030ADV26Q0068 - Final.pdf

PAGE 1 OF1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

RQLGR20260052

See SCHEDULE

030ADV26Q0068 06-26-2026

Adejuwon, Mojisola (202) 707-0400 07-30-2026

2:00 PM EDT

Contracts and Grants Directorate Library of Congress

101 Independence Ave. SE LA 325 Washington DC 20540-9411

X

N/A

X

DELIVERY

See Sections D&F for delivery instructions.

Contracts & Grants Directorate Library of Congress

LA 325

101 Independence Av SE Washington DC 20540-9411

Submit Invoices through https://www.ipp.gov Washington DC 20540

See CONTINUATION Page

0.00 See CONTINUATION Page

X X

Adejuwon, Mojisola

030ADV26Q0068

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

LC52.216-3 CONTRACT TYPE (JUN 2016)

B.1 PRICE/COST SCHEDULE

ITEM INFORMATION

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C. STATEMENT OF WORK

SECTION D - PACKAGING AND MARKING

D.1 LC52.211-1 DELIVERIES (APR 2015)

SECTION F - DELIVERIES OR PERFORMANCE

LC52.215-5 PLACE AND PERIOD OF PERFORMANCE (JAN 2019)

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 LC52.201-3 CONTRACT ADMINISTRATION (AUG 2015)

G.2 LC52.204-5 IDENTIFICATION AND BUILDING PASSES (SEP 2024)

G.3 LC52.232-1 LIBRARY OF CONGRESS INVOICE INSTRUCTIONS (DEC 2022)

G.4 LC52.232-2 SCHEDULE OF PAYMENTS (JUN 2015)

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 LC52.203-1 CONTRACTOR PUBLICITY (OCT 2013)

H.2 LC52.204-2 CONDUCT ON LIBRARY PREMISES (JUL 2021)

H.3 LC52.204-3 INFORMATION SYSTEMS SECURITY (JUL 2024)

H.4 LC52.204-4 CONTRACTOR EMPLOYEE FITNESS (SEP 2024)

H.5 LC52.204-27 HANDLING OF FEDERAL RECORDS (JUL 2021)

H.6 LC52.237-1 KEY PERSONNEL (AUG 2014)

H.7 LC52.237-2 CONDUCT OF WORK (MAY 2015)

H.8 LC52.239-1 INFORMATION SECURITY (JUL 2025)

H.9 LC52.239-7 INFORMATION AND COMMUNICATION TECHNOLOGY ACCESSIBILITY (APR 2026)

PART II - CONTRACT CLAUSES

SECTION I - CONTRACT CLAUSES

I.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

030ADV26Q0068

I.2 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE

ORDERS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAR 2026)

I.3 LC52.212-4 CONTRACT TERMS AND CONDITIONS - COMMERCIAL ITEMS (DEV) (FEB 2016)

I.4 LC52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE

ORDERS - COMMERCIAL ITEMS (DEV) (MAY 2015)

I.5 LC52.232-25 PROMPT PAYMENT (DEV) (JUL 2013)

I.6 LC52.233-1 52.233-1 (DEV) DISPUTES (MAY 2014)

I.7 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

I.8 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

I.9 LC52.228-70 INSURANCE REQUIREMENTS - WORK ON LIBRARY PREMISES (DEC 2014)

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

SECTION J - LIST OF ATTACHMENTS

PART IV - REPRESENTATIONS AND INSTRUCTIONS

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF OFFERORS

K.1 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (OCT 2025)

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

52.237-1 SITE VISIT (APR 1984)

L.1 LC52.233-2 PROTESTS TO THE LIBRARY OF CONGRESS (DEC 2013)

SECTION M - EVALUATION FACTORS FOR AWARD

030ADV26Q0068 Section B

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

LC52.216-3 CONTRACT TYPE (JUN 2016)

This is a firm fixed price contract.

(End of Clause)

B.1 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1.00 LOT _______________

Master Sync Replacement Contract Period: Base POP Begin: 08-10-2026 POP End: 08-09-2027 COMMODITY NAME: Master Sync

0002 1.00 YEAR _______________

Warranty Contract Period: Base POP Begin: 08-10-2027 POP End: 08-09-2028 COMMODITY NAME: Master Sync

0003 1.00 YEAR _______________

Warranty - Option Period 1 Contract Period: Base POP Begin: 08-10-2028 POP End: 08-09-2029 COMMODITY NAME: Master Sync

0004 1.00 YEAR _______________

Warranty - Option Period 2 Contract Period: Base

030ADV26Q0068 Section B

POP Begin: 08-10-2029 POP End: 08-09-2030 COMMODITY NAME: Master Sync

0005 1.00 YEAR _______________

Warranty - Option Period 3 Contract Period: Base POP Begin: 08-10-2030 POP End: 08-09-2031 COMMODITY NAME: Master Sync

GRAND TOTAL _______________

030ADV26Q0068 Section C

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C. STATEMENT OF WORK

C.1 BACKGROUND/OVERVIEW

The National Audio-Visual Conservation Center (NAVCC) unit of the Library of Congress (LOC) acquires, preserves, and provides access to the world’s largest collection of films, television and radio broadcasts, videos, and sound recordings.

The NAVCC is an audiovisual preservation and digitization facility located on the Packard Campus in Culpeper, VA. The campus contains a 415,000-square-foot facility which houses an audiovisual digitization laboratory, a film preservation laboratory, physical storage for all types of audio-visual media (including vaults for nitrate film), multi-petabyte-capacity data center for storage of digital files, screening and listening rooms, a large theater, an audio listening theater, and workspace to support the NAVCC’s programs and operations.

The Video Lab at the NAVCC is tasked with the digitization of multiple tape and disc formats of analog and digital video.

It was designed and built to substantially emulate a video production facility and uses an Evertz Master Sync Generator system. This system provides crucial reference video test signals for the video lab. It allows the VTR’s (video tape recorder) to lock on to a reference signal which provides the most optimal conditions for error free digitization of analog video and audio into the digital signal which is then used by the encoders to create archival files. The current system is obsolete and has been damaged beyond repair in certain areas such as the GPS antenna and cabling, which has suffered rodent damage.

C.2 SCOPE

The Contractor shall provide system hardware, installation and documentation for the replacement Master Sync system in the Video Lab at NAVCC.

C.3 REQUIREMENTS

Contractor shall provide hardware, installation and documentation. All required installation materials must be included.

Contractor must provide hardware and service manufacturer warranties and one-year warranty extension that guarantee reliability and performance.

C.3.1 Introductory Planning Meeting and Project Schedule

As requested by the COR, the Contractor must meet with Library staff on site at the Library for a kick- off/introductory planning meeting to review space, tech-design development, production details, and to discuss issues pertinent to the Video Lab at NAVCC. At this meeting or subsequent meetings throughout the period of performance, Contractor shall develop a detailed project schedule to produce the Master Sync system. The COR will schedule the introductory planning meeting in coordination with the Contractor. As requested by the COR, subsequent meetings may be held on virtual conferencing platforms such as Zoom.

C.3.2 Hardware The Contractor shall provide the following hardware and systems integration services:

C.3.2.1 Two (2) Sync Generators for an IP or hybrid facility with Multi-Constellation GNSS Receiver included. The Sync Generators must have the following:

a) 6 sync outputs (NTSC, PAL, HD, subcarrier and Pulses).

b) 4 SD/HD/3G TG outputs including +SDI-TG or +10GTG license if needed.

c) 2 10G Ethernet interfaces for NTP, PTP, PCR and test generator signals including test generator signal +10GTG license.

d) 2 1G Ethernet interfaces for NTP, PTP, PCR.

e) VistaLink compatibility, 1 Ethernet for VistaLink, Telnet, NTP and syslog.

f) Redundant Power Supply.

g) 4 outputs, configurable SD/HD/3G SDI Test/black generators (expansion module if needed)

h) AES & Analog audio test generator, DARS, GPIO, and LTC outputs

i) 2 Analog Video Test and reference outputs (can be converted from SDI with stand-alone converters)

C.3.2.2 One (1) Automatic Changeover unit for automated switching of the above equipment

C.3.2.3 Three (3) SDI Time Code Reader / Generator / logo inserter, SDI I/O with Analog LTC input

C.3.3 Cutover and Testing Plan:

The Contractor shall provide a cutover and testing plan to the COR in order to minimize system down time. The COR will review the plan and provide feedback within five (5) business days. If the COR approves the plan, contractor shall schedule cutover once hardware is ready.

C.3.4 System Design Review:

The Contractor shall deliver a drawing package documenting the intended system design to be built. The design drawing package must include:

C.3.4.1 Drawings indicating signal paths and logical sub-systems, if applicable, in accordance with the drawing standards specified in Attachment J1 – NAVCC Documentation Standards (v1.2).

C.3.4.2 Final Master Equipment List (MEL) detailing specifications, make, model, and serial numbers.

The COR will review the system design drawing package and provide feedback within five (5) business days. If the COR approves the drawing package, contractor shall schedule site preparation and begin system build.

C.3.5 Site preparation:

Contractor shall:

C.3.5.1 The Contractor shall identify existing system cabling that can be re-used and prepare the cabling harnesses to accommodate the new equipment.

C.3.5.2 Conduct site preparation activities to include installation of new cables ("cable pulls") and pre-testing the cable system.

C.3.5.3 When pulling new cables, the Contractor shall mark all cables with the cable number label as specified on the design drawings. Cable numbers will be assigned by NAVCC personnel and maintained in the NAVCC cable database. See the Attachment J1 – NAVCC Documentation Standards (v1.2).

C.3.5.4 The Contractor shall label both ends of each cable with cable number labels and replace them with permanent cable markers once the cables are cut and permanently terminated.

C.3.5.5 The Contractor shall include source and destination information for the permanent cables, in accordance with Attachment J1 – NAVCC Documentation Standards (v1.2).

C.3.5.6 After pulling the new cables, the Contractor shall test them for continuity and integrity to ensure proper labeling and verify that they are undamaged and free of internal shorts.

C.3.5.7 Should fiber cabling be used, the Contractor shall provide the COR with an Optical Time Domain Reflectometer (OTDR) report for each fiber. In the event of the use of fiber optic cabling the OTDR Report shall be delivered as part of the as-built package.

C.3.5.8 At their discretion, the Contractor may decide to pre-assemble and test system components and cabling off-site.

C.3.6 Delivery:

Contractor shall coordinate with the COR for delivery of hardware to NAVCC. Deliveries can be made at the NAVCC loading dock from Monday to Friday between 9am and 4pm.

C.3.7 Perform On-site Installation, Integration Testing, and System Commissioning:

C.3.7.1 Prior to installation of equipment at the Library, the COR must provide written approval for the MEL, and no equipment shall be delivered or installed without this written approval.

C.3.7.2 The Systems, Integration, and Installation shall include any elective work that is included as part of the contractor’s proposal.

C.3.7.3 The contractor shall install the hardware listed in section C.3.2 including removal of existing hardware consisting of Evertz 5600MSC (qty 2), Evertz 5600ACO (qty 1), Tektronix SPG170A and Tektronix SPG271.

C.3.7.4 The contractor shall install the new GPS Antenna in place of the existing GPS Antenna at the roof location.

Existing cabling can be re-used except for the fiber between Rm 3180 and Rm 3110 which will need replacement due to rodent damage.

C.3.7.5 System testing – The contractor will test the integrity of the Test and Sync signals from the output of the generator into the existing Distribution system and on the inputs to the Encoders and VTR.

C.3.7.6 Cutover - The contractor shall coordinate the cutover of the new system with the COR to minimize interruption to the Video Lab activities.

C.3.7.7 Documentation - The contractor shall provide as built signal drawings of the new Master Sync system.

C.3.7.8 The installed system must replicate existing functionality and test signal distribution.

C.3.7.9 The COR will provide supervision and technical resources on-site to allow a smooth and continuous installation process.

C.3.7.10 The Contractor shall perform integration testing and commissioning in accordance with the Cutover and Test Plan.

C.3.7.11 Integration testing and commissioning shall include verifying that all equipment has arrived and is installed according to manufacturer specifications, and providing the Library with a complete list, including model numbers, serial numbers, and applicable software/firmware versions. Complete list is a part of the as-built documentation.

C.3.7.12 The Contractor shall power on all equipment, perform configurations, and verify the intended functions.

C.3.7.13 The Contractor shall verify the signal paths for all field-terminated wiring.

C.3.7.14 The Contractor shall provide verification documentation on cabling and fiber as necessary.

C.3.7.15 The Contractor shall confirm that the data transmission paths are installed, configured, and working properly.

C.3.7.16 The Contractor shall verify successful control systems operation.

C.3.7.17 The Contractor shall deliver documented test results to the COR, following completion of integration testing and system commissioning.

C.3.8 Removal of Obsolete Cabling System:

C.3.8.1 The Contractor shall make best efforts to remove obsolete cabling on-site, as much as possible, in coordination with the COR.

C.3.8.2 The Contractor shall coordinate with the COR and on-site staff for when removal of obsolete cabling is required to make space for new cabling.

C.3.8.3 The Contractor shall coordinate with COR for on-site removal of obsolete cabling.

C.3.9 Resolve Issues Identified on the Final Punch List:

C.3.9.1 Following the installation and cutover, the COR shall compile a final punch list of stakeholder feedback and comments identifying any issues that require resolution before continuing with the remaining work. Contractor shall provide the punch list to the COR.

C.3.9.2 The final punch list shall detail all identified system deficiencies, proposed resolutions of each issue, the responsible party responsible for each item, and the corresponding due dates for completion.

C.3.9.3 The Contractor shall identify any unresolved items not noted by the COR or the Library stakeholders and alert the COR for inclusion on the final punch list.

C.3.9.4 The Contractor shall address each item on the final punch list and notify the COR upon its completion.

C.3.9.5 The COR shall review the final punch list after receiving within 5 business days to verify completion and provide written acceptance of the deliverable before the Contractor proceeds with UAT finalization and system training preparation.

C.3.10 Final Sign-off Requirements and Documents:

C.3.10.1 The Contractor shall complete the final project sign-off requirements listed below:

a) The Contractor shall complete the installation and cutover of the new Master Sync System.

b) The Contractor shall satisfactorily complete all punch list items with the written approval and acceptance by the

COR.

c) The Contractor shall produce System “As-Built” Design Package drawing package that documents the installed systems as built, including:

C.3.10.2 Drawings indicating signal paths and logical sub-systems, if applicable, in accordance with the drawing standards specified in Attachment J1 – NAVCC Documentation Standards (v1.2).

C.3.10.3 Final Master Equipment List (MEL) detailing specifications, make, model, and serial numbers.

C.3.10.4 The final design documents shall align with the Library's CAD, cabling, and system documentation standards per Attachment J1 – NAVCC Documentation Standards (v1.2).

C.4 Manufacturer Warranty, Warranty Extension and Support Services

C.4.1 Manufacturer Warranty:

a) The Contractor shall provide manufacturer warranty support for the Master Sync system and components under this contract.

b) The Contractor shall provide manufacturer warranty support for all hardware purchased under this contract.

c) The manufacturer warranty periods shall commence on the date of the COR's final project sign-off and written acceptance of all prior deliverables, marking the completion of the base year project system acquisition, integration, and commissioning services.

d) The Contractor shall provide manufacturer warranty support for all elective work is included as part of the contractor’s proposal.

C.4.2 Warranty Extension:

a) The Contractor shall provide Factory Warranty Extension for the Master Sync system and all other hardware and parts under this contract. The Warranty Extensions are 12 months duration and shall commence on the date of the COR’s final project sign-off and written acceptance of all prior deliverables.

b) The Warranty Extension shall include, but not limited to manufacturer support, software updates & patches for installed hardware, hardware replacement & repair, documentation, and any other services required to support the Master Sync systems and hardware.

C.4.3 Support Services:

a) The Contractor shall provide support services that must begin during the base year of the contract upon the successful completion of installation, testing, and commissioning.

b) Should the devices experience hardware issues, the Contractor must be the point of contact available to troubleshoot any problems within a 48-hour response time.

C.4.4 Replacement Parts & Software Updates on Contractor Supplied Hardware:

a) The price for all on-site visits and travel expenses required to repair or replace parts and equipment must be included in the warranty. The Library will not pay for replacement parts and any costs associated with maintaining the system during the warranty period.

b) If a replacement part is required, the Contractor shall provide the replacement part within ten (10) business days of reporting the problem.

c) The Contractor shall send replacement part(s) prior to receiving the returned replacement part(s). The Library prefers advanced replacement, defined as sending the replacement part prior to the Library returning the replaced part.

d) Software updates critical to the management of installed equipment should be included in the warranty.

C.5 GOVERNMENT FURNISHED PROPERTY (GFP)

The following will be provided by the Library after the kickoff meeting to support encoder installation and configuration.

a) Equipment racks are already provided in the NAVCC space.

b) The Library will provide power outlets. The Contractor shall provide all UPS and power-distribution cabling.

d) LOC Title Block in AutoCAD (dwg) format to be used for all drawings. If an existing drawing does not have the current title block, the current title block shall be inserted into the updated drawing in place of the existing title block with information inserted into the current LOC Title Block.

e) The current version of existing NAVCC AutoCAD (Dwg) drawings identified as necessary for informational use or required updating during the project.

C.6 TRAVEL

The library will not reimburse the Contractor for travel expenses incurred in the performance of this contract. All travel pricing shall be included in the price.

C.7 CONTRACTOR PERSONNEL

a) Contractor must identify any personnel assigned to work on this requirement on an ongoing basis and provide this information to the Library at the Project Kick-off Meeting.

b) For security and administration purposes, personnel names and contact information shall be confirmed with the COR no later than 5:00pm Eastern Time on the business day preceding a visit.

030ADV26Q0068 Section D

SECTION D - PACKAGING AND MARKING

D.1 LC52.211-1 DELIVERIES (APR 2015)

All deliveries submitted to the CO or the COR or other Library personnel designated to receive deliverables shall clearly indicate the following information:

a. Agency/Requiring Library Service Unit and MAIL STOP/Room Number

b. Description of information/data being submitted

c. Contract Number

d. Contractor Name and Address

(End of Clause)

030ADV26Q0068 Section F

SECTION F - DELIVERIES OR PERFORMANCE

LC52.215-5 PLACE AND PERIOD OF PERFORMANCE (JAN 2019)

Place of Performance: Library of Congress, NAVCC, 19053 Mt Pony Rd, Culpeper, VA, 22701 and contractor’s place of business.

The overall period of performance shall be as stated in section B.

The contractor is responsible for determining its hours of operation in fulfilling the requirements of this contract. The Library’s standard operating hours are from 8:30 AM through 5:30 PM, Monday through Friday, excluding Federal holidays. The contractor shall coordinate with the COR for any work to be conducted at Library facilities.

(End of Clause)

F.1 DELIVERABLES

SCHEDULE OF DELIVERABLES

Requirements Paragraph

Description of Events/Deliverable

Due Date Amount

3.1 Project Kickoff

Meeting/Introductory Planning Meeting

Within one (1) week of period of performance start date.

Not Separately Price

(NSP)

3.1, 3.3 Project Schedule, Cutover and Testing Plan

No Later than (NLT) five (5) days after Introductory Planning Meeting.

3.2, 3.4 System Design Review, Hardware Procurement

NLT – 3 weeks after introductory meeting

Invoice for Hardware portion of the Project

3.5, 3.6

Site Preparation and Delivery:

All hardware must be delivered on site before installation

NLT – 6 weeks after System Design Acceptance.

3.7, 3.8 Installation, Integration Testing, System Commissioning, Removal of

NLT -2 weeks after all Hardware on site.

030ADV26Q0068 Section F

Obsolete Cabling System

3.9, 3.10 Resolve Issues Identified on the Final Punch List and Final Sign-Off documentations

System As Built Documentation

NLT 15 days after completion of Installation

Invoice for final balance on written acceptance of system completion by COR

030ADV26Q0068 Section G

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 LC52.201-3 CONTRACT ADMINISTRATION (AUG 2015)

This contract will be administered by:

Library Contracting Officer: Adejuwon, Mojisola

Address: Contracts & Grants Directorate

Library of Congress

LA 325

Washington DC 20540-9411

Phone: (202) 707-0400

Email: moad@loc.gov

Library Contract Specialist: Steinmetz, Jesse

Address: Contracts & Grants Directorate

Library of Congress

LA 325

Washington DC 20540-9411

Phone: (202) 707-5000

Email: jsteinmetz@loc.gov

Library Contracting Officer Representative:

Address: Provided at award

Phone:

Email:

030ADV26Q0068 Section G

Contractor Contract Administrator: Provided at award

Address:

Phone:

Email:

G.2 LC52.204-5 IDENTIFICATION AND BUILDING PASSES (SEP 2024)

(a) The Contractor shall ensure that all contractor employees, both directly employed and subcontracted, contractors and sub-contractors, who will need regular, unescorted access to Library facilities obtain Library-issued photo identification badges. The Library will issue the ID badges without charge. The Contractor shall schedule with the COR time for contractor staff to be available to receive Library ID badges prior to starting work. The Contractor shall accurately maintain a list of contractor employee badge numbers and provide updates to the COR upon request.

(b) The Contractor shall provide instruction and ensure that each contractor employee performing work under this contract visibly displays their Library ID badge at all times they are present on-duty on Library premises. Refusal or repeated neglect to display the Library ID badge may result in removal from non-public Library premises and removal from the contract.

(c) Upon termination, resignation, contract completion, or other event leading to a contractor employee not requiring continued access to Library facilities under this contract, the Contractor is responsible for returning all Government identification, building passes, keys, and other Government property issued to that contractor employee within 5 business days from the termination of that contractor employee’s access. Failure on the part of the Contractor to return these materials may result in the Contractor’s liability for all costs associated with addressing the resultant security breach.

(End of Clause)

G.3 LC52.232-1 LIBRARY OF CONGRESS INVOICE INSTRUCTIONS (DEC 2022)

The Contractor must prepare and submit invoices electronically to: https://www.ipp.gov. The Contractor may submit payment requests using other than electronic means only when alternate procedures are authorized by the contracting officer in writing. Assistance is available via the IPP Help Desk via email at: ippcustomersupport@fiscal.treasury.gov or by commercial telephone at (866) 973-3131. Invoices shall contain the information required in FAR 52.212-4, paragraph (g).

(End of Clause)

G.4 LC52.232-2 SCHEDULE OF PAYMENTS (JUN 2015)

The contractor must submit invoices for payment upon delivery of the items or successful performance of the events identified in Section F above pursuant to the standards and acceptance criteria defined in this contract.

030ADV26Q0068 Section H

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 LC52.203-1 CONTRACTOR PUBLICITY (OCT 2013)

The Contractor, or any entity or representative acting on behalf of the Contractor, may not refer to the equipment or services furnished pursuant to the provisions of this contract in any news release or commercial advertising, or in connection with any news release or commercial advertising, without first obtaining explicit written consent to do so from the Contracting Officer. Should any reference to such equipment or services appear in any news release or commercial advertising issued by or on behalf of the Contractor without the required consent, the Government will consider institution of all remedies available under applicable law.

(End of Clause)

H.2 LC52.204-2 CONDUCT ON LIBRARY PREMISES (JUL 2021)

1. Access to Library buildings and grounds is governed by 36 C.F.R. part 702 - Conduct on Library Premises. Contractor staff must comply with these requirements and restrictions and related Library of Congress Regulations and Directives.

2. The Library is committed to preventing and addressing all forms of discriminatory harassment and to ensuring that Equal Employment Opportunity (EEO) principles are fundamental to Library culture. Everyone — employees, interns, volunteers, contractors, researchers, and visitors — is expected to help make the Library a respectful environment free from offensive behavior.

a. Library of Congress employees, contractors, interns, volunteers, researchers, patrons, and other visitors have a right to Library facilities that are free from discrimination based on their race, color, national origin, religion, sex, sexual orientation, gender identity, age (40 and over), disability, genetic information, union affiliation, political affiliation, or marital status.

b. The Library does not tolerate discrimination – including sexual harassment, other forms of harassment, or a hostile work environment – based on these factors. The Library does not tolerate retaliation against anyone who engages in any form of protected EEO activity.

c. Contractor (including subcontractor) staff alleged to have engaged in discrimination or retaliation in the performance of this contract may be prohibited from entering Library facilities to perform work under their contracts.

Contractors are required to promptly respond to all Library inquiries into allegations of discrimination, and must, in good faith, cooperate with Library investigations. Good faith cooperation includes, but is not limited to, making contractor staff available for:

1. Formal and informal interviews by Library agents investigating allegations of discrimination;

2. Reviewing and signing appropriate affidavits or declarations summarizing statements provided by such contractor staff during the course of an investigation;

3. Producing documents requested by the Library agents conducting the investigation; and

4. Preparing for and providing testimony in depositions or in administrative hearings.

H.3 LC52.204-3 INFORMATION SYSTEMS SECURITY (JUL 2024)

(1) Computer Security Policy. The Library requires anyone using or accessing its digital assets (including networks, servers, workstations, systems, data, web pages, and email) to protect them and use them only for official business, and only in accordance with Library regulations and applicable Library bargaining agreements. Unauthorized or inappropriate use may be grounds for termination or other contractual remedy.

(2) Privacy Policy. No one has the right to privacy while using any Library computer system, including internet or email services. Usage may be monitored.

(3) Level of Access. The Library’s Host Office will determine the level of access to the Library’s IT equipment, staff and software needed to successfully perform under this contract. Access may include, for example, email, word processing, internet, and intranet.

(4) Mandatory IT Security Training. Contractor staff must successfully complete mandatory information systems security training and access forms prior to use of or access to any of the Library’s digital assets.

(a) The required training is available on the Library’s learning management system, LOC Learn, at https://www.loc.gov/extranet/cld/. Library staff will provide further instructions upon onboarding.

(b) Contractor staff with access to Library digital assets shall complete the information systems security training annually. The training is available on the Library intranet at https://www.loc.gov/staff/cld/.

(End of Clause)

H.4 LC52.204-4 CONTRACTOR EMPLOYEE FITNESS (SEP 2024)

“Contractor employee fitness” means fitness based on character and conduct for work for or on behalf of the Government as a contractor employee.

Work under this contract is unclassified. However, the Library of Congress shall conduct background investigations of contractor personnel who will have 1) regular, ongoing, unescorted access to the Library’s buildings, grounds, or collections, 2) access to Library information technology systems, and/or 3) access to Library information not available to the public, including information determined to be Controlled Unclassified Information (CUI), to ensure they meet basic standards of honesty and trustworthiness pursuant to Library regulations. The Library does not determine the fitness of employees to work for the contractor firm that hires them. The Library’s interest is in determining whether contractor personnel should be granted greater access than the general public to Library facilities, Library information technology systems, and/or non-public Library information.

(1) Any access to non-public Library facilities, Library information technology systems, and/or non-public Library information will require a contractor employee fitness determination. All initial, existing, and reciprocal contractor employee fitness determinations will be subject to continuous vetting. Continuous vetting will vary based on position risk level. An example of continuous vetting is outlined in Trusted Workforce 2.0 (https://www.performance.gov/trusted-workforce/ and https://www.dcsa.mil/Personnel-Security/Continuous- Vetting/).

(2) A favorable contractor employee fitness determination requires completion and successful adjudication of a security application request (release forms, fingerprints, and a full background investigation). To facilitate the fitness determination, the prospective contractor employee shall submit to the Library complete and accurate information as identified on the National Background Investigation Services (NBIS)’s eAPP (https://eapp.nbis.mil) or other system as provided by the Personnel Security Division (PSD). Contractors should anticipate a minimum of two weeks for the process, provided all requested information is timely, accurate and complete and that no adverse information is received. A background investigation generally will require that the candidate has cumulatively resided in the United States for at least three of the past five years. This requirement is subject to certain exceptions assessed on a case-by-case basis by PSD in accordance with established federal personnel vetting standards.

(3) After the contractor employee fitness determination, each contractor employee with a favorably adjudicated background investigation shall be enrolled in and subject to the Library’s continuous vetting process. Enrollment in the Library’s continuous vetting process also requires enrollment in the Federal Bureau of Investigation (FBI) Record of Arrest and Prosecution Background (“Rap Back”) program, which provides the Library with notification of any criminal activity by the enrollee. Upon enrollment in Rap Back, the Library shall provide each enrollee with a notification of their rights with respect to the collection and use of their fingerprints and to the accuracy of the information obtained from Rap Back, as well as a copy of the FBI Privacy Act Statement that describes how FBI may use their fingerprint images.

(4) The fact that the Library may conduct background investigations and continuous vetting on assigned contractor personnel does not relieve the contractor of the responsibility to provide qualified, reliable personnel of sound character and conduct. This includes providing contractor personnel who can maintain compliance with the Library’s requirement of a drug-free workplace and federal laws regarding controlled substances (see the Controlled Substances Act, 21 U.S.C.

§ 801 et seq. for the definition of controlled substances). In the event that drug testing is required for a contractor employee to obtain a favorable fitness determination, the contractor will be responsible for bearing the costs of such testing, conducting the testing in a manner consistent with federal vetting standards, which are based on the testing protocols published by the Substance Abuse and Mental Health Services Administration (SAMHSA), and providing the results to the Library.

(5) The Library may require removal of contractor staff from Library facilities and revocation of access to Library information technology systems and non-public Library information if investigative results raise concerns regarding a contractor employee’s fitness or the contractor employee is non-compliant with the Library’s instructions or requests for information during the vetting process. In such cases, the Contracting Officer (CO) or Contracting Officer Representative (COR) will notify the contractor of the unfit determination and need for the contractor employee to return all government equipment such as badges, keys and network tokens if issued. Contractor management staff may be required to escort the contractor employee from Library premises.

(6) The contractor will ensure the COR and CO are notified of all changes to those contractor personnel performing work on this contract that require non-public access.

(End of Clause)

H.5 LC52.204-27 HANDLING OF FEDERAL RECORDS (JUL 2021)

(a) Definitions “Records,” as defined in 36 C.F.R. § 703.4(a), includes all books, papers, maps, photographs, reports, and other documentary materials, exclusive of materials in the Library’s collections, regardless of physical form or characteristics, made or received and under the control of the Library in pursuance of law or in connection with the transaction of public business, and retained, or appropriate for retention, by the Library as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the government or because of the informational value of data contained therein. The term refers only to such items in being and under the control of the Library. It does not include the compiling or procuring of a record, nor does the term include objects or articles, such as furniture, paintings, sculpture, three-dimensional models, structures, vehicles, and equipment. All data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Privacy Act of 1974 (5 U.S.C. 552a), as amended, and Library of Congress regulations at 36 CFR Part 703.

(b) Requirements

1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs.

21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, Library of Congress regulations at 36 CFR Part 703 and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2. In accordance with 36 CFR 1222.32, Contractor shall manage and schedule records for disposition only as permitted by statute or regulation.

3. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or which is exempted from public disclosure by 36 C.F.R. 703.5.

4. The Library of Congress shall own the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which the Library of Congress shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227- 20.

5. In accordance with 36 CFR 1222.32, Contractor shall maintain and manage all records in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

6. The Contractor shall only remove records from the legal custody of the Library of Congress or destroy them in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report the event to the Contracting Officer.

7. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to Library of Congress control unless otherwise directed by the Contracting Officer.

8. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the contract vehicle in accordance with instructions provided by the Contracting Officer. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

9. The Contractor shall not create or maintain any records containing any non-public Library of Congress information that are not specifically authorized by the contract.

10. All Contractor employees assigned to this contract who create, work with, receive, store, or otherwise handle records shall take Library of Congress-provided records management training. The Contractor shall be responsible for confirming training has been completed.

11. The Contractor shall obtain the Contracting Officer’s approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts.

12. The Contractor (and any sub-contractor) shall abide by Government and Library of Congress guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information. The Contractor shall immediately notify the Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment.

(c) Flowdown of requirements to subcontractors

1. The Contractor shall incorporate the substance of this clause, its terms and requirements including this paragraph, in all subcontracts under this contract vehicle, and require written subcontractor acknowledgment of same.

2. Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor.

(End of Clause)

H.6 LC52.237-1 KEY PERSONNEL (AUG 2014)

The personnel designated as key personnel in this contract are considered to be essential to the work being performed hereunder. At least 30 days prior to diverting any of the specified individuals to other programs or contracts or as soon as possible if an individual must be replaced, for example, as a result of leaving the employ of the contractor, the contractor shall notify the contracting officer and identify proposed substitutions. No diversion or substitution shall be made by the contractor without written consent of the contracting officer.

The following personnel have been identified as Key Personnel in the performance of this contract:

Position/Labor Category Name

(End of Clause)

H.7 LC52.237-2 CONDUCT OF WORK (MAY 2015)

The personnel employed by the Contractor shall be capable employees qualified in this type of work. The Contractor shall be responsible for all damage to Library property by the activities of his employees resulting from these operations.

The Contracting Officer may require removal from work on this contract any employee(s) that may be deemed incompetent, careless, insubordinate, unsuitable, or otherwise objectionable, or whose continued employment is deemed contrary to the public interest or inconsistent with the best interest of or the security of the Library.

(End of Clause)

H.8 LC52.239-1 INFORMATION SECURITY (JUL 2025)

The work to be conducted is considered Controlled Unclassified Information (CUI) pursuant to National Institute of Standards and Technology (NIST) Special Publication (SP) 800-53 (rev 4) or current version. The Contractor shall ensure that all non-public Library information processed under this contract shall be protected from unauthorized use and mishandling by the Contractor. Information includes both hard copy (paper) formats and soft copy (stored in electronic form, e.g., hard disks, tapes, flash drives, CD-ROM/CD-R, etc.).

(a) The Contractor shall store hard copies and soft copies contained on removable media (e.g., tapes, floppy disks, flash drives, CD-ROM/CD-R, etc.) in a government-approved storage container per the direction of the Contracting Officer Representative (COR) or the Library of Congress Project Manager when not under the direct control of Contractor Key Personnel.

(b) The Contractor shall treat any information developed on security vulnerabilities and any Government provided non-public information as “CUI.”

(c) The Contractor personnel shall label and protect this information as “Security Category: Moderate,” placing this designation in the footer.

(d) The Contractor shall ensure that all documents designated “Security Category: Moderate,” “Security Category:

High” and “Limited Official Use Only” are not emailed to or from an external email system. These documents may only be emailed between Library of Congress email accounts, or within a secured corporate email network.

(e) The Contractor shall ensure that all documents designated “Security Category: Moderate,” “Security Category:

High” and “Limited Official Use Only” are shredded, burned, or otherwise destroyed before being disposed of in accordance with applicable corporate and federal records management policies.

(f) The Contractor shall dispose of all documents designated “Security Category: Moderate,” “Security Category: High” and “Limited Official Use Only” remaining in the Contractor’s possession at the end of the contract term.

(g) The Contractor shall ensure that all Contractor workstations used to process Library information utilizes anti-virus and anti-spyware utilities that are configured to continuously monitor and to automatically update as well as having automatic operating system patching in place.

(h) The Contractor shall ensure that all Contractor workstations used to process Library information employ a firewall that can either be software running on the workstation or a stand-alone firewall that protects the workstation from unauthorized access from any other devices, including devices on the Contractor’s corporate network.

(i) The Contractor shall ensure that all Library information that is labeled “Security Category: Moderate,” “Security Category: High” and “Limited Official Use Only” is encrypted using a Federal Information Processing Standards Publication (FIPS) 140-3 validated application configured in FIPS mode. This includes information stored on internal hard drives and removable devices (e.g., CD-Rs, flash drives, etc.).

(j) The Contractor must provide a written list of anti-virus, anti-spyware, firewall, encryption products, versions and proof of licenses, along with the automatic operating system patching status, MAC address (if applicable) and user name for each system being used to process Library information. Patching shall include Operating System packages and third party software installed on any systems accessing the Library Networks.

(k) In accordance with NIST SP 800-61 (rev 3) or current version, the Contractor shall report to infosec@loc.gov, the Contracting Officer, and the COR any adverse events that are computer security related or computer security incidents (adverse events and computer security incidents as defined in NIST SP 800-61 (rev 3) or current version) concerning Library CUI within 24-hours of its discovery. The contractor shall coordinate its response to such an event or incident with the Library.

(l) The Contractor shall not provide any government-furnished non-public documents, information, or licensed material in any form to anyone other than the Contracting Officer, the COR, or the Library of Congress Project Manager without the written approval of the Contracting Officer, the COR, or the Library of Congress Project Manager during the period of this contract or at any time afterwards.

(m) The Contractor shall not release any government documents or information related to IT Security in any form without the written approval of the Library’s IT Security Group.

(n) The Contractor shall ensure that all Contractor personnel sign nondisclosure agreements (NDAs).

(o) The Contractor shall ensure that all Contractor personnel complete the Library of Congress IT Security Awareness Training on an annual basis.

(End of Clause)

H.9 LC52.239-7 INFORMATION AND COMMUNICATION TECHNOLOGY ACCESSIBILITY (APR

2026)

(a) All Information and Communication Technology (ICT) supplies, information, documentation, and services that are developed, acquired, maintained or delivered under this contract or order must comply with the Americans with Disabilities Act (ADA) (see 42 U.S.C. §12209) and provide equal access to ICT for individuals with disabilities who are Library employees and members of the public.