1-1 Invitation to Bid Nebo School District Music Instruments SHS 2026.pdf

500 S Red Devil Drive Springville, UT 84663

Musical Instruments for Springville High School Bid Specifications Solicitation IFBRP26-01

Musical Instrument Bid 2026 Open from June 4, 2026 – June 22, 2026 at 2:00 p.m.

This Invitation for Bids "IFB" is issued in accordance with State of Utah Procurement Code and the Utah Administrative Code. If any provision of this IFB conflicts with the Utah Procurement Code or the Utah Administrative Code, then Utah Procurement Code and then Utah Administrative Code will take precedence.

Nebo School District is inviting bids to provide musical instruments for our newly constructed Springville High School. Specifications and quantities are listed within the bid documents on Bonfire / U3P

This bid may be awarded to multiple vendors, or a single vendor, as determined by the District to be in their best interest. You are invited to bid on all or part of the items listed. The contract resulting from this IFB will be for instruments needed throughout the academic school year of Springville High School, as long as the vendor will maintain pricing, as determined in their winning bid.

You will note that brand names and models have been specified. Brand names are listed as a means of identifying a minimum standard of quality and are not intended to limit competition. You may bid an equivalent or superior instrument. Items bid must meet or exceed specifications. Equivalent means any other brand that is equal to or greater than, in use, quality, economy and performance to the brand listed, as determined solely by the School District. When bidding an equivalent instrument (not exact), please list the make and model of the proposed instrument in the “Price Sheet” section of the bid document. All bids must be for new instruments. Nebo School District will be the sole determiner on whether submitted equivalent products are indeed equivalent.

Bidders may be required to submit product samples to assist the chief procurement officer or head of a procurement unit with independent procurement authority in evaluating whether a procurement item meets the specifications and other requirements set forth in the invitation to bid. Product samples must be furnished free of charge unless otherwise stated in the invitation for bids, and if not destroyed by testing, will upon written request within any deadline stated in the invitation for bids, be returned at the bidder's expense. Samples must be labeled or otherwise identified as specified in the invitation for bids by the procurement unit.

All instruments must be delivered by the vendor who is providing the instruments. No drop ships. All deliveries and assembly will be on first floor of the building.

Items must be delivered unboxed, fully assembled and inspected by the vendor or order will be refused. DELIVERY AND INSTALLATION: All deliveries are inside delivery.

Delivery will be considered when issuing award. One of the questions in the solicitation will be if you can confirm that all instruments can be delivered by August 1, 2026 to the school.

Please be sure to if you will be able to meet this deadline and include which instruments you will not be able to have delivered by August 1, 2026.

For the string instruments, vendors must be within the state of Utah and able to pick-up and deliver instruments needing warranty and service in a timely manner. Also, string instruments need to have been acclimated to Utah’s altitude to limit drying and cracking issues.

For the large keyboard percussion instruments on the bid, it is preferred to have a local vendor who can pick-up and deliver instruments needing warranty service in a timely manner as well.

Quantities listed are for bidding purposes only and are not to be construed as a guarantee to purchase any amount. The District shall reserve the right to reject any bids, delete any items or adjust quantities listed if necessary due to budget restrictions.

All bid quotes must include shipping and delivery costs to schools or locations within the district. All items must be bid FOB Destination, Freight Prepaid.

All questions regarding this solicitation MUST be submitted through the Utah Public Procurement Place Website (Bonfire) during the designated time for questions (Q&A period) listed on Bonfire.

Vendors are not to have any contact with individual schools regarding this bid.

This solicitation is advertised through the Utah Public Procurement Place Website (Bonfire) and is a sealed bid. Bids received after the closing time of this bid may be rejected.

Low bid will in no way bind the District and final selection and awarding of the bid will be made by the District in relationship to price, quality, date of delivery and all other specifications which the District feels is in their best interest.

The Board of Education, Nebo School District, reserves the right to accept or reject any or all quotes, or any portion thereof, and to waive informalities in the bid process in the interest of the Board of Education.

Contract Terms. Any contract documents resulting from this Invitation to Bid will include, but may not be limited to, the District’s Contract Cover Sheet (Attachment D) and the District’s Standard Terms and Conditions for Goods and Services Addendum (Attachment E).