030ADV25R0045 - 08062025.pdf

PAGE 1 OF1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

See SCHEDULE

030ADV25R0045 08-06-2025

Samuel, Ramon (202) 707-3086 08-25-2025

12:00 PM EST

Contracts and Grants Directorate Library of Congress

101 Independence Ave. SE LA 325 Washington DC 20540-9411

X

N/A

X

DELIVERY

See Section F for delivery instructions.

Contracts & Grants Directorate Library of Congress

LA 325

101 Independence Av SE Washington DC 20540-9411

Submit Invoices through https://www.ipp.gov Washington DC 20540

See CONTINUATION Page

0.00 See CONTINUATION Page

X X

X 1

Samuel, Ramon

030ADV25R0045

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 LC52.216-3 CONTRACT TYPE (JUN 2016)

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

SECTION D - PACKAGING AND MARKING

D.1 LC52.211-1 DELIVERIES (APR 2015)

D.2 LC52.211-2 DELIVERIES TO THE LIBRARY OF CONGRESS, CAPITOL HILL CAMPUS (JUN 2021)

SECTION F - DELIVERIES OR PERFORMANCE

F.1 LC52.215-5 PLACE AND PERIOD OF PERFORMANCE (JAN 2019)

F.2 SCHEDULE OF EVENTS/DELIVERABLES

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 LC52.201-3 CONTRACT ADMINISTRATION (AUG 2015)

G.2 LC52.204-5 IDENTIFICATION AND BUILDING PASSES (SEP 2024)

G.3 LC52.232-1 LIBRARY OF CONGRESS INVOICE INSTRUCTIONS (OCT 2016)

G.4 LC52.232-2 SCHEDULE OF PAYMENTS (JUN 2015)

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 LC52.201-1 CONTRACTING OFFICER'S REPRESENTATIVE (COR) APPOINTMENT AND AUTHORITY (JAN 2016)

H.2 LC52.203-1 CONTRACTOR PUBLICITY (OCT 2013)

H.3 LC52.204-1 COLLECTIONS SECURITY (DEC 2013)

H.4 LC52.204-2 CONDUCT ON LIBRARY PREMISES (JUL 2021)

H.5 LC52.204-3 INFORMATION SYSTEMS SECURITY (JUL 2024)

H.6 LC52.204-4 CONTRACTOR EMPLOYEE FITNESS (SEP 2024)

H.7 LC52.204-27 HANDLING OF FEDERAL RECORDS (JUL 2021)

H.8 LC52.237-1 KEY PERSONNEL (AUG 2014)

H.9 LC52.237-2 CONDUCT OF WORK (MAY 2015)

H.10 LC52.239-1 INFORMATION SECURITY (APR 2021)

H.11 LC52.239-7 INFORMATION AND COMMUNICATION TECHNOLOGY ACCESSIBILITY (JAN 2025)

H.12 LC52.244-1 SUBCONTRACT NOTIFICATION (OCT 2016)

030ADV25R0045

PART II - CONTRACT CLAUSES

SECTION I - CONTRACT CLAUSES

I.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

I.2 52.246-18 WARRANTY OF SUPPLIES OF A COMPLEX NATURE (MAY 2001) ALTERNATE IV (APR 1984)

I.3 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE

ORDERS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (JAN 2025)

I.4 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

I.5 52.211-6 BRAND NAME OR EQUAL (AUG 1999)

I.6 LC52.212-4 CONTRACT TERMS AND CONDITIONS - COMMERCIAL ITEMS (DEV) (FEB 2016)

I.7 LC52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE

ORDERS - COMMERCIAL ITEMS (DEV) (MAY 2015)

I.8 LC52.228-70 INSURANCE REQUIREMENTS - WORK ON LIBRARY PREMISES (DEC 2014)

I.9 LC52.232-25 PROMPT PAYMENT (DEV) (JUL 2013)

I.10 LC52.233-1 52.233-1 (DEV) DISPUTES (MAY 2014)

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

SECTION J - LIST OF ATTACHMENTS

PART IV - REPRESENTATIONS AND INSTRUCTIONS

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF OFFERORS

K.1 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (MAY 2024)

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1 52.237-1 SITE VISIT (APR 1984)

L.2 LC52.215-1 PROPOSAL SUBMISSION INSTRUCTIONS - BEST VALUE TRADE-OFF (JUL 2016)

L.3 LC52.233-2 PROTESTS TO THE LIBRARY OF CONGRESS (DEC 2013)

SECTION M - EVALUATION FACTORS FOR AWARD

M.1 LC52.215-2 EVALUATION - BEST VALUE TRADE-OFF (FEB 2020)

030ADV25R0045 Section B

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 LC52.216-3 CONTRACT TYPE (JUN 2016)

This is a solicitation for a firm fixed price contract.

(End of Clause)

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1.00 JOB _______________

Madison Building Rooms - Audio and Visual Updates in accordance with Section C.

Contract Period: Base POP Begin: 09-19-2025 POP End: 04-30-2026

0002 1.00 YR _______________

1 Year Warranty - C.3.17 Contract Period: Base POP Begin: 04-30-2026 POP End: 04-29-2027

GRAND TOTAL _______________

030ADV25R0045 Section C

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

Audiovisual Upgrades – Madison Building Dining Rooms

Statement of Work

C.1 OVERVIEW / BACKGROUND

The James Madison Memorial Building, part of the Library of Congress complex is the national monument to the fourth U.S. president, James Madison. The building opened in 1980, and it houses multiple public and ceremonial venues, including the Montpelier Room, Dining Room A, Dining Room C, and West Dining Room in the James Madison Building (collectively “Rooms” individually a “Room”), which are used for events, meetings, and presentations. The current systems in each of these spaces are original to the building’s construction and have been inoperable for decades and are no longer able to support the functionality required for public and official events.

The Library requires a contractor to provide audio and video equipment and presentation lecterns for the Rooms. This audiovisual upgrade project will modernize the audio amplification systems and lecterns in the Rooms.

C.2 SCOPE

Contractor shall remove existing equipment and provide, deliver, and install audiovisual equipment and presentation lecterns for the Library of Congress.

C.3 REQUIREMENTS

The contractor shall provide audiovisual equipment and lecterns for the following Rooms located in the James Madison Building:

1) Montpelier Room [2,830 sq ft]

2) Dining Room A [1,021 sq ft]

3) Dining Room C [1,005 sq ft]

4) West Dining Room [1,284 sq ft]

The contractor shall equip each Room (see attachment J-1 for Diagram and images) as specified with audio systems that support clear, full-room sound, provide user-friendly control systems for each Room, along with upgraded lecterns. The West Dining Room shall also include presentation support equipment. These audiovisual upgrades must discreetly introduce modern, high-quality audio solutions to restore their original functionality - while preserving the architectural integrity of each Room.

Contractor shall re-use current wall and ceiling penetrations, and cable paths to the extent possible. The contractor must identify the need for proposed new surface mounting points and submit to the Library for approval, by the Architect of the Capitol (AOC) and the Space Utilization Planning & Design (SUPD) office of the Library. The contractor must not incorporate a Creston or AMX control system with functionality that includes security controls, lighting control or special programming language and maintenance support.

C.3.1 Site Survey and System Design

A. Site Survey Contractor shall coordinate with the COR to schedule and attend a site visit with Library staff and the Architect of Capitol (AOC) to review the Rooms, take measurements and confirm the electrical draw and the allowable heat load for potential equipment.

B. System Design Within 60 days after the site visit, the contractor shall submit to the COR a draft system design for each Room that includes:

a. the final equipment list;

b. rack elevations; and

c. associated equipment heat loads.

Within 10 days of receiving the draft system design, The COR will schedule meetings to discuss and finalize the system design.

C.3.2 Equipment Removal Contractor shall remove the existing inoperable equipment from the Rooms. The removal can be started after the system design has been accepted by the Library, or it can occur simultaneously during the installation and commissioning. Contractor shall:

C.3.2.1 Montpelier Room Remove twenty-four (24) ceiling speakers and corresponding wiring, and one (1) wall volume/audio input panel along with its corresponding wiring.

C.3.2.2 Dining Room A Remove eight (8) ceiling speakers and corresponding wiring, and one (1) wall volume/audio input panel along with its corresponding wiring.

C.3.2.3 Dining Room C Remove eight (8) ceiling speakers and corresponding wiring, and one (1) wall volume/audio input panel along with its corresponding wiring.

C.3.2.4 West Dining Room Remove ten (10) ceiling speakers and corresponding wiring, and one (1) wall volume/audio input panel along with its corresponding wiring.

C.3.3 Ceiling Speakers Contractor must provide a total of fifty (50) new ceiling speakers, along with any necessary peripheral devices and wiring, required for proper operation in the Rooms. The ceiling speakers must be identical in size and quantity to the current speakers in each Room, to reduce the need for any new penetrations into the ceiling. The specific speaker quantity for each Room is:

Montpelier Room – 24 speakers Dining Room A – 8 speakers Dining Room C – 8 speakers West Dining Room – 10 speakers

C.3.4 Wireless Handheld Microphones Contractor shall provide a total of eight (8) wireless handheld microphones. The microphones must operate on Shure’s “H50” frequency band and must be compatible with the Library’s existing Shure ULX-D inventory (reference attachment J-2 for inventory). Each wireless handheld microphone must include a rechargeable battery, a total quantity of eight (8).

The specific microphone and battery count for each venue are:

Montpelier Room – 2 handhelds, 2 batteries Dining Room A – 2 handhelds, 2 batteries Dining Room C – 2 handhelds, 2 batteries West Dining Room – 2 handhelds, 2 batteries

C.3.5 Wireless Lavalier Microphones Contractor shall provide eight (8) wireless lavalier bodypack microphones with elements for each lectern referenced in C.3.11. The wireless lavalier bodypack microphones must operate on Shure’s “H50” frequency band and must be compatible with the Library’s existing Shure ULX-D inventory (reference attachment J-2 for inventory). Each wireless lavalier bodypack microphone must include a rechargeable battery, a total quantity of eight (8). The specific lavalier microphone and battery count for each venue are:

Montpelier Room – 2 lavalier bodypacks, 2 batteries Dining Room A – 2 lavalier bodypacks, 2 batteries Dining Room C – 2 lavalier bodypacks, 2 batteries West Dining Room – 2 lavalier bodypacks, 2 batteries

C.3.6 Wireless Microphone Receivers Contractor shall provide a total quantity of eight (32) wireless microphone receivers (8 per venue). The wireless receivers must operate on Shure’s “H50” frequency band and be compatible with the Library’s existing Shure ULX-D inventory (reference attachment J-2 for inventory). The form factor of the wireless receivers must be rackmount, with four (4) receivers per rack unit (1 RU). The specific receiver count per venue is:

Montpelier Room – 8 receivers Dining Room A – 8 receivers Dining Room C – 8 receivers West Dining Room – 8 receivers

C.3.7 Wireless Microphone Chargers Contractor shall provide a cradle style drop-in solution to charge two (2) wireless handheld microphones and two (2) wireless bodypack lavalier microphones in each lectern referenced in C.3.11.

C.3.8 Wireless Microphone Antennas Contractor shall provide ceiling mounted, wideband antennas to provide full coverage for each venue. The total number of antennas required will be determined in the initial system design.

C.3.9 Custom Lecterns A. Design Specifications Contractor shall provide four (4) identical custom designed lecterns. One (1) lectern for each Room - Montpellier Room, Dining Room A, Dining Room C, and the West Dining Room. When in use, the lecterns will be positioned near wall ports in the room to allow connection to house power, audio, and the control system. The lecterns must be stained in a color that complements each venue. Each lectern must meet the following specifications:

Must be semi-portable (with locking wheels) so they may be stored when not needed.

Dimensions for each lectern must be about 28 inches deep, about 35 inches wide, and about 48 inches tall.

Have integrated rack mounting capability with a minimum of 10 standard rack units.

Include a slide-out shelf for a keyboard & mouse.

Include a flip-up shelf on the right-hand side to support a laptop.

Have a storage compartment on the left-hand side to store accessories such as presentation clickers and adapters.

Have an integrated hard-wired gooseneck microphone.

Have an integrated LED reading light.

Have a clock/timer.

Include a universal docking station that provides power, data, and audio in/out connectivity with all types of laptops

(Windows, MacOS, etc).

Have a touch-screen interface that allows control of microphone volumes.

Have an input/output plate panel near the base, which has connections for power, connection to control system, SDI video output (from computer docking station), XLR audio output (from hard-wired microphone), and an RJ-45 Ethernet port (to plug into hardwired LAN).

Have a “Z” clip on the front for changing logo inserts.

Include a step stool that can be stored inside when not in use.

Each lectern shall include four (4) unique logos per venue which are easily interchangeable via “Z” clip & stored inside the lectern when not in use. The Library will provide the designs for the logo inserts prior to the site survey.

B. Draft and Final Lectern Design

The contractor shall provide a draft lectern design to the COR and Library as described in C.3.9.A. Within 10 days of receiving the draft design, the Library will provide feedback on the draft design to the contractor. The contractor shall submit a final design based on the Library’s feedback within 10 days.

C.3.10 LCD Screens – West Dining Room Contractor shall provide four (4) 55’’ (in.) LCD screens with compatible full motion mounting equipment, to be installed in the West Dining Room. The LDC Screens must display presentations via the custom lectern’s universal docking station. The LCD screens must have a built-in television tuner. All audio from the laptops must be compatible with the in-room audio system for audio playback from the lectern to the ceiling speakers.

C.3.11 Control Systems Contractor shall provide Q-SYS touch screen controllers or equivalent control systems to control the audio & video signals within the Rooms. The Control Systems must have the following capabilities:

C.3.11.1 Control System #1 Control system #1 must provide control for audio only devices in the Montpelier Room, Dining Room A, and Dining Room C. The three Rooms must have the ability to operate as independent Rooms or “zones”, or as one large, shared space when the associated “air-walls” for each Room are open. The control system shall include any customization needed to facilitate communication with wireless audio receivers. Control system #1 must also meet the following specifications:

Support routing audio signals from lectern microphones, computer audio from lectern, wireless audio receivers, and physical input panels to different zones.

Support Dante audio protocol.

Support automatic feedback for each zone.

Have the ability to control the volume of the ceiling speakers and microphones, via touch panels on the wall and on the lectern for each venue.

Have the ability to manage the linking of each zone via the touch panel installed on the wall, and in the lectern for each zone.

C.3.11.2 Control System #2 Control system #2 must provide control for audio, video, and presentation control devices in the West Dining Room.

The control system shall include any customization needed to facilitate communication with wireless audio receivers, Screens, and PTZ camera. Control system #2 must include a touch panel installed on the wall of the venue, and in the lectern. The system must also meet the following specifications:

Support the ability to route audio signals from lectern microphone, computer audio from lectern, wireless audio receivers, and physical input panels.

Support Dante audio protocol.

Support automatic feedback control.

Have the ability to control the volume of speakers and microphones via the touch panels that must be located on lectern and on the wall of the Room.

Have the ability to control two (2) LCD/LED screens that must show computer video from the lectern.

Have the ability to control a PTZ camera for virtual meetings.

C.3.12 Videoconference Camera – West Dining Room Contractor shall provide one (1) Pan-Tilt-Zoom (PTZ) conference style camera with corresponding mounting equipment for the West Dining Room. The PTZ camera shall interface with all types of laptops via the custom lectern’s universal docking station for the purpose of virtual meetings via Zoom, Microsoft Teams and other virtual conferences platforms.

The PTZ camera must be compatible with Control System #2 (described in section C.3.11.2) which will be installed in the West Dining Room. The PTZ camera must include auto-focus capability, and remote positioning from Control System #2.

C.3.13 Input/Output Panels Contractor shall provide five (5) custom Input/Output Panels in the Montpelier Room, three (3) custom input/output panels in Dining Room A, three (3) custom input/output panels in Dining Room C, and three (3) custom input/output panels in the West Dining Room. Where possible, the contractor must utilize existing penetrations and gang boxes to reduce the need for any new penetrations into the walls.

C.3.13.1 Input/Output Panels - Montpelier Room Contractor shall install five (5) input/output panels in The Montpelier Room.

A. Input/Output Panel #1 shall be installed near the entrance to the Montpelier Room in an existing 4-gang panel. This 4-gang panel must share the room’s volume control. This panel must have the following capabilities:

One (1) Stereo Bluetooth wireless audio input Two (2) RCA line level inputs One (1) 3.5 mm TRS line level input One (1) 3.5 mm TRS line level output

B. Input/Output Panel #2 shall be installed in a dedicated 2-gang box on a wall near the baseboard; a specific final location will be determined during the site survey. This panel must have the following capabilities:

Two (2) balanced mic/line XLR inputs Two (2) balanced XLR line outputs

C. Input/Output Panel #3 shall be installed in a dedicated 2-gang box on a wall near the baseboard; a specific final location to be determined during the site survey. This panel must have the following capabilities:

Two (2) balanced mic/line XLR inputs Two (2) balanced XLR line outputs

D. Input/Output Panel #4 shall be installed in a dedicated 1-gang box on a column near the baseboard; a specific final location to be determined during the site survey. This panel must facilitate connection of the lectern to Control System #1.

E. Input/Output Panel #5 shall be installed in a dedicated 1-gang box on a column near the baseboard, a specific location to be determined during site survey. This panel must facilitate connection of the lectern to Control System #1 from a secondary location in the Montpelier Room.

C.3.13.2 Input/Output Panels - Dining Room A Contractor shall install three (3) input/output panels in Dining Room A.

A. Input/Output Panel #1 shall be installed near the entrance to Dining Room A in an existing dedicated 2-gang panel.

This panel must have the following capabilities:

One (1) Stereo Bluetooth wireless audio input Two (2) RCA line level inputs One (1) 3.5 mm TRS line level input One (1) 3.5 mm TRS line level output

B. Input/Output Panel #2 shall be installed in a dedicated 2-gang box on a wall near the baseboard; a specific location to be determined during the site survey. This panel must have the following capabilities:

Two (2) balanced mic/line XLR inputs Two (2) balanced XLR line outputs

C. Input/Output Panel #3 shall be installed in a dedicated 1-gang box on a wall near the baseboard. The specific location will be determined during the site survey. This panel must facilitate connection of the lectern to Control System #1 from a secondary location within Dining Room A.

C.3.13.3 Input/Output Panels - Dining Room C Contractor shall install three (3) input/output panels in Dining Room C.

A. Input/Output Panel #1 shall be installed near the entrance to Dining Room C in an existing dedicated 2-gang panel.

This panel must have the following capabilities:

One (1) Stereo Bluetooth wireless audio input Two (2) RCA line level inputs

One (1) 3.5 mm TRS line level input One (1) 3.5 mm TRS line level output

B. Input/Output Panel #2 shall be installed in a dedicated 2-gang box on a wall near the baseboard; a specific location to be determined during the site survey. This panel must have the following capabilities:

Two (2) balanced mic/line XLR inputs Two (2) balanced XLR line outputs

C. Input/Output Panel #3 shall be installed in a dedicated 1-gang box on a wall near the baseboard, specific location to be determined during site the survey. This panel must facilitate connection of the lectern to Control System #1.

C.3.13.4 Input/Output Panels - West Dining Room Contractor shall install three (3) input/output panels in the West Dining Room.

A. Input/Output Panel #1 shall be installed near the entrance to West Dining Room in an existing dedicated 2-gang panel. This panel must have the following capabilities:

One (1) Stereo Bluetooth wireless audio input Two (2) RCA line level inputs One (1) 3.5 mm TRS line level input One (1) 3.5 mm TRS line level output

B. Input/Output Panel #2 shall be installed in a dedicated 2-gang box on a wall near the baseboard. The specific final location to be determined during the site survey. This panel must have the following capabilities:

Two (2) balanced mic/line XLR inputs Two (2) balanced XLR line outputs

C. Input/Output Panel #3 shall be installed in a dedicated 1-gang box on a wall near the baseboard. The specific location to be determined during the site survey. This panel must facilitate connection of the lectern to Control System #2.

C.3.14 Control Panels Contractor shall provide new wall volume/audio control panels and associated wiring in each Room identified in this contract. The new wall panels must utilize existing gang boxes previously used by the currently inoperable devices to reduce the need for any new penetrations into the walls.

C.3.14.1 Montpelier Room Contractor shall provide and install a volume control panel near the entrance of the Montpelier Room in an existing 4-gang panel. This 4-gang panel must share the room’s input/output connections. This panel must include the following capabilities:

Volume control, Zone linking.

Custom presets.

See attachment J-1 - Image 02 for an image of the Montpelier Room’s currently inoperable 4-gang panel which must be replaced.

C.3.14.2 Dining Room A

Contractor shall provide and install a volume control panel near the entrance of the Dining Room A, in an existing 2-gang panel. This 2-gang panel must share the room’s input/output connections. This panel must have the following capabilities:

(i) Volume control.

(ii) Zone linking.

(iii) Custom presets.

See attachment J-1 - Image 06 for an image of Dining Room A’s currently inoperable 2-gang panel which must be replaced.

C.3.14.3 Dining Room C Contractor shall provide and install a volume control panel near the entrance of Dining Room C, in an existing 4-gang panel. This 4-gang panel must share the room’s input/output connections. This panel must have the following capabilities:

(i) Volume control;

(ii) Zone linking; and

(iii) Custom presets.

See diagram attached at Section J-1 - Image 04 for an image of Dining Room C’s currently inoperable 4-gang panel which must be replaced.

C.3.14.4 West Dining Room Contractor shall provide and install a volume control panel near the entrance of the West Dining Room, in an existing 2-gang panel. This 2-gang panel must share the room’s input/output connections. This panel must have volume control, and custom presets.

See Attachment J-1 - Image 08 for an image of the West Dining Room’s currently inoperable 2-gang panel which must be replaced.

C.3.15 Installation & Integration Services Contractor shall configure and test all equipment and devices provided under this contract. The COR will provide a location in an existing communications closet near the venues to install any infrastructure devices that are not required to be in the Rooms. The locations will include standard 20-amp power.

The mounting of devices to the physical structures, and running/terminating wiring, of the Rooms must be performed by contractor under the supervision of the Architect of the Capitol (AOC) as requested by the COR. The contractor shall provide mounting equipment, control devices, communication devices, converters, wiring, and all other items required for proper installation, configuration, and operation. All wires must be clearly labeled and use a naming convention specific to the Library, which will be provided by the COR.

The contractor shall provide programming for the control systems and associated panels described at sections C.3.13 and C.3.14.

The contractor shall mount, wire, and integrate four (4) Shure MXCW Wireless Access points - one per Room. The COR will provide the four (4) Shure MXCW Access point, and it is not the responsibility of the contractor to provide.

C.3.16 - Diagrams

Upon completion of installation and integration, the contractor shall provide final “as-built” wiring diagrams in “PDF” & “DWG” formats.

C.3.17 – Warranty Upon acceptance of the Diagrams (C.3.16) by the COR, Contractor shall provide warranty for all equipment and systems under this contract for one (1) year against bugs, defects or any issues impacting the expected system operations.

C.4 CONTRACT PERFORMANCE

C.4.1 Kick-Off Meeting

The contractor shall participate in a kick-off meeting with the COR and Library Staff to discuss contract requirements, contractor’s plan and project schedule. The meeting may occur onsite at the Library or virtually using a virtual meeting platform (such as Microsoft Teams or Zoom). Contractor shall coordinate with the COR to schedule the kick-off meeting.

C.4.2 Travel All travel undertaken under this contract is non-reimbursable.

C.5 PERSONNEL REQUIREMENTS

C.5.1 Contractor Staff Qualifications The contractor’s personnel performing onsite installation and commissioning must possess CTS (Certified Technology Specialist) certification. The contractor’s personnel performing programming of the control system and associated panels must possess Q-SYS certification.

C.5.2 Key Personnel

The following positions are considered Key Personnel

A. Project Manager and Alternate:

The contractor shall provide a Project Manager and Project Manager Alternate who shall be CTS certified and have a minimum of five (5) years’ experience in managing audiovisual system integration projects. OR, if not CTS certified, both must have a minimum of 10 years’ experience in managing audiovisual system integration projects. The Project Manager shall be responsible for the performance of the work. The Project Manager Alternate shall act for the contractor during the Project Manager’s absence. The Project Manager or Alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

030ADV25R0045 Section D

SECTION D - PACKAGING AND MARKING

D.1 LC52.211-1 DELIVERIES (APR 2015)

All deliveries submitted to the CO or the COR or other Library personnel designated to receive deliverables shall clearly indicate the following information:

a. Agency/Requiring Library Service Unit and MAIL STOP/Room Number

b. Description of information/data being submitted

c. Contract Number

d. Contractor Name and Address

(End of Clause)

D.2 LC52.211-2 DELIVERIES TO THE LIBRARY OF CONGRESS, CAPITOL HILL CAMPUS (JUN

2021)

(a) SAFETY. Trucks making deliveries to the Library of Congress must meet the following minimum clearances: 13 ft high, 9 ft wide and 20 ft long. Contractor vehicles exceeding that limitation shall not be permitted access to the Loading Dock area. The Contractor shall ensure that ceiling; doors or walls are not disturbed or damaged. The Contractor shall be held responsible for all costs of repairs to ceiling, doors, etc. and any secondary damage resulting from that damage. The maximum ceiling height inside the loading dock is 14′-8″.

(b) SECURITY. The contractor must adhere to all Library of Congress and U.S. Capitol Police physical security protocols and offsite screening procedures. These requirements may change during the course of the contract and it is the responsibility of the contractor to stay in compliance with current regulations. The most current procedures for accessing only the Madison Loading Dock are as follows:

(c) SCREENING PROCESS FOR ALL VEHICLES COMING TO LIBRARY OF CONGRESS LOADING DOCKS & JEFFERSON EAST

PARKING LOT FREIGHT ELEVATOR

Process includes all trucks, cars and vans coming to the LC Capitol Hill campus. All contractors are now required to notify the Off-Site Delivery Center (OSDC) no later than 24 HOURS PRIOR TO ARRIVAL (48-72 hours if possible)

Contractors are required to have a letter on file with the U.S. Capitol Police. The letter must be on company letterhead accompanied by signature of the owner, president or manager and sent directly to the OSDC email:

OSDCAdmin@USCP.GOV and the COR. The letter shall be protected with a password, and the password shall be sent separately. Requests for access must be renewed every year and should contain the following information:

1. Company Name,

2. Drivers/Employee Names requiring access,

3. Social Security Number for each Driver/Employee,

4. Date of Birth for each Drive Employee,

5. Driver License Number,

6. Vehicle make, model, tag number,

7. Building(s) to be accessed,

8. COR’s name and phone number, 030ADV25R0045 Section D

9. Contract number

All deliveries must include a Bill of Lading and designate a Library Point of Contact (POC) name and telephone number for deliveries. If making more than one delivery on the Hill, make the Library of Congress your last stop. If you do not, you will have to go through the screening process again after leaving the Library.

Vehicles leaving the Library are not resealed.

(d) DELIVERIES BEFORE 3:00 P.M. – OFF-SITE DELIVERY CENTER (OSDC)

The OSDC is open Mon-Fri. 4:30 a.m. to 3:00 p.m. at 4700 Shepherd Parkway S.W. for screening by the U.S. Capitol Police. Once cleared, proceed to D Street and Delaware Avenue S.W. (open Mon-Fri.4:45 am – 3:00 pm) to gain access to Capitol Hill. The OSDC phone number is (202)224-0202.

When a vehicle enters the OSDC:

1. Drivers information is checked.

2. Truck unloaded and material X-rayed and screened.

3. Material is replaced and the vehicle is sealed.

4. Vehicle proceeds to Delaware Avenue, seal is verified, and truck is cleared to first destination.

5. If multiple deliveries on the Hill the vehicle will be resealed upon departure from each delivery location – except the Library of Congress.

6. Vehicle arrives at the Library of Congress. The seal is verified and removed by the police.

(e) DELIVERIE S AFTER 3:00 P.M. Weekdays or Saturday – ALL DELIVERIES / WITH COORDINATION WITH USCP LIBRARY DIVISION (Exception basis for same day delivery only)

Provide all information as above and copy the Library Division at police_support@loc.gov (underscore between police and support) and a fax to (202) 707-1030 and include the estimated arrival time. The inspection location is the 600 block of New Jersey Ave. S.E., and C St NW near the power plant. Call the Library Division at (202) 707-1000 who will arrange for the vehicle to be swept. The vehicle will then be escorted to the Library. All containers have a designated placement location and the Contractor shall not leave any container in any area except those identified in this contract. This expressly designates Independence Avenue, C Street, 1st, 2nd, 3rd Streets and East Capitol Street, SE as areas off limits for staging of containers. All delivery vehicles shall have clearly identified company signage. Driver and all onsite staff shall wear distinguishable company uniform and/or company ID. The Contractor shall not travel beyond the dock area of the Madison Loading Dock. The Contractor shall comply with the Library security procedures. Contractor will be briefed by the COR on Library’s security procedures currently in effect. The security procedures vary periodically.

(End of Clause)

030ADV25R0045 Section F

SECTION F - DELIVERIES OR PERFORMANCE

FAR Number Title Date

52.247-34 F.O.B. DESTINATION NOV 1991

F.1 LC52.215-5 PLACE AND PERIOD OF PERFORMANCE (JAN 2019)

Place of Performance: The contractor’s usual place of business and onsite at the Library of Congress:

101 Independence Ave SE

Washington, DC 20540

The overall period of performance shall be as stated in section B.

The contractor is responsible for determining its hours of operation in fulfilling the requirements of this contract. The Library’s standard operating hours are from 8:30 AM through 5:30 PM, Monday through Friday, excluding Federal holidays. The contractor shall coordinate with the COR for any work to be conducted at Library facilities.

(End of Clause)

F.2 SCHEDULE OF EVENTS/DELIVERABLES

The Contractor shall communicate any problems or potential delays to the Contracting Officer’s Representative (COR) as soon as possible. Contractor must deliver all deliverables listed below to the COR at the following address:

The Library of Congress – Multimedia Group

Attn: Thomas Odom

101 Independence Ave, SE

Office: LM-G05

Mail Stop: 1220

Washington DC 20540-9360

Section Reference Deliverable Due Date Amount

C.4.1 Kick Off Meeting Within 5 days of the Period of Performance (PoP) start date

Not Separately Priced (NSP)

C.3.1.A Site Survey No Later than (NLT) 10/20/2025

NSP

C.3.1.B System Design NLT 11/20/2025

C.3.2 Infrastructure Removal NLT 1/20/2026

030ADV25R0045 Section F

Services

C.3.3, C.3.4, C.3.5, C.3.6, C.3.7, C.3.8, C.3.10, C.3.11, C.3.12, C.3.13, C.3.14, C.3.15

Hardware Delivery & Installation /Commissioning

NLT 4/20/2026

C.3.9 Lectern Design NLT 1/20/2026

C.3.9 Lectern Fabrication, Delivery and Installation

NLT 4/20/2026

C.3.16 Diagrams Within 10 days after hardware & installation/Commissioning

NLT 4/30/2026

C.3.17 One (1) Year Warranty 4/30/2026 – 4/29/2027

030ADV25R0045 Section G

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 LC52.201-3 CONTRACT ADMINISTRATION (AUG 2015)

This contract will be administered by:

Library Contracting Officer: Ramon Samuel

Address: The Library of Congress, Contracts and Grants Directorate

101 Independence Ave., Washington, DC 20540

Email: rsamuel@loc.gov

Library Contracting Officer Representative: TBD

Phone: TBD

Email: TBD

Contractor Contract Administrator: TBD

Phone: TBD

Email: TBD

G.2 LC52.204-5 IDENTIFICATION AND BUILDING PASSES (SEP 2024)

(a) The Contractor shall ensure that all contractor employees, both directly employed and subcontracted, contractors and sub-contractors, who will need regular, unescorted access to Library facilities obtain Library-issued photo identification badges. The Library will issue the ID badges without charge. The Contractor shall schedule with the COR time for contractor staff to be available to receive Library ID badges prior to starting work. The Contractor shall accurately maintain a list of contractor employee badge numbers and provide updates to the COR upon request.

(b) The Contractor shall provide instruction and ensure that each contractor employee performing work under this contract visibly displays their Library ID badge at all times they are present on-duty on Library premises. Refusal or repeated neglect to display the Library ID badge may result in removal from non-public Library premises and removal from the contract.

(c) Upon termination, resignation, contract completion, or other event leading to a contractor employee not requiring continued access to Library facilities under this contract, the Contractor is responsible for returning all Government identification, building passes, keys, and other Government property issued to that contractor employee within 5 business days from the termination of that contractor employee’s access. Failure on the part of the Contractor to return

030ADV25R0045 Section G these materials may result in the Contractor’s liability for all costs associated with addressing the resultant security breach.

(End of Clause)

G.3 LC52.232-1 LIBRARY OF CONGRESS INVOICE INSTRUCTIONS (OCT 2016)

The Contractor must prepare and submit invoices electronically to: https://www.ipp.gov. The Contractor may submit payment requests using other than electronic means only when alternate procedures are authorized by the contracting officer in writing. Assistance is available via the IPP Help Desk via email at: ippgroup@bos.frb.org or by commercial telephone at (866) 973-3131. Invoices shall contain the information required in FAR 52.212-4, paragraph (g).

(End of Clause)

G.4 LC52.232-2 SCHEDULE OF PAYMENTS (JUN 2015)

The contractor must submit invoices for payment upon delivery of the items or successful performance of the events identified in Section F pursuant to the standards and acceptance criteria defined in this contract.

030ADV25R0045 Section H

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 LC52.201-1 CONTRACTING OFFICER'S REPRESENTATIVE (COR) APPOINTMENT AND

AUTHORITY (JAN 2016)

(a) Performance of work under this contract is subject to the technical direction of the COR. The term “technical direction” includes, without limitation, direction to the contractor that directs or redirects the labor effort, shifts the work between work areas or locations, and/or fills in details and otherwise serves to ensure that tasks outlined in the contract are accomplished satisfactorily.

(b) Technical direction must be within the scope of the contract specification(s)/work statement. The COR does not have authority to issue technical direction that:

(1) Constitutes additional work outside the contract specification(s)/work statement;

(2) Constitutes a change as defined in the “Changes” clause of this contract;

(3) Causes an increase or decrease in the contract price, or the time required for contract performance;

(4) Changes any of the terms, conditions, or specification(s)/work statement of the contract;

(5) Interferes with the contractor's right to perform under the terms and conditions of the contract; or

(6) Directs, supervises or otherwise controls the actions of the contractor's employees.

(c) Technical direction may be oral or in writing. The COR must confirm oral direction in writing within five workdays, with a copy to the Contracting Officer.

(d) The Contractor shall proceed promptly with performance resulting from the technical direction issued by the COR.

If, in the opinion of the contractor, any direction of the COR or the designated representative falls within the limitations of (b) above, the contractor shall immediately notify the Contracting Officer no later than the beginning of the next Government work day.

(e) Failure of the Contractor and the Contracting Officer to agree that technical direction is within the scope of the contract shall be subject to the terms of the “Disputes” clause of this contract.

(End of Clause)

H.2 LC52.203-1 CONTRACTOR PUBLICITY (OCT 2013)

The Contractor, or any entity or representative acting on behalf of the Contractor, may not refer to the equipment or services furnished pursuant to the provisions of this contract in any news release or commercial advertising, or in connection with any news release or commercial advertising, without first obtaining explicit written consent to do so from the Contracting Officer. Should any reference to such equipment or services appear in any news release or commercial advertising issued by or on behalf of the Contractor without the required consent, the Government will consider institution of all remedies available under applicable law.

H.3 LC52.204-1 COLLECTIONS SECURITY (DEC 2013)

(1) The Library is a public institution responsible for making its resources (collections and staff) available to the Congress and the American people. To achieve a balance between access and security, the Library requires everyone (staff, visitors, interns, contractors, etc.), to always use due diligence and protect its assets during use.

(2) Physical access to Library collections is limited to staff and/or determined by the host office. In addition, established requesting processes in the various readings rooms must be followed.

(3) Loan Privileges. Contractor employees may obtain loans of Library property for internal use and Library work-related purposes.

i. Loan of Library Property. All loans of Library property must be approved and documented by the host Library Services office. Contractor staff shall obtain a Library “General Pass” (Form LW 12/54 (rev2/88)) for each loan.

ii. Liability – Loss or Damage of Library Property. Use or loan of all Library property and signature on this contract means that the contractor acknowledges and agrees to:

(a) ensure the return all Library property issued in the same condition as borrowed;

(b) accept responsibility and liability for the negligent loss or damage of issued or borrowed Library property; and

(c) ensure that the loaned property is used for Library purposes and not loaned to any other person.

(End of Clause)

H.4 LC52.204-2 CONDUCT ON LIBRARY PREMISES (JUL 2021)

1. Access to Library buildings and grounds is governed by 36 C.F.R. part 702 - Conduct on Library Premises. Contractor staff must comply with these requirements and restrictions and related Library of Congress Regulations and Directives.

2. The Library is committed to preventing and addressing all forms of discriminatory harassment and to ensuring that Equal Employment Opportunity (EEO) principles are fundamental to Library culture. Everyone — employees, interns, volunteers, contractors, researchers, and visitors — is expected to help make the Library a respectful environment free from offensive behavior.

a. Library of Congress employees, contractors, interns, volunteers, researchers, patrons, and other visitors have a right to Library facilities that are free from discrimination based on their race, color, national origin, religion, sex, sexual orientation, gender identity, age (40 and over), disability, genetic information, union affiliation, political affiliation, or marital status.

b. The Library does not tolerate discrimination – including sexual harassment, other forms of harassment, or a hostile work environment – based on these factors. The Library does not tolerate retaliation against anyone who engages in any form of protected EEO activity.

c. Contractor (including subcontractor) staff alleged to have engaged in discrimination or retaliation in the performance of this contract may be prohibited from entering Library facilities to perform work under their contracts.

Contractors are required to promptly respond to all Library inquiries into allegations of discrimination, and must, in good faith, cooperate with Library investigations. Good faith cooperation includes, but is not limited to, making contractor staff available for:

1. Formal and informal interviews by Library agents investigating allegations of discrimination;

2. Reviewing and signing appropriate affidavits or declarations summarizing statements provided by such contractor staff during the course of an investigation;

3. Producing documents requested by the Library agents conducting the investigation; and

4. Preparing for and providing testimony in depositions or in administrative hearings.

(End of Clause)

H.5 LC52.204-3 INFORMATION SYSTEMS SECURITY (JUL 2024)

(1) Computer Security Policy. The Library requires anyone using or accessing its digital assets (including networks, servers, workstations, systems, data, web pages, and email) to protect them and use them only for official business, and only in accordance with Library regulations and applicable Library bargaining agreements. Unauthorized or inappropriate use may be grounds for termination or other contractual remedy.

(2) Privacy Policy. No one has the right to privacy while using any Library computer system, including internet or email services. Usage may be monitored.

(3) Level of Access. The Library’s Host Office will determine the level of access to the Library’s IT equipment, staff and software needed to successfully perform under this contract. Access may include, for example, email, word processing, internet, and intranet.

(4) Mandatory IT Security Training. Contractor staff must successfully complete mandatory information systems security training and access forms prior to use of or access to any of the Library’s digital assets.

(a) The required training is available on the Library’s learning management system, LOC Learn, at https://www.loc.gov/extranet/cld/. Library staff will provide further instructions upon onboarding.

(b) Contractor staff with access to Library digital assets shall complete the information systems security training annually. The training is available on the Library intranet at https://www.loc.gov/staff/cld/.

(End of Clause)

H.6 LC52.204-4 CONTRACTOR EMPLOYEE FITNESS (SEP 2024)

“Contractor employee fitness” means fitness based on character and conduct for work for or on behalf of the Government as a contractor employee.

Work under this contract is unclassified. However, the Library of Congress shall conduct background investigations of contractor personnel who will have 1) regular, ongoing, unescorted access to the Library’s buildings, grounds, or collections, 2) access to Library information technology systems, and/or 3) access to Library information not available to the public, including information determined to be Controlled Unclassified Information (CUI), to ensure they meet basic standards of honesty and trustworthiness pursuant to Library regulations. The Library does not determine the fitness of employees to work for the contractor firm that hires them. The Library’s interest is in determining whether contractor personnel should be granted greater access than the general public to Library facilities, Library information technology systems, and/or non-public Library information.

(1) Any access to non-public Library facilities, Library information technology systems, and/or non-public Library information will require a contractor employee fitness determination. All initial, existing, and reciprocal contractor employee fitness determinations will be subject to continuous vetting. Continuous vetting will vary based on position risk level. An example of continuous vetting is outlined in Trusted Workforce 2.0 (https://www.performance.gov/trusted-workforce/ and https://www.dcsa.mil/Personnel-Security/Continuous- Vetting/).

(2) A favorable contractor employee fitness determination requires completion and successful adjudication of a security application request (release forms, fingerprints, and a full background investigation). To facilitate the fitness determination, the prospective contractor employee shall submit to the Library complete and accurate information as identified on the National Background Investigation Services (NBIS)’s eAPP (https://eapp.nbis.mil) or other system as provided by the Personnel Security Division (PSD). Contractors should anticipate a minimum of two weeks for the process, provided all requested information is timely, accurate and complete and that no adverse information is received. A background investigation generally will require that the candidate has cumulatively resided in the United States for at least three of the past five years. This requirement is subject to certain exceptions assessed on a case-by-case basis by PSD in accordance with established federal personnel vetting standards.

(3) After the contractor employee fitness determination, each contractor employee with a favorably adjudicated background investigation shall be enrolled in and subject to the Library’s continuous vetting process.