08 SOW - Replace Heat Pump 3 and 8 2275 PDPG252123.pdf

REPLACE HVAC

Building 2275 Page 1 of 4 March Air Reserve Base California

STATEMENT OF WORK

Replace Heat Pumps 3&8 B.2275

PDPG252123

163 CES CALIFORNIA AIR NATIONAL GUARD

MARCH AIR RESERVE BASE CA

24 Jul 2025

1 SPECIFIC REQUIREMENTS

1.1 PURPOSE

Replace Heat Pump 3&8 at Building 2275 for the 163 ATKW CA ANG at March ARB.

1.2 SCOPE

A REPLACE HVAC UNITS

Replace Heat Pumps 3 & 8. Work includes demolition, mechanical, electrical, controls, commissioning, roof repair, and plumbing.

B Provide Commissioning.

C Provide Fire Alarm detection testing.

D Additional information shown on the attachments.

1.3 COST LINE ITEMS

A BASE BID HP 3 & 8

1.4 PERIOD OF PERFORMANCE (POP) 90 DAYS

A NTP 1 ADMIN & MATERIAL 60 DAYS

B NTP 2 CONSTRUCTION 30 DAYS

1.5 SUBMITTALS

All submittals shall be in PDF format bound to government provided AF3000.

Group submittals as possible to minimize administrative processing effort.

A Submittal Group 1 – Administrative

1 Schedule of Values

2 Project Schedule

3 Activity Hazard Analysis

4 Accident Prevention Plan

5 Quality Control Plan

B Submittal Group 2 - Material

1 Product Data

2 Materials specified herein are OR EQUAL unless noted otherwise. Contractor shall provide salient characteristics comparison for all substitution requests.

C Submittal Group 3 – Contract Closeout

1 Project Reports

2 Asbuilt Markup Drawings

3 Operation and Maintenance Data

Building 2275 Page 2 of 4 March Air Reserve Base California

4 Warrantees

5 Substantial Completion Certificate with Punchlist

6 Release of Claims

1.6 MEETINGS

A Meetings shall occur at the 163 Civil Engineering Squadron (CES) every other week or as determined by COR.

B Meeting Minutes shall be prepared by Contractor.

1 Include on front page Onsite Manager name with signature box and Government Inspector name with signature box for concurrence.

2 Submit in PDF portfolio format Meeting Minutes including Schedule and Contractor Daily Reports for that work period.

3 Submit signed Meeting Minutes to Government for review and concurrence no later than one week after meeting.

1.7 ONSITE MANAGER

A Provide name and telephone number of the manager and alternate manager.

1 Shall be an employee of the Contractor.

2 Shall be onsite during all work.

3 Shall speak and write in the English language.

4 May assume roles of QC Manager and Safety Manager.

1.8 AT LEVEL 1 TRAINING

Prior to start of construction Onsite Manager shall complete Antiterrorism Awareness Level 1 Training via https://jkodirect.jten.mil selecting Non-CAC user. Onsite Manager shall review requirements with all workers and keep onsite the updated government provided form.

2 GENERAL REQUIREMENTS

2.1 CHANGES

All work shall be completed in a workmanlike manner according to generally accepted standard practices. Any alteration, or deviation from the drawings/specifications or contract involving extra costs or credits will be executed as mutually agreed upon and be verified by written change order.

2.2 TESTS & INSPECTIONS

Provide all required tests and inspections required by code.

2.3 WARRANTY

Guarantee the material and workmanship for a minimum of one (1) year following the date of substantial completion.

2.4 STAGING AND SITE ACCESS

A. Offsite materials and equipment shall be staged in locations determined by the COR.

B. Contractor parking shall on site or designated stalls determined by the COR. On street parking is not permitted.

2.5 DEMOLITION

Dispose per industry standards and regulations to approved off-base location.

2.6 PROJECT CLEANUP

Construction debris will be removed on a daily basis. Prior to final acceptance, contractor shall remove all waste materials and debris arising from construction and shall present all construction areas in a broom clean condition.

Building 2275 Page 3 of 4 March Air Reserve Base California

2.7 HOURS OF OPERATION

Construction shall be performed during normal duty hours which are 0700-1600, Mondays through Fridays, excluding federal holidays, unless otherwise required in the contract or approved by the COR. There may be situations that require the contractor to work at times other than normal working hours. When the Contractor’s work schedule conflicts with an Air Force mission requirement, the COR reschedule the work to minimize disruption.

2.8 RECOGNIZED HOLIDAYS

Contractor is not required to provide service on federal holidays, except in emergency situations.

When a federal holiday falls on Saturday, the preceding Friday will be observed. If these holidays fall on Sunday, the following Monday will be observed. If a holiday falls on a scheduled service day, the Contractor will be responsible for rescheduling services for the first day post the holiday observance.

2.9 BASE CLOSURES

Work scheduled but not accomplished because of base closure due to weather, exercises, or actual alert, will be accomplished as soon as possible after reopening the base.

2.10 CONTRACTOR ACCESS

March Air Reserve Base is a DOD installation. All badging and security checks will be done in accordance with DOD, Air Force and base Security Forces requirements.

A Badges or temporary base passes will be issued. All commercial vehicles will be inspected each time they enter the base.

B Badges will be issued by the 452 Security Forces Squadron (SFS) to the contractor through the 163 Civil Engineering Squadron (CES). Badges shall be issued, tracked, and collected in accordance with instructions from SFS.

C The following are the requirements and procedures for the contractor:

1 Contractors and sub-contractors working on the installation for 5 calendar days or more must be issued contractor identification badges. Using government provided form, Contractors shall submit workers information at least 10 calendar days prior to workers start. Once approved by SFS, passes will be picked up at the Visitor Control Center

(VCC).

2 Material delivery vehicles are required to cleared thru the Inspection Building. Provide valid California driver’s license, vehicle registration and insurance. All deliveries require CES escort only. Provide weekly delivery schedule to CES.

3 Contractors working in Controlled or Restricted areas or any area on the flight line must be issued a specific contractor identification badge or be escorted.

2.11 PERFORMANCE OF SERVICE DURING CRISIS OR HEIGHTENED SECURITY

In the event of crisis or heightened security caused by a national emergency, natural disaster, or other cause, continue performance as required in support of the Air Force mission. The Contract price and delivery schedule may be adjusted to reflect any change of work that may be directed. This service is not determined to be essential for performance during crisis according to DODI 3020.37.

2.12 INTERFACES

Do not unduly interfere with regularly scheduled Government operational activities in the performance of contract requirements. In the event a Government representative so requests, temporarily cease work in the area and report the instructions including the name of the Government person involved to the Contractor Officer Representative (COR) immediately by the most expedient means. Notify the COR verbally of disputes with customers or other base contractors and follow-up in writing.

2.13 SAFETY REQUIREMENTS AND REPORTS

Contractor shall perform work in a safe manner as required by OSHA Safety and Health Requirements. Provide a verbal report to the COR as soon as possible of each occurrence of

Building 2275 Page 4 of 4 March Air Reserve Base California damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed Accident Investigation Report to the COR within five calendar days of each occurrence.

2.14 PARTNERING AGREEMENT

The Partnering Agreement is between the Government and Contractor to facilitate joint cooperation and a sound partnership of all parties involved in the execution of this contract. Partnering is the creation of a Government-Contractor relationship that promotes achievement of mutually beneficial goals. It involves an agreement in principle to share the risk involved in completing the project and to establish and promote a nurturing partnership environment. Representatives from each organization are encouraged to participate in developing a partnering agreement. The partnering agreement that results may be formal or informal. A formal agreement shall be written and signed by the parties involved.