043-TEC-0419_NRBA_Microsoft_License_and_Support.pdf

This document is a Notice of Recommended Bid Award from the School Board of Polk County, Florida's Purchasing Department, specifically for Bid File Number 043-TEC-0419 covering Microsoft License and Support. The bid recommendation is scheduled for School Board Meeting approval on May 14, 2019, with bid posting from 9:00 AM to 4:00 PM on 05/01/2019 through 05/14/2019. The recommended vendor is Softchoice Corporation for Items 1-14 and Items 17-20 (Option 2), which encompasses Microsoft licensing and support services for educational technology infrastructure.

The bid solicitation was structured to acquire comprehensive Microsoft licensing products, including Azure, SQL Server, Windows Remote Desktop, Office 365, Microsoft 365, Project Online, Power BI, and Core Server Platform licenses. The original procurement was released on April 8, 2019, with sealed bids due on April 26, 2019, at 3:00 PM, and an initial contract period proposed from June 1, 2019, to May 31, 2022. Bidders were required to be Microsoft Authorized Education Partners, with no product substitutions permitted, and license quantities ranging from 1 to 13,000 units. The district reserved the right to adjust license quantities throughout the contract period, with pricing expected to remain firm for the initial term and potential renewal periods.