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Bidder Response Template
| Request for Proposals EV00000894 |
| Youth Transitional Living Services |
| Issued by ODMHSAS |
| *Sections 10-12 are Intentionally Omitted |
| EXHIBIT 01: BIDDER RESPONSE WORKSHEET | | |
| Instructions: BIDDER must provide complete and succinct responses to each item below. Insert your responses into this worksheet directly into the yellow boxes If your response does not fit into the boxes below a clearly labeled response (Example: 7.2.etc). will be considered. BIDDER should provide all information necessary to demonstrate BIDDER’s ability to meet the requirements of this RFP and the RFP’s Scope of Work. Responses to the below questions in this Attachment are mandatory and will be evaluated. Failure to respond to any question may result in your proposal being deemed nonresponsive. | | |
| Section One: Cover Page | | |
| Bidders Instructions | Entity | Record Responses Below |
| 7.1.a | Legal Name: | |
| 7.1.b | DBA Name: | |
| 7.1.c | Business Address: | |
| 7.1.d | Contract Contact Name, Title: | |
| 7.1.e | Contract Contact Email: | |
| 7.1.f | Contract Contact Phone: | |
| 7.1.g | Contract Approving Authority Name, Title: | |
| 7.1.h | Contract Approving Authority Email: | |
| 7.1.i | Post Award Contact Name, Title: | |
| 7.1.j | Post Award Contact Email: | |
| 7.1.k | Post Award Contact Phone: | |
| 7.1.l | Tax Identification Number: | |
| 7.1.m | Secretary of State Filing Number: | |
| 7.1.n | Active OMES Supplier Registration ID or Bidder ID (PeopleSoft ID, assigned during supplier registration) | |
| EXHIBIT 01: BIDDER RESPONSE WORKSHEET | | |
| Any bidder responses left blank to any of the below requirements will not proceed further in the evaluation phase. | | |
| Section Two: Executive Summary and Company Information | |
| Bidders Instructions | | Record Responses Below |
| 7.2.a | Insert a brief description of the company | |
| 7.2.b | Indicate Company size and organization structure (an Organizational chart is recommended) | |
| 7.2.c | The number of years the Bidder has been providing products and/or services of the type requested, (must be at least 24 months) | |
| | EXHIBIT 01: BIDDER RESPONSE WORKSHEET | | |
| | Items listed below will be filled out and returned on the documents provided | | |
| | 7.3.a. | Completed “Responding Bidder Information” Provided- OMES CP Form 076. | |
| 7.3.b. | Completed “Certification for Competitive Bid, or Non-Collusion Certificate” Provided- OMES CP Form 004 | | | |
| 7.3.c. | Signed Amendments to the solicitation. These documents are generated in the event system and are accessible as soon as they are posted by the contracting officer. They need to be signed and returned by the bidder to ensure acknowledgement of any changes or additional information. | | | |
| | Any bidder responses left blank to any of the below requirements will not proceed further in the evaluation phase. Insert NA if nothing to report. | | |
| | | Section Three: Required Forms, Certificates, Disclosures | |
| | Bidders Instructions | | Record Responses Below |
| | 7.3.d.1 | Any public contract terminated by a governmental entity or suits or claims against the Bidder for failure to perform in connection with a public contract (including any company which a Bidder has merged with or acquired that will be performing services or providing products if awarded the Contract). | |
| | 7.3.d.2 | Any contractual relationship or any other relevant contact with any State personnel or another Bidder or Supplier involved in the development of a Bidder’s response to the Solicitation. | |
| | 7.3.d.3 | The name of any officer, director or agent of the Bidder who is also an employee of the State or any of its agencies. | |
| | 7.3.d.4 | The name of any state employee who owns, directly or indirectly, an interest of five percent (5%) or more in the Bidder firm or any of its branches; and | |
| | 7.3.d.5 | Any activity or interest that conflicts or may conflict with the best interest of the State, including but not limited to any person or entity currently under contract with or seeking to do business with the State, its employees or any other third-party individual or entity awarded a contract with the State. Any conflict of interest shall, in the sole discretion of the State, be grounds for rejection of the Bid or partial or whole termination of the Contract. | |
| | 7.3.e | Certificate of Insurance to meet standards set forth in Attachment B, Section 8, State General Terms., Returned with Bid Response | |
| EXHIBIT 01: BIDDER RESPONSE WORKSHEET | | |
| Section Four: Bid Portions Requested to be Held Confidential | |
| Any bidder responses left blank to any of the below will not proceed further in the evaluation phase. Insert NA if nothing to report. | | |
| Bidders Instructions | | Record Responses Below |
| 7.4 | Is any Portion of the bid requested to be held confidential? | |
| EXHIBIT 01: BIDDER RESPONSE WORKSHEET | | |
| Section Five: Requested Exceptions to Terms | |
| Any bidder responses left blank to any of the below will not proceed further in the evaluation phase. Insert NA if nothing to report. | | |
| Bidders Instructions | | Record Responses Below |
| 7.5 | Are there any requested exceptions to the terms set forth? | |
| 7.5.a | If yes, requested exception or revision to terms or conditions provided are to be returned redlined in Word format using track changes. | Insert name of additional documentation, please attach to bid response |
| EXHIBIT 01: BIDDER RESPONSE WORKSHEET | | |
| Section Six: Additional Bidder Terms | |
| Any bidder responses left blank to any of the below will not proceed further in the evaluation phase. Insert NA if nothing to report. | | |
| Bidders Instructions | | Record Responses Below |
| 7.6 | Are there any additional Bidder Terms? | |
| 7.6.a | If yes, additional terms or conditions provided are to be returned redlined in Word format using track changes. | Insert name of additional documentation, please attach to bid response |
| EXHIBIT 01: BIDDER RESPONSE WORKSHEET | |
| BI.7.7 | Section Seven: Response to Specifications and Requirements |
| Offeror must provide complete and succinct responses to each item below. Insert your responses into this worksheet directly into the yellow boxes If your response does not fit into the boxes below a clearly labeled response (Example: 7.2.etc). will be considered. Offeror should provide all information necessary to demonstrate Offeror’s ability to meet the requirements of this RFP and the RFP’s Scope of Work. Responses to the below questions in this Attachment are mandatory and will be evaluated. Failure to respond to any question may result in your proposal being deemed nonresponsive. Bidders are not required to provide all vehicles or services but must comply and return all requested documentation for any of the services of bid application. | |
| Any bidder responses left blank to any of the below requirements will not proceed further in the evaluation phase. | | |
| https://www.ungm.org/Public/UNSPSC | Category of Bid | Use Dropdown box on bottom left to indicate with an X bidder understanding below. |
| 85111617 | Transitional Living Service Provider | |
Dallaly, Lahcen: Dallaly, Lahcen:
Code for : Homeless Service Provider, MH Provider, CMHC, CCBHC?
Enter any other associated service accounting codes here
| Attachment A | Location of Services | |
| RFP for Oklahoma County Only | |
| Attachment A | Acceptance of Mandatory Specifications | |
| 5.2.1 | Housing Provision | |
| 5.2.2 | Housing Transition Support | |
| 5.2.3 | Staffing Requirements | |
| 5.2.4 | Training & Credentials | |
| 5.2.5. | Care Coordination | |
| 5.2.6 | Consumer Feedback | |
| 5.2.7. | Deliverables and Monitoring | |
| 5.2.8. | Reporting | |
| 5.2.9 | Technical Assistance | |
| 5.2.10 | Performance Metrics | |
| Attachment A | Technical Response Questions | Record responses or specific document that addresses the question directly into the yellow box below |
| 5.3.1 | Demonstrate the organizational capacity to provide, coordinate, or connect participants to housing and supportive services within Oklahoma County. Responses should reflect a strong understanding of the local housing market, service landscape, and the operational systems necessary to ensure consistent, high-quality service delivery. | |
| 5.3.2 | Prove capacity to make timely payments to landlords, utility providers, and | |
other approved vendors. Responses should include A description of your organization’s process for issuing timely payments to landlords, utility providers, and other approved vendors, including timelines, responsible staff, and systems used to ensure payments are made promptly
5.3.3. Discuss Financial management systems capable of tracking expenditures by category (e.g., rent, utilities, deposits) and by participant Responses should include a narrative description of past programs where your organization administered rental, utility, or other direct financial assistance, including the scale of the program, number of households served, and total funds distributed.
| 5.3.4 | Discuss Internal control procedures to ensure accurate documentation and accountability for all disbursed funds, to include A description of internal controls, oversight practices, and documentation procedures used to ensure accountability for disbursed funds, including how your organization prevents errors, duplication of payments, or misuse of funds. |
| 5.3.5 | Provide evidence of past performance delivering similar collaborative programs or supplying immediate assistance and connection to necessary resources. Including relevant references. Responses should include: Your response should include: · A step-by-step description of how participants will be identified, assessed, and connected to assistance · How your organization will coordinate with local Continuums of Care (CoCs), housing providers, and other community partners · How you will ensure services remain responsive to changing community needs, including how data, community feedback, or system partners inform program adjustments · Strategies your organization uses to reduce barriers to accessing assistance and ensure timely service delivery. |
| 5.3.6 | Applicants must provide a comprehensive narrative describing their approach to service delivery from initial referral through discharge, demonstrating a well-coordinated, person-centered, and housing-focused model of care.Responses must also detail the anticipated timelines and overall service flow, including expected timeframes from referral to enrollment and initiation of services. Applicants should describe the frequency, intensity, and structure of ongoing service delivery, as well as their approach to discharge and transition planning to support long-term stability and continuity of care. |
Applicants should explain their case management and care coordination model, including the use of evidence-based or promising practices
5.3.7. Demonstrates partnerships with community agencies and ability to leverage other funding/resources. Your response should include: A narrative of key partnerships (e.g., housing providers, CoCs, local governments, nonprofits, tribal entities, etc.) and how these relationships support program implementation Examples of how your organization has leveraged additional funding or resources (e.g., philanthropic funds, local grants, in-kind supports, supportive services) to enhance program impact A description of how these partnerships will be utilized for this project to expand access to housing, services, or other supports.
| EXHIBIT 01: BIDDER RESPONSE WORKSHEET |
| Section Eight: Pricing |
| Items listed below will be filled out and returned on the documents provided |
| See Price Template Checklist for explanation of all documents that compose, Exhibit 02: Price Template |
| EXHIBIT 01: BIDDER RESPONSE WORKSHEET | | |
| Section Nine: Value-Added Products | |
| Any bidder responses left blank to any of the below will not proceed further in the evaluation phase. Insert NA if nothing to report. | | |
| Attachment A | | Record Responses Below |
| 3.6 | Have Value-Added Products or services been included in the pricing templates? Please explain how these items will bring value to this contract. | |
| EXHIBIT 01: BIDDER RESPONSE WORKSHEET | |
| Section Ten: 3rd Financial Information |
| Items listed below will be filled out and returned on the documents provided | |
| (Intentionally Omitted) | |
| EXHIBIT 01: BIDDER RESPONSE WORKSHEET | |
| Section Eleven: 3rd Business References |
| Items listed below will be filled out and returned on the documents provided | |
| (Intentionally Omitted) | |
| EXHIBIT 01: BIDDER RESPONSE WORKSHEET | |
| Section Twelve: 3rd Party Supplier Information |
| Items listed below will be filled out and returned on the documents provided | |
| (Intentionally Omitted) | |
https://www.ungm.org/Public/UNSPSC