030ADV25R0052 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODECODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 7

0001 12-11-2025

Contracts and Grants Directorate Library of Congress

101 Independence Ave. SE LA 325 Washington DC 20540-9411

Contracts & Grants Directorate Library of Congress

LA 325

101 Independence Av SE Washington DC 20540-9411

To all Offerors/Bidders

030ADV25R0052

X

X X

See CONTINUATION Page

X

See Block 14 Addendum.

Zwahlen, Jennifer

BLOCK 14 ADDENDUM

The purpose of this amendment is to:

1. Amend Section J to provide Attachment J7 - Response to Offerors Questions dated 12/10/2025 and update Attachment J5 to correct the 2nd ordering period date as shown in red text.

2. Amend Section L to include proposal page format instructions as shown in red text.

No other changes are made.

030ADV25R0052 0001 Section J

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

SECTION J - LIST OF ATTACHMENTS

Identifier Title Date Number of Pages

1 Attachment J1 - SPEC 800 09/04/2025 20

2 Attachment J2 - SPEC 806 09/04/2025 9

3 Attachment J3 - SPEC 1207 09/04/2025 11

4 Attachment J4 - Braille Transcription and Duplication Definitions

09/04/2025 1

5 Attachment J5 - Evaluation Pricing and Capacity

12/04/2025 3

6 Attachment J6 - Past Performance Questionnaire

09/04/2025 2

7 Attachment J7- Responses to Offerors Questions

12/10/2025 5

030ADV25R0052 0001 Section L

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1 LC52.215-1 PROPOSAL SUBMISSION INSTRUCTIONS - BEST VALUE TRADE-OFF

L.1. General Information to Offerors

This section discusses general submission instructions and proposal requirements. Offerors must comply with the submission instructions specified in the solicitation. The Library has the right, at its discretion, to determine an offer ineligible for award if an Offeror does not comply materially with the submission instructions.

This solicitation is being issued in accordance with FAR Part 13.5 and the Library of Congress Federal Acquisition Regulations (LCFARS).

L2. Proposal Submission Instructions

Businesses shall submit their proposals to Jennifer Zwahlen, Contracting Officer, at jzwa@loc.gov and to Lianne Carroll, Contract Specialist, at lcarroll@loc.gov. Proposals are due no later than the closing date listed in Block 8 on the first page of this solicitation. At the Library's discretion, proposals received after the proposal response due date and time may not receive further consideration. Offeror must not submit zipped files. The email containing the proposal must have the RFP number in the subject line (030ADV25R0052). The total maximum file size of all attached files cannot exceed 20MB due to restrictions on the LOC’s email system. If needed, businesses may submit multiple emails and ensure they are clearly identified (for instance: email 1 of 5; email 2 of 5, etc.). The proposals must include the solicitation number, business name, mailing address, telephone number, and SAM UEI number. The proposal must provide the name of offeror’s point of contact and their email address and phone number.

Proposals shall be submitted electronically in either Microsoft Office or Adobe formats. Each page must be numbered and labeled with the name of the offeror, the solicitation number, proposal section number, and a unique proposal number. The format for all documents must be 8.5 x 11-inch pages, single-spaced, 1-inch margins, Times New Roman 12-point font in text. Cover pages, tables of contents, and Key Personnel resumes do not count toward the 25-page limit.

L3. Questions

Businesses shall submit their questions regarding this work to Jennifer Zwahlen, Contracting Officer, at jzwa@loc.gov as well as to the Contract Specialist at lcarroll@loc.gov. Questions are due no later than 12/05/2025 at 12:00 PM, Eastern Time. It is the Library’s intention to provide an award without engaging in discussions/clarifications if possible, so questions regarding all aspects are highly encouraged. All questions and answers shall be provided to all potential offerors as an amendment to the solicitation. The Library reserves the right not to answer questions received after the Question due date; however, it reserves the right to answer questions received after this date at the Library’s discretion.

Late questions must be substantive, pertinent to the solicitation, and must not duplicate questions already answered in the Q&A responses document.

L.4. Proposal Contents

(a) Offerors must submit an offer package that includes three separate volumes. Each volume must include the solicitation number, the offeror’s name, mailing address, telephone number, Unique Entity Identifier (UEI) number, and the organization’s Point of Contact along with a phone number and email address.

(b) The three separate volumes shall be provided as follows:

Volume I – Technical Proposal

Volume II – Past Performance

Volume III – Price Proposal

Volume I. Technical Proposal. This proposal volume is limited to 25 pages.

A. Technical Factor 1 – Technical Approach/Draft Quality Control Plan.

Offeror shall submit a narrative that describes how offeror will approach the requirements of this solicitation. The narrative must demonstrate offeror’s understanding of the Library’s requirement, and it must demonstrate that the offeror is capable of providing the required services.

Offeror shall provide a work plan that describes in detail their work process from the initial receipt of NLS titles, processing of materials, the work order process, scheduling process, and workflow set up. Offeror’s technical approach must describe its processes and methods to mitigate risk to ensure quality, and timely processing of work requests. The offeror shall also describe the equipment and software tools to be used in the braille transcription services. This description shall include a narrative that describes how offeror will complete the transcription tasks, transcription process, necessary tools, and a description of offeror’s risk mitigation methods to be used to provide high quality and timely transcription services.

Quality Control Plan.

Offeror shall submit a draft Quality Control Plan (QCP) that describes how offeror shall ensure quality standards are met in accordance with the specifications identified in section C. The QCP shall demonstrate offeror’s understanding of the specifications and describe how the offeror shall ensure its work products shall comply with the requirements of the NLS specifications attached to this solicitation (see section J). The QCP shall also describe offeror’s quality assurance procedures. More specifically, the procedures shall describe offeror’s plan to address:

• Incoming material inspection

• In-process inspection

• Outgoing inspection of the finished product (BR files)

B. Technical Factor 2 – Corporate Capability

In this section, offeror shall submit a narrative which describes three (3) complete, and/or ongoing contracts/projects, performed for commercial and/or federal clients within the past three (3) years. Projects shall be similar in scope and complexity to the services required in Section C of the solicitation.

Offeror shall provide the following information for each contract/project:

1. Customer name, address, e-mail address and telephone number.

2. Contract number, period of performance, and total dollar amount.

3. A description of the statement of work or effort and clearly indicate if offeror was the prime contractor or sub-contractor.

4. A narrative description of how the project demonstrates offeror’s expertise in delivering the services required in this solicitation.

5. How the offeror approached managing any subcontractor(s) for the contract/project and how the relationship enabled offeror to provide quality services to the customer.

6. How the offeror provided solutions to resolve any problems encountered during the performance of services for the contract.

C. Technical Factor 3 – Management and Staffing.

Offerors shall describe their organizational structure for providing services under this solicitation. Offeror shall provide an organizational chart which describe the relationships between offeror’s personnel and how offeror shall staff and manage the contract. The organizational chart shall include all personnel responsible for each step in the quality control production process and their qualifications. The organizational structure must show how the offeror will provide quality control for the services to be provided under the contract and how subcontractors, if any, will be managed.

Offeror shall provide resumes for key personnel and resumes that represent the type of personnel with which offeror intends to staff the contract.

D. Technical Factor 4 – Production Capacity.

Offerors shall describe the current production capacity of equipment and personnel. The narrative shall discuss only the infrastructure that is currently in place.

Offeror shall provide a complete list of all facilities involved in production, major equipment (i.e. name, type, manufacturer, number of machines, and other descriptive data that is necessary to evaluate capacity) and the production capacity in each stage of production. Offeror shall indicate for each production stage whether or not the work shall be performed in-house, the number of individuals working in each stage, and each person’s qualifications.

The production capacity shall clearly indicate the overall annual capacity in terms of number of average braille titles that can be transcribed (based on an average book of 500 braille pages).

Volume II. Past Performance. No page limit (Must be submitted by the offerors’ customers)

E. Past Performance Offerors shall send the Past Performance Questionnaire identified in Section J (Attachment J7 – Past Performance Questionnaire) to its government and or commercial customers for projects of similar size and scope that have been performed within three years of the solicitation release date. Offerors shall ensure that the Library receives at least three (3) completed questionnaires. The questionnaires shall be for the same three projects submitted in corporate capability. Forms submitted directly to the Library by the offeror will not satisfy the requirement for past performance information and will not be evaluated.

Offeror’s Past Performance reference shall be submitted directly from each reference to the, Contracting Officer, at jzwa@loc.gov as well as to the Contract Specialist at lcarroll@loc.gov, by the solicitation closing date and time.

References may be for the prime or subcontractors; however, at least two (2) shall concern the relevant past performance of the prime. Past performance questionnaires received directly from the offeror to the Contracting Officer or the Contract Specialist will not be accepted.

Volume III. Price Proposal. No page limit (Must be submitted as a separate file from Volume I)

F. Price.

i) Offerors shall complete and submit the Pricing and Capacity tabs in Attachment J6 – Evaluation Pricing and Capacity as the price proposal. Pricing shall include all services required by the Statement of Work and shall include all of Offeror’s direct costs, other direct costs (ODC’s), indirect costs, and profit. Offerors must propose prices for each ordering period to be considered for an award. Partial pricing by an Offeror shall render the proposal non-responsive to the Library’s requirement and the proposal may not be considered for award.

(ii) Submission of SF1449 (solicitation) and SF30 (amendments) to the solicitation: Offeror must provide a signed copy of the original SF1449 and any amendments to acknowledge and confirm the Offeror has read and agrees to comply with the terms and conditions of this solicitation. The SF1449 and SF30 to the solicitation must be signed, dated and submitted as part of the quote.

Offeror is responsible for checking the SAM.gov posting for amendments to the solicitation.

(iii) Representations and Certifications – Offerors shall submit a signed copy of the provisions from Section K unless provided and updated within SAM.gov.

(iv) Non-Profit Status: Offerors are not required to be a non-profit organization. However, Offerors who wish to receive the non-profit preference must provide proof of their non-profit status and submit as part of their price proposal.

Non-Profit Preference Eligibility Policy: NLS/BPH follows the mandate of Public Law 89-522 for the purchase of books, either in raised characters or in sound reproduction recordings, by giving preference to non-profit institutions whose activities are primarily concerned with the blind and print disabled persons where offers submitted by such institutions are determined to be fair and reasonable.

To fulfill the intent of this mandate, the Library will reduce the proposed price of an offer that qualifies for the Non- Profit Preference by 10% to establish that offeror’s total evaluated price. In order to receive this preference, a contractor must be able to perform a substantial portion of the work that is represented by the cost of producing the described items, or by making a significant contribution to the manufacture or production of the end item. Definitions for these criteria are as follows:

• A substantial portion of the work means a minimum of fifty percent (fifty percent or more) of braille transcription or pressing or embossing activities, to be determined by one or more of the following: cost not including cost of materials, labor hours, or titles.

• A significant contribution means either: a) the transcription and proofing, or b) the pressing, collating, binding, packaging, and shipping activities.

(End of Provision)

End of Document