04_Attachment_C_-Agency_Terms.pdf
PDF 140 KB Posted
- Attached to
- FY27 JEHCC TRASH REMOVAL SERVICES
- Solicitation number
- EV00000937
- Issued by
- Latimer County, Hoffman Town, Oklahoma
About this file
This document presents the Agency Terms and Conditions attachment for a trash removal services solicitation (EV00000937) issued by the Oklahoma Department of Corrections (ODOC) through the Office of Management and Enterprise Services Central Purchasing division for solid waste removal services at Jim E Hamilton Correctional Center in Hodgen, Oklahoma. The solicitation establishes mandatory security and operational requirements that all contractor employees, agents, and representatives must follow while performing work at ODOC facilities. The document outlines comprehensive security protocols including identification procedures, vehicle and equipment security measures, offender contact restrictions, search procedures for persons and vehicles, contraband prohibitions, security clearance requirements with a minimum two-week background check lead time, and a complete tobacco use prohibition across all ODOC property including parking areas.
The Agency Terms further establish strict compliance requirements under the Prison Rape Elimination Act (28 C.F.R. 115.17 and 115.77), requiring suppliers to attest that no employee, agent, or representative with direct offender contact has engaged in sexual abuse, attempted sexual activity through force or coercion, or been convicted or adjudicated for such conduct. Suppliers must certify this compliance upon contract acceptance, and any violations will result in immediate contract termination, prohibition from offender contact, reporting to law enforcement and relevant licensing bodies, and potential criminal charges. The document establishes that ODOC retains discretionary authority to reassign contractor personnel based on security concerns regardless of background check results, and that facility security staff will determine final authorization for all contractor site access.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| 07_Exhibit_3-Scope_of_Work.pdf | ||
| 05_Exhibit1-ExecutiveSummaryWorksheet-Edits.xlsx | XLSX spreadsheet | |
| 08_Exhibit4-ThirdPartySupplierInfo_.xlsx | XLSX spreadsheet | |
| 09_Exhibit_5_Pricing.xlsx | XLSX spreadsheet | |
| 02_Attachment_A_-_Agency_Purpose.pdf | ||
| 03_Attachment_B_-_General_Terms.docx | DOCX document | |
| 11_OMES_Form_CP076.pdf | ||
| 01_Agency_Bid_Instructions.pdf | ||
| 10_OMES_Form_CP004.pdf | ||
| 06_Exhibit_2_Reference_Sheet.pdf |
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Text version
Page 1 of 3 08/30/24
ATTACHMENT C
AGENCY TERMS
SOLICITATION NO. EV00000937
1 Security
1.1 Security: Contractor employees, agents, and representatives shall comply with all security and identification procedures at ODOC facilities. ODOC is responsible for alerting Contractor to these requirements prior to the commencement of work.
1.2 Security requirements may include, but are not limited to:
A. Identification: All employees, agents, and representatives of the
Contractor, while working on State property, shall carry or display acceptable identification.
B. Vehicle/Tool/Equipment Security: Drivers must turn off vehicle motors and lock cab doors whenever their vehicle is unattended.
Tools and equipment must be secured. Vehicles shall be searched prior to entry and exit, causing up to a thirty (30) minute delay each way.
C. Offender Contact: Contractor’s employees, agents, and representatives shall minimize interaction with offenders or patients, and shall report any verbal contact to ODOC facility security staff before leaving the site.
D. Subject to Search: All persons, vehicles, packages and equipment entering a ODOC facility are subject to search. Persons are typically pat searched and required to clear metal detection devices.
Packages, briefcases, purses, etc., will be searched with x-ray equipment. A drug K-9 may also be used to search persons, vehicles, packages, and equipment.
E. Contraband: Contractor employees, agents, and representatives shall not have any weapons including, but not limited to, guns, knives of any type or length, mace, stun-guns, or box cutters, cell phones, pagers, wireless PDAs, drugs, tobacco or tobacco-like products, alcohol (to include near-beer), cash (amount to be determined on a facility-by-facility basis) or any item deemed by facility to be potential contraband. Correctional officers can hold these items for delivery drivers at the delivery sally port and return
Page 2 of 3 08/30/24 them as the driver exits the grounds. Any illegal items shall not be returned and shall be reported to local law enforcement. Prescription drugs are allowed only in a one-day supply and must be in the original prescription container; Security staff shall be notified if prescription drugs are brought onto facility grounds.
F. Security Clearance: Contractor employees, agents, and representatives who enter secure facilities shall have prior approval to enter from facility security staff, generally involving a background check. The Contractor shall submit background check requests a minimum of two weeks prior to arriving at the facility. At facility discretion, Contractor shall comply with any requests to reassign a Contractor employee, agent, or representative, whether or not the individual has passed the background check if it is determined by facility that there is a security concern.
G. Tobacco Use Prohibited. The use of tobacco or tobacco-like products is prohibited throughout all indoor and outdoor areas of property owned, leased, loaned or under the control of ODOC, including parking lots owned or under the control of ODOC.
2 Prison Rape Elimination Act (28 C.F.R. § 115.17 and § 115.77)
2.1 Any sexual assault or sexual misconducted or attempted sexual assault or sexual misconduct between the Supplier, its employees, agents or representative and an offender is expressly forbidden. In addition, by accepting a contract with ODOC, Supplier attests that no employee, agent or representative of the Supplier who may have direct contact with ODOC offenders while performing the requirements of this contract has:
A. Engaged in sexual abuse in a prison, jail, lockup, community confinement facility, juvenile facility or other institution (as defined in 42 U.S.C. 1997);
B. Been convicted of engaging or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force, or coercion, or if the victim did not consent or was unable to consent or refuse; or
C. Been civilly or administratively adjudicated to have engaged in the activity described above. Any supplier who engages in sexual abuse will be prohibited from contact with offenders and will be reported to law enforcement agencies and to relevant licensing bodies.
2.2 Any violation of this provision will be reported to law enforcement agencies and to relevant licensing bodies and will result in the filing of criminal
Page 3 of 3 08/30/24 charges as warranted. ODOC may also terminate the contract immediately when violations are found.
File details come from the government source that posted it. Updated .