08 - PWS - Chiller Tube Service PDPG252000_.pdf

CHILLER TUBE SERVICE

Building 2269 Page 1 of 3 March Air Reserve Base, California

PERFORMANCE WORK STATEMENT

Chiller Tube Service

BUILDING 2269

PDPG252000

163 CES, MARCH AIR RESERVE BASE CA

CALIFORNIA AIR NATIONAL GUARD

24 JUL 2025

1 GENERAL REQUIREMENTS

1.1 PURPOSE

Provide Chiller Tube maintenance & Eddy Current testing for the 163 ATKW CA ANG at March ARB.

1.2 SCOPE

Provide brushing of chiller condenser and evaporator tubes and eddy current testing on both the condenser and evaporator tubes for Trane Water-Cooled Optimus Chiller, Model Number RTHDUB1FXA, Serial Number U03K02580.

Work includes:

- Perform inspection

- Cut insulation to gain access to condenser and evaporator

- Remove condenser and evaporator from on both ends of chiller

- Brush condenser and evaporator heads

- Perform condenser and evaporator Eddy Current Testing

- Re-install condenser and evaporator, along with insulation

- Start up unit to verify operations

- Provide Eddy Current test report

COST LINE ITEMS

A BASE BID All work.

1.3 PERIOD OF PERFORMANCE

The contractor shall complete work 90 days from the Notice to Proceed.

1.4 SUBMITTALS

N/A

1.5 CONTRACT MANHOURS REPORTING APPLICATION (CMRA)

The Contractor shall report ALL contractor Labor Hours (including subcontractor labor hours) required for performance of services provided under this contract for the Department of the Air Force via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: https://www.ecmra.mil/. Reporting inputs will be for the labor executed during the period of performance during each Government Fiscal Year (FY) which runs from October 1 thru September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the helpdesk at https://www.ecmra.mil.

2 GENERAL CONDITIONS

2.1 CHANGES

All work shall be completed in a workmanlike manner according to generally accepted standard https://www.ecmra.mil/ https://www.ecmra.mil/

Building 2269 Page 2 of 3 March Air Reserve Base, California practices. Any alteration, or deviation from the contract involving extra costs or credits will be executed as mutually agreed upon and be verified by written change order.

2.2 TESTS & INSPECTIONS

Provide all required tests and inspections required by code.

2.3 WARRANTY

Guarantee the material and workmanship for a minimum of one (1) year following the date of substantial completion.

2.4 STAGING AND SITE ACCESS

Materials and Equipment shall be staged in adjacent parking lots. Contractor and Government shall establish schedule of use.

2.5 DEMOLITION

Dispose per industry standards and regulations to approved off-base location.

2.6 PROJECT CLEANUP

Construction debris will be removed on a daily basis. Prior to final acceptance, contractor shall remove all waste materials and debris arising from construction and shall present all construction areas in a broom clean condition.

2.7 HOURS OF OPERATION

Construction shall be performed during normal duty hours which are 0700-1600, Tuesdays through Fridays, excluding federal holidays, unless otherwise required in the contract or approved by the COR. There may be situations that require the contractor to work at times other than normal working hours. When the Contractor’s work schedule conflicts with an Air Force mission requirement, the COR reschedule the work to minimize disruption.

2.8 RECOGNIZED HOLIDAYS

Contractor is not required to provide service on federal holidays, except in emergency situations.

When a federal holiday falls on Saturday, the preceding Friday will be observed. If these holidays fall on Sunday, the following Monday will be observed. If a holiday falls on a scheduled service day, the Contractor will be responsible for rescheduling services for the first day post the holiday observance.

2.9 BASE CLOSURES

Work scheduled but not accomplished because of base closure due to weather, exercises, or actual alert, will be accomplished as soon as possible after reopening the base.

2.10 CONTRACTOR IDENTIFICATION BADGES

March Air Reserve Base is a DOD installation. All badging and security checks will be done in accordance with DOD, Air Force and base Security Forces requirements.

A Badges or temporary base passes will be issued. All commercial vehicles will be inspected each time they enter the base.

B Badges will be issued by the 452d Security Forces Squadron (SFS) to the contractor through the 163d Civil Engineering Squadron (CES) Construction Inspector. Badges shall be issued, tracked, and collected in accordance with instructions from Security Forces.

C The following are the requirements and procedures for the contractor:

1 Contractors and sub-contractors working on the installation for 30 calendar days or more must be issued contractor identification badges. Contractors must submit a list of all workers using government provided form which will be routed through 452 SFS for approval. Once approved, passes will be picked up at the visitor center.

2 Contractors working in Controlled or Restricted areas or any area on the flight line must be issued a specific contractor identification badge or be escorted.

Building 2269 Page 3 of 3 March Air Reserve Base, California

2.11 PERFORMANCE OF SERVICE DURING CRISIS OR HEIGHTENED SECURITY

In the event of crisis or heightened security caused by a national emergency, natural disaster, or other cause, continue performance as required in support of the Air Force mission. The Contract price and delivery schedule may be adjusted to reflect any change of work that may be directed. This service is not determined to be essential for performance during crisis according to DODI 3020.37.

2.12 SPECIAL QUALIFICATIONS

Contractor shall provide the name and telephone number of the Contractor’s on-site contract manager and alternate. The Contractor’s on-site manager and alternate must both be able to speak and write in the English language. Wither the on-site manager or alternate must be present on site at all times to provide quality control and oversite of project operations.

2.13 INTERFACES

Do not unduly interfere with regularly scheduled Government operational activities in the performance of contract requirements. In the event a Government supervisor so requests, temporarily cease work in the area and report the instructions, to include name of the Government person involved, to the COR immediately by the most expedient means. Notify the COR verbally of disputes with customers or other base contractors and follow-up in writing.

2.14 WORK CLEARANCE/DIG PERMIT REQUESTS

Contractor shall obtain an approved Work Clearance Request, AF Form 103, for all work which involves excavation including minor digging. Blank digging permits are available from the 163d CES Operations Section and must be routed through the 452d CES and other on- base parties as listed on the form. The approval process takes roughly two weeks to complete.

2.15 SAFETY REQUIREMENTS AND REPORTS

Contractor shall perform work in a safe manner as required by OSHA Safety and Health Requirements. Provide a verbal report to the COR as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of required Accident Investigation Reports to the COR within five calendar days of each occurrence.

2.16 PARTNERING AGREEMENT

COR may require a partnering agreement between the Government and Contractor to facilitate joint cooperation and a sound partnership of all parties involved in the execution of this contract.

Partnering is the creation of a Government-Contractor relationship that promotes achievement of mutually beneficial goals. It involves an agreement in principal to share the risk involved in completing the project and to establish and promote a nurturing partnership environment.

Representatives from each organization are encouraged to participate in developing a partnering agreement. The partnering agreement that results may be formal or informal. If formal, it should be reduced to writing and signed by the parties involved.