043-TEC-0419_REVISED_Bid_Tabulation.pdf
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- Attached to
- Microsoft License and Support
- Solicitation number
- 043-TEC-0419
- Issued by
- Polk County, Florida
About this file
The document is a Bid Tabulation for Microsoft License and Support (Bid #043-TEC-0419) issued by the School District of Polk County, Florida. The solicitation sought Microsoft licensing products from Authorized Education Partners (AEP), covering a comprehensive range of products including Azure, SQL Server, Windows Remote Desktop, Office 365, Microsoft 365, Project Online, Power BI, and Core Server Platform licenses. The original bid was released on April 8, 2019, with sealed bids due on April 26, 2019, at 3:00 PM, and an initial contract period spanning from June 1, 2019, to May 31, 2022. Two primary configuration options were presented: Option 1 (Microsoft M365 EDU A5) and Option 2 (Microsoft M365 EDU A3), with bid quantities ranging from 1 to 13,000 units across various licensing categories.
The bid tabulation reveals pricing proposals from five vendors: Connection, Crayon Software Experts, Insight Public Sector, Softchoice Corporation (who withdrew their bid), and vTECHio. Total bid pricing varied significantly, with Option 1 total prices ranging from $1,498,276 to $1,770,017 and Option 2 total prices ranging from $1,223,503 to $1,292,787. Ultimately, Crayon Software Experts LLC was recommended for award, covering Items 1-14 and Items 17-20 (Option 2), with subsequent contract renewals approved through May 31, 2028. The district's procurement policy, outlined in Policy 6320, authorized the Superintendent to approve and execute contracts involving public funds expenditures up to $250,000. No specific set-aside designations or restrictions for disadvantaged enterprises were noted, and the bid evaluation process focused on comparing pricing across the participating vendors.
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BID #043-TEC-0419 Microsoft License and Support
Bid Tabulation
Item Bid Usage Unit Price Item Total Unit Price Item Total Unit Price Item Total Unit Price Item Total Unit Price Item Total
6QK-00001 34 $1,177.23 $40,026 $1,200.00 $40,800 $1,188.00 $40,392 Withdrawn $1,171.14 $39,819
CWZ-00023 1 $3,920.17 $3,920 $3,996.00 $3,996 $3,956.04 $3,956 $3,899.87 $3,900
7JQ-00341 124 $1,090.82 $135,262 $1,084.12 $134,431 $1,100.80 $136,499 $1,085.17 $134,561
7NQ-00302 96 $284.42 $27,304 $282.67 $27,136 $287.02 $27,554 $282.95 $27,163
9EN-00494 196 $8.72 $1,709 $8.88 $1,740 $8.79 $1,723 $8.67 $1,699
D87-01057 100 $44.74 $4,474 $45.60 $4,560 $45.14 $4,514 $44.51 $4,451
MX3-00115 25 $306.44 $7,661 $304.55 $7,614 $309.24 $7,731 $304.85 $7,621
6VC-01251 100 $8.01 $801 $8.16 $816 $8.08 $808 $7.97 $797
7MA-00001 10 $60.05 $601 $61.20 $612 $60.59 $606 $59.74 $597
FTG-00001 2 $23.55 $47 $24.00 $48 $23.76 $48 $31.86 $64
M6K-00001 2,500 $0.00 $0 $0.00 $0 $0.00 $0 $0.00 $0
7HS-00001 500 $0.00 $0 $0.00 $0 $0.00 $0 $0.00 $0
NK5-00001 10 $22.49 $225 $22.92 $229 $22.69 $227 $22.37 $224
HAF-00008 13,000 $16.27 $211,510 $16.17 $210,210 $18.65 $242,450 $16.21 $210,730
Total 1-14 $433,540 $432,193 $466,507 $431,626
AAD-38400 13,000 $99.36 $1,291,680 $95.20 $1,237,600 $100.27 $1,303,510 $82.05 $1,066,650
AAD-38405 104,000 $0.00 $0 $0.00 $0 $0.00 $0 $0.00 $0
Option 1 $1,291,680 $1,237,600 $1,303,510 $1,066,650
AAD-38397 104,000 $0.00 $0 $0.00 $0 $0.00 $0 $0.00 $0
AAD-38391 13,000 $48.04 $624,520 $46.01 $598,130 $48.47 $630,110 $47.79 $621,270
W76-00002 104,000 $0.00 $0 $0.00 $0 $0.00 $0 $0.00 $0
W76-00001 13,000 $14.95 $194,350 $14.86 $193,180 $15.09 $196,170 $14.88 $193,440 Option 2 $818,870 $791,310 $826,280 $814,710
Summary Total Option 1 $1,725,220 $1,669,793 $1,770,017 $1,498,276 Total Option 2 $1,252,410 $1,223,503 $1,292,787 $1,246,336
(1) Softchoice Corporation withdrew their bid
Connection Crayon Software Experts Insight Public Sector Softchoice Corp (1) vTECHio
Sheet1
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