030ADV26R0007 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODECODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 17

0001 12-17-2025

Contracts and Grants Directorate Library of Congress

101 Independence Ave. SE LA 325 Washington DC 20540-9411

Contracts & Grants Directorate Library of Congress

LA 325

101 Independence Av SE Washington DC 20540-9411

To all Offerors/Bidders

030ADV26R0007

11-25-2025

X

X X

See CONTINUATION Page

X 1

New Submission Deadline: 01-16-2026 12:00 PM EST

Adejuwon, Mojisola

BLOCK 14 ADDENDUM

The purpose of Amendment 0001 is as follows:

1. To amend Section B.2 - PRICE/COST SCHEDULE to change the POP Begin Date from 02/18/2026 to 02/23/2026.

2. To amend Section C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK as indicated in the strikethrough deletions and red text additions.

3. To amend Section F.2 - SCHEDULE OF EVENTS/DELIVERABLES as indicated in the strikethrough deletions and red text additions.

4. To amend Section J - LIST OF ATTACHMENTS as indicated in the red text additions.

5. To amend Section L.1 PROPOSAL SUBMISSION INSTRUCTIONS – BEST VALUE TRADE OFF as indicated in the red text additions.

6. To provide Attachment J-5 - 030ADV26R0007 - Responses to Offeror Questions.

7. To provide Attachment J-6 - Revised Deliverables Price Schedule.

8. To provide Attachment J-7 Revised Past Performance Questionnaire.

9. To amend the Offer Due Date. The Offer Due Date is extended from 12:00 PM EST on 01/05/2026 to 12:00 PM EST on 01/16/2026.

030ADV26R0007 0001 Section B

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 LC52.216-3 CONTRACT TYPE (JUN 2016)

This is a solicitation for a firm-fixed price contract.

(End of Clause)

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1.00 JOB _______________

Treasures: Creative Process Exhibit Design Services Contract Period: Base POP Begin: 02-23-2026 POP End: 01-31-2028

GRAND TOTAL _______________

030ADV26R0007 0001 Section C

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C.1. OVERVIEW / BACKGROUND:

In 2024, the Library opened the “Treasures Gallery” that includes permanent casework to enable rotating thematic exhibitions that showcase the Library’s ‘treasures.’ The Library seeks an experienced exhibit design firm to design the Library’s next showcase theme within this 3,700-square-foot gallery, Inside the Creative Process.

Treasures are the result of effort, inspiration, creativity, and unique perspective. The Inside the Creative Process exhibit will encourage visitors to think of creativity as a process instead of product. It will inspire them to draft, draw, and refine their own creations. The Inside the Creative Process exhibit will be organized by types of creative effort and will address that many creators use multiple types of processes. Current sections of the exhibit are: Revising and Iterating, Sketching and Prototyping, Reimagining, Researching and Experimenting, Collaborating. Graphic identity could make use of the visuals of creating: editorial marks, scribbles, discarded items, supplies, etc.

The work to be performed under this contract shall include design of the case layouts and all related graphic design and promotion for the exhibition. The exhibition content and design shall conform to the existing exhibit layout, Attachment J-1, within four case banks that are each 10’6” tall x 22’ long x 3’ deep. All design work under this contract must meet museum quality design standards and conservation, and security standards as set by the Library of Congress (C.3.4.

Material Specifications and Testing).

C.2. SCOPE:

The Contractor shall provide expert quality, creative design services for the Library for the upcoming exhibition, Inside the Creative Process.

C.3. REQUIREMENTS:

C.3.1. The Contractor shall provide the following services: planning consultations; concept design; design development;

final exhibition design utilizing existing casework and developing additional wall or special element design bid packages, fabrication cost estimates, as needed. The final design package must include flattened elevations.

C.3.1.1. All changes required by the Contracting Officer Representative (COR) to the design of the exhibition and associated material, shall be made by the Contractor within 14 business days and the COR will provide feedback/approval within 5 business days. The contractor’s key personnel for the project shall meet, as required by the COR, either onsite at the Library or via a mutually agreed upon video conference platform to present deliverables and attend working meetings to review exhibition and graphic design, conservation guidelines, print collateral requirements, and production details with the Library team, and occasionally with partner representatives and other LOC stakeholders.

All aspects of the design must conform to the exhibition production schedule and fabrication budget that will be provided by the COR at the kickoff meeting after contract award. A schedule of required meetings (onsite and online) and required attendees from the Contractor’s team will be identified at kick off.

C.3.2. PERFORMANCE PHASES:

The Contractor’s Key Personnel must be available on-site to take field dimensions of the gallery and existing exhibit components and meet the requirements for all of the performance phases. The Contractor shall provide advice and guidance throughout the design development and fabrication phases of the exhibition and shall assist in the resolution of any fabrication/installation contingencies until the exhibition and its component parts are completed and opened to the public.

C.3.2.1 Concept Design Phase:

The Contractor shall develop three (3) concepts and visuals for an exhibition of approximately 120 objects (manuscript documents, books, prints, maps, and reproductions) that includes floorplans, elevations, presentation renderings, and graphic treatment, including proposed color palette and font. All interim deliverables shall be subject to an iterative process narrowing down to one approved design direction to be developed in section C.3.2.2. Contractor must provide a rough fabrication cost estimate for each proposed Concept Design along with the delivery of Concept Design package to the COR. Contractor must provide basic line-item cost estimates for all items that will be fabricated.

C.3.2.2 Design Development Phase:

The Contractor shall employ an iterative process, working with the LOC team, to produce refined floorplans using existing casework and wall systems, provide case and wall elevations showing the location of objects, develop the visual character of the exhibition including any newly proposed display elements, environmental graphics, additional creative elements to enhance the installation, typography specification, frame and mat selection, reproduction specifications, and color palette. Designs shall not be considered accepted until the COR notifies the Contractor in writing that they are accepted. All interim deliverables shall be subject to an iterative process narrowing down to one approved design direction to be developed in section C.3.2.3. The deliverables acceptance process is as stated in the Deliverables Schedule and LC52-232-2. Contractor must provide a rough fabrication cost estimate of proposed Design Development along with the delivery of Design Development package to the COR. Contractor must provide basic line-item cost estimates for all items that will be fabricated.

C.3.2.3 Final Design Phase Requirements:

C.3.2.3 a. The Contractor shall provide a final design package that includes all plans, presentation renderings, elevations, and any additional casework and exhibit elements with complete specifications and dimensions to be used for the procurement of any new exhibit construction, which will be performed under separate contracts. The Contractor shall provide plans and layouts with images clearly identified with object numbers and dimensions. The final design package shall include frame, mat, and graphic schedules with all suggested dimensions and outputs, and graphic production-ready files for all print and environmental graphics. Contractor must provide a fabrication cost estimate of proposed Final Design along with the delivery of Final Design package to the COR. Contractor must provide basic line-item cost estimates for all items that will be fabricated.

C.3.2.3.b. The Contractor shall deliver the following to the COR for rotation #2 of another 120 objects in the exhibition:

revised detailed case/object layouts, with object images clearly identified with object numbers and layout dimensions;

frame, mat, mount, and cradles schedules, which includes all suggested dimensions and outputs; New case furniture and partition schedules, as needed; production-ready graphic files for any necessary text alterations, new labels, and any environmental graphics. Contractor must provide a fabrication cost estimate of proposed changes for rotation 2.

Contractor must provide basic line-item cost estimates for all items that will be fabricated.

C.3.3. DELIVERABLES:

The Contractor shall develop the visual character of the exhibition, including color palette, graphic style, additional creative elements, and typography, and deliver detailed layouts and plans that provide clear access to contiguous public exhibition spaces for the exhibition of approximately 120 high-value original objects; case layouts; labels; and all materials recommended for use in the exhibition; and final fabrication shall include designs for all exhibition print and promotional collateral and presentation renderings.

C.3.3.1. Planning Meetings:

The Contractor shall attend the onsite kick-off meeting, virtual or in-person planning meetings, and any other meetings requested by the COR throughout the period of performance.

C.3.3.2 Site Visits and Field Dimensions:

Contractor shall conduct site visits to take all necessary field dimensions and review exhibit components, and gallery space. Contractor shall coordinate all visits with the COR.

C.3.3.3. Concept Design:

The Contractor shall develop three (3) creative preliminary design concepts using existing casework and wall systems for an exhibition of approximately 120 artifacts (manuscript documents, books, prints, maps, and reproductions) within the limits of the project fabrication budget—which will be provided after contract award. Contractor shall present three (3) options of the exhibition designs, identify new exhibition elements or wall structures as required by the design— rendered or as CAD drawing [electronic PDF]. For the exhibition design: Contractor shall indicate graphic treatments, color palettes, typefaces, fonts, and materials for each option. Any new casework and wall structures proposed by the Contractor shall indicate material direction informed by Section C.3.4. Material Specifications and Testing. All interim deliverables shall be subject to an iterative process narrowing down to one approved design direction to be developed in C.3.3.4. Contractor must provide a rough fabrication cost estimate of for the proposed Concept Design along with the delivery of Concept Design package to the COR. Contractor must provide basic line-item cost estimates for all items to be fabricated.

C.3.3.4. Design Development:

C.3.3.4.a. By employing an iterative process, working with the LOC exhibit team, the Contractor shall create presentation renderings and detailed exhibition plans [electronic PDF] of the casework designs and case and wall layouts, to scale, showing all objects, which includes special mounts. The Contractor shall fully develop the visual character of the exhibition including graphic style, typography specification, frame and mat selection, reproduction sizes, color palette, exhibit graphics, all signage, and banners. The Contractor shall create a “Coming Soon” graphic file, using the visual identity developed for the exhibition, for use in the NW Curtain Gallery that can be adapted to horizontal and vertical surfaces. All interim deliverables shall be subject to an iterative process to narrow down to one approved design direction to be developed in the design phases that follow. Contractor must provide a rough fabrication cost estimate of proposed Design Development along with the delivery of Design Development package to the COR.

C.3.3.4.b. The Contractor shall present two (2) options for the design of the exhibition brochure, of which only one (1) brochure design will be selected for further development.

C.3.3.5 Final Exhibition Design and Exhibition Production:

The Contractor shall:

a) Provide all plans and elevations with object images clearly identified with object numbers, layout dimensions, detailed dimensioned drawings, and specifications bid package (including plans, elevations, dimensions, material and finish specifications) for any new fabrication requirements, frame, mat, brochure, and graphic schedules with all suggested dimensions and outputs, all mount and cradle schedules, and all text and image graphic production-ready files.

b) Provide a fabrication cost estimate of proposed Final Design along with the delivery of Final Design package to the

COR.

c) Provide final materials samples and production specifications (fabric, frames, mats, paint, cradles, mounts).

d) Prepare and submit text and image graphic production-ready files.

e) Create and upload files for a brochure, signage in kiosks, Great Hall exhibit banner, and CVC tunnel. Contractor shall create up to 10 variations of signature advertisement of exhibition across print, digital, and broadcast advertising campaigns to be deployed during the entire run of the exhibition. The COR will provide sample advertisements from past exhibitions at kick-off.

C.3.3.6 Rotation Two:

The contractor shall deliver the following to the COR for another 120 objects for Rotation #2 of Inside the Creative Process: a. Revised detailed case/object layouts with object images clearly identified with object numbers and layout dimensions; b. frame, mat, mount and cradles schedules; c. new case furniture and partition schedules, as needed;

production-ready graphic files for any necessary text alterations, new labels, and; d. any additional environmental graphics. Contractor must provide a fabrication cost estimate for the proposed changes for rotation 2. Contractor must provide final line-item cost estimates for any items to be fabricated.

C. 3.3.7 Installation of Creative Process exhibition:

The Contractor shall provide a set of digital photographic images to document the final installation before the exhibition opens to the general public. These images are for documentation purposes only. The Contractor shall review shop drawings, materials, mounts, and graphic samples in support of fabrication and installation. As required by the COR, the Contractor shall attend the installation, as needed, for of the fabrication, the final placement of objects during the initial installation and make site visits to fabrication shops for any additional exhibition elements specified in the final design as requested by the COR.

C.3.4. Material Specifications and Testing:

Any new fabrication proposed by the Contractor’s design must include product specifications and safety data sheets as identified for all case components including wall panels, glazing, paints, coatings, caulks, adhesives including tapes, gaskets, and fabrics as part of the final bid packages. The Contractor shall provide product samples for design purposes that will be used to inform the fabricator's scope and materials. The Library’s Preservation Directorate will determine whether testing is required. Information on products previously tested can be found at http://www.conservation-wiki.com/wiki/Oddy_Tests:_Materials_Databases. Please note that the test results do not provide an endorsement of specific products but may be a time efficient method of screening products that are unlikely to be approved.

a) Barriers and Sealants:

Any new fabrication proposed in the Contractor’s design work must consider that any construction materials used in any location that shares circulation with the artifact chamber must favor inert products such as an approved PVC foam over any sort of sheet goods containing wood. If wood or composite board products must be used anywhere in the interior of the case, film or sheet barriers made from inert material must segregate all surfaces of the board. Barriers must be mechanically attached, or heat welded. Any adhesive used must be tested to ensure collection safety. Prohibited barrier and sealant ingredients include but are not limited to oils, polyurethane, polyvinyl chloride, and polyvinyl acetate. Acrylic or latex paints must not be used as barrier coating as they are too porous to create an adequate seal.

b) Textiles:

All fabrics proposed by the Contractor must be approved prior to use and tested as stated in this contract unless recent test results are available. Fabrics must be stretched and stapled or sewn. Adhesive attachment is not permitted.

Examples of fabric categories most likely to pass testing include undyed and unbleached cotton, undyed and unbleached linen, 100% Polyester or cotton-polyester blends, acrylic felt. The following categories of fabrics are unacceptable: wool, silk, and jute. Additives including but not limited to fire retardants, sulfur-based dyes, wrinkle inhibitors, phosphates, and surface finishes are prohibited.

C.3.4.1 Prohibited Construction Materials:

Prohibited construction materials include but are not limited to the following: a) Oil-based paints or varnishes, modified alkyd paints. b) Any material that emits formaldehyde including, but not limited to, plywood, particleboard, hardboard, and plastic laminates. c) Acid-curing silicones, sealants and adhesives. d) Vinyl products, including, but not limited to, unstable chlorine-containing polymers (i.e. polyvinyl chloride, and Saran). e) Polyurethane-based products, including, but not limited to, paints, varnishes, and foams. f) Asbestos, sulfur, and lead-containing materials. g) Cellulose nitrate containing materials (i.e. lacquers and adhesives). h) Cellulose acetate-containing fabrics and films.

C.3.5 Accessibility Requirements:

All deliverables must comply with the Americans with Disabilities Act (ADA), Architectural Barriers Act (ABA), and Section 508 of the Rehabilitation Act of 1973 where applicable.

C.3.5.1 Smithsonian Guidelines & Programmatic Accessibility Guidelines for National Park Service Interpretive Media.

The Smithsonian Guidelines (https://www.sifacilities.si.edu/sites/default/files/Files/Accessibility/accessibleexhibition-design1.pdf) are based in part on standards established by the ABA, Rehabilitation Act of 1973, and the ADA. The Programmatic Accessibility Guidelines for National Park Service Interpretive Media (see Attachment J2) provide guidance about how to apply regulations, standards and best practices to comply with Federal law and National Park Service (NPS) policy that requires the NPS to offer media accessible to a wide range of abilities. Offerors may use the Smithsonian Guidelines, NPS Programmatic Accessibility Guidelines or other alternatives.

C.4. KEY PERSONNEL:

The following positions are considered key personnel:

C.4.1 Principal/Creative Director. The Contractor shall provide a Principal and Creative Director with five (5) years of experience leading a firm or equivalent and a demonstrated track record of designing creative, high-value historical exhibitions and accompanying casework and wall systems in cultural institutions of comparable size and importance as the Library of Congress.

C.4. 2 Graphic Designer. The Contractor shall provide the services of a graphic designer or graphic design firm with five

(5) years’ experience creating innovative graphics for museum-quality exhibitions in cultural institutions comparable to the Library of Congress and its collections.

C.4. 3 3-D Designer. The Contractor shall provide the services of a 3-D exhibition designer or 3-D exhibition design firm with five (5) years’ experience creating innovative exhibition case layouts, case interiors, labeling systems, and AV mounts for museum-quality exhibitions in cultural institutions comparable to the Library of Congress and its collections.

C.5 ADDITIONAL INFORMATION:

C.5.1 FLOOR PLAN, DRAWINGS, FABRICATION BUDGET, and OBJECT LIST.

A floor plan of the NW Curtain Gallery (Attachment J-1) of the Thomas Jefferson Building is provided for price quoting purposes only. Drawings and dimensions of available casework and wall systems, fabrication budget, and an exhibition preliminary object and graphics list with accompanying images shall be provided after award.

C.5.2 REVIEW AND APPROVALS

Unless as stated otherwise in this contract or requested by the COR all LOC exhibition team feedback and/or approvals to deliverables will be given to the Contractor via the Contracting Officer Representative (COR) within five (5) business days of receipt of deliverable. Any changes or corrections requested via the COR shall be completed by the Contractor within ten (10) business days and resubmitted to the LOC team for final review and approval.

C.5.2 PLACES OF PERFORMANCE.

The Contractor shall primarily perform the work under this contract at their usual place of business but will also be required to report on-site at the Library for meetings, review of designs and/or gallery elements. The Contractor shall perform all gallery space preparation and installation on site in a designated location, under the direct supervision of the COR. Any exhibition fabrication shall be performed off-site.

C.5.3 GOVERNMENT FURNISHED PROPERTY.

The Library of Congress will provide the following: Drawings or documentation of existing exhibition furniture, if deemed appropriate; CAD files or PDFs of exhibition spaces; exhibition object list in printed (if requested) and digital format (i.e.

object images; Object list with basic descriptions and estimated sizes; digital files of objects, images, and related materials; electronic files with content for labels, text panels, signage, brochure; and furnish samples of past exhibition advertisements after award.

030ADV26R0007 0001 Section F

SECTION F - DELIVERIES OR PERFORMANCE

F. 2 SCHEDULE OF EVENTS/DELIVERABLES

The exhibition is scheduled to open in October 2027. Once the Library has determined the exact opening date, there will be no flexibility. The Library and the Contractor will develop a detailed exhibition schedule at the kick-off meeting. All deliverables, unless otherwise noted in the schedule below, must be completed by the scheduled dates below.

Paragraph reference

Description of Event/Deliverable Due date Price

C.3.3.1;

C.3.3.2

KICK OFF MEETING ON SITE AT THE LIBRARY WITH

EO/LOC EXHIBIT TEAM

Within five (5) calendar days of period of performance start date

Not Separately Priced

C.3.3.3 PRESENT CONCEPT DESIGN DELIVERABLES

AND MATERIALS DIRECTION that includes:

Three (3) options of the exhibition designs, including visual character of the exhibition including graphic style and typography specification and that identify new exhibition elements or wall structures as required by the design— rendered or as CAD drawing [submitted as a PDF]. Each option shall include graphic treatments, color palettes, typefaces, materials for each option, cost estimates for options proposed

Within forty

(40) calendar days two months of period of performance start date

C.3.3.4.a. PRESENT DESIGN DEVELOPMENT PACKAGE

DELIVERABLES:

iterative designs for exhibit graphics based on selected design concept and draft graphic schedule for fabrication bid purposes presentation renderings draft display system schedule (shelves, panels, pedestals);

PDF of the exhibition and casework designs and case and wall layouts, to scale, showing all objects, which includes all monitor(s) or screen placement for interactive elements, video component(s) and special mounts

“coming soon” graphic file

No later than

September 1 August 1, C.3.3.5.a, C.3.3.5.b., C.3.3.5.c.

PRESENT FINAL EXHIBITION DESIGN & PRODUCTION

DELIVERABLE, part 1, Rotation 1

No later than

November 15 October 15, final graphic schedule with all dimensions and outputs;

all mount and cradle schedules, all plans and elevations with object images clearly identified with object numbers, layout dimensions detailed dimensioned drawings, and specifications bid package (including plans, elevations, dimensions, material and finish specifications) for any new fabrication requirements, frame, mat, schedules with all suggested dimensions and outputs, final materials samples and production specifications (fabric, frames, mats, paint, cradles, mounts)

C.3.3.5.d. all text and image graphic production-ready files submitted for review

No later than

March 1, 2027

C.3.3.4.b. PRESENT TWO (2) OPTIONS FOR EXHIBITION

BROCHURE DESIGN

No later than May 1, 2027

C.3.3.5.e. PRESENT FINAL EXHIBITION DESIGN & PRODUCTION DELIVERABLE PACKAGE part 2 final brochure files

No later than

June July 1, Production files for signage in kiosks, Great Hall exhibit banner, and CVC tunnel.

Ten (10) variations of signature advertisement of exhibition

C. 3.3.7 FABRICATION & INSTALLATION, part 1

Written feedback on shop drawings, materials, graphic samples, and mounts as needed to support fabrication and installation.

No later than September 1, C.3.3.7 FABRICATION & INSTALLATION, part 2

Opening of the Creative Process exhibition in OCTOBER 2027 (opening date TBD)

Set of digital photographs to document installation before open to the general public.

No later than October 31, [exact opening day TBD after award]

C.3.3.6 PRESENT FINAL CASE LAYOUTS & ALL PRODUCTION

DELIVERABLE PACKAGE FOR ROTATION #2

Revised detailed case/object layouts with object images clearly identified with object numbers and layout dimensions;

frame, mat, mount and cradles schedules;

new case furniture and partition schedules, as needed; production-ready graphic files for any necessary text alterations, new labels, and;

any additional environmental exhibit graphics.

No later than February 15 January 31, 030ADV26R0007 0001 Section J

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

SECTION J - LIST OF ATTACHMENTS

Title Date Number of Pages

J-1 J-1 – Draft Floor Plan 06/14/2024 5

J-2 J-2 – Park Service Master Program Guidelines Interp Media V2.4

10/01/2019 85

J-3 J-3 – Past Performance Questionnaire 11/18/2025 2

J-4 J-4 – Deliverables Price Schedule 11/18/2025 2

J-5 J-5 - 030ADV26R0007 - Responses to Offeror Questions

12/15/2025 14

J-6 J-6 - Revised Deliverables Price Schedule 12/12/2025 3

J-7 J-7 – Revised Past Performance Questionnaire 12/15/2025 2

030ADV26R0007 0001 Section L

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1 LC52.215-1 PROPOSAL SUBMISSION INSTRUCTIONS - BEST VALUE TRADE-OFF (JUL

2016) L.1.1. General Information to Offerors

This section discusses general submission instructions and proposal requirements. Offerors must comply with the submission instructions specified in this solicitation. The Library has the right at its discretion, to determine if an offer is ineligible for award and if an Offeror does not comply materially with the submission instructions.

L.1.2. Authority

This solicitation is being issued in accordance with FAR subpart 13 and the Library of Congress Federal Acquisition Regulations (LCFARS).

L.1.3. Questions and Proposal Submission Due Dates

(a) To be considered, all questions pertaining to this solicitation must be submitted in writing to Olexiy Levchuk at olevchuk@loc.gov, with a copy to Moji Adejuwon at moad@loc.gov , no later than December 4, 2025 at 2:00 PM EST.

Questions received after this time may not be answered. Answers to questions, if any, will be posted publicly on SAM.gov.

(b) All proposals must be submitted via email to Olexiy Levchuk at olevchuk@loc.gov , with a copy to Moji Adejuwon at moad@loc.gov , no later than the response date specified in the solicitation. Proposals submitted through SAM.gov will not be accepted.

Email Submission Instructions The email must include the solicitation number 030ADV26R0007 in the subject line. The maximum size file allowed through the Library’s email system is 20MB. In addition, certain files might need to undergo a conversion to be accepted by the Library’s servers. This conversion increases the file size by 30% to 40%, therefore, please take this into consideration, when determining file sizes. The Library’s email system cannot accept files greater than 20MB. If needed offeror may send the proposals in multiple emails but must ensure they are all clearly identified. Offeror must not submit zipped or locked files.

L.1.4. Proposal Format and Contents

(a) Offerors must submit an offer package that includes two separate volumes. Each volume must be submitted in either Microsoft Office or Adobe formats. Each volume must include the solicitation number, the offeror’s name, mailing address, telephone number, Unique Entity Identifier (UEI) number, organization Point of Contact with phone number and email address. The format for all documents must be 8.5 x 11 inch pages, single-spaced, 1-inch margins, Times New Roman 12 point font in text.

(b) The two separate volumes shall be provided as follows:

Volume 1 – Technical Proposal: The Technical Proposal must include Minimum Requirements, Technical Approach, Management Approach, Corporate Experience and Past Performance.

Volume 2 – Price Proposal

Volume 1. Technical Proposal

A. Minimum Requirements Offeror must provide a narrative summary and visuals for successfully completed projects that demonstrate offeror’s experience designing and planning at least one (1) creative and engaging exhibition of high historical artifacts that is at least 3,700 sq. ft, for a major museum or cultural institution, comparable in size to the Library, within the last six (6) years. Offeror must have had active performance on the completed projects.

(i) For each project described above offeror must provide the description of the project, specific services provided by offeror, total dollar amount for the contract, and dates of performance of the services.

Failure to provide information for the Minium Requirements as described above may render the proposal ineligible for award.

B. Technical Approach

(i) Offeror must provide offeror's approach for fulfilling the requirements in the SOW with text and visuals. The narrative and visuals must show a thorough understanding of the requirements of this solicitation. In this section, offeror must respond sequentially to each paragraph.

Offeror must not simply restate the Statement of Work. Offeror must show a thorough understanding of the requirements of this solicitation. Offeror’s proposal may be determined to be non-responsive or unacceptable if offeror simply restates the Statement of Work.

(ii) Offeror shall provide a work plan on how offeror will provide services required in this solicitation.

(iii) If subcontracting is contemplated, offeror must provide information and approach for the work that will be subcontracted under this contract.

C. Management Approach

(i) Offeror must provide a management and staffing plan, which includes an organizational chart that includes all personnel that will provide services under the contract (including titles) and explain major responsibilities. The management and staffing plan must show lines of authority and relationships with subcontractors, if applicable. The management and staffing plan must clearly describe proposed staff and how the contract will be effectively managed.

(ii) Offeror must provide resumes for Key Personnel as described in Section C. The resumes must highlight experience providing services similar to the requirements of this solicitation.

(iii) If subcontracting is contemplated, offeror shall provide information on how offeror will manage the subcontractors.

D. Corporate Experience

(i) In this section, for the projects provided as examples above in the Minimum Qualifications section, Offeror must provide a narrative and visuals describing their ability, experience, expertise, qualifications, and capabilities to perform the services described in Section C of the solicitation. If offeror was the subcontractor on the project, offeror must describe the services provided as the subcontractor.

The narrative for each project must include the following:

(1) Project name and description of services provided.

(2) Customer name and address.

(3) Period of performance and total dollar amount.

(ii) If offeror is proposing subcontracting, for the services that will be provided by the sub-contractor, offeror must provide examples of recent and relevant projects that the sub-contractor(s) completed within the last six (6) years and provide examples of work offeror completed with subcontractor.

(iii) Offeror must describe offeror’s experience managing the proposed subcontractor(s) and how the relationship provided quality services to the customer.

E. Past Performance

Offeror shall send the Revised Past Performance Questionnaire attached at section J-3 J-7 of this solicitation to all the customers described in the Corporate Experience/Minimum Qualifications sections. It is the offeror’s responsibility to ensure that the form is completed and returned by the customers directly to Olexiy Levchuk at olevchuk@loc.gov with a copy to Moji Adejuwon at moad@loc.gov, by the response date and time specified in this solicitation. Forms received late or submitted directly to the Library by the offerors will not satisfy the requirement for the blind customer information and will not be accepted.

Volume 2. Price Proposal

F. Price

(i) Offerors must provide a firm fixed price in Section B and must provide prices for all deliverables on Attachment J4 - Deliverables Schedule J-6 Revised Deliverables Price Schedule.

Offerors must quote prices for each ordering period, to be considered for an award. Partial pricing by an Offeror may render the proposal not acceptable to the Library’s requirement and the proposal may not be considered for award.

(ii) Submission of SF1449 (solicitation) and SF30 (amendments) to the solicitation: Offeror must provide a signed copy of the original SF1449 and any amendments to acknowledge and confirm the Offeror has read and agrees to comply with the terms and conditions of this solicitation. The SF1449 and SF30 to the solicitation must be signed, dated and submitted as part of the proposal.

(iii) Offeror must complete the Representations and Certifications in Section K of this solicitation and must be registered and active in SAM.gov prior to the issuance of the contract.

(End of Provision)

End of Document