SUBSTITUTE AND “OR EQUAL” ITEMS

The Contract, if awarded, will be on the basis of materials and equipment specified or described in the Bidding documents, or those substitute or “or-equal” materials and equipment approved by Engineer and identified by Addendum. The materials and equipment described in the Bidding Documents establish a standard of required type, function, and quality to be met by any proposed substitute or “or-equal” item.

No item of materials or equipment will be considered by Engineer as a substitute or “or-equal” item unless written request for approval has been submitted by Bidder and has been received by Engineer at least fifteen

(15) days prior to the date for receipt of Bids. Each such request shall conform to the requirements of

Paragraph 6.05 of the General Conditions. The burden of proof of the merit of the proposed item is upon

Bidder. Engineer’s decision of approval or disapproval of a proposed item will be final. If Engineer approves any proposed item, such approval will be set forth in an Addendum issued to all prospective

Bidders. Bidders shall not rely upon approvals made in any other manner.

18.0 BASIS OF BID

Bidders shall submit a Bid, based on a combination of Unit Prices and Lump Sums for the Items of

Work listed in the Bid Schedule.

The total of all estimated prices will be the sum of the products of the estimated quantity of each item and the corresponding unit price. The final quantities and Contract Price will be determined in accordance with Paragraph 11.03 of the Standard General Conditions.

Discrepancies between the multiplication of Units of Work and Unit Prices will be resolved in favor of the Unit Prices. Discrepancies between the indicated sum of any column of figures and the correct sum thereof will be resolved in favor of the correct sum. Discrepancies between words and figures will be resolved in favor of the words.

19.0 PUBLIC WORKS EMPLOYMENT VERIFICATION ACT (PWEVA)

As a condition precedent to being awarded any Contract for the work to be performed, all

Contractors and Subcontractors shall be required to submit employee verification forms to the Borough and otherwise fully comply with the provisions of PWEVA and shall be subject to all sanctions and penalties for their failure to so comply. A copy of PWEVA is available on the Internet. A copy of the Verification form is included on Page 00800-12 of the Supplementary Condition of the Specifications.

20.0 ARTICLES OF AGREEMENT

The Articles of Agreement will be provided to the awarded Contractor by Char-West Council of

Governments after the Contract has been awarded. Contractor shall execute documents for Contract Bonds, Proof of Insurance, and required County Compliance Documents, along with Articles of Agreement.

Proposal Form Contract No. 12-511-79

AP - 1

ACKNOWLEDGEMENT OF PROPOSAL

FOR CONTRACT NUMBER 12-511-79 (CD 51 3.11.13)

317 WOODWARD AVENUE DEMOLITION

Date:

Proposal of:*

* Insert Corporation, Partnership or Individual as applicable.

Email:

Proposal for:

Char-West Council of Governments

One Veterans Way, Suite 200

Carnegie, PA 15106

Attention: Tracy McKee

Ladies and Gentlemen:

In conformity with the Specifications prepared by the Engineer, NIRA Consulting Engineers, Inc., 950 Fifth Avenue, Coraopolis, PA 15108, and after a complete examination of the existing site, and a review of all Contract Documents including Drawing(s), Technical Specifications, Instruction to Bidders, Contract

Agreement, and Standard General Conditions and Supplementary Conditions of Contract, the undersigned acknowledges that a bid has been submitted electronically via PennBid at https://pennbid.bonfirehub.com and encloses herewith as a Proposal Guaranty, a Certified Check or Bid Bond for 10% of Bid made payable to or indemnifying Char-West Council of Governments, which is understood will be forfeited to and retained by the Owner as liquidated damages if this Proposal or any part thereof is accepted by the Owner and the undersigned shall fail to execute the Contract within seven (7) days from date of issuance of the award. Should the Owner fail to make an award on this Project through no fault or failure on the part of the Bidder, then the Owner shall return said Check or Bid Bond.

It is hereby certified that the undersigned is the only person(s) interested in this bid as principal, and that the Proposal is made without collusion with any person, firm or corporation. Bidder hereby agrees to execute the Contract within seven (7) days after Notice of Award and to complete the Contract within sixty (60) calendar days from date of Notice to Proceed.

Bidder guarantees that, if awarded Contract, they will furnish and deliver all materials, tools, equipment, tests, transportation, secure all permits and licenses, do and perform all labor, superintendence and all means of construction, pay all fees and do all incidental work, and to execute, construct and finish in an expeditious, substantial and workmanlike manner, in accordance with the Specifications to the complete satisfaction and acceptance of the Owner for the above captioned Project, for the prices hereinafter stated.

AP - 2

It is understood that the Owner reserves the right to reject any or all Proposals, or part thereof or items therein, and to waive technicalities required for the best interest of the Owner. It is further understood that competency and responsibility of Bidders will receive consideration before the award of the Contract and that this Bid may not be withdrawn for a period of sixty (60) days from the opening thereof.

The Bidder agrees that they will not assign their Bid or any of their rights or interests thereunder without the written consent of the Owner.

BID SCHEDULE

NOTE: FOR REFERENCE ONLY. BIDDER SHALL COMPLETE THE ELECTRONIC BID FORM

WITHIN THE PENNBID (“PREPARE YOUR SUBMISSION” TAB), INCLUSIVE OF ALL PRICING

ITEMS AND ALL REQUIRED SUPPORTING DOCUMENTS AS IDENTIFIED.

ITEM

NO.

DESCRIPTION

ESTIMATED

QUANTITY

UNIT

1A. Mammal Control Set Up Fee. JOB LS

1B. Mammal Control Trapping Fee. 1 EA

2. Rodent Control. JOB LS

3. Site Preparation and Site Restoration. JOB LS

4. Structure Demolition. JOB LS

*Refer to Section 01 22 00 for Detailed

Description of Bid Items.

AP - 3

ACKNOWLEDGEMENT OF PROPOSAL

SIGNATURES

COMPLETE APPROPRIATE BLOCK BELOW:

When Bidder is an Individual: _____________________________(SEAL)

By:

When Bidder is a Partnership: _____________________________(SEAL)

Partnership Title

_____________________________ (SEAL)

*When the Bidder is a Corporation: _____________________________ (SEAL)

Name of Corporation

President

Attest:

Secretary

(CORPORATE SEAL)

*The ______________________________________________________ is a Corporation organized and existing under the laws of ____________________________________ and has (has not) been granted a

Certificate of Authority to do business in Pennsylvania as required by the Business Corporation Law, approved May 5, 1933, P. L. 364, as Amended.

Non-Collusion Affidavit Contract No. 12-511-79

AF - 1

NON-COLLUSION AFFIDAVIT

Contract/Bid No. 12-511-79

(CD 51 3.11.13)

State of ______________________________ :

: s.s.

County of ____________________________ :

I state that I am ________________________________________________________ of

[Title]

[Name of my Firm] and that I am authorized to make this Affidavit on behalf of my firm, and its Owners, Directors, and

Officers. I am the person responsible in my firm for the price(s) and the amount of this Bid.

I state that:

(1) The price(s) and amount of this Bid have been arrived at independently and without consultation, communication or agreement with any other Contractor, Bidder or potential

Bidder.

(2) Neither the price(s) nor the amount of this Bid, and neither the approximate price(s) nor approximate amount of this Bid, have been disclosed to any other firm or person who is a

Bidder or potential Bidder, and they will not be disclosed before Bid Opening.

(3) No attempt has been made or will be made to induce any firm or person to refrain from bidding on this Contract, or to submit a Bid higher than this Bid, or to submit any intentionally high or Noncompetitive Bid or other form of Complementary Bid.

(4) The Bid of my firm is made in good faith and not pursuant to any agreement or discussion with, or inducement from, any firm or person to submit a Complementary or other

Noncompetitive Bid.

(5) _____________________________________, its affiliates, subsidiaries, officer, directors and employees are not currently under investigation by any governmental agency and have not in the last four years been convicted or found liable for any act prohibited by State or

Federal law in any jurisdiction, involving conspiracy or collusion with respect to bidding on any public Contract, except as follows:

AF - 2

I state that _____________________________________ understands and acknowledges that the above representations are material and important, and will be relied on by the Char-West Council of Governments and the Borough of McKees Rocks in awarding the Contract(s) for which this Bid is submitted. I understand and my firm understands that any misstatement in this Affidavit is and shall be treated as fraudulent concealment from the Char-West Council of Governments and the Borough of McKees Rocks of the true facts relating to the submission of Bids for this Contract.

[Type or Print Name]

[Signature and Title]

SWORN TO AND SUBSCRIBED

BEFORE ME THIS ____ DAY

OF ______________, 20__

Notary Public My Commission Expires

AF - 3

INSTRUCTIONS FOR NON-COLLUSION AFFIDAVIT

1. This Non-Collusion Affidavit is material to any Contract awarded pursuant to this Bid. According to the Pennsylvania Antibid-Rigging Act, 73 P.S. Section 1611 et seq., governmental agencies may require Non-Collusion Affidavits to be submitted together with Bids.

2. This Non-Collusion Affidavit must be executed by the member, officer or employee of the Bidder who makes the final decision on prices and the amount quoted in the Bid.

3. Bid rigging and other efforts to restrain competition, and the making of false sworn statements in connection with the submission of Bids are unlawful and may be subject to criminal prosecution. The person who signs the Affidavit should examine it carefully before signing and assure himself or herself that each statement is true and accurate, making diligent inquiry, as necessary, of all other persons employed by or associated with the bidder with responsibilities for the preparation, approval or submission of the Bid.

4. In the case of a Bid submitted by a joint venture, each party to the venture must be identified in the

Bid Documents, and an Affidavit must be submitted separately on behalf of each party.

5. The term "Complementary Bid" as used in the Affidavit has the meaning commonly associated with that term in the bidding process, and includes the knowing submission of Bids higher than the Bid of another firm, any intentionally high or non-competitive Bid, and any other form of Bid submitted for the purpose of giving a false appearance of competition.

6. Failure to file an Affidavit in compliance with these instructions will result in disqualification of the

Bid.

Bonds Contract No. 12-511-79

I - 1

PERFORMANCE BOND

(See Instructions on Page I-7)

KNOW ALL MEN BY THESE PRESENTS, that we as Contractor, hereinafter called Principal and as Surety, hereinafter called Surety, are held and firmly bound unto as Obligee, hereinafter called Owner, in the full and just sum of

Dollars ($ ) lawful money of the United States, for the payment of which sum well and truly to be made, we, the

Principal and Surety, bind ourselves, our heirs, personal representatives, administrators, executors, successors, and assigns, jointly and severally, firmly by these presents:

WHEREAS, said Principal has by written agreement dated _______________________ entered into a certain Contract with said Owner for furnishing and delivering all materials, equipment and machinery, also the furnishing of all labor and complete construction in accordance with the Plans and Specifications under Contract No. 12-511-79 (CD 51 3.11.13), which Contract and all of the Contract Documents therein referred to for said work shall be deemed a part hereof as fully as if set out herein.

NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, that if the Principal shall faithfully perform the Contract on his part at the time and in the manner herein provided and satisfy all claims and demands incurred in or for the same, or growing out of same, or for injury or damage to persons or property in the performance thereof, and shall fully indemnify and save harmless the said Obligee from any and all cost and damage which the said Obligee may suffer by reason of failure to do so, and shall fully reimburse and repay the said Obligee any and all outlay and expense which it may incur by reasons of any default and shall pay all persons who have Contracts directly with the Principal for labor and/or materials performed or furnished therein, then this obligation shall be null and void; otherwise it shall remain in full force and virtue.

PROVIDED, however, that no suit, action or proceeding by reason of any default whatever shall be brought on this Bond after twelve (12) months from the day on which the final payment under the Contract falls due.

I - 2

Performance Bond

The said Surety, for value received, hereby stipulates and agrees that no change, extension of time, alterations or additions to the terms of the Contract or work to be performed thereunder or the Specifications accompanying the same shall in any way affect its obligation on this Bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the Contract or to the work or to the Specifications.

SIGNED, SEALED AND DELIVERED IN THREE (3) COUNTERPARTS THIS

_________________________ DAY OF_____________________, 20_____.

(Individual Principals Sign Here)

(Seal)

In the presence of: (Seal)

(Corporate Principal Sign Here)

By

(SEAL)

ATTEST:

(Surety Sign Here)

I - 3

PAYMENT BOND

NOTE: This Bond is issued simultaneously with another Bond in favor of the Owner conditioned for the full and faithful Performance of the Contract.

Principal and Surety, bind ourselves, our heirs, personal representatives, administrators, executors, WHEREAS, said Principal has by written Agreement dated ____________________entered into a certain Contract with said Owner for furnishing and delivering all materials, equipment and machinery, also the furnishing of all labor and complete construction in accordance with the Plans and Specifications under Contract No. 12-511-79 (CD 51 3.11.13), which Contract and all of the Contract Documents therein referred to for said work shall be deemed a part hereof as fully as if set out herein.

NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, that if the Principal and all Subcontractors to whom any portion of the work provided for in said Contract is sublet and all assignees of said Principal and of such Subcontractors shall promptly make payment for all labor performed, services rendered and materials furnished in the prosecution of the work provided for in said

Contract, or in any agreement or extension of or addition to said Contract, then the above obligation shall be void, otherwise to remain in full force and effect; provided, however, that this Bond is subject to the following conditions and limitations.

(a) All persons who have performed labor, rendered services or furnished materials, the same being also construed to include that part of water, gas, power, light, heat, oil, gasoline, telephone service or rental of equipment directly applicable to the Contract, equipment or machinery as aforesaid, who have not been paid in full before the expiration of a period of ninety (90) days after date on which the last of such claimant's work or labor was performed, or materials were furnished, shall have a direct right of action against the Principal and Surety on this Bond, which right of action shall be asserted in proceedings instituted in the State in which such labor was performed, services rendered or materials furnished (or where labor has been performed, services rendered or materials furnished under said Contract in more than one

State, then in any such State). Insofar as permitted by the laws of such State, such right of action shall be asserted in a proceeding instituted in the name of the Owner to the use and

I - 4

Payment Bond benefit of the person instituting such action and of all other persons having claims hereunder, and any other person having a claim hereunder shall have the right to be made a party to such proceeding (but not later than two (2) years after the complete performance of said Contract and final settlement thereof) and to have such claim adjudicated in such action and judgment rendered thereon.

(b) The Surety shall not be liable hereunder for any damages or compensation recoverable under any workmen's compensation or employer's liability statute.

(c) In no event shall the Surety be liable for a greater sum than the penalty of this Bond, or subject to any suit, action or proceeding thereon that is instituted later than two (2) years after the complete performance of said Contract and final settlement thereof.

(d) As used herein: The term "person" refers to any person, firm or corporation who has furnished materials or machinery to be used on or incorporated in the work or the prosecution thereof provided for in said Contract or in any amendment or extension of or addition to said Contract, and/or to any person engaged in the prosecution of the work provided for in said Contract, or in any amendment, or extension of or addition to said Contract, who is an agent, servant or employee of the Principal, or of any Subcontractor, or of any assignee of said Principal or of any Subcontractor, and also anyone so engaged who performs the work of a laborer or of a mechanic regardless of any contractual relationship between the Principal, or any

Subcontractor, or any assignee of said Principal or of said Subcontractor, and such laborer or mechanic, but shall not include office employees not regularly stationed at the site of the work.

The said Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of this Contract or to the work to be performed thereunder or the

Specifications accompanying the same shall in anywise affect its obligations on this Bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the Contract or to the work or to the Specifications.

I - 5

Payment Bond

SIGNED, SEALED AND DELIVERED IN THREE (3) COUNTERPARTS THIS

_________________________ DAY OF_____________________, 20_____.

(Individual Principals Sign Here)

In the presence of: (Seal)

(Corporate Principal Sign Here)

(SEAL)

ATTEST:

I - 6

MAINTENANCE BOND

Principal and Surety, bind ourselves, our heirs, personal representatives, administrators, executors, WHEREAS, said Principal has by written agreement dated ______________________________ entered into a certain Contract with said Owner for furnishing and delivering all materials, equipment and machinery, also the furnishing of all labor and complete construction in accordance with the Plans and

Specifications under Contract No. 12-511-79 (CD 51 3.11.13) and

WHEREAS, said Contract and Specifications require the Principal to guaranty the work for a period of two (2) years from the date of substantial completion of the Contract.

NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, THAT IF THE above bounden Principal shall well and truly indemnify the Owner against any loss or damage directly arising from defects in materials furnished or workmanship performed by said Principal which may be necessary during the period of two (2) years from date of substantial completion, as set forth in the Certificate of

Completion, then this obligation to be void, otherwise to remain in full force and effect.

Witness:

(Individual Principal Sign Here)

By

(Corporate Principal Sign Here)

Attest: By

I - 7

INSTRUCTIONS

1. The full legal name and residence of each individual party to the Bond must be inserted in the first paragraph.

2. If the principal is a partnership, the full name of all partners must be inserted in the first paragraph which must recite they are the partners composing the partnership (to be named), and all partners must execute the Bond as individuals.

3. The state of incorporation of each corporate party to the Bond must be inserted in the first paragraph and the Bond must be executed under the corporate seal of said party attested by its Secretary or other appropriate officer.

4. The date of the Bond must not be prior to the date of the Contract, and to this end the Contractor and

Surety authorizes the Owner to insert the dates where set forth as the same date upon which the Owner signs these articles.

5. All duly executed documents representing power of attorney to sign shall be securely attached here.

PROCUREMENT

PACKET

Revised October 2025

ALLEGHENY COUNTY ECONOMIC DEVELOPMENT

FEDERALLY-FUNDED PROJECTS

CDBG

CVCD

HOME

HOME-ARP (HARP)

This checklist should accompany all required procurement documentation submitted by the agency to Allegheny County Economic Development (ACED). All required documents should be collected by the agency and submitted to the ACED project manager as a single submission or packet. If questions arise throughout the document collection process, the agency should contact the project manager.

ACED project managers and ACED operations staff will conduct a pre-bid meeting, and a pre-construction meeting with each agency to review this packet and other procurement related requirements pertaining to the grant. PROCUREMENT DOCUMENTS TO BE SUBMITTED BY THE

AGENCY

INITIAL TO INDICATE THE DOCUMENTS HAVE BEEN PROVIDED

Agency / Project Manager

______/______ Request for Davis-Bacon, Federal Wage Determination The Agency is required to submit a Prevailing Wage Rates Determination Request (provided in the packet) to the ACED Project Manager two weeks prior to expected bid advertisement date. The Wage Determination will indicate the wage rates that must be applied to all labor classifications utilized to complete the project, which must be in the bid specifications. Wage determinations are valid for 180 days.

______/______ Copies of Newspaper Advertisement A photo copy of the ad with the proof of publication, must have the date of publication, must be submitted. Use exact language, as applicable to the project, contained in the ADVERTISING GUIDANCE page enclosed in this packet.

______/______ Notification to Referral Agencies Notification must be sent to referral agencies prior to bids being advertised; Project Managers must be copied on bid notification communication. Use the attached letter example: specify project, funding source, trades.

Email notifications are acceptable as long as the Project Manager is copied.

______/______ Bid Package Recipients (Prospective Bidders) This is a list of all the prospective bidders who picked up a copy of the bid specifications. This must be filled out as each prospective bidder picks up bid specifications.

This is a list of all companies who actually submitted bids. Form must be completed in its entirety. Each document listed must be submitted by the bidder to be considered a complete bid.

______/______ Notice to Proceed Request This is to ensure that all appropriate Compliance documentation is received within appropriate timeframes; it request authorization to begin work on the project. This must be submitted within ten (10) days after the contract is awarded.

Revised October 2025

Allegheny County Economic Development Federally-Funded Projects

Procurement Compliance Package Checklist

Project Name:

Project Number:

Agency:

Project Manager:

Project Location:

______/______ Actual Bids Received

Five Methods of Procurement for Federal Funds

2 CFR 200.320/Allegheny County

1. Micro-Purchase - (Less than currently $10,000 or $2,000 in the case of acquisition for construction subject to the Davis Bacon Act) No competitive quotes needed

2. Quotations - ($10,000 & less than $30,000.00) 3 written quotes

3. Sealed Bids - ($30,000.00 and up) Public Advertisement in Post-Gazette and Public Bid opening

4. Competitive Proposals-RFP/RFQ - Usually used for Professional Services. 3 sources

5. Non-Competitive Proposals-Sole Source - Can only be used under special conditions, example:

Emergencies

Revised October 2025

Project Number

X

YOUR PROJECT MANAGER

Drew Williams Veteran Career Development Director Veterans Leadership Program 2934 Smallman St, Pittsburgh, PA 15201 (412) 481-8200 x 257 (phone)

(412) 481-8202 (fax) williamsd@vlpwpa.org

Juan Garrett Executive Assistant Riverside Center for Innovation 700 River Avenue Suite 531 Pittsburgh, Pa 15212 (412)-325-4054 (phone) JG@riversidecenterforinnovation.com

Allegheny County Economic Development (ACED) Koppers Building 436 Seventh Avenue, Suite 500 Pittsburgh, PA 15219

(412) 350-1001 (phone)

(412) 642-2217 (fax) ACEDMBO@AlleghenyCounty.us

Barãta Bey African American Chamber of Commerce Koppers Building 436 Seventh Avenue, Suite 2220 Pittsburgh, PA 15219

(412) 392-0610 (phone)

(412) 392-0612 (fax) information@aaccwp.com

Melanie Boyer Pittsburgh Metropolitan Area Hispanic Chamber of Commerce One Oxford Centre 301 Grant Street , Suite 4300 Pittsburgh, PA 15219

(412) 577-4008 (phone) (412)-291-3369 (fax) chamber@pmahcc.org

5.

NOTIFICATION TO SECTION 3 REFERRAL AGENCIES

Allegheny County Economic Development Project Managers must be copied on email or receive signed copies of letters to these organizations as verification. It is easiest to send one email with IFB attachment to all five agencies simultaneously. The attached Bid Notice will then be sent to businesses within these networks:

Notification to the following five agencies must occur prior to bid advertisements running in the Pittsburgh Post-Gazette.

Revised October 2025

Bid notifications must be submitted to these five agencies. A brief description of the type of work within the project must be provided and submitted to the following five agencies in the form of: RFQ (request for qualifications), RFP (request for proposal), or IFB (invitation for bid). An accompanying letter should ask the agency to distribute the RFQ, RFP, or IFB for referrals (and eligible Section 3 employees and/ or Section 3 businesses when applicable).

mailto:information@aaccwp.com mailto:carrie@pmahcc.org mailto:DN@riversidecenterforinnovation.com mailto:gaineym@vlpwpa.org mailto:Aletwin@county.allegheny.pa.us mailto:information@aaccwp.comDonald mailto:information@aaccwp.comDonald mailto:325-4054DN@riversidecenterforinnovation.com mailto:325-4054DN@riversidecenterforinnovation.com mailto:325-4054DN@riversidecenterforinnovation.com mailto:gaineym@vlpwpa.org mailto:ACEDMBO@AlleghenyCounty.us

Date

Mr. John Veteran Dept. of Veteran Affairs-Pittsburgh Regional Office Minority Business Opportunity Center Suite 1626 Federal Building- 1000 Liberty Avenue

Re: RFP for ABC Corporation Project Name X Township, Allegheny County

Dear Mr. Veteran:

Please be advised that a Request for Proposals/Bids for a construction project, <<Project Name>>, funded in part by the Allegheny County <<Federal Funding Source>> will be released on <<Date of Publication>> in <<newspaper/website>>. Your office has expressed a desire to receive such notifications. Please note proposals will be accepted up to <<Date/Time>> and opened immediately thereafter.

The project consists of the following trades/ supplies:

Carpenter, Plumbers, Laborers

Concrete, Masonry, Fencing

Copiers, desktops, mobile devices

Plans, specifications and all associated ITB/RFP documents are available from <<Engineering Firm (Office/Other)>> located at <<Address>> & <<telephone number/email address>> on <<Date>> between <<times>> until <<Date/ Time>>.

We respectfully request that your office forward notification of the availability of this project to qualified business concerns.

If you should have further questions, please contact our office at <<telephone number/email address>>.

Sincerely, Jane Doe Director ABC Corporation

Cc: Project Manager, Allegheny County Economic Development

EXAMPLE

Allegheny County Economic Development Federally-funded Projects Procurement Compliance / Bid Package Documents

ADVERTISING GUIDANCE

Allegheny County Economic Development requires that several steps are taken when you place your Bid Advertisement for your federally-funded project.

ADVERTISING LANGUAGE

The following paragraph(s) MUST APPEAR in each "Invitation for Bid" advertisement made by the Operating Agency:

“Compliance is required with the Davis-Bacon Act and other Federal Labor Standard Provisions; Title VI and other applicable provisions of the Civil Rights Act of 1964; the Department of Labor Equal Opportunity Clause (41 CFR 60 – 1.4); Section 109 of the Housing and Community Development Act of 1974; Executive Order 11625 (Utilization of Minority Business Enterprise); Executive Order 12138 (Utilization of Female Business Enterprise); in compliance with Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990.

Further, notice is hereby given that this is a Section 3 Project under the Housing and Urban Development Act of 1968, (as amended) and must to the greatest extent feasible, utilize lower income residents for employment and training opportunities and Section 3 Business concerns and all contracts and subcontracts for this project shall contain the “Section 3 Clause” as set forth in 24 CFR, Part 135.38. Moreover, compliance is required by the prime contractor and all subcontractors with the Federal General Conditions included in the contract documents between the County of Allegheny through its Department of Economic Development and the operating agency. These Federal General Conditions are to be incorporated by reference into all construction contracts between operating agency and contractor, contractor and subcontractor(s), and subcontractor(s) and lower tiered subcontractor(s).”

WHERE AND WHEN TO PLACE ADVERTISEMENT

1. The Operating Agency is required to place the advertisement for an "Invitation for Bid" in one (1) newspaper at least THREE WEEKS before the project bids are opened. Additional time between bid advertisement and bid opening is encouraged. Online or print newspapers of general circulation that have a distribution range covering all or most of Allegheny County are acceptable.

2. Operating Agencies that are Municipalities must follow their individual bidding and procurement guidelines, in accordance with local law and/or the Operating Agency’s policies, which must meet or exceed ACED’s minimum requirement. Non-municipal Operating Agencies are required to follow ACED’s guidelines. ACED’s guidelines require the Operating Agency to place the advertisement one

(1) time in a newspaper, print or online, of general circulation.

VERIFYING ADVERTISEMENT

A copy of the bid advertisement, showing its date of publication, and proof of publication MUST BE SENT to your Project Manager at the Allegheny County Economic Development along with other compliance documents.

Remember to keep copies of the advertisement and proof of publication for your files.

Invitation for Bids (IFB)

NOTICE IS HEREBY GIVEN that specifications and proposal forms for furnishing all labor and materials and professional consulting and/ or construction services for the following project(s) entitled:

• Project Name – Project Number may be obtained at the offices of the ABC Corporation located on the first floor of the XYZ Building, Room 100, 200 Any Street, X Township, PA 15100, from (Time) to (Time), beginning (Date).

A complete set of the bidding documents and bid specifications may be purchased by interested bidders for a non-returnable fee of $50.00 (plus $ 7.00 postage & handling). ALL BIDS WILL BE RECEIVED until (TIME) on (Day), (Date). Bids will be publicly opened at (Time) on (Day), (Date) at the ABC Corporation offices at location indicated above.

Bids must be on standard proposal forms in the manner therein described in the bid documents and be enclosed in a sealed envelope, bearing the name and address of the bidder on the outside, addressed to the ABC Corporation and marked with the project name.

Bids must be accompanied by a certified check upon a National or State bank, drawn and made payable without condition to ABC Corporation in an amount not less than five percent (5%) of the bid, or a bid bond of not less than 5%, and be delivered to the place and hour named.

“Compliance is required with the Davis-Bacon Act and other Federal Labor Standard Provisions; Title VI and other applicable provisions of the Civil Rights Act of 1964;

the Department of Labor Equal Opportunity Clause (41 CFR 60 – 1.4); Section 109 of the Housing and Community Development Act of 1974; Executive Order 11625 (Utilization of Minority Business Enterprise); Executive Order 12138 (Utilization of Female Business Enterprise); in compliance with Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990.

Further, notice is hereby given that this is a Section 3 Project under the Housing and Urban Development Act of 1968, (as amended) and must to the greatest extent feasible, utilize lower income residents for employment and training opportunities and Section 3 Business concerns and all contracts and subcontracts for this project shall contain the “Section 3 Clause” as set forth in 24 CFR, Part 135.38. Moreover, compliance is required by the prime contractor and all subcontractors with the Federal General Conditions included in the contract documents between ACED and the operating agency. These Federal General Conditions are to be incorporated by reference into all construction contracts between operating agency and contractor, contractor and subcontractor(s), and subcontractor(s) and lower tiered subcontractor(s).”

If there are additional questions, please contact Jane Doe, Director, at ABC Corporation.

EXAMPLE

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A L at th e di sc re tio n of yo ur a rc hi te ct /e ng in ee r

Allegheny County Economic Development Federally-Funded Projects

BID PACKAGE RECIPIENTS (PROSPECTIVE BIDDERS)

PROJECT #

PROJECT NAME

PROJECT LOCATION

AGENCY

ADDRESS PHONE

1. FIRM

ADDRESS

CITY

AUTHORIZED OFFICIAL

PHONE

EMAIL

2. FIRM

ADDRESS

CITY

AUTHORIZED OFFICIAL

PHONE

EMAIL

3. FIRM

ADDRESS

CITY

AUTHORIZED OFFICIAL

PHONE

EMAIL

4. FIRM

ADDRESS

CITY

AUTHORIZED OFFICIAL

PHONE

EMAIL

5. FIRM

ADDRESS

CITY

AUTHORIZED OFFICIAL

PHONE

EMAIL

6. FIRM

ADDRESS

CITY

AUTHORIZED OFFICIAL

PHONE

EMAIL

STATE ZIP STATE ZIP

STATE ZIP STATE ZIP

STATE ZIP STATE ZIP

ACTUAL BIDS RECEIVED

PROJECT #:

PROJECT NAME:

PROJECT LOCATION:

AGENCY:

1. FIRM

Bid Amount $

Date Bid Submitted

Notice to Prime/Subcontractors Form Award Verification for Prime/Subcontractors-PL3/PL4 Fringe Benefit Letter

Notice to Prime/Subcontractors Form Award Verification for Prime/Subcontractors-PL3/PL4 Fringe Benefit Letter

Notice to Prime/Subcontractors Form Award Verification for Prime/Subcontractors-PL3/PL4 Fringe Benefit Letter

FORMS SUBMITTED:

2. FIRM

Bid Amount $

Date Bid Submitted

Notice to Prime/Subcontractors Form Award Verification for Prime/Subcontractors-PL3/PL4 Fringe Benefit Letter

FORMS SUBMITTED:

3. FIRM

Bid Amount $

Date Bid Submitted

FORMS SUBMITTED:

4. FIRM

Bid Amount $

Date Bid Submitted

FORMS SUBMITTED:

Notice to Prime/Subcontractors Form Award Verification for Prime/Subcontractors-PL3/PL4 Fringe Benefit Letter

5. FIRM

Bid Amount $

Date Bid Submitted

FORMS SUBMITTED:

Notice to Prime/Subcontractors Form Award Verification for Prime/Subcontractors-PL3/PL4 Fringe Benefit Letter

6. FIRM

Bid Amount $

Date Bid Submitted

FORMS SUBMITTED:

Bid Opening Date:

Notice to Proceed Process

Effective October 1, 2014, all Operating Agencies are required to request a Notice to Proceed prior to the start of any project. The purpose of this requirement is to ensure that all appropriate Compliance documentation is received within the timeframe stated in the guidelines.

The process is simple; it requires O/A to request a Notice to Proceed, a review is performed by the Compliance and Operations staff, and based upon the review a Notice to Proceed is either issued or denied. The system is designed to work via email to expedite processing requests.

Process:

1. When O/A has awarded the contract (construction) or…