030ADV26R0025.pdf

PAGE 1 OF1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

See SCHEDULE

030ADV26R0025

Vega, Cristina (202) 707-9473 04-06-2026

11:00 EDT

Contracts and Grants Directorate Library of Congress

101 Independence Ave. SE LA 325 Washington DC 20540-9411

X

N/A

X

DELIVERY

See Sections D&F for delivery instructions.

Contracts & Grants Directorate Library of Congress

LA 325

101 Independence Av SE Washington DC 20540-9411

Submit Invoices through https://www.ipp.gov Washington DC 20540

See CONTINUATION Page

See CONTINUATION Page

X X

Vega, Cristina

030ADV26R0025

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 LC52.216-3 CONTRACT TYPE (JUN 2016)

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C.4 SCHEDULE OF DELIVERABLES

SECTION F - DELIVERIES OR PERFORMANCE

F.1 LC52.215-5 PLACE AND PERIOD OF PERFORMANCE (JAN 2019)

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 LC52.201-3 CONTRACT ADMINISTRATION (AUG 2015)

G.2 LC52.232-1 LIBRARY OF CONGRESS INVOICE INSTRUCTIONS (DEC 2022)

G.3 LC52.232-2 SCHEDULE OF PAYMENTS (JUN 2015)

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 LC52.201-1 CONTRACTING OFFICER'S REPRESENTATIVE (COR) APPOINTMENT AND AUTHORITY (JAN 2016)

H.2 LC52.203-1 CONTRACTOR PUBLICITY (OCT 2013)

H.3 LC52.204-3 INFORMATION SYSTEMS SECURITY (JUL 2024)

H.4 LC52.204-4 CONTRACTOR EMPLOYEE FITNESS (SEP 2024)

H.5 LC52.204-27 HANDLING OF FEDERAL RECORDS (JUL 2021)

H.6 LC52.237-1 KEY PERSONNEL (AUG 2014)

PART II - CONTRACT CLAUSES

SECTION I - CONTRACT CLAUSES

I.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

I.2 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE

ORDERS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (OCT 2025)

I.3 LC52.212-3 INCORPORATION OF CONTRACTOR PROPOSAL (JUN 2016)

I.4 LC52.212-4 CONTRACT TERMS AND CONDITIONS - COMMERCIAL ITEMS (DEV) (FEB 2016)

I.5 LC52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE

ORDERS - COMMERCIAL ITEMS (DEV) (MAY 2015)

I.6 LC52.232-25 PROMPT PAYMENT (DEV) (JUL 2013)

030ADV26R0025

I.7 LC52.233-1 52.233-1 (DEV) DISPUTES (MAY 2014)

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

SECTION J - LIST OF ATTACHMENTS

PART IV - REPRESENTATIONS AND INSTRUCTIONS

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF OFFERORS

K.1 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (OCT 2025)

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1 LC52.233-2 PROTESTS TO THE LIBRARY OF CONGRESS (DEC 2013)

SECTION M - EVALUATION FACTORS FOR AWARD

030ADV26R0025 Section B

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 LC52.216-3 CONTRACT TYPE (JUN 2016)

This is a Firm-Fixed-Price contract.

(End of Clause)

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1.00 LOT _______________

Project Kick-off See requirements in section C.3.1.1 Contract Period: Base POP Begin: 06-01-2026 POP End: 05-31-2027

0002 1.00 LOT _______________

Discovery Phase See requirements in section C.3.1.2 Contract Period: Base POP Begin: 06-01-2026 POP End: 05-31-2027

0003 1.00 LOT _______________

Design Phase See requirements in section C.3.1.3 Contract Period: Base POP Begin: 06-01-2026 POP End: 05-31-2027

0004 1.00 LOT _______________

Production Phase See requirements in section C.3.1.4

030ADV26R0025 Section B

Contract Period: Base POP Begin: 06-01-2026 POP End: 05-31-2027

0005 1.00 LOT _______________

Preassembly Phase See requirements in section C.3.1.5 Contract Period: Base POP Begin: 06-01-2026 POP End: 05-31-2027

0006 1.00 LOT _______________

Deployment Phase See requirements in section C.3.1.6 Contract Period: Base POP Begin: 06-01-2026 POP End: 05-31-2027

0007 1.00 LOT _______________

Maintenance and Hand-off See requirements in section C.3.1.7 Contract Period: Base POP Begin: 06-01-2026 POP End: 05-31-2027

GRAND TOTAL _______________

030ADV26R0025 Section C

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

Fabrication and A/V Integration Services for LOCal Experience at Cleveland Public Library

C.1.0 BACKGROUND

In May 2027, The Library of Congress (henceforth, “LOC” or “the Library”) in partnership with Cleveland Public Library (henceforth, “CPL”) will open an immersive and interactive exhibit at Cleveland Public Library’s Main Library exploring Cleveland history in the 1970s and early 1980s. This exhibit is part of the LOCal (Library of Congress local) grant funded initiative to build digital experiences in public libraries to promote Library of Congress materials and services. The exhibit will be installed at the Cleveland Public Library Main Library, in a public area of approximately 1200 square feet (see highlighted section in attachment J5 - CPL Floorplan and attachment J6 – Photos of CPL Exhibit Space). The exact space will be selected in consultation with the Contractor. The exhibit may travel to other locations and must be as self-contained as possible to meet this requirement.

The exhibit will engage visitors with 1970s and early 1980s Cleveland history through a hands-on remix interactive featuring free to use digital items from the LOC’s collection and audiovisual material from CPL’s newly-acquired Northeast Ohio Broadcasting Archive. This hero remix interactive will be housed in a custom display that enables an immersive user experience. An exhibit wall will contextualize the remix experience and showcase stories from the LOC and Cleveland collections. A seating area will provide a comfortable 70s and early 80s era-influenced space for visitors to linger and watch remix performances and archival footage.

The Library of Congress seeks a firm with extensive experience in providing fabrication and a/v integration services for travelling exhibits to include proposing design directions, providing technical drawings, fabricating and/or procuring exhibit components and hardware, supporting exhibit launch, and providing documentation for maintenance. The Library of Congress team will provide the proof of concept for the exhibit at the start of the period of performance, develop front-end software for any interactives featured, and lead project stakeholders in discovery, design and deployment phases to create a cohesive, accessible and engaging exhibit experience.

C.2.0 SCOPE

This is a firm-fixed price contract for design and fabrication services over a one-year period of performance.

The Contractor will provide design, fabrication and a/v integration services for the new LOCal exhibition at Cleveland Public Library. This exhibit must be built with the capacity to travel.

During the preassembly phase, the Contractor is required to stage the exhibit in an off-site facility within 250 miles of the Cleveland Public Library Main Library for a stakeholder walk-through for inspection before it is installed in the library. Once accepted, the Contractor is also responsible for moving the exhibit from the off-site facility to Cleveland’s Main Library. See section C.3.4 for more information.

All travel and shipping costs are included in the firm-fixed price for this contract. See C.5 for more information.

The Library of Congress team with support from the Cleveland Public Library team will own the lead design role for the overall exhibit and will develop front-end software for all end-user interactives. They will present the exhibit proof of concept to the Contractor during an on-site kick-off at Cleveland Public Library’s Main

Library.

The Contractor, led by the Library of Congress team, will participate in exhibit design ideation and prototyping based on the proof of concept provided at kick-off, authoring final design plans and specifications, fabricating all custom elements, procuring off the shelf equipment as necessary such as furniture, acoustic paneling, and hardware, delivering and installing the exhibit, and performing on-site troubleshooting and post-delivery handoff.

C.2.1 EXHIBIT FEATURE DESCRIPTIONS

C.2.1 HERO REMIX INTERACTIVE

The hero remix experience will be an interactive experience in the exhibition inviting visitors to manipulate digital video, audio and images either through touch, keyboard interface, or custom analog controls with directional audio speaker(s). It may also include user generated content. Featured collection content will include public domain Library of Congress digital items as well as digitized broadcasting B-roll from CPL’s Northeast Ohio Broadcasting Archive from the 1970s and early 1980s. The software for this interactive will be created by the Library of Congress. A/V components will be sourced and installed by the Contractor. Custom exhibit casing for the interactive will be designed, fabricated and installed by the Contractor.

C.2.2 MEDIA WALL

This feature will provide important contextualization for the exhibit experience and Cleveland life in the 70s and early 80s by showcasing both Library of Congress and CPL digital collection items from this period along with user-generated content. The wall will include printed text and image treatments, as well as a/v components such as screens and audio to accommodate digital collection items and/or narrative media to be designed and provided by Contractor. Any collection content and media will be provided by the Library of Congress.

C.2.3 SEATING AREA

Exhibit visitors should be able to sit comfortably, watch the remix interactive, and socialize in an immersive seating area whose design should creatively include references to 70s and early 80s Cleveland. Furniture, props and lighting can be a mix of custom fabrication and sourced components.

C.2.4 OTHER IMMERSIVE COMPONENTS

In the discovery phase, the Contractor may introduce other components beyond those listed to achieve a more immersive and cohesive experience. Details about these components must be included in design phase deliverables for review by the COR.

C.3.0.0 REQUIREMENTS

Contractor shall employ creative thinking to translate LC proof of concepts for the LOCal experience into an on-site immersive environment by submitting a series of deliverables aligned with project phases that meet the following requirements over the period of performance. Deliverables should be submitted via email to the COR in both editable and PDF file versions unless otherwise described in this statement of work. Where deliverables are too big to send as an attachment, the contractor should provide download access through a platform pre-approved by the COR.

The Contractor will be responsible for the spatial design, fabrication and/or procurement of all elements exclusive of the hero interactive software and archival media/collections content. The Contractor will also be responsible for staging the exhibit in an off-site facility within a 250-mile driving distance of the Cleveland Public Library Main Library for a stakeholder walk-through. Rental of the off-site facility is the responsibility of the design and fabrication Contractor. Once approved, the Contractor is also responsible for on-prem installation in the Cleveland Public Library Main Library, testing, and trouble-shooting support in consultation with CPL and LC staff. All aspects of the performance of work on the contract shall conform to the project’s production schedule and budget.

1. The exhibit must be an engaging and immersive experience that connects visitors to Library of Congress collections and Cleveland Public Library collections, to include the Northeast Ohio Broadcast Archive.

2. The exhibit must be able to travel to other sites and cannot require any major capital improvements to the Cleveland Public Library Main Library as part of its scope. Minor capital improvements (such as additional power drop, fixed lighting, etc.) may be proposed as part of the discovery and design phase in consultation with the Cleveland Public Library and LOC. Implementation of minor capital improvements to the Cleveland Public Library will be the responsibility of the Cleveland Public Library, not LOC or the Contractor.

3. The exhibit will be installed in the Cleveland Public Library Main Library.

4. The exhibit must meet accessibility requirements (see appendix A).

5. The Contractor will work closely with the COR, LC and CPL project team throughout the performance of services in the contract.

C.3.1 PERFORMANCE PHASES AND DELIVERABLES

C.3.1.1 PROJECT KICK-OFF

The project kick-off will take place from June 30th – July 1st at the Cleveland Public Library Main Library. The kick-off will coincide with public and CPL staff feedback sessions on the proof of concept with CPL staff and community members.

During the kick-off, the Library of Congress team with support from the Cleveland Public Library team will present the exhibit proof of concept and some discovery interface prototypes to the Contractor as well as review phase goals, timeline, deliverables and requirements. Stakeholders will establish project management methods, preferred communication tools, and meeting cadence under the direction of the COR. The Contractor will visit and capture specs for the exhibit location in the Main Library building, attend at least one public feedback program, and meet CPL facilities staff under the supervision of the COR.

Deliverables (within 7 calendar days of kick-off):

Meeting notes Project schedule Contact information for key personnel List of dependencies for meeting project milestones

Within 7 days of delivery, the COR will review and provide feedback on all deliverables.

C.3.1.2 DISCOVERY PHASE

In regularly scheduled virtual meetings with LC and CPL LOCal team, the Contractor will develop three design approaches based on the exhibit proof of concept and public feedback provided at kick-off.

If capital improvements are needed to meet power needs for any approaches proposed, those requirements must be included as part of the 2D layout proposal.

Deliverables (within 61 days of contract start):

Creative approach deck (PPT or PDF)

2D layout blueprint proposals as PDF deck (three approaches) Graphics approach proposal as PDF deck (three approaches) Draft API spec for interactive controls (i.e. OSC, MIDI, JSON over Serial) Equipment and component procurement options, PDF or DOC format

Within 7 days of delivery, the COR will approve a graphics and 2D layout approach with input from LC and CPL staff.

C.3.1.3 DESIGN PHASE

Based on the approved graphics and layout approach, the Contractor will create a full 3D design of the exhibit and work with LOCal team to provide collection content images as needed.

Deliverables (within 155 days of contract start):

Final 3D renders and experience walk through delivered as PDF or slide deck.

Final Graphic Designs package delivered as PDF and Photoshop/Illustrator files.

Final interpretive text as editable doc List of space prep requirements (i.e. power drop locations, lighting needs) List of anticipated procurements (i.e. furniture, set decoration) Estimated production timeline Final equipment purchase list Final designs as specs for interactives Estimated production timeline List of required media assets from CPL and LOC Deliverables for the Design Phase must be possible to design, implement, and maintain at the firm-fixed prices defined in section B for CLINs 4-7.

Within 12 days of delivery, the COR will provide feedback on behalf of LOCal team.

C.3.1.4 PRODUCTION PHASE

Once the COR has approved design phase deliverables, the Contractor will transition to the production phase of the period of performance. The Contractor is responsible for producing or procuring all elements of the exhibit exclusive of the hero interactive software and collection content. Production could include carpentry, painting, printing signage, graphics and interpretive text as well as procuring a/v hardware, software, firmware, set furniture, lighting, and other elements. Production could include sourcing a/v components such as screens, touchscreens, projectors, media servers, computers, racks and cables. The Contractor will procure or produce all necessary hardware components for any interactives approved during the discovery phase.

These could include controls (buttons, knobs, switches, sliders) and circuit boards and schematics. The Contractor will build the interactive control hardware and develop any necessary firmware for interfacing with front-end software. Three back-up versions of any custom components and circuit boards must be delivered within the period of performance as part of this scope of work.

The Contractor is also responsible for any post-production processing of media assets, such as closed captioning to meet accessibility requirements (see Appendix A).

The Contractor will acquire, stage and/or install any procured components at a Contractor-provided space within 250 miles of the Cleveland Public Library Main Library. By the end of the production phase the Contractor will present work in progress in a virtual meeting to LC and CPL staff.

Deliverables (within 274 days of contract start):

Slides and recording from work in progress presentation. Slides should include photographs and/or video evidence of work in progress.

Procured and custom hardware delivered to off-site facility Firmware, components list, exhibition electrical diagram, and circuit board schematics delivered as zip file and pushed to GitHub.

Media assets that require post-production treatment delivered via an approved cloud service

The COR will provide feedback within 7 days of deliverable receipt.

C.3.1.5 PREASSEMBLY PHASE

Once the COR has approved production phase deliverables, the Contractor will preassemble the exhibit in an off-site facility within 250 miles of Cleveland Public Library Main Library. The Contractor will arrange a site visit for LC and CPL project staff to see the exhibit in person and conduct quality assurance. All A/V components must be operational during this quality assurance visit.

Deliverables (within 307 days of contract start):

Brief summarizing walk-through feedback and proposed course of action (if any interventions are necessary)

Assembly instructions Any updated systems diagrams Any updates to firmware as zip or pushed to LC GitHub repository designated by COR.

The COR will provide feedback within 7 days of deliverable receipt.

C.3.1.6 DEPLOYMENT PHASE

Once the COR has approved preassembly deliverables, the Contractor will disassemble the exhibit in the off-site facility and install at the Cleveland Public Library Main Library. The Contractor will work with the COR to schedule the install, who will coordinate with CPL facilities management. During installation, the Contractor must minimize disturbances to CPL’s patrons, employees, and library operations.

A final walk-through, to be scheduled with the COR, must take place for delivery to accepted. All A/V components must be demonstrated as operational.

Deliverables (within 11 months of contract start):

Exhibit is installed and ready for launch A/V components of exhibit are installed and ready for public launch

The COR will provide feedback within 2 days of deliverable receipt.

C.3.1.7 MAINTENANCE AND HAND-OFF

Contractor shall appear on-site to address issues prior to and during exhibition opening reception in May 2027 for up to 5 working days, with the exact date to be determined by the COR in coordination with the Contractor and other stakeholders. The Contractor shall provide technical support for the exhibit until the end of the period of performance, including replacing failed or broken equipment, including replacing a/v components that fail or break. Contractor shall return to the CPL on-site as need for maintenance and repair until the end of the period of performance.

Contractor shall address problems or issues within four (4) hours of an issue or problem being reported and shall resolve the issue within 24 hours. The Contractor shall provide all information relevant to the configuration and ongoing operation of the delivered exhibit. Print materials will be provided in a physical binder, and where only digital copies are available, PDFs or website archives will be provided via USB drive or uploaded to a cloud folder provided by the COR.

Deliverables (within 12 months of contract start):

Systems operation manual documenting day-to-day operations and common troubleshooting procedures

Documentation for any exhibit and a/v components such as warranties, parts list, manuals, cut sheets and/or user guides

De-install instructions Summary report of troubleshooting diagnosis and actions taken to resolve De-install instructions for a/v components Three duplicative versions of any custom components and circuit boards to be used as maintenance back-ups.

The COR will provide feedback within 7 days of deliverable receipt.

C.3.2 KEY PERSONNEL:

The following positions are considered Key Personnel and are subject to the terms of clause LC52.237-1. All key personnel must be available for the duration of the contract’s period of performance. Key personnel shall make themselves available at the request of LOC or the Cleveland Public Library for meetings during normal business hours as needed.

A. DESIGN AND FABRICATION LEAD: The Contractor shall provide a Design and Fabrication Lead having a minimum of five (5) years’ experience leading a team that produces dynamic interactive experiences that enhance and elevate the storytelling in museum-quality exhibitions for cultural institutions.

B. A/V INTEGRATION LEAD: The Contractor shall provide an A/V Integration Lead having a minimum of five (5) years’ experience leading a team that produces dynamic interactive experiences that enhance and elevate the storytelling in museum-quality exhibitions for cultural institutions.

C. PROJECT MANAGER: The Contractor shall provide a Project Manager, having a minimum of five (5) years’ experience managing a team that produces dynamic exhibits that enhance and elevate storytelling in exhibitions for cultural institutions. An alternate who shall act for the Contractor when the Project Manager is absent shall be designated in writing to the contracting officer’s representative.

The Project Manager or alternate shall have full authority to act for the Contractor on all contract matters relating to the daily operation of this contract.

D. SUBJECT MATTER EXPERT, ACCESSIBILITY: This SME must have at least 3 years of experience applying accessibility standards to exhibits and ICT.

C.3.3 SITE REQUIREMENTS:

The exhibit will be installed in the Cleveland Public Library Main Library, located at 525 Superior Ave, Cleveland, OH 44114. Location options for the exhibit within the building will be visited at kick-off in June 2026.

The COR will coordinate Contractor site activity with Cleveland Public Library facilities management, who will also own any show coordination. The Contractor will adhere to CPL policies and rules while on-site at CPL. The following are specific requirements for on-site activities.

A. PROOF OF INSURANCE

Contractors must provide a certificate of insurance evidencing insurance coverage with a company authorized to do business in the State of Ohio, with a comprehensive commercial general liability insurance policy with total coverage of at least One Million Dollars ($1,000,000) per occurrence and Two Million Dollars ($2,000,000) in aggregate, which may be obtained through the combination of a general liability policy and an excess/umbrella policy.

B. DELIVERIES

There is no loading dock or lift located at the Lois Stokes Wing of the Cleveland Public Library Main Library, but deliveries may be made via a delivery access door at street level on E. 6th Street adjacent to a designated truck zone. Inside the double doors is a street-level vestibule area that connects to an additional set of double doors that are two feet above street level. Contractors need to provide for all lifts and ramps necessary for unloading/offloading and transport into the building. Contractor is responsible for taking measurements as needed during on-site visits to ensure they can perform deliveries successfully to the Cleveland Public Library Main Library.

C. STORAGE

Using the CPL for equipment storage should be minimized when possible. If storage is required, Contractor will work with the COR and CPL facilities management on an appropriate and secure location.

C.4 SCHEDULE OF DELIVERABLES

Task SOW Section Deliverable Description Due Date

1 C.3.1.1 Meeting notes, project schedule, contact information for key personnel, and list of dependencies for meeting project milestones

Within 7 calendar days of kickoff meeting

2 C.3.1.2 Creative approach deck, 3 2D layout blueprint proposals, graphics approach proposals, draft API spec for interactive controls, equipment

Within 61 days of contract start and component procurement options

3 C.3.1.3 Final 3D renders and experience walk through, estimated production timeline, final graphic designs package, final interpretive text, list of space prep requirements, list of anticipated procurements, final equipment purchase list, final designs as specs for interactives, list of required media assets from CPL and LOC

Within 155 days of contract start

4 C.3.1.4 WIP presentation slides and recording, procured and custom hardware delivered to off-site facility, firmware, components list, exhibition electrical diagram, and circuit board schematics delivered as zip file and pushed to GitHub, media assets that require post-production treatment delivered via an approved cloud service

Within 274 days of contract start

5 C.3.1.5 Walk-through brief, assembly instructions, any updated systems diagrams, any updates to firmware as zip or pushed to LC GitHub repository designated by COR

Within 307 days of contract start

6 C.3.1.6 Launch-ready exhibit Within 335 days of contract start

7 C.3.1.7 Systems operation manual, component and de-install documentation, parts list, summary report, A/V systems operation manual, parts list, component and de-install documentation, summary report, duplicate custom components

Within 365 days of contract start

C.5 Travel

Some of the tasks described in this SOW involve providing on-site support for the partner-library engagement activities. The Contractor shall not be reimbursed for travel expenses. All travel costs incurred by the Contractor are included in the Firm-Fixed Price shown in section B.

030ADV26R0025 Section F

SECTION F - DELIVERIES OR PERFORMANCE

F.1 LC52.215-5 PLACE AND PERIOD OF PERFORMANCE (JAN 2019)

Place of Performance: Contractor’s facility and on-site at the Cleveland Public Library.

The overall period of performance shall be as stated in section B.

The contractor is responsible for determining its hours of operation in fulfilling the requirements of this contract. The Library’s standard operating hours are from 8:30 AM through 5:30 PM, Monday through Friday, excluding Federal holidays. The contractor shall coordinate with the COR for any work to be conducted at Cleveland Public Library facilities.

(End of Clause)

030ADV26R0025 Section G

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 LC52.201-3 CONTRACT ADMINISTRATION (AUG 2015)

This contract will be administered by:

Library Contracting Officer: Vega, Cristina

Address: Contracts & Grants Directorate

Library of Congress

LA 325

Washington DC 20540-9411

Phone: (202) 707-9473

Email: crvega@loc.gov

Library Contract Specialist: Barnes, Kevin

Address: Contracts & Grants Directorate

Library of Congress

LA 325

Washington DC 20540-9411

Phone: (202) 707-1051

Email: kbarnes@loc.gov

Library Contracting Officer Representative:

Address: Provided at time of award

Phone:

Email:

030ADV26R0025 Section G

Contractor Contract Administrator: Provided at time of award

Address: Provided at time of award

Provided at time of award

Provided at time of award

Provided at time of award

Phone:

Email:

G.2 LC52.232-1 LIBRARY OF CONGRESS INVOICE INSTRUCTIONS (DEC 2022)

The Contractor must prepare and submit invoices electronically to: https://www.ipp.gov. The Contractor may submit payment requests using other than electronic means only when alternate procedures are authorized by the contracting officer in writing. Assistance is available via the IPP Help Desk via email at: ippcustomersupport@fiscal.treasury.gov or by commercial telephone at (866) 973-3131. Invoices shall contain the information required in FAR 52.212-4, paragraph (g).

(End of Clause)

G.3 LC52.232-2 SCHEDULE OF PAYMENTS (JUN 2015)

The contractor must submit invoices for payment upon delivery of the items or successful performance of the events identified below pursuant to the standards and acceptance criteria defined in this contract. See Section C for deadlines for phase completion and full list of deliverables for each phase.

CLIN SOW

Reference

Phase Name Payment

0001 C.3.1.1 Project Kick-off $ TBD

0002 C.3.1.2 Discovery Phase $ TBD

0003 C.3.1.3 Design Phase $ TBD

0004 C.3.1.4 Production Phase $ TBD

0005 C.3.1.5 Preassembly Phase $ TBD

0006 C.3.1.6 Deployment Phase $ TBD

0007 C.3.1.7 Maintenance and Hand-off $ TBD

030ADV26R0025 Section H

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 LC52.201-1 CONTRACTING OFFICER'S REPRESENTATIVE (COR) APPOINTMENT AND

AUTHORITY (JAN 2016)

(a) Performance of work under this contract is subject to the technical direction of the COR. The term “technical direction” includes, without limitation, direction to the contractor that directs or redirects the labor effort, shifts the work between work areas or locations, and/or fills in details and otherwise serves to ensure that tasks outlined in the contract are accomplished satisfactorily.

(b) Technical direction must be within the scope of the contract specification(s)/work statement. The COR does not have authority to issue technical direction that:

(1) Constitutes additional work outside the contract specification(s)/work statement;

(2) Constitutes a change as defined in the “Changes” clause of this contract;

(3) Causes an increase or decrease in the contract price, or the time required for contract performance;

(4) Changes any of the terms, conditions, or specification(s)/work statement of the contract;

(5) Interferes with the contractor's right to perform under the terms and conditions of the contract; or

(6) Directs, supervises or otherwise controls the actions of the contractor's employees.

(c) Technical direction may be oral or in writing. The COR must confirm oral direction in writing within five workdays, with a copy to the Contracting Officer.

(d) The Contractor shall proceed promptly with performance resulting from the technical direction issued by the COR.

If, in the opinion of the contractor, any direction of the COR or the designated representative falls within the limitations of (b) above, the contractor shall immediately notify the Contracting Officer no later than the beginning of the next Government work day.

(e) Failure of the Contractor and the Contracting Officer to agree that technical direction is within the scope of the contract shall be subject to the terms of the “Disputes” clause of this contract.

(End of Clause)

H.2 LC52.203-1 CONTRACTOR PUBLICITY (OCT 2013)

The Contractor, or any entity or representative acting on behalf of the Contractor, may not refer to the equipment or services furnished pursuant to the provisions of this contract in any news release or commercial advertising, or in connection with any news release or commercial advertising, without first obtaining explicit written consent to do so from the Contracting Officer. Should any reference to such equipment or services appear in any news release or commercial advertising issued by or on behalf of the Contractor without the required consent, the Government will consider institution of all remedies available under applicable law.

H.3 LC52.204-3 INFORMATION SYSTEMS SECURITY (JUL 2024)

(1) Computer Security Policy. The Library requires anyone using or accessing its digital assets (including networks, servers, workstations, systems, data, web pages, and email) to protect them and use them only for official business, and only in accordance with Library regulations and applicable Library bargaining agreements. Unauthorized or inappropriate use may be grounds for termination or other contractual remedy.

(2) Privacy Policy. No one has the right to privacy while using any Library computer system, including internet or email services. Usage may be monitored.

(3) Level of Access. The Library’s Host Office will determine the level of access to the Library’s IT equipment, staff and software needed to successfully perform under this contract. Access may include, for example, email, word processing, internet, and intranet.

(4) Mandatory IT Security Training. Contractor staff must successfully complete mandatory information systems security training and access forms prior to use of or access to any of the Library’s digital assets.

(a) The required training is available on the Library’s learning management system, LOC Learn, at https://www.loc.gov/extranet/cld/. Library staff will provide further instructions upon onboarding.

(b) Contractor staff with access to Library digital assets shall complete the information systems security training annually. The training is available on the Library intranet at https://www.loc.gov/staff/cld/.

(End of Clause)

H.4 LC52.204-4 CONTRACTOR EMPLOYEE FITNESS (SEP 2024)

“Contractor employee fitness” means fitness based on character and conduct for work for or on behalf of the Government as a contractor employee.

Work under this contract is unclassified. However, the Library of Congress shall conduct background investigations of contractor personnel who will have 1) regular, ongoing, unescorted access to the Library’s buildings, grounds, or collections, 2) access to Library information technology systems, and/or 3) access to Library information not available to the public, including information determined to be Controlled Unclassified Information (CUI), to ensure they meet basic standards of honesty and trustworthiness pursuant to Library regulations. The Library does not determine the fitness of employees to work for the contractor firm that hires them. The Library’s interest is in determining whether contractor personnel should be granted greater access than the general public to Library facilities, Library information technology systems, and/or non-public Library information.

(1) Any access to non-public Library facilities, Library information technology systems, and/or non-public Library information will require a contractor employee fitness determination. All initial, existing, and reciprocal contractor employee fitness determinations will be subject to continuous vetting. Continuous vetting will vary based on position risk level. An example of continuous vetting is outlined in Trusted Workforce 2.0 (https://www.performance.gov/trusted-workforce/ and https://www.dcsa.mil/Personnel-Security/Continuous- Vetting/).

(2) A favorable contractor employee fitness determination requires completion and successful adjudication of a security application request (release forms, fingerprints, and a full background investigation). To facilitate the fitness determination, the prospective contractor employee shall submit to the Library complete and accurate information as identified on the National Background Investigation Services (NBIS)’s eAPP (https://eapp.nbis.mil) or other system as provided by the Personnel Security Division (PSD). Contractors should anticipate a minimum of two weeks for the process, provided all requested information is timely, accurate and complete and that no adverse information is received. A background investigation generally will require that the candidate has cumulatively resided in the United States for at least three of the past five years. This requirement is subject to certain exceptions assessed on a case-by-case basis by PSD in accordance with established federal personnel vetting standards.

(3) After the contractor employee fitness determination, each contractor employee with a favorably adjudicated background investigation shall be enrolled in and subject to the Library’s continuous vetting process. Enrollment in the Library’s continuous vetting process also requires enrollment in the Federal Bureau of Investigation (FBI) Record of Arrest and Prosecution Background (“Rap Back”) program, which provides the Library with notification of any criminal activity by the enrollee. Upon enrollment in Rap Back, the Library shall provide each enrollee with a notification of their rights with respect to the collection and use of their fingerprints and to the accuracy of the information obtained from Rap Back, as well as a copy of the FBI Privacy Act Statement that describes how FBI may use their fingerprint images.

(4) The fact that the Library may conduct background investigations and continuous vetting on assigned contractor personnel does not relieve the contractor of the responsibility to provide qualified, reliable personnel of sound character and conduct. This includes providing contractor personnel who can maintain compliance with the Library’s requirement of a drug-free workplace and federal laws regarding controlled substances (see the Controlled Substances Act, 21 U.S.C.

§ 801 et seq. for the definition of controlled substances). In the event that drug testing is required for a contractor employee to obtain a favorable fitness determination, the contractor will be responsible for bearing the costs of such testing, conducting the testing in a manner consistent with federal vetting standards, which are based on the testing protocols published by the Substance Abuse and Mental Health Services Administration (SAMHSA), and providing the results to the Library.

(5) The Library may require removal of contractor staff from Library facilities and revocation of access to Library information technology systems and non-public Library information if investigative results raise concerns regarding a contractor employee’s fitness or the contractor employee is non-compliant with the Library’s instructions or requests for information during the vetting process. In such cases, the Contracting Officer (CO) or Contracting Officer Representative (COR) will notify the contractor of the unfit determination and need for the contractor employee to return all government equipment such as badges, keys and network tokens if issued. Contractor management staff may be required to escort the contractor employee from Library premises.

(6) The contractor will ensure the COR and CO are notified of all changes to those contractor personnel performing work on this contract that require non-public access.

(End of Clause)

H.5 LC52.204-27 HANDLING OF FEDERAL RECORDS (JUL 2021)

(a) Definitions “Records,” as defined in 36 C.F.R. § 703.4(a), includes all books, papers, maps, photographs, reports, and other documentary materials, exclusive of materials in the Library’s collections, regardless of physical form or characteristics, made or received and under the control of the Library in pursuance of law or in connection with the transaction of public business, and retained, or appropriate for retention, by the Library as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the government or because of the informational value of data contained therein. The term refers only to such items in being and under the control of the Library. It does not include the compiling or procuring of a record, nor does the term include objects or articles, such as furniture, paintings, sculpture, three-dimensional models, structures, vehicles, and equipment. All data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Privacy Act of 1974 (5 U.S.C. 552a), as amended, and Library of Congress regulations at 36 CFR Part 703.

(b) Requirements

1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs.

21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, Library of Congress regulations at 36 CFR Part 703 and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2. In accordance with 36 CFR 1222.32, Contractor shall manage and schedule records for disposition only as permitted by statute or regulation.

3. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or which is exempted from public disclosure by 36 C.F.R. 703.5.

4. The Library of Congress shall own the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which the Library of Congress shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227- 20.

5. In accordance with 36 CFR 1222.32, Contractor shall maintain and manage all records in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

6. The Contractor shall only remove records from the legal custody of the Library of Congress or destroy them in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report the event to the Contracting Officer.

7. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to Library of Congress control unless otherwise directed by the Contracting Officer.

8. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the contract vehicle in accordance with instructions provided by the Contracting Officer. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

9. The Contractor shall not create or maintain any records containing any non-public Library of Congress information that are not specifically authorized by the contract.

10. All Contractor employees assigned to this contract who create, work with, receive, store, or otherwise handle records shall take Library of Congress-provided records management training. The Contractor shall be responsible for confirming training has been completed.

11. The Contractor shall obtain the Contracting Officer’s approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts.

12. The Contractor (and any sub-contractor) shall abide by Government and Library of Congress guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information. The Contractor shall immediately notify the Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment.

(c) Flowdown of requirements to subcontractors

1. The Contractor shall incorporate the substance of this clause, its terms and requirements including this paragraph, in all subcontracts under this contract vehicle, and require written subcontractor acknowledgment of same.

2. Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor.

(End of Clause)

H.6 LC52.237-1 KEY PERSONNEL (AUG 2014)

The personnel designated as key personnel in this contract are considered to be essential to the work being performed hereunder. At least 30 days prior to diverting any of the specified individuals to other programs or contracts or as soon as possible if an individual must be replaced, for example, as a result of leaving the employ of the contractor, the contractor shall notify the contracting officer and identify proposed substitutions. No diversion or substitution shall be made by the contractor without written consent of the contracting officer.

The following personnel have been identified as Key Personnel in the performance of this contract:

Position/Labor Category Name

Design and Fabrication Lead

A/V Integration Lead

Project Manager

Subject Mattter Expert, Accessibility

030ADV26R0025 Section I

PART II - CONTRACT CLAUSES

SECTION I - CONTRACT CLAUSES

I.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far

FAR Number Title Date

52.202-1 DEFINITIONS JUN 2020

52.203-3 GRATUITIES APR 1984

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE OCT 2018

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE AUG 2020

52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

NOV 2023

52.222-41 SERVICE CONTRACT LABOR STANDARDS AUG 2018

52.233-1 DISPUTES MAY 2014

52.233-3 PROTEST AFTER AWARD AUG 1996

52.242-13 BANKRUPTCY JUL 1995

52.243-1 CHANGES—FIXED PRICE ALTERNATE I (APR 1984) AUG 2018

52.253-1 COMPUTER GENERATED FORMS JAN 1991

I.2 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES

OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (OCT

2025)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204–23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities (DEC 2023) (Section 1634 of Pub. L. 115–91).

(3) 52.204–25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.