1-1. IFB Posting - Scale Computing Hyper-Converged Infras Nodes.pdf

Invitation for Bid

UC26-15

Scale Computing Hyper-Converged Infrastructure Nodes

Issued By:

Uintah County Purchasing 152 E 100 N

Vernal, UT 84078

Issue Date: November 4, 2026 Closing Date: November 13, 2026 Open Date: November 18, 2026

Contents

1. Intent

2. Submission Deadline and Opening Date

3. Project Scope

4. Attachments

5. Evaluation of Submission

6. Award

7. Insurance Requirements

8. Terms and Conditions of the IFB

9. Questions & Inquiries

1. Intent Uintah County, Utah (“County”), is soliciting sealed bids from qualified vendors to provide two (2) Scale Computing nodes (or Scale Hypercore-certified equivalents) to support the County’s IT infrastructure.

The County requires a single, comprehensive quote from the responding vendor. The County recognizes and accepts that the proposed solution may comprise hardware and hardware warranties from a certified OEM (such as Supermicro, Dell, or Lenovo) combined with software support and professional installation services provided by Scale Computing, provided the underlying hardware is officially Scale Hypercore Certified.

2. Submission Deadline and Opening Date To receive consideration and responses to this IFB, the County must receive the proposal no later than 5:00 PM (Mountain Time) on November 13, 2026.

Submission Method:

Proposals with the required bid sheet must be mailed or hand-delivered in a sealed envelope clearly labeled:

“Sealed Proposal – Scale Computing Hyper-Converged Infrastructure Nodes” Please ensure that the proposal is delivered to the following address:

Uintah County Clerk-Auditor 147 E Main Vernal, Ut 84078

Proposals will be publicly opened during the Uintah County Commission Work Session on Wednesday, November 18, 2026, in the Commission Conference Room, located at 152 E 100 N, Vernal, UT. This opening will confirm receipt only; no evaluation or cost/compensation review will occur at this stage.

3. Project Scope The following are Mandatory Minimum Requirements that MUST be met or exceeded, and be specifically addressed or referenced in the submitted bid to be eligible for consideration. If the following bullet points are not addressed, the offeror will be considered non-responsive.

All bids must meet or exceed the following specifications.

A. Technical Specifications Bidders must provide pricing for two (2) identical nodes meeting the specifications listed below. Uintah County has identified the Scale Computing HC5450D specifications as the baseline. Due to supply chain considerations, the County will accept Scale Hypercore-certified equivalent hardware (such as Supermicro, Dell, or Lenovo). The vendor must demonstrate and provide evidence that the equipment is officially Scale Hypercore Certified (not merely compatible) and meets or exceeds the following specifications.

Hardware Requirements (Per Node) o Model: Scale Computing HC5450D (or Scale Hypercore-Certified Equivalent ) o Processor: Intel Dual Gold 5415+ (8 Core) or comparable 8-core processor o Memory (RAM): 256 GB o Storage Capacity: 77.76 TB Raw / 38.88 TB Usable o Storage Configuration:

o 3 x 1.92 TB NVMe SSD o 9 x 8 TB NL SAS HDD o Network: 1 x 4-port redundant 10/25 GbE SFP28 NIC Ports o Power: 2 x Redundant Power Supplies

Support and Services o Hardware Warranty: 5-Year, 24x7x365 Next Business Day OEM Hardware Warranty o Software Support: 5-Year, 24x7x365 Scale Computing Software Support o Imaging: Remote Imaging Service o Installation: Professional Services Installation for both nodes (Remote or On-site as required for full deployment)

B. Pricing Format Provide a quote that breaks down costs as follows (see Attachment 1: Pricing Bid Form):

If any item or service is offered at no cost, enter $0.00.

Item/Service Description Quantity Unit Price Extended Price

Scale Hypercore-Certified Server Node (as specified) 2 $ $

5-Year 24x7x365 Next Business Day OEM Hardware Warranty

2 $ $

5-Year 24x7x365 Scale Software Support 2 $ $

Remote Image Service 2 $ $

Professional Services Installation 2 $ $

TOTAL BID PRICE $

Note on Warranties: If the proposed solution utilizes certified OEM hardware (e.g., Supermicro), please separate the OEM hardware warranty cost from the Scale software support cost. If bidding a turnkey Scale Computing appliance where hardware and software support are bundled, enter the combined support cost on the 'Scale Software Support' line and enter $0.00 for the 'OEM Hardware Warranty' line.

Note: Uintah County is a tax-exempt government entity. Do not include sales tax in the bid price.

C. Vendor Information Complete Attachment 2: Vendor Information Form with the following information:

Vendor Information Company Name: ___________________________________________________ Authorized Representative: __________________________________________ Phone: __________________________________________________________ Email: __________________________________________________________ Signature: __________________________________ Date: _____________

4. Attachments

1. Pricing Bid Form (completed form required with bid submission)

2. Vendor Information Form (completed form required with bid submission)

* Note: Both attachments must be fully completed and submitted with your bid for it to be considered responsive.

5. Evaluation of Submission All bids must be in reference to the terms and conditions stated in this IFB. The awarded bid will be selected based on the County’s determination of the top-scoring bid and most advantageous bid.

The decision to request interviews/presentations is at the discretion of the County. The intent of the presentations, if held, will be to allow the County an opportunity to clarify and ask questions resulting from the initial evaluation. No new information may be brought forward. Presentations are not guaranteed; candidates are advised to fully respond to the IFB at the time of the submission.

Mandatory Minimum Requirements

The following are Mandatory Minimum Requirements that MUST be met or exceeded and be specifically addressed or referenced in the submitted bid to be eligible for consideration. If the following bullet points are not addressed, the offeror will be considered non-responsive.

● Completed Attachment 1 – Pricing Bid Form

● Completed Attachment 2 – Vendor Information Form

● The vendor must meet all technical specifications and requirements identified in the Scope of

Work. Compliance with these specifications and requirements must be specifically addressed in the submitted bid or be clearly and easily identifiable by the reviewer within the bid documentation. Failure to demonstrate compliance may result in the bid being deemed non-responsive.

The Bid Form referenced in Section 4 will be the sole pricing document used by the Purchasing Department to evaluate bids and determine the lowest/best value responsive bidder. While vendors may include their own quote template or pricing form as supplemental information, only the completed Bid Form attachment will be considered in the pricing evaluation.

6. Award The County will either award a bid or announce that no appointment will be made. There is no implicit or explicit guarantee that the project will proceed. Uintah County reserves the right to accept or reject any or all bids.

7. Insurance Requirements The successful proposer may be required to maintain, at their own expense, the following insurance coverage throughout the duration of the contract: Commercial General Liability, Workers’ Compensation, Automobile Liability, and, if applicable, Professional Liability (Errors & Omissions). Prior to the commencement of any work, the successful proposer must provide certificates of insurance evidencing the required coverage.

8. Terms and Conditions of the IFB Disclosure. Upon award of the contract, all accepted proposals shall become public records, except for those elements specifically identified by the Contractor as business or trade secrets and clearly marked as “trade secret,” “confidential,” or “proprietary.” Each element the Contractor wishes to withhold must be individually identified and marked. Blanket or non-specific designations (e.g., a general statement applying to the entire proposal) shall not be sufficient and will not bind the County.

Suppose an entire page contains only confidential material. In that case, the Contractor must clearly label the top and bottom of the page with the appropriate designation (e.g., “CONFIDENTIAL – CONTAINS TRADE SECRET”), along with a justification or reference to the applicable confidential content. The County reserves the right to determine the validity of any such designation.

Pricing and service components of the successful proposal will not be considered proprietary. Suppose disclosure is required under the Utah Government Records Access and Management Act (GRAMA) or any other applicable law. In that case, the County shall not be held liable for the release of such information, even if marked confidential.

Failure to Agree. If the County and the selected Contractor cannot reach a satisfactory agreement, the County reserves the right to terminate negotiations. In such an event, the County may initiate negotiations with the next lowest responsive and responsible bidder, or, at its sole discretion, reject all bids and issue a new Invitation for Bids.

Right to Reject. The County reserves the right to reject any and all proposals. In addition, the County will not reimburse costs associated with the preparation or presentation of the proposals.

9. Questions & Inquiries

CONTACT INFORMATION

Tricia Hardman, Purchasing & Grants Uintah County 152 E 100 N Vernal, UT 84078 thardman@uintah.utah.gov 435-781-5483