06.A6.PWS.Studer PM PWS FY26-7-Jan-25.pdf

Performance Work Statement (PWS)

Pearl Harbor Naval Shipyard

And Intermediate Maintenance Facility

Studer S41 CNC Grinder

Preventive Maintenance Inspection and Remedial Repair Services

1. BACKGROUND:

1.1. Pearl Harbor Naval Shipyard & Intermediate Maintenance Facility (PHNSY & IMF) is a

US Navy regional industrial center that maintains, overhauls, and repairs various vessels of the US Navy. Its industrial operations provide the US Naval forces with a wide range of services and resources located on the island of Oahu, Hawaii, with direct and indirect support to SSN 688 and 774 class submarines, surface vessels, and shore based activities in the Pacific.

2. OBJECTIVE & SCOPE:

2.1. The Contractor shall perform onsite annual preventive maintenance and calibration services for one (1) Studer S41 CNC grinding machine, and if required remedial service

(repairs required outside scope of annual preventative maintenance). The Contractor shall provide a Manufacturer Trained and Certified Technician. The contractor shall have all required technical manuals, must be able to perform all work in-compliance with the Original Equipment Manufacturers (OEM) technical specifications and in accordance with this PWS.

2.2. Equipment List:

Alpha # Manufacturer Model Serial no Location eFEM asset #

MRJ Studer S41 10090513126 PHNSY 3225348000

3. PERFORMANCE REQUIREMENTS:

3.1. Preventive Maintenance: The Contractor shall provide all management, labor, tools, materials, supplies, equipment and transportation to conduct an on-site, preventive maintenance service of the one (1) Studer S41 Grinder, in accordance with current

Original Equipment Manufacturer (OEM) guidelines. The Contractor shall only authorize a U.S. citizen, OEM trained technician, not a sub-contract technician. The

Contractor shall notify the government if any equipment covered under this contract cannot be restored to operational status within the contract period. The Contractor shall create complete system backups, prior to and after any configuration changes to hardware and software to ensure no loss of data. All software upgrades, if required, shall be provided to include applicable software licensing agreements.

3.1.1. Preventative Maintenance Service: The Contractor shall provide one (1) routine, on-site preventive maintenance services, within the period of performance. The

PM visit shall be scheduled with Shop Supervisor, to avoid disruption to shop operations schedule.

3.1.2. Preventive Maintenance Parts: Parts that are replaced during preventive maintenance service are included at no additional cost to the government.

Materials used shall be new and not refurbished or reconditioned materials.

3.1.3. Software Upgrades: All software upgrades, if required, shall be provided. The

Contractor shall ensure that upgrades include all applicable software licensing agreements. The Contractor shall create complete system backups, prior to and after any configuration changes to hardware or software to ensure no loss of data.

3.1.4. Preventative Maintenance Reports: The Contractor shall provide an inspection report to the Technical Point of Contact (TPOC) within five (5) business days after completion of the service. The report shall detail the nature of the work performed, problems identified during preventive maintenance, if remedial repair actions were needed, parts or materials replaced, to include part number and prices, any upgrades or modifications, and an assessment of the overall condition of the equipment. The report shall include the name of the technician, date the service was performed, identification and location of the equipment. If a repair cannot be completed during the on-site visit, the Contractor shall provide a report to include the equipment identification, description of the repair needed, the time and costs to accomplish the work.

3.2. Calibration that is performed must be traceable to the National Institute of Standards and

Technology (NIST) specifications and standards. The Contractor shall provide before and after calibration data, accordance with ISO 17025/Z540 accreditation. Calibration stickers and calibration certificates must be provided by the contractor once the equipment is calibrated. The calibration will cover at a minimum of one-year period.

3.3. Remedial Repairs: Are repairs required outside the scope of annual preventative maintenance. Remedial repair services shall not be performed without prior approval from the Contracting Officer. The Contractor must submit a repair quote detailing the scope of work, estimated labor, materials, and associated costs. The

Government will review and approve the proposal before any remedial repair activities commence. No unscheduled corrective actions outside preventive maintenance or calibration will be undertaken without this explicit authorization.

If approved, remedial repair services will be incorporated into the contract via contract modification. Any remedial repairs identified during the preventive maintenance shall be accomplished, if the completion of the repair is possible during the on-site PM visit.

3.3.1. Remedial Repair Parts: Parts that are replaced as part of the remedial repair is to be issued on a separate purchase order, and approved by the government.

Materials supplied shall be new and not refurbished or reconditioned materials.

3.3.2. Remedial Repair Reports. The Contractor shall provide a repair report to the

TPOC within five (5) business days after completion of the repair. The report shall include the name of the technician, the date and time of the remedial repairs, the identification and location of the equipment, the repairs performed, material or parts replaced, and the name of the technician performing the repairs. If a repair cannot be completed during the on-site visit, the Contractor shall provide a report which includes equipment identification, description of the needed repair, estimated time and cost to accomplish the work.

3.4. Removal and disposal of replacement parts and materials. Contractor shall transfer replacement parts and materials, to PHNSY & IMF for proper disposal.

3.5. Hazardous Waste and scrap metals shall be transferred to PHNSY & IMF. For specific guidelines, and procedures governing the use and disposal of hazardous material or waste, direct all questions to the government. For specific guidance, guidelines, and procedures governing the use and disposal of hazardous material or hazardous waste at

PHNSY & IMF, direct all questions to the TPOC.

3.6. Contractor shall comply with Safety and Health work practices specified in Appendix I of 11.0 Attachments.

3.7. Contractor shall comply with environmental guidelines specified in Appendix II of 11.0

Attachments.

3.8. Photography and photographic equipment are prohibited at PHNSY & IMF. This includes personal cell phones with camera features. Direct all questions to the COR and

TPOC. The Contractor is advised that written requests concerning justification and details shall be submitted to the Security Office via the POC for approval.

3.9. Labor, airfare, lodging, rental car, per diem, shall be included. Travel shall be in accordance with current Department of Defense (DoD), Joint Travel Regulations and

Federal Acquisition Regulations (FAR) 31.204-46. Travel receipts shall be provided upon request.

3.10. Service Delivery Summary:

Performance Requirement PWS Paragraph Performance Threshold

1. Perform Preventative Maintenance

(PM)

3.1, 3.1.1 &

3.1.2.

100% delivery and compliance

2. Provide all Software upgrades if required.

3.1.3 100% delivery and compliance

3. Provide a PM Inspection Report within five (5) business days after completion of PM service.

3.1.4 100% delivery and compliance

4. Perform Calibration. 3.2 100% delivery and compliance

5. Perform Remedial Service and

Repair.

3.3 100% delivery and compliance

6. Remedial Repair Parts 3.3.1 100% delivery and compliance

7. Provide written Remedial Repair

Report within five (5) business days after completion of PM service

3.3.2 100% delivery and compliance

8. Removal and disposal of replacement parts and materials.

3.4 100% delivery and compliance

9. Transfer hazardous waste and scrap metals to PHNSY & IMF.

3.5 100% delivery and compliance

4. QUALITY ASSURANCE:

4.1. The Contractor shall be responsible for maintaining and implementing a Quality Control

Plan (QCP), to ensure that the work performed meets or exceeds the requirement of this

PWS, and results in the prevention of potential and correction of actual problems. The

QCP shall address what will be reviewed and shall outline any remedial actions warranted by the review. The QCP shall be implemented upon contract performance.

4.2. The Contractor shall maintain records of reviews and actions taken per the QCP, and shall make such records available to the government upon request.

5. GOVERNMENT FURNISHED PROPERTY AND SERVICES:

5.1. GENERAL: The Government will provide the following:

5.1.1. All the required amount of electricity needed to perform the preventive maintenance service, tooling and testing of the equipment.

5.1.2. Removal and disposal of hazardous waste and scrap metals, to include used lubricants, coolants, and cleaning solutions generated from the service of the equipment.

5.1.3. No other property, utilities, or services will be provided by the Government.

6. CONTRACTOR QUALIFICATIONS:

6.1. The Contractor shall be an authorized, Original Equipment Manufacturer (OEM) trained, certified technician, not a sub-contract technician, to troubleshoot, repair, and perform preventive maintenance service on the one (1) Studer S41 CNC grinder.

6.2. In accordance with current Department of Defense and Homeland Security requirements, performance of all work under this contract is restricted to U.S. citizens and U.S.

nationals only. The Contractor shall provide proof of this requirement upon request by the government.

6.3. Contractor personnel shall clearly identify themselves as a Contractor (e.g. company shirt, pin, visible company identification, in a visible location on the front exterior clothing and above the waist except when safety or health reasons prevent such placement). Identification badges shall be worn at all times when travelling to work site and while performing work.

6.4. Work will be performed on-site at PHNSY & IMF. No work on official government holidays.

6.5. Portable Electronic Devices (PEDs), including pagers, mobile/cellular, telephones

(with/without cameras), personal digital assistants/job performance aids, laptops, notebook/handheld computers, digital imagery (still video) devices, analog/digital sound records(e.g. iPods), video game devices, USB devices and devices of similar capability, functionality or design. The Contractor shall strictly comply with PHNSY & IMF procedures and policies concerning the use and possession of PEDs while working in the

Controlled Industrial Area (CIA).

7. SECURITY REQUIREMENTS:

7.1. In accordance with current DoD and Homeland Security Requirements, performance of all work under this contract is restricted to U.S. citizens and U.S. nationals only. After contract award, the Contractor shall provide to the POC with a request for access of all personnel working on this contract and include the following information: full name, Social Security number, date of birth, and citizenship via PH-SYD IMF 5512/28. The

Contractor shall state that the information has been verified, filed, and available for examination by the Government upon request.

7.2. Contractor personnel must meet the requirements for unescorted entry, green badge, to

PHNSY&IMF areas. Three weeks prior to the visit, the Contractor, sub-contractors and suppliers, shall complete applicable items on Part 1 of the Contractor Visit Request (VR) form (PH-SYD 5512/28) and submit it to the Government Contracting Agency (GCA) or

COR for completion of Part 2. The GCA/COR will forward the VR and DD 254, as applicable, to the Shipyard & IMF Sponsor for completion of Part 3, no later than two weeks prior to the visit. The Shipyard & IMF Sponsor will submit the VR to Pass and

Identification Office (Pass & ID), no later than one week prior to the visit. The VR must include the type of U.S. Citizenship. Entry into the CIA, CNIA, NWA, or OSA may be authorized under one of the following conditions:

7.2.1. For unescorted access to the CIA: Contractor must show proof of U.S. Citizenship before a Green Badge can be issued. The Contractor shall follow the applicable requirements listed below in 11.0 ATTACHMENTS and brief their personnel to ensure compliance. Non-compliance with applicable items in Attachments is a material violation of the contract. Should Contractor personnel receive or suspect they have learned of unauthorized sensitive information, they shall identify and immediately report suspicions to the government. This contract does not require access to NW spaces.

8. CONTRACTOR PERSONNEL:

8.1. The Contractor shall furnish sufficient personnel to perform all work within this performance work statement. Contractor is required to comply with Public Law 105-270, Section 5(2) (A) of this Public Law defines the term “inherently governmental function” as “a function that is so intimately related to the public interest as to require performance by Federal Government employees.” Per Section 5(2) (B), inherently governmental functions include management of Governmental programs requiring value judgements, conduct of foreign relations, selection of program priorities, and the direction of intelligence and counter-intelligence operations. Per Section 5(2) (C), inherent governmental functions DO NOT include. (i) Gathering information for providing advice, opinions, recommendations, or ideas to Federal Government officials; or (ii) any function that is primarily ministerial and internal in nature.

8.2. Contractor personnel shall not establish an employee-employer relationship with

Government personnel under this contract.

8.3. Contractor shall not provide personal services.

8.4. Contractor personnel will make clear to all individuals they engage with that they are

Contractor employees and not Government employees. When participating and introducing themselves during official events wherein Government, non-Government, or foreign personnel are present, Contractor personnel will identify themselves as employers of the Contractor. Contractor personnel must be clearly identified (i.e., company shirt, pin, visible company ID, etc.) in a visible location as to who their employer is.

8.5. Contractor personnel shall not manage, supervise, or task Government employees or military personnel. Contractor personnel may not make any commitment to non-

Government personnel, including a foreign official, which commits the expenditure of

U.S. Government resources.

8.6. Normal business hours of operation are 6:30 a.m. through 3:00 p.m. with a 30-minute lunch break, Monday through Friday, excluding Federal Holidays. Any work beyond normal business hours, the Contractor must request authorization from the POC before performing work.

8.7. If a holiday falls on a Saturday, the holiday is observed on the preceding Friday. If a holiday falls on a Sunday, the holiday is observed on the following Monday.

8.8. Federal Holidays:

New Year’s Day 1st of January

Dr. Martin Luther King’s Birthday 3rd Monday in January

President’s Day 3rd Monday in February

Memorial Day 4th or 5th Monday in May

Juneteenth 19th of June

Independence Day 4th of July

Labor Day 1st Monday in September

Columbus Day 2nd Monday on October

Veterans Day 11th of November

Thanksgiving Day 4th Thursday in November

Christmas Day 25th of December

9. PERIOD OF PERFORMANCE:

9.1. All work to be completed twelve months after award of the contract, on an annual basis, for the base and four (4) option years.

10. PLACE OF PERFORMANCE:

10.1. Pearl Harbor Naval Shipyard and IMF.

11. ATTACHMENTS:

APPENDIX I – SAFETY AND HEALTH WORK PRACTICES FOR CONTRACTORS

WORKING WITH PEARL HARBOR NAVAL SHIPYARD AND INTERMEDIATE

MAINTENANCE FACILITY (PHNSY & IMF) (REV. JULY 2024)

APPENDIX II – ENVIRONMENTAL PROTECTION GUIDELINES FOR CONTRACTORS

ON FACILITIES PROJECTS AT PEARL HARBOR NAVAL SHIPYARD &

INTERMEDIATE MAINTENANCE FACILITY (REV. OCTOBER 16, 2019)

APPENDIX III – CONTRACTOR SECURITY REQUIREMENTS FOR PHNSY&IMF’s

CONTROLLED INDUSTRIAL AREA, SECURITY ISLANDS, CONTROLLED NUCLEAR

INFORMATION AREAS, NUCLEAR WORK AREAS AND/OR OTHER SENSITIVE

AREAS (REV. MAY 2024)

APPENDIX IV - - PHNSY & IMF OPSEC – OPERATIONS SECURITY CONTRACT

REQUIREMENTS (February 2025)

NO OPSEC PLAN REQUIRED

Contractors shall meet the requirements of all solicitation and award attachments and appendices.