030ADV25R0024.pdf

PAGE 1 OF1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

See SCHEDULE

030ADV25R0024 04-17-2025

Adejuwon, Mojisola (202) 707-0400 05-14-2025

12:00 EDT

Contracts and Grants Directorate Library of Congress

101 Independence Ave. SE LA 325 Washington DC 20540-9411

X

N/A

X

DELIVERY

See Sections D&F for delivery instructions.

Contracts & Grants Directorate Library of Congress

LA 325

101 Independence Av SE Washington DC 20540-9411

Submit Invoices through https://www.ipp.gov Washington DC 20540

See CONTINUATION Page

See CONTINUATION Page

X X

X 1

Adejuwon, Mojisola

030ADV25R0024

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 LC52.216-3 CONTRACT TYPE (JUN 2016)

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

SECTION D - PACKAGING AND MARKING

D.1 LC52.211-1 DELIVERIES (APR 2015)

D.2 LC52.211-2 DELIVERIES TO THE LIBRARY OF CONGRESS, CAPITOL HILL CAMPUS (JUN 2021)

D.3 LC52.231-1 PAYMENT OF POSTAGE FEES (MAY 2015)

SECTION F - DELIVERIES OR PERFORMANCE

F.1 LC52.215-5 PLACE AND PERIOD OF PERFORMANCE (JAN 2019)

F.2 SCHEDULE OF EVENTS/DELIVERABLES

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 LC52.201-3 CONTRACT ADMINISTRATION (AUG 2015)

G.2 LC52.204-5 IDENTIFICATION AND BUILDING PASSES (SEP 2024)

G.3 LC52.232-1 LIBRARY OF CONGRESS INVOICE INSTRUCTIONS (DEC 2022)

G.4 LC52.232-2 SCHEDULE OF PAYMENTS (JUN 2015)

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 LC52.201-1 CONTRACTING OFFICER'S REPRESENTATIVE (COR) APPOINTMENT AND AUTHORITY (JAN 2016)

H.2 LC52.203-1 CONTRACTOR PUBLICITY (OCT 2013)

H.3 LC52.204-1 COLLECTIONS SECURITY (DEC 2013)

H.4 LC52.204-2 CONDUCT ON LIBRARY PREMISES (JUL 2021)

H.5 LC52.204-4 CONTRACTOR EMPLOYEE FITNESS (SEP 2024)

H.6 LC52.237-1 KEY PERSONNEL (AUG 2014)

H.7 LC52.237-2 CONDUCT OF WORK (MAY 2015)

H.8 LC52.239-1 INFORMATION SECURITY (APR 2021)

H.9 LC52.239-7 INFORMATION AND COMMUNICATION TECHNOLOGY ACCESSIBILITY (JAN 2025)

PART II - CONTRACT CLAUSES

SECTION I - CONTRACT CLAUSES

030ADV25R0024

I.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

I.2 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE

ORDERS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEC 2023)

I.3 LC52.212-4 CONTRACT TERMS AND CONDITIONS - COMMERCIAL ITEMS (DEV) (FEB 2016)

I.4 LC52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE

ORDERS - COMMERCIAL ITEMS (DEV) (MAY 2015)

I.5 LC52.227-1 ASSIGNMENT OF COPYRIGHT TO THE LIBRARY OF CONGRESS (DEC 2001)

I.6 LC52.228-70 INSURANCE REQUIREMENTS - WORK ON LIBRARY PREMISES (DEC 2014)

I.7 LC52.232-25 PROMPT PAYMENT (DEV) (JUL 2013)

I.8 LC52.233-1 52.233-1 (DEV) DISPUTES (MAY 2014)

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

SECTION J - LIST OF ATTACHMENTS

PART IV - REPRESENTATIONS AND INSTRUCTIONS

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF OFFERORS

K.1 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (MAY 2024)

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.2 LC52.233-2 PROTESTS TO THE LIBRARY OF CONGRESS (DEC 2013)

SECTION M - EVALUATION FACTORS FOR AWARD

030ADV25R0024 Section B

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 LC52.216-3 CONTRACT TYPE (JUN 2016)

A firm-fixed price contract.

(End of Clause)

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1.00 JOB _______________

Culture Homegrown Comprehensive Audio Visual (AV) Design Services Contract Period: Base POP Begin: 08-01-2025 POP End: 08-31-2026

GRAND TOTAL _______________

030ADV25R0024 Section C

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C.1 OVERVIEW / BACKGROUND:

The Library seeks an experienced audio-visual design firm to create video content for Culture Homegrown: Reflections from the American Folklife Center (“Culture Homegrown”) in celebration of the 50th anniversary of the American Folklife Center (AFC). The exhibition will showcase a wide array of items from the Library’s archives and programs that reflect diverse communities’ cultural traditions, stories, and experiences.

The Audio Visual (AV) produced content shall consist of one introductory video to be shown in the entryway of the exhibit and video clips to be shown on the four video stations located in the exhibit casework.

The intro video will be shown on a 55” 4k monitor with speakers, embedded in an introductory wall located at the entrance to the exhibition.

The exhibit video stations will showcase videos from the Library’s archive. Each station shall feature no more than 5 video clips that will be selected via a touch screen menu. Video playback and touch screen interaction shall be programmed on Library provided Brightsign media players and playback will be via Library provided 1080p capacitive touch displays and mono audio headsets.

Casework and wall components design and fabrication, as well as the AV equipment and media integration will be provided by the Library. Contractor shall provide equipment for in-studio mixing and testing of produced content, which includes a 4k reference monitor and stereo speakers. The Library will provide a reference media player and display for prototyping the exhibit video touchscreen menu if necessary.

The AV produced content for the exhibition must conform to museum quality design standards, conservation and security standards, and applicable accessibility standards.

C.2 SCOPE:

Contractor shall create and produce video content for the Library’s AFC Culture Homegrown Exhibition.

C.3 REQUIREMENTS:

Introductory Video: The contractor shall create and produce one (1) introductory video to be shown on a 55” 4k monitor with speakers, embedded in an introductory wall located at the entrance to the exhibition.

Exhibit Video Stations: The four video stations are intended to allow the visitor to select from a series of archival clips for playback. For each of four (4) video stations the Library will provide no more than five (5) archival media clips, each station will have its own unique set of no more than five clips. The offeror shall trim these clips at edit points provided by the library. The offeror shall develop an interactive menu allowing visitors to select one of theses video clips for playback, this menu will be served via the BrightSign media players and interacted with via a touchscreen display.

Developer information on working with BrightSign media players is available here: Developers - Docs - Support

Contractor shall work closely with the in-house Library exhibition team led by the Director of the Center for Exhibits and Interpretation (CEI), with in-house Exhibits Office (EO) staff, and curatorial experts from the Library’s American Folklife Center to further develop and produce an AV presentation that celebrates the AFC. The Library will review and provide feedback for each stage of development of the AV presentation, including script text and clips.

C.3.1.1 The work to be performed under this contract includes design and development of the exhibit intro video and four exhibit stations including AV pre-production, production, and postproduction. Contractor shall provide 3 (three) versions of iterative rough-cut designs for the intro video and exhibit video stations. Contractor shall provide clearances and associated documentation of all digital media assets, to include video clips, images, and audio, used in AV presentations as necessary. Upon submission the Library will provide feedback and approval of deliverables within 5 business days.

C.3.1.2 All changes required by the Contracting Officer Representative (COR) to the design of the introductory video, media player video clips and associated material shall be made by the Contractor within 14 business days and the Library will provide feedback/approval within 5 business days. The Contractor’s Key Personnel shall meet, as required by the COR, either onsite at the Library or via a mutually agreed upon video conference platform to present deliverables and interim media design development of the intro video and exhibit stations, as well as to conduct working meetings with the Library team to review AV content and structure, collateral requirements, and production details. All travel undertaken under this contract is non-reimbursable.

C.3.1.3 The Contractor’s Key Personnel shall be available for planning, design, and review meetings with the Library team and the exhibition designers as it pertains to the creation of the introductory video and exhibit video stations. The Contractor shall provide advice and guidance throughout the AV design development and production phases of the exhibition and shall advise and assist in the resolution of any fabrication/installation related to AV hardware contingencies, to include re-encoding of media as necessary to ensure smooth playback on provided devices, until the exhibition and its component parts are completed and opened to the public.

C.3.2 Production Phases:

C.3.2.1 Research and Design Development:

The Contractor shall develop the visual character of the AV presentation (including whether narration, animation, etc.

will further its interpretive goals), conduct pre-production for the AV presentation, and consult on related display elements and graphics needed for the AV presentation.

The purchase of hardware, technology integration and installation are outside the scope of this contract.

Contractor shall develop an asset list with the Library team that includes in-house materials, materials held in other collections, and footage commercially available. Contractor shall assess and organize all assets and create storyboards and a script for the AV presentation.

C.3.2.2 Pre-Production Phase:

The Contractor, working with the Library team, shall obtain scans of sufficiently high resolution to be reproduced in 4K video from Library collections, external collections, and commercially available footage as needed. Video clips for the 4 exhibit video stations will be provided by the Library. Existing exhibit design assets will be provided by the Library.

C.3.2.3 Production and Postproduction Phase:

a. Production: The Contractor shall create rough cuts and conduct informal focus group testing on those rough cuts; complete 4K resolution moving image production (editing, moving graphic production, animation, soundtrack, color grading, narration, etc., where applicable) and undertake digital assets rights and clearances. The contractor shall create interactive touchscreen menu for exhibit video stations, the Library will provide representative AV hardware for testing purposes.

(i) Contractor shall conduct informal focus group testing on rough cuts. Informal focus groups must consist of feedback provided from the perspective of a visitor or visitors to the Culture Homegrown exhibit. This feedback should be used to guide the Contractor’s design approach.

b. Post-Production: The Contractor shall make final edits, color corrections and refine sound mixing, as necessary for final delivery. The Contractor shall further complete work for accessibility requirements described in this contract to include open captioning and comprehensive audio description.

C.3.2.4 Onsite Installation: The Contractor shall deliver final high definition of rendered and encoded presentation files to the COR for onsite installation and integration led by Library of Congress Exhibits Office staff. The Contractor shall be available remotely during the AV installation phase and respond to problems related to installation within 2 days to the COR to ensure timely and successful installation and opening. The installation will be managed by the Library. The Contractor shall also deliver a comprehensive audio description of the final presentation as a separate audio file to the

COR.

All contract deliverables shall comply with accessibility standards set forth in the Architectural and Transportation Barriers Compliance Board Electronic and Information Technology (EIT) Accessibility Standards (36 CFR part 1194).

C.4 DELIVERABLES

C.4.1 Planning Meetings: As requested by the COR, Contractor shall attend a minimum of three (3) in-person meetings onsite at the Library’s offices and in addition, Contractor shall attend all virtual meetings as requested by the COR.

Contractor shall consult with the COR to determine which Key Personnel will attend the meetings.

C.4.2 Research and Design Development:

The Contractor shall:

a) Research and develop structure of all AV presentations, incorporating feedback from the Library team;

b) Determine (with the Library team) which assets to acquire for further development;

c) Create storyboards presentations;

d) Develop shooting script;

e) Submit work documents (including production schedules); and

f) Outline all technical requirements.

C.4.3 Pre-Production Phase:

The Contractor shall:

a. Conduct pre-production tasks including screening, logging, digitizing, duplication, and continued design;

b. Identify potential hardware needs (to be installed and purchased under a separate contract).

C.4.4 Production and Post-Production Phase:

The Contractor shall:

a. Create and complete rough cuts for one (1) introductory video and mockups for five (5) exhibit video stations clips.

b. Convene informal focus groups for testing rough cuts and incorporate feedback from the Library.

c. Complete 4K resolution moving image production for the AV presentation, which includes editing, moving graphic production, animation, soundtrack, color grading, narration, etc., where applicable.

d. Develop interactive touchscreen menu program for exhibit video stations.

e. Undertake production work that includes open captioning, and comprehensive audio description, that must meet museum accessibility guidelines described in this contract.

f. The Contractor shall describe how it will meet the Library’s accessibility requirements described in this contract. The Contractor shall obtain clearances, permissions, and releases for all rights for all material used in the AV presentation, including, without limitation, copyrights. (The Library is not the rights holder for many collections in its custody).

The Contractor shall:

a. Provide the Library with a plan to secure rights and permission clearances;

b. Identify rights holders for each clip or graphic and make initial contact;

c. Contact rights holders and then follow up in writing to obtain their signed permission for use of the materials.

d. Attempt to obtain gratis permissions. If the Contractor is unable to obtain gratis permission, the

Contractor shall refer the matter to the COR. The Contractor shall obtain all necessary paperwork to secure rights, permissions and clearances from the rights holders and give to the COR. The COR will process and finalize all paperwork to secure the rights, permissions and clearances for the Library.

The Contractor shall not enter into any licensing agreements on behalf of the Library for this project.

Agreed upon licensing costs will be paid for directly by the Library.

e. obtain the right to use materials in the Culture Homegrown exhibition, in the Culture Homegrown online exhibition, Library of Congress publications, and social media promotion, for a period of at least five (5) years, and, if possible, in perpetuity;

f. Submit periodic status reports on copyright clearance to the COR; and

g. Provide all final signed agreements to the COR, and all paperwork used to seek rights regardless of whether permissions were granted.

h. Complete all work related to post-production, including finalizing edits and color corrections and refining sound mixing, as necessary.

C.4.5 Onsite Installation:

The Contractor shall deliver final high definition rendered and encoded presentation files and comprehensive audio description files of the final presentation for onsite installation and integration led by Library of Congress Exhibits Office staff. The Contractor shall be available remotely during the AV installation phase and respond to problems related to installation to ensure timely and successful installation and opening. The installation of the entire exhibition will be managed by the Library.

C.5.0 Government Furnished Property The Library will provide a draft floor plan of the Culture Homegrown exhibition, in the SW Curtain Gallery, second floor of the Thomas Jefferson Building. Preliminary recommendations for ambient lighting and acoustic control, a full object list, a list of potential AV assets with descriptions and or/image links, if available, will be made available at the contract kickoff.

The Library of Congress will provide the following: drawings or documentation of exhibition layouts, plans of the exhibition space; exhibition object list, a list of image research and digital assets relevant to the AV production, an exhibition outline and related texts.

C.6.0 Accessibility Requirements

C.6.1 ADA Compliance

All deliverables must comply with the Americans With Disabilities Act (ADA), Architectural Barriers Act (ABA), and Section 508 of the Rehabilitation Act of 1973. The Contractor shall describe how it will meet the Library’s accessibility requirements.

C.6.2 Interpretive Media Accessibility Guidelines

Contractor may use the Smithsonian Guidelines, NPS Programmatic Accessibility Guidelines or other alternatives to submit a design that meets the Library’s accessibility requirements.

The Smithsonian Guidelines are based in part on standards established by the ABA, Rehabilitation Act of 1973, and the ADA (https://www.sifacilities.si.edu/sites/default/files/Files/Accessibility/accessible-exhibition-design1.pdf).

The Programmatic Accessibility Guidelines for National Park Service Interpretive Media provide guidance about how to apply regulations, standards and best practices to comply with Federal law and National Park Service (NPS) policy that requires the NPS to offer media accessible to a wide range of abilities.

(https://www.nps.gov/features/hfc/guidelines/)

C.7 PERSONNEL

C.7.1 Personnel: Contractor’s team shall have skills that include, but are not limited to filmmaking, graphic design, audio engineering, animation, audio description services, and other moving image production skills with experience creating innovative AV experiences for museum-quality exhibitions in cultural institutions comparable to the Library of Congress and its collections.

C.7.2 Key Personnel: The personnel designated as Key Personnel in this contract are considered essential to the work being performed hereunder. All changes to Key Personnel must follow the requirements in LC52.237-1 in Section H of this contract. The following personnel have been identified as Key Personnel in the performance of this contract:

C.7.2.1 Principal/Creative Director. The Contractor shall provide a Principal and/or Senior Creative Director with at least five (5) years of experience leading a firm and a demonstrated track record of designing creative AV experiences for cultural institutions comparable to the Library of Congress and its collections.

030ADV25R0024 Section D

SECTION D - PACKAGING AND MARKING

D.1 LC52.211-1 DELIVERIES (APR 2015)

All deliveries submitted to the CO or the COR or other Library personnel designated to receive deliverables shall clearly indicate the following information:

a. Agency/Requiring Library Service Unit and MAIL STOP/Room Number

b. Description of information/data being submitted

c. Contract Number

d. Contractor Name and Address

(End of Clause)

D.2 LC52.211-2 DELIVERIES TO THE LIBRARY OF CONGRESS, CAPITOL HILL CAMPUS (JUN

2021)

(a) SAFETY. Trucks making deliveries to the Library of Congress must meet the following minimum clearances: 13 ft high, 9 ft wide and 20 ft long. Contractor vehicles exceeding that limitation shall not be permitted access to the Loading Dock area. The Contractor shall ensure that ceiling; doors or walls are not disturbed or damaged. The Contractor shall be held responsible for all costs of repairs to ceiling, doors, etc. and any secondary damage resulting from that damage. The maximum ceiling height inside the loading dock is 14′-8″.

(b) SECURITY. The contractor must adhere to all Library of Congress and U.S. Capitol Police physical security protocols and offsite screening procedures. These requirements may change during the course of the contract and it is the responsibility of the contractor to stay in compliance with current regulations. The most current procedures for accessing only the Madison Loading Dock are as follows:

(c) SCREENING PROCESS FOR ALL VEHICLES COMING TO LIBRARY OF CONGRESS LOADING DOCKS & JEFFERSON EAST

PARKING LOT FREIGHT ELEVATOR

Process includes all trucks, cars and vans coming to the LC Capitol Hill campus. All contractors are now required to notify the Off-Site Delivery Center (OSDC) no later than 24 HOURS PRIOR TO ARRIVAL (48-72 hours if possible)

Contractors are required to have a letter on file with the U.S. Capitol Police. The letter must be on company letterhead accompanied by signature of the owner, president or manager and sent directly to the OSDC email:

OSDCAdmin@USCP.GOV and the COR. The letter shall be protected with a password, and the password shall be sent separately. Requests for access must be renewed every year and should contain the following information:

1. Company Name,

2. Drivers/Employee Names requiring access,

3. Social Security Number for each Driver/Employee,

4. Date of Birth for each Drive Employee,

5. Driver License Number,

6. Vehicle make, model, tag number,

7. Building(s) to be accessed,

8. COR’s name and phone number, 030ADV25R0024 Section D

9. Contract number

All deliveries must include a Bill of Lading and designate a Library Point of Contact (POC) name and telephone number for deliveries. If making more than one delivery on the Hill, make the Library of Congress your last stop. If you do not, you will have to go through the screening process again after leaving the Library.

Vehicles leaving the Library are not resealed.

(d) DELIVERIES BEFORE 3:00 P.M. – OFF-SITE DELIVERY CENTER (OSDC)

The OSDC is open Mon-Fri. 4:30 a.m. to 3:00 p.m. at 4700 Shepherd Parkway S.W. for screening by the U.S. Capitol Police. Once cleared, proceed to D Street and Delaware Avenue S.W. (open Mon-Fri.4:45 am – 3:00 pm) to gain access to Capitol Hill. The OSDC phone number is (202)224-0202.

When a vehicle enters the OSDC:

1. Drivers information is checked.

2. Truck unloaded and material X-rayed and screened.

3. Material is replaced and the vehicle is sealed.

4. Vehicle proceeds to Delaware Avenue, seal is verified, and truck is cleared to first destination.

5. If multiple deliveries on the Hill the vehicle will be resealed upon departure from each delivery location – except the Library of Congress.

6. Vehicle arrives at the Library of Congress. The seal is verified and removed by the police.

(e) DELIVERIE S AFTER 3:00 P.M. Weekdays or Saturday – ALL DELIVERIES / WITH COORDINATION WITH USCP LIBRARY DIVISION (Exception basis for same day delivery only)

Provide all information as above and copy the Library Division at police_support@loc.gov (underscore between police and support) and a fax to (202) 707-1030 and include the estimated arrival time. The inspection location is the 600 block of New Jersey Ave. S.E., and C St NW near the power plant. Call the Library Division at (202) 707-1000 who will arrange for the vehicle to be swept. The vehicle will then be escorted to the Library. All containers have a designated placement location and the Contractor shall not leave any container in any area except those identified in this contract. This expressly designates Independence Avenue, C Street, 1st, 2nd, 3rd Streets and East Capitol Street, SE as areas off limits for staging of containers. All delivery vehicles shall have clearly identified company signage. Driver and all onsite staff shall wear distinguishable company uniform and/or company ID. The Contractor shall not travel beyond the dock area of the Madison Loading Dock. The Contractor shall comply with the Library security procedures. Contractor will be briefed by the COR on Library’s security procedures currently in effect. The security procedures vary periodically.

(End of Clause)

D.3 LC52.231-1 PAYMENT OF POSTAGE FEES (MAY 2015)

All postage and fees related to submission of information, including forms, and reports, etc., to the Contracting Officer or Contracting Officer’s Representative (COR) or other persons designated to receive, shall be paid by the Contractor.

(End of Clause)

030ADV25R0024 Section F

SECTION F - DELIVERIES OR PERFORMANCE

F.1 LC52.215-5 PLACE AND PERIOD OF PERFORMANCE (JAN 2019)

Place of Performance: The work to be performed under the contract will be performed at the Library and Contractor's place of business.

The overall period of performance shall be as stated in section B.

The contractor is responsible for determining its hours of operation in fulfilling the requirements of this contract. The Library’s standard operating hours are from 8:30 AM through 5:30 PM, Monday through Friday, excluding Federal holidays. The contractor shall coordinate with the COR for any work to be conducted at Library facilities.

(End of Clause)

FAR Number Title Date

52.242-15 STOP-WORK ORDER AUG 1989

52.247-34 F.O.B. DESTINATION NOV 1991

F.2 SCHEDULE OF EVENTS/DELIVERABLES

The Culture Homegrown exhibition will open in September 2026 (opening date TBD). Once the Library has determined the exact opening date, there will be no flexibility. The Library and the Contractor will review and amend as necessary a detailed exhibition schedule at the first meeting. All deliverables, unless otherwise noted on the schedule above, shall be completed by the scheduled dates above. The Contractor shall be required to be available remotely during installation as needed to ensure that quality of presentation and troubleshooting technical issues for the initial installation, if necessary.

Deliverable dates may change during the Kick-off Meeting.

Requirements Paragraph reference

Description of Event/Deliverable Deliverable Date Amount

C.4.1 INTRODUCTORY KICK-OFF

MEETING ON SITE or VIRTUALLY

WITH THE LIBRARY EO EXHIBIT

TEAM

Within five (5) days of the period of performance start date

Not Separately Priced (NSP)

C.4. 2 RESEARCH AND DESIGN

DEVELOPMENT:

1) research and developed structure for all AV presentations; 2) list of assets that require further development; 3) storyboard presentation; 4) draft script; 5) work documents; outline of technical requirements

No later than September 15

C.4. 3 PRE-PRODUCTION PHASE:

final list and acquisition of stills/video selects:

No later than December 1, C.4. 4 PRODUCTION:

1) Completed Rough cut deliverables including intro video and interactive exhibit video menu.

No later than April 1, 2026

C.4. 4 Completed AV presentation, final signed agreements and paperwork for licensed material

June 1, 2026

C.4. 4 POST-PRODUCTION:

1) Final AV presentations with finalized edits, color corrections and refined sound mixing.

No later than July 1 2026

C.4. 5 CONSULTATION on AV

INSTALLATION IN THE GALLERY

SPACE:

1) Deliver master copy of final media presentation.

No later than August 29, 2026

030ADV25R0024 Section G

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 LC52.201-3 CONTRACT ADMINISTRATION (AUG 2015)

This contract will be administered by:

Library Contracting Officer: Moji Adejuwon Address: Contracts & Grants Directorate, The Library of Congress 101 Independence Ave. SE Washington, D.C. 20540 Phone: (202) 707-0040 Email: moad@loc.gov

Library Contract Specialist: Olexiy Levchuk Address: Contracts & Grants Directorate, The Library of Congress 101 Independence Ave. SE Washington, D.C. 20540 Phone: (202) 707-1462 Email: olevchuk@loc.gov

Library Contracting Officer Representative: To be provided at the time of award Address: To be provided at the time of award Phone: To be provided at the time of award Email: To be provided at the time of award.

Contractor Contract Administrator: To be provided at the time of award Address: To be provided at the time of award Phone: To be provided at the time of award Email: To be provided at the time of award

G.2 LC52.204-5 IDENTIFICATION AND BUILDING PASSES (SEP 2024)

(a) The Contractor shall ensure that all contractor employees, both directly employed and subcontracted, contractors and sub-contractors, who will need regular, unescorted access to Library facilities obtain Library-issued photo identification badges. The Library will issue the ID badges without charge. The Contractor shall schedule with the COR time for contractor staff to be available to receive Library ID badges prior to starting work. The Contractor shall accurately maintain a list of contractor employee badge numbers and provide updates to the COR upon request.

(b) The Contractor shall provide instruction and ensure that each contractor employee performing work under this contract visibly displays their Library ID badge at all times they are present on-duty on Library premises. Refusal or repeated neglect to display the Library ID badge may result in removal from non-public Library premises and removal from the contract.

030ADV25R0024 Section G

(c) Upon termination, resignation, contract completion, or other event leading to a contractor employee not requiring continued access to Library facilities under this contract, the Contractor is responsible for returning all Government identification, building passes, keys, and other Government property issued to that contractor employee within 5 business days from the termination of that contractor employee’s access. Failure on the part of the Contractor to return these materials may result in the Contractor’s liability for all costs associated with addressing the resultant security breach.

(End of Clause)

G.3 LC52.232-1 LIBRARY OF CONGRESS INVOICE INSTRUCTIONS (DEC 2022)

The Contractor must prepare and submit invoices electronically to: https://www.ipp.gov. The Contractor may submit payment requests using other than electronic means only when alternate procedures are authorized by the contracting officer in writing. Assistance is available via the IPP Help Desk via email at: ippcustomersupport@fiscal.treasury.gov or by commercial telephone at (866) 973-3131. Invoices shall contain the information required in FAR 52.212-4, paragraph (g).

(End of Clause)

G.4 LC52.232-2 SCHEDULE OF PAYMENTS (JUN 2015)

The contractor must submit invoices for payment upon delivery of the items or successful performance of the events identified in deliverables schedule in section F of the contract pursuant to the standards and acceptance criteria defined in this contract.

030ADV25R0024 Section H

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 LC52.201-1 CONTRACTING OFFICER'S REPRESENTATIVE (COR) APPOINTMENT AND

AUTHORITY (JAN 2016)

(a) Performance of work under this contract is subject to the technical direction of the COR. The term “technical direction” includes, without limitation, direction to the contractor that directs or redirects the labor effort, shifts the work between work areas or locations, and/or fills in details and otherwise serves to ensure that tasks outlined in the contract are accomplished satisfactorily.

(b) Technical direction must be within the scope of the contract specification(s)/work statement. The COR does not have authority to issue technical direction that:

(1) Constitutes additional work outside the contract specification(s)/work statement;

(2) Constitutes a change as defined in the “Changes” clause of this contract;

(3) Causes an increase or decrease in the contract price, or the time required for contract performance;

(4) Changes any of the terms, conditions, or specification(s)/work statement of the contract;

(5) Interferes with the contractor's right to perform under the terms and conditions of the contract; or

(6) Directs, supervises or otherwise controls the actions of the contractor's employees.

(c) Technical direction may be oral or in writing. The COR must confirm oral direction in writing within five workdays, with a copy to the Contracting Officer.

(d) The Contractor shall proceed promptly with performance resulting from the technical direction issued by the COR.

If, in the opinion of the contractor, any direction of the COR or the designated representative falls within the limitations of (b) above, the contractor shall immediately notify the Contracting Officer no later than the beginning of the next Government work day.

(e) Failure of the Contractor and the Contracting Officer to agree that technical direction is within the scope of the contract shall be subject to the terms of the “Disputes” clause of this contract.

(End of Clause)

H.2 LC52.203-1 CONTRACTOR PUBLICITY (OCT 2013)

The Contractor, or any entity or representative acting on behalf of the Contractor, may not refer to the equipment or services furnished pursuant to the provisions of this contract in any news release or commercial advertising, or in connection with any news release or commercial advertising, without first obtaining explicit written consent to do so from the Contracting Officer. Should any reference to such equipment or services appear in any news release or commercial advertising issued by or on behalf of the Contractor without the required consent, the Government will consider institution of all remedies available under applicable law.

H.3 LC52.204-1 COLLECTIONS SECURITY (DEC 2013)

(1) The Library is a public institution responsible for making its resources (collections and staff) available to the Congress and the American people. To achieve a balance between access and security, the Library requires everyone (staff, visitors, interns, contractors, etc.), to always use due diligence and protect its assets during use.

(2) Physical access to Library collections is limited to staff and/or determined by the host office. In addition, established requesting processes in the various readings rooms must be followed.

(3) Loan Privileges. Contractor employees may obtain loans of Library property for internal use and Library work-related purposes.

i. Loan of Library Property. All loans of Library property must be approved and documented by the host Library Services office. Contractor staff shall obtain a Library “General Pass” (Form LW 12/54 (rev2/88)) for each loan.

ii. Liability – Loss or Damage of Library Property. Use or loan of all Library property and signature on this contract means that the contractor acknowledges and agrees to:

(a) ensure the return all Library property issued in the same condition as borrowed;

(b) accept responsibility and liability for the negligent loss or damage of issued or borrowed Library property; and

(c) ensure that the loaned property is used for Library purposes and not loaned to any other person.

(End of Clause)

H.4 LC52.204-2 CONDUCT ON LIBRARY PREMISES (JUL 2021)

1. Access to Library buildings and grounds is governed by 36 C.F.R. part 702 - Conduct on Library Premises. Contractor staff must comply with these requirements and restrictions and related Library of Congress Regulations and Directives.

2. The Library is committed to preventing and addressing all forms of discriminatory harassment and to ensuring that Equal Employment Opportunity (EEO) principles are fundamental to Library culture. Everyone — employees, interns, volunteers, contractors, researchers, and visitors — is expected to help make the Library a respectful environment free from offensive behavior.

a. Library of Congress employees, contractors, interns, volunteers, researchers, patrons, and other visitors have a right to Library facilities that are free from discrimination based on their race, color, national origin, religion, sex, sexual orientation, gender identity, age (40 and over), disability, genetic information, union affiliation, political affiliation, or marital status.

b. The Library does not tolerate discrimination – including sexual harassment, other forms of harassment, or a hostile work environment – based on these factors. The Library does not tolerate retaliation against anyone who engages in any form of protected EEO activity.

c. Contractor (including subcontractor) staff alleged to have engaged in discrimination or retaliation in the performance of this contract may be prohibited from entering Library facilities to perform work under their contracts.

Contractors are required to promptly respond to all Library inquiries into allegations of discrimination, and must, in good faith, cooperate with Library investigations. Good faith cooperation includes, but is not limited to, making contractor staff available for:

1. Formal and informal interviews by Library agents investigating allegations of discrimination;

2. Reviewing and signing appropriate affidavits or declarations summarizing statements provided by such contractor staff during the course of an investigation;

3. Producing documents requested by the Library agents conducting the investigation; and

4. Preparing for and providing testimony in depositions or in administrative hearings.

(End of Clause)

H.5 LC52.204-4 CONTRACTOR EMPLOYEE FITNESS (SEP 2024)

“Contractor employee fitness” means fitness based on character and conduct for work for or on behalf of the Government as a contractor employee.

Work under this contract is unclassified. However, the Library of Congress shall conduct background investigations of contractor personnel who will have 1) regular, ongoing, unescorted access to the Library’s buildings, grounds, or collections, 2) access to Library information technology systems, and/or 3) access to Library information not available to the public, including information determined to be Controlled Unclassified Information (CUI), to ensure they meet basic standards of honesty and trustworthiness pursuant to Library regulations. The Library does not determine the fitness of employees to work for the contractor firm that hires them. The Library’s interest is in determining whether contractor personnel should be granted greater access than the general public to Library facilities, Library information technology systems, and/or non-public Library information.

(1) Any access to non-public Library facilities, Library information technology systems, and/or non-public Library information will require a contractor employee fitness determination. All initial, existing, and reciprocal contractor employee fitness determinations will be subject to continuous vetting. Continuous vetting will vary based on position risk level. An example of continuous vetting is outlined in Trusted Workforce 2.0 (https://www.performance.gov/trusted-workforce/ and https://www.dcsa.mil/Personnel-Security/Continuous- Vetting/).

(2) A favorable contractor employee fitness determination requires completion and successful adjudication of a security application request (release forms, fingerprints, and a full background investigation). To facilitate the fitness determination, the prospective contractor employee shall submit to the Library complete and accurate information as identified on the National Background Investigation Services (NBIS)’s eAPP (https://eapp.nbis.mil) or other system as provided by the Personnel Security Division (PSD). Contractors should anticipate a minimum of two weeks for the process, provided all requested information is timely, accurate and complete and that no adverse information is received. A background investigation generally will require that the candidate has cumulatively resided in the United States for at least three of the past five years. This requirement is subject to certain exceptions assessed on a case-by-case basis by PSD in accordance with established federal personnel vetting standards.

(3) After the contractor employee fitness determination, each contractor employee with a favorably adjudicated background investigation shall be enrolled in and subject to the Library’s continuous vetting process. Enrollment in the Library’s continuous vetting process also requires enrollment in the Federal Bureau of Investigation (FBI) Record of Arrest and Prosecution Background (“Rap Back”) program, which provides the Library with notification of any criminal activity by the enrollee. Upon enrollment in Rap Back, the Library shall provide each enrollee with a notification of their rights with respect to the collection and use of their fingerprints and to the accuracy of the information obtained from Rap Back, as well as a copy of the FBI Privacy Act Statement that describes how FBI may use their fingerprint images.

(4) The fact that the Library may conduct background investigations and continuous vetting on assigned contractor personnel does not relieve the contractor of the responsibility to provide qualified, reliable personnel of sound character and conduct. This includes providing contractor personnel who can maintain compliance with the Library’s requirement of a drug-free workplace and federal laws regarding controlled substances (see the Controlled Substances Act, 21 U.S.C.

§ 801 et seq. for the definition of controlled substances). In the event that drug testing is required for a contractor employee to obtain a favorable fitness determination, the contractor will be responsible for bearing the costs of such testing, conducting the testing in a manner consistent with federal vetting standards, which are based on the testing protocols published by the Substance Abuse and Mental Health Services Administration (SAMHSA), and providing the results to the Library.

(5) The Library may require removal of contractor staff from Library facilities and revocation of access to Library information technology systems and non-public Library information if investigative results raise concerns regarding a contractor employee’s fitness or the contractor employee is non-compliant with the Library’s instructions or requests for information during the vetting process. In such cases, the Contracting Officer (CO) or Contracting Officer Representative (COR) will notify the contractor of the unfit determination and need for the contractor employee to return all government equipment such as badges, keys and network tokens if issued. Contractor management staff may be required to escort the contractor employee from Library premises.

(6) The contractor will ensure the COR and CO are notified of all changes to those contractor personnel performing work on this contract that require non-public access.

(End of Clause)

H.6 LC52.237-1 KEY PERSONNEL (AUG 2014)

The personnel designated as key personnel in this contract are considered to be essential to the work being performed hereunder. At least 30 days prior to diverting any of the specified individuals to other programs or contracts or as soon as possible if an individual must be replaced, for example, as a result of leaving the employ of the contractor, the contractor shall notify the contracting officer and identify proposed substitutions. No diversion or substitution shall be made by the contractor without written consent of the contracting officer.

The following personnel have been identified as Key Personnel in the performance of this contract:

Position/Labor Category Name

Principal/Creative Director

(End of Clause)

H.7 LC52.237-2 CONDUCT OF WORK (MAY 2015)

The personnel employed by the Contractor shall be capable employees qualified in this type of work. The Contractor shall be responsible for all damage to Library property by the activities of his employees resulting from these operations.

The Contracting Officer may require removal from work on this contract any employee(s) that may be deemed incompetent, careless, insubordinate, unsuitable, or otherwise objectionable, or whose continued employment is deemed contrary to the public interest or inconsistent with the best interest of or the security of the Library.

(End of Clause)

H.8 LC52.239-1 INFORMATION SECURITY (APR 2021)

The work to be conducted is considered Controlled Unclassified Information (CUI) pursuant to National Institute of Standards and Technology (NIST) Special Publication (SP) 800-53 (rev 4) or current version. The Contractor shall ensure that all non-public Library information processed under this contract shall be protected from unauthorized use and mishandling by the Contractor. Information includes both hard copy (paper) formats and soft copy (stored in electronic form, e.g., hard disks, tapes, flash drives, CD-ROM/CD-R, etc.)

(a) The Contractor shall store hard copies and soft copies contained on removable media (e.g., tapes, floppy disks, flash drives, CD-ROM/CD-R, etc.) in a government-approved storage container per the direction of the Contracting Officer Representative (COR) or the Library of Congress Project Manager when not under the direct control of Contractor Key Personnel.

(b) The Contractor shall treat any information developed on security vulnerabilities and any Government provided non-public information as “CUI”.

(c) The Contractor personnel shall label and protect this information as “Security Category: Moderate”, placing this designation in the footer.

(d) The Contractor shall ensure that all documents designated “Security Category: Moderate”, “Security Category:

High” and “Limited Official Use Only” are not emailed to or from an external email system. These documents may only be emailed between Library of Congress email accounts, or within a secured corporate email network.

(e) The Contractor shall ensure that all documents designated “Security Category: Moderate”, “Security Category:

High” and “Limited Official Use Only” are shredded, burned, or otherwise destroyed before being disposed of in accordance with applicable corporate and federal records management policies.

(f) The Contractor shall dispose of all documents designated “Security Category: Moderate”, “Security Category: High” and “Limited Official Use Only” remaining in the Contractor’s possession at the end of the contract term.

(g) The Contractor shall ensure that all Contractor workstations used to process Library information utilizes anti-virus and anti-spyware utilities that are configured to continuously monitor and to automatically update as well as having automatic operating system patching in place.

(h) The Contractor shall ensure that all Contractor workstations used to process Library information employ a firewall that can either be software running on the workstation or a stand-alone firewall that protects the workstation from unauthorized access from any other devices, including devices on the Contractor’s corporate network.

(i) The Contractor shall ensure that all Library information that is labeled “Security Category: Moderate”, “Security Category: High” and “Limited Official Use Only” is encrypted using a Federal Information Processing Standards Publication (FIPS) 140-2 validated application configured in FIPS mode. This includes information stored on internal hard drives and removable devices (e.g., CD-Rs, flash drives, etc.)

(j) The Contractor must provide a written list of anti-virus, anti-spyware, firewall, encryption products, versions and proof of licenses, along with the automatic operating system patching status, MAC address (if applicable) and user name for each system being used to process Library information.

(k) In accordance with NIST SP 800-61 (rev 2, as updated), the Contractor shall report to infosec@loc.gov, the Contracting Officer, and the COR any adverse events (adverse events are currently defined as events with a negative consequence, such as system crashes, packet floods, unauthorized use of system privileges, unauthorized access to sensitive data, and execution of malware that destroys data) that are computer security related or computer security incidents…