030ADV25R0007.pdf

PAGE 1 OF1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

See SCHEDULE

030ADV25R0007 12-11-2024

Curl, Brian (202) 707-3090 01-31-2025

12:00 PM EST

Contracts and Grants Directorate Library of Congress

101 Independence Ave. SE LA 325 Washington DC 20540-9411

X

N/A

X

DELIVERY

See Section F for delivery instructions.

Contracts & Grants Directorate Library of Congress

LA 325

101 Independence Av SE Washington DC 20540-9411

Submit Invoices through:

https://www.ipp.gov/ Washington DC 20540

See CONTINUATION Page

0.00 See CONTINUATION Page

X X

Curl, Brian

030ADV25R0007

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PRICE/COST SCHEDULE

ITEM INFORMATION

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

SECTION D - PACKAGING AND MARKING

D.1 LC52.211-1 DELIVERIES (APR 2015)

D.2 LC52.211-2 DELIVERIES TO THE LIBRARY OF CONGRESS, CAPITOL HILL CAMPUS (JUN 2021)

D.3 LC52.231-1 PAYMENT OF POSTAGE FEES (MAY 2015)

SECTION E - INSPECTION AND ACCEPTANCE

SECTION F - DELIVERIES OR PERFORMANCE

F.1 LC52.215-5 PLACE AND PERIOD OF PERFORMANCE (JAN 2019)

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 LC52.232-1 LIBRARY OF CONGRESS INVOICE INSTRUCTIONS (DEC 2022)

G.2 LC52.232-2 SCHEDULE OF PAYMENTS (JUN 2015)

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 LC52.201-1 CONTRACTING OFFICER'S REPRESENTATIVE (COR) APPOINTMENT AND AUTHORITY (JAN 2016)

H.2 LC52.203-1 CONTRACTOR PUBLICITY (OCT 2013)

H.3 LC52.204-2 CONDUCT ON LIBRARY PREMISES (JUL 2021)

H.4 LC52.204-4 CONTRACTOR EMPLOYEE FITNESS (SEP 2024)

H.5 LC52.204-27 HANDLING OF FEDERAL RECORDS (JUL 2021)

H.6 LC52.237-1 KEY PERSONNEL (AUG 2014)

H.7 LC52.237-2 CONDUCT OF WORK (MAY 2015)

H.8 LC52.244-1 SUBCONTRACT NOTIFICATION (OCT 2016)

PART II - CONTRACT CLAUSES

SECTION I - CONTRACT CLAUSES

I.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

I.2 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE

ORDERS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2024)

I.3 52.216-18 ORDERING (AUG 2020)

030ADV25R0007

I.4 52.216-19 ORDER LIMITATIONS (OCT 1995)

I.5 52.216-22 INDEFINITE QUANTITY (OCT 1995)

I.6 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

I.7 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

I.8 52.228-5 INSURANCE—WORK ON A GOVERNMENT INSTALLATION (JAN 1997)

I.9 LC52.212-4 CONTRACT TERMS AND CONDITIONS - COMMERCIAL ITEMS (DEV) (FEB 2016)

I.10 LC52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE

ORDERS - COMMERCIAL ITEMS (DEV) (MAY 2015)

I.11 LC52.216-1 ORDER PLACEMENT – SINGLE AWARD INDEFINITE DELIVERY, INDEFINITE QUANTITY (FEB 2016)

I.12 LC52.216-1A ORDER PLACEMENT - ALTERNATIVE ORDERING PROCEDURES (FEB 2015)

I.13 LC52.228-70 INSURANCE REQUIREMENTS - WORK ON LIBRARY PREMISES (DEC 2014)

I.14 LC52.232-25 PROMPT PAYMENT (DEV) (JUL 2013)

I.15 LC52.233-1 52.233-1 (DEV) DISPUTES (MAY 2014)

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

SECTION J - LIST OF ATTACHMENTS

PART IV - REPRESENTATIONS AND INSTRUCTIONS

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF OFFERORS

K.1 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (MAY 2024)

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1 LC52.233-2 PROTESTS TO THE LIBRARY OF CONGRESS (DEC 2013)

SECTION M - EVALUATION FACTORS FOR AWARD

030ADV25R0007 Section B

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 LC52.216-3 CONTRACT TYPE (JUN 2016)

This is a Solicitation for a Single Award Indefinite Delivery, Indefinite Quantity (IDIQ) type contract. Firm fixed price task orders shall be issued against the IDIQ resulting from this solicitation.

IDIQ Contract Minimum: $1,000.00

IDIQ Contract Maximum: $3,500,000.00

B.1 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1.00 LOT _______________

Exhibit Booth Storage & Deployment - Base Year Contract Period: Base POP Begin: 05-01-2025 POP End: 04-30-2026

0002 1.00 LOT _______________

Exhibit Booth Storage & Deployment - Option Year I Contract Period: Option 1 POP Begin: 05-01-2026 POP End: 04-30-2027

0003 1.00 LOT _______________

Exhibit Booth Storage & Deployment - Option Year II Contract Period: Option 2 POP Begin: 05-01-2027 POP End: 04-30-2028

030ADV25R0007 Section B

0004 1.00 LOT _______________

Exhibit Booth Storage & Deployment - Option Year III Contract Period: Option 3 POP Begin: 05-01-2028 POP End: 04-30-2029

0005 1.00 LOT _______________

Exhibit Booth Storage & Deployment - Option Year IV Contract Period: Option 4 POP Begin: 05-01-2029 POP End: 04-30-2030

GRAND TOTAL _______________

030ADV25R0007 Section C

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

Section C: Statement of Work

C.1. Background

The Library of Congress (“Library”) is the world’s largest library. Its mission is to support Congress in fulfilling its constitutional duties and to further the progress of knowledge and creativity for the benefit of the American people. As the national library, it is important that it directly reaches the public it serves. More information about the Library can be found on the website www.loc.gov.

The Library has an adjustable traveling exhibit booth (“Booth”) that is a centerpiece attraction at National conferences, festivals, and other events (“Events”). The Booth’s primary purpose is to promote awareness of Library collections, programs, services, outreach, and initiatives. The Booth promotes learning and provides authoritative information to visitors at as many Events as possible. Visitors leave with the impression that the Library is a remarkable institution which encourages them to visit the Library either online or in-person. More information about the Booth can be found in Section C.8.

C.2 Scope

Contractor shall transport, set up, dismantle, dispose, maintain/repair, and store the Booth.

C.3 Requirements

C.3.1 Design and Project Management

As further defined in each order, and prior to the deployment of the Booth, the Contractor shall submit a final event plan which must include:

a) A completed venue-required space plan;

b) Construction details and step-by-step construction drawings;

c) Venue deadline schedule and list of material(s) to be ordered;

d) Arrangements for freight for Booth and accompanying Library materials and equipment;

e) CAD images of assembled Booth;

f) Electrical plan;

g) Internet plan; and

h) Packing list.

The final event plan shall be provided to the COR in an electronic format. Upon approval of final plan, Contractor shall order any of the above listed goods and services required to fulfill the plan.

C.3.2 Booth Deployment and Dismantling

As further specified in each order, the Contractor shall transport the applicable Booth components in their storage crates from Contractor’s storage facility to the Event venue. Identified Booth components will be located at the Contractor’s storage facility and come from the list of Government Furnished Property described in C.8.

The Contractor shall construct the Booth according to the venue's configuration requirements, which will be specified in each order. At the end of the Event, the Contractor shall dismantle the Booth, pack all Booth components into shipping crates to transport all components and ship the Booth and components back to the Contractor-provided storage location. The Contractor shall provide all arrangements for the coordination of pick-up, delivery and return of separate Library of Congress equipment and materials to and from the Washington, DC metro area. Given the importance of the Booth, Library materials, and equipment, all items shall be transported using the safest most-direct manner possible, while limiting item transfers between vehicles and warehouses.

Depending on Event’s venue requirements, the Contractor may be required to subcontract services for the installation of the Booth at the Event’s venue to the Event’s venue approved subcontractors. The Contractor shall use the Event’s venue approved subcontractors. The information will be provided in the order.

The Contractor must comply with all local code regulations.

The Contractor must provide the fully assembled Booth to the COR no later than the date and time specified in the order for each Event, which shall be generally no later than eight (8) hours before the start of event. This will be further defined in each order.

C.3.3 Booth Services

As further specified in each order, the Contractor shall:

C.3.3.1 Install and remove Booth components, which may include drayage for exhibit components and Library materials, electric service and labor, lighting installation, miscellaneous installation and packing materials, internet connection, port switch rental, carpet vacuuming, audio/visual labor, furniture, carpet, space definition, and the venue’s required associated costs as specified in each order. The Contractor must directly supervise all work, including subcontracted work at the Event venue.

C.3.3.2 Provide on-site supervision, design, and project management to execute a successful deployment, including shipping Booth components and accompanying Library of Congress equipment and materials.

C.3.3.3 Provide a booth inspection report at least 14 days prior to each Event, or as otherwise defined in the order. The report must include recommendations for maintenance and/or repairs and projected costs.

C.3.3.4 The Contracting Officer will issue the Order as stated in LC52.16-18 and LC52.216-18 Alt. The Contractor shall review the request and shall prepare the proposal and quote/price(s) using the established prices in this contract. For the prices of Event venue specific supplies and services, Contractor shall negotiate the selection of venue specific supplies and services in coordination with the Contracting Officer and the COR. These venue specific supplies and services shall be treated as actual costs; no Contractor markup will be authorized. The Contractor shall provide cost-saving recommendations to the Contracting Officer based on the requirements stated in the Order. The price breakdown shall be as stated in the Order and at a minimum must include prices for the following:

Exhibit booth management;

On-site venue specific sub-contractor costs, including internet, electrical, etc.;

Cost to fix and/or update Booth components, as needed;

Shipping

The final quote/price for all services in the Order must be provided by the Contractor no later than 10 days after completion of the negotiation, or as stated in the Order.

C.3.3.5 Comply with the Event and the Event’s venue manual for official exhibitor appointed contractors, as further specified in each order, and confirm compliance with the COR by email.

C.3.3.6 Provide the following goods and services, as further specified in each order, in compliance with early registrations for advanced order discounts:

a) Material handling

b) Electrical services and labor

c) Internet connections

d) Installation and dismantle labor

e) Cleaning (e.g. vacuum carpet)

f) Hanging signs

g) Decorations (as appropriate for each venue city)

h) Audio/visual

i) Furniture

All goods and services must be approved by the COR in advance of Event registration, as part of the final event plan as required in this contract.

C.4 Booth Storage

The Contractor shall provide approximately 2,250 cubic feet of storage space needed to store all components related to the Booth. The Booth and Government Furnished Property described in C.8 shall be stored in its current crates in a Contractor-determined, climate-controlled, severe weather resistant location located in the contiguous United States of America. For purposes of this contract, severe weather is defined as any or all weather events identified by the National Oceanic and Atmospheric Administration at the following link: https://www.nssl.noaa.gov/education/svrwx101/. The location of the storage must be provided to the COR. Contractor must not change storage space or move the Booth, its components and Government Furnished Property without the COR’s approval. More information on the specifics of the Booth can be found in Section C.8.

C.5 Booth Transition In

Services under this contract are vital to the Library and must continue without interruption. Upon award of this contract, Contractor must exercise its best efforts and cooperation to ensure an orderly and efficient transition-in process for the Booth that is currently located in Cheshire, CT. As further defined in the order and requested by the COR, the Contractor shall arrange for transportation of all Booth components from the current storage facility to the Contractor-provided storage facility. Once all Booth components have arrived at Contractor’s storage facility, Contractor shall review and take an inventory of all components, and provide an updated detailed report to the COR.

C.6 Booth Transition Out

Services under this contract are vital to the Library and must continue without interruption. The Library may issue a successor contract (“Successor”) to provide management, transportation, set up, dismantling, and storage services. The Contractor shall use its best efforts and cooperation to ensure an orderly and efficient transition to Successor or to the Library, as further defined in an order. The Library may require disposal of the entire Booth or selected components.

C.6.1 Booth Transition Out to Successor

As further defined in an order, Contractor shall arrange for and transport the Booth, its components and Government Furnished Property described in C.8 to the Successor. Such services might include the arranging for and transportation of the Booth, all Booth components and Government Furnished Property described in C.8 from Contractor’s storage facility to the Successor’s storage facility or assistance with the transportation to the Successor at Contractor’s storage facility, such as assisting with the move of the Booth, all Booth components and Government Furnished Property described in C.8 to Successor’s trucks. Before any Booth components are transitioned, Contractor shall review and inventory all components, and provide a detailed electronic inventory report to the COR. Within five (5) business days of receipt, the COR will provide feedback, if any, to the Contractor. Within five (5) business days of receiving feedback, if any, the Contractor shall submit a revised final inventory report incorporating feedback from the COR.

C.6.2 Booth Transition Out to Library of Congress

As further defined in an order, Contractor shall arrange for and transport the Booth, its components and Government Furnished Property described in C.8 to the Library’s storage facility in the Washington, D.C. metro area. Before any Booth components are transitioned, Contractor shall review and inventory all components, and provide a detailed electronic inventory report to the COR. Within five (5) business days of receipt, the COR will provide feedback, if any, to the Contractor. Within five (5) business days of receiving feedback, if any, the Contractor shall submit a revised final inventory report incorporating feedback from the COR.

C.6.3 Booth Disposal

The Library may require disposal of the entire Booth or selected components, as further defined in an order. The Booth and/or sub-components must be excessed based on Library Integrated Support Services/Logistics Services/Asset Control guidelines, GSA guidelines, and/or COR instruction. Guidelines may be subject to change. The COR will advise the Contractor of any relevant changes in these guidelines at the time of order issuance. In addition, before any Booth components are disposed, Contractor shall review and inventory all components, and provide a detailed electronic inventory report to the COR. Within five (5) business days of receipt, the COR will provide feedback, if any, to the Contractor. Within five (5) business days of receiving feedback, if any, the Contractor shall submit a revised final inventory report incorporating feedback from the COR.

C.7 Meetings

Contractor shall:

a) Participate in a virtual kick-off meeting within five (5) days of the Period of Performance start date. All Key Personnel must attend.

b) As requested by the COR and/or specified in the order, participate in Event meetings with the Library Team (staff and contractors) at least monthly (during order periods of performance), and more often, as deemed necessary by the Contractor or the Library.

c) Participate in a debrief meeting as described in each order. All Contractor’s key personnel shall attend.

C.8 Government Furnished Property

The Booth can accommodate exhibit spaces ranging from 20’ by 20’ to 30’ by 40’ in an island booth configuration (See Attachments J-2, J-3, J-4 and J-5). The Library will provide the following Government Property:

a) Aluvision Frame structure

i. Columns;

ii. Overhead Arches;

iii. Storage Closet with Door;

iv. Wrap around logo banner;

v. Computer stations;

vi. SEG fabric graphics;

vii. HP vinyl graphics;

viii. Ceiling and wall trough with LED lighting.

b) Selfie screen graphic with 6” thick dimensional “Library” letters;

c) Hanging Banners, including the following:

i. One (1) 15’ w x 4’ h;

ii. One (1) 8’ w x 4’ h;

d) Four (4) touchscreen kiosk stands (not including actual touchscreen machines);

e) One (1) giveaway counter with 3” thick dimensional logo letters;

f) One (1) presentation stage with LED edge lighting;

g) Podiums for presentations, including the following:

i. One (1) for 30’ by 40’ booth;

ii. One (1) for 20’ x 20’ booth;

h) One (1) facsimile counter with LED lighting;

i) One (1) counter-height table and four (4) counter height chairs;

j) 50oz carpet with 1”thick padding, including the following:

i. One (1) 30’ x 40’;

ii. One (1) 20’ x 20’;

i) Eight (8) speakers and speaker wire with case; and

j) One (1) 84” LCD television with custom case.

The specifications and labor estimates based on past conferences are as follows:

a) Fourteen (14) crates for all Booth components;

b) One skid for the 20’ x 20’ and 30’ x 40’ carpets;

c) Shipping weight is 13,789 pounds;

d) Storage space for all components is 2,327.46 cubic feet;

e) Average on site union “installation” labor for 30’ x 40’ booth is 115 man hours;

f) Average on site union “dismantle” labor for 30’ by 40’ booth is 56 man hours; and

g) Average on site supervision is 3 days for installation, 2 days for dismantle, and 2 days for travel.

h) Images of the current booth configurations can be found in Attachment J.2, J.3, J.4, and J.5.

The above Government Furnished Property is in storage along with the exhibit in Cheshire, CT. All items are crated and within the storage dimensions of 2,327.46 cubic feet listed in the above specifications.

C.9 Key Personnel

The Contractor shall provide an experienced Project Manager.

Project Manager:

Contractor shall provide a Project Manager for this contract. The Project Manager must have at least 5 years of experience in exhibit booth project management, and experience planning, operating, and executing exhibit booth deployments for cultural, educational, governmental or non-profit organizations.

All other Key Personnel will be identified in the Order as applicable.

030ADV25R0007 Section D

SECTION D - PACKAGING AND MARKING

D.1 LC52.211-1 DELIVERIES (APR 2015)

All deliveries submitted to the CO or the COR or other Library personnel designated to receive deliverables shall clearly indicate the following information:

a. Agency/Requiring Library Service Unit and MAIL STOP/Room Number

b. Description of information/data being submitted

c. Contract Number

d. Contractor Name and Address

D.2 LC52.211-2 DELIVERIES TO THE LIBRARY OF CONGRESS, CAPITOL HILL CAMPUS (JUN

2021)

(a) SAFETY. Trucks making deliveries to the Library of Congress must meet the following minimum clearances: 13 ft high, 9 ft wide and 20 ft long. Contractor vehicles exceeding that limitation shall not be permitted access to the Loading Dock area. The Contractor shall ensure that ceiling; doors or walls are not disturbed or damaged. The Contractor shall be held responsible for all costs of repairs to ceiling, doors, etc. and any secondary damage resulting from that damage. The maximum ceiling height inside the loading dock is 14′-8″.

(b) SECURITY. The contractor must adhere to all Library of Congress and U.S. Capitol Police physical security protocols and offsite screening procedures. These requirements may change during the course of the contract and it is the responsibility of the contractor to stay in compliance with current regulations. The most current procedures for accessing only the Madison Loading Dock are as follows:

(c) SCREENING PROCESS FOR ALL VEHICLES COMING TO LIBRARY OF CONGRESS LOADING DOCKS & JEFFERSON EAST

PARKING LOT FREIGHT ELEVATOR

Process includes all trucks, cars and vans coming to the LC Capitol Hill campus. All contractors are now required to notify the Off-Site Delivery Center (OSDC) no later than 24 HOURS PRIOR TO ARRIVAL (48-72 hours if possible)

Contractors are required to have a letter on file with the U.S. Capitol Police. The letter must be on company letterhead accompanied by signature of the owner, president or manager and sent directly to the OSDC email:

OSDCAdmin@USCP.GOV and the COR. The letter shall be protected with a password, and the password shall be sent separately. Requests for access must be renewed every year and should contain the following information:

1. Company Name,

2. Drivers/Employee Names requiring access,

3. Social Security Number for each Driver/Employee,

4. Date of Birth for each Drive Employee,

5. Driver License Number,

6. Vehicle make, model, tag number,

7. Building(s) to be accessed,

8. COR’s name and phone number,

9. Contract number

030ADV25R0007 Section D

All deliveries must include a Bill of Lading and designate a Library Point of Contact (POC) name and telephone number for deliveries. If making more than one delivery on the Hill, make the Library of Congress your last stop. If you do not, you will have to go through the screening process again after leaving the Library.

Vehicles leaving the Library are not resealed.

(d) DELIVERIES BEFORE 3:00 P.M. – OFF-SITE DELIVERY CENTER (OSDC)

The OSDC is open Mon-Fri. 4:30 a.m. to 3:00 p.m. at 4700 Shepherd Parkway S.W. for screening by the U.S. Capitol Police. Once cleared, proceed to D Street and Delaware Avenue S.W. (open Mon-Fri.4:45 am – 3:00 pm) to gain access to Capitol Hill. The OSDC phone number is (202)224-0202.

When a vehicle enters the OSDC:

1. Drivers information is checked.

2. Truck unloaded and material X-rayed and screened.

3. Material is replaced and the vehicle is sealed.

4. Vehicle proceeds to Delaware Avenue, seal is verified, and truck is cleared to first destination.

5. If multiple deliveries on the Hill the vehicle will be resealed upon departure from each delivery location – except the Library of Congress.

6. Vehicle arrives at the Library of Congress. The seal is verified and removed by the police.

(e) DELIVERIE S AFTER 3:00 P.M. Weekdays or Saturday – ALL DELIVERIES / WITH COORDINATION WITH USCP LIBRARY DIVISION (Exception basis for same day delivery only)

Provide all information as above and copy the Library Division at police_support@loc.gov (underscore between police and support) and a fax to (202) 707-1030 and include the estimated arrival time. The inspection location is the 600 block of New Jersey Ave. S.E., and C St NW near the power plant. Call the Library Division at (202) 707-1000 who will arrange for the vehicle to be swept. The vehicle will then be escorted to the Library. All containers have a designated placement location and the Contractor shall not leave any container in any area except those identified in this contract. This expressly designates Independence Avenue, C Street, 1st, 2nd, 3rd Streets and East Capitol Street, SE as areas off limits for staging of containers. All delivery vehicles shall have clearly identified company signage. Driver and all onsite staff shall wear distinguishable company uniform and/or company ID. The Contractor shall not travel beyond the dock area of the Madison Loading Dock. The Contractor shall comply with the Library security procedures. Contractor will be briefed by the COR on Library’s security procedures currently in effect. The security procedures vary periodically.

(End of Clause)

D.3 LC52.231-1 PAYMENT OF POSTAGE FEES (MAY 2015)

All postage and fees related to submission of information, including forms, and reports, etc., to the Contracting Officer or Contracting Officer’s Representative (COR) or other persons designated to receive, shall be paid by the Contractor.

(End of Clause)

030ADV25R0007 Section E

SECTION E - INSPECTION AND ACCEPTANCE

INSPECTION & ACCEPTANCE

Inspection and acceptance under this contract will be in accordance with FAR 52.212-4 - Contract Terms and Conditions

– Commercial Items.

Additional inspection and acceptance criteria may be specified in each task order.

030ADV25R0007 Section F

SECTION F - DELIVERIES OR PERFORMANCE

FAR Number Title Date

52.242-17 GOVERNMENT DELAY OF WORK APR 1984

52.242-15 STOP-WORK ORDER AUG 1989

F.1 LC52.215-5 PLACE AND PERIOD OF PERFORMANCE (JAN 2019)

Place of Performance: Contractor’s place of business and as specified in each task order.

The overall period of performance shall be as stated in section B.

The contractor is responsible for determining its hours of operation in fulfilling the requirements of this contract. The Library’s standard operating hours are from 8:30 AM through 5:30 PM, Monday through Friday, excluding Federal holidays. The contractor shall coordinate with the COR for any work to be conducted at Library facilities.

030ADV25R0007 Section G

SECTION G - CONTRACT ADMINISTRATION DATA

This contract will be administered by:

Library Contracting Officer: Curl, Brian

Address: Contracts & Grants Directorate

Library of Congress

Washington DC 20540-9411

Phone: (202) 707-3090

Email: bcurl@loc.gov

Library Contracting Officer Representative: Provided at time of award

Phone: Provided at time of award

Email: Provided at time of award

Contractor Contract Administrator: Provided at time of award

Address: Provided at time of award

Phone: Provided at time of award

Email: Provided at time of award

G.1 LC52.232-1 LIBRARY OF CONGRESS INVOICE INSTRUCTIONS (DEC 2022)

The Contractor must prepare and submit invoices electronically to: https://www.ipp.gov. The Contractor may submit payment requests using other than electronic means only when alternate procedures are authorized by the contracting officer in writing. Assistance is available via the IPP Help Desk via email at: ippcustomersupport@fiscal.treasury.gov or by commercial telephone at (866) 973-3131. Invoices shall contain the information required in FAR 52.212-4, paragraph (g).

(End of Clause)

G.2 LC52.232-2 SCHEDULE OF PAYMENTS (JUN 2015)

The contractor must submit invoices for payment upon delivery of the items or successful performance of the events identified in each task order pursuant to the standards and acceptance criteria defined in this contract.

Each task order issued under this IDIQ will have its own Schedule of Payments.

030ADV25R0007 Section H

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 LC52.201-1 CONTRACTING OFFICER'S REPRESENTATIVE (COR) APPOINTMENT AND

AUTHORITY (JAN 2016)

(a) Performance of work under this contract is subject to the technical direction of the COR. The term “technical direction” includes, without limitation, direction to the contractor that directs or redirects the labor effort, shifts the work between work areas or locations, and/or fills in details and otherwise serves to ensure that tasks outlined in the contract are accomplished satisfactorily.

(b) Technical direction must be within the scope of the contract specification(s)/work statement. The COR does not have authority to issue technical direction that:

(1) Constitutes additional work outside the contract specification(s)/work statement;

(2) Constitutes a change as defined in the “Changes” clause of this contract;

(3) Causes an increase or decrease in the contract price, or the time required for contract performance;

(4) Changes any of the terms, conditions, or specification(s)/work statement of the contract;

(5) Interferes with the contractor's right to perform under the terms and conditions of the contract; or

(6) Directs, supervises or otherwise controls the actions of the contractor's employees.

(c) Technical direction may be oral or in writing. The COR must confirm oral direction in writing within five workdays, with a copy to the Contracting Officer.

(d) The Contractor shall proceed promptly with performance resulting from the technical direction issued by the COR.

If, in the opinion of the contractor, any direction of the COR or the designated representative falls within the limitations of (b) above, the contractor shall immediately notify the Contracting Officer no later than the beginning of the next Government work day.

(e) Failure of the Contractor and the Contracting Officer to agree that technical direction is within the scope of the contract shall be subject to the terms of the “Disputes” clause of this contract.

(End of Clause)

H.2 LC52.203-1 CONTRACTOR PUBLICITY (OCT 2013)

The Contractor, or any entity or representative acting on behalf of the Contractor, may not refer to the equipment or services furnished pursuant to the provisions of this contract in any news release or commercial advertising, or in connection with any news release or commercial advertising, without first obtaining explicit written consent to do so from the Contracting Officer. Should any reference to such equipment or services appear in any news release or commercial advertising issued by or on behalf of the Contractor without the required consent, the Government will consider institution of all remedies available under applicable law.

H.3 LC52.204-2 CONDUCT ON LIBRARY PREMISES (JUL 2021)

1. Access to Library buildings and grounds is governed by 36 C.F.R. part 702 - Conduct on Library Premises. Contractor staff must comply with these requirements and restrictions and related Library of Congress Regulations and Directives.

2. The Library is committed to preventing and addressing all forms of discriminatory harassment and to ensuring that Equal Employment Opportunity (EEO) principles are fundamental to Library culture. Everyone — employees, interns, volunteers, contractors, researchers, and visitors — is expected to help make the Library a respectful environment free from offensive behavior.

a. Library of Congress employees, contractors, interns, volunteers, researchers, patrons, and other visitors have a right to Library facilities that are free from discrimination based on their race, color, national origin, religion, sex, sexual orientation, gender identity, age (40 and over), disability, genetic information, union affiliation, political affiliation, or marital status.

b. The Library does not tolerate discrimination – including sexual harassment, other forms of harassment, or a hostile work environment – based on these factors. The Library does not tolerate retaliation against anyone who engages in any form of protected EEO activity.

c. Contractor (including subcontractor) staff alleged to have engaged in discrimination or retaliation in the performance of this contract may be prohibited from entering Library facilities to perform work under their contracts.

Contractors are required to promptly respond to all Library inquiries into allegations of discrimination, and must, in good faith, cooperate with Library investigations. Good faith cooperation includes, but is not limited to, making contractor staff available for:

1. Formal and informal interviews by Library agents investigating allegations of discrimination;

2. Reviewing and signing appropriate affidavits or declarations summarizing statements provided by such contractor staff during the course of an investigation;

3. Producing documents requested by the Library agents conducting the investigation; and

4. Preparing for and providing testimony in depositions or in administrative hearings.

(End of Clause)

H.4 LC52.204-4 CONTRACTOR EMPLOYEE FITNESS (SEP 2024)

“Contractor employee fitness” means fitness based on character and conduct for work for or on behalf of the Government as a contractor employee.

Work under this contract is unclassified. However, the Library of Congress shall conduct background investigations of contractor personnel who will have 1) regular, ongoing, unescorted access to the Library’s buildings, grounds, or collections, 2) access to Library information technology systems, and/or 3) access to Library information not available to the public, including information determined to be Controlled Unclassified Information (CUI), to ensure they meet basic standards of honesty and trustworthiness pursuant to Library regulations. The Library does not determine the fitness of employees to work for the contractor firm that hires them. The Library’s interest is in determining whether contractor personnel should be granted greater access than the general public to Library facilities, Library information technology systems, and/or non-public Library information.

(1) Any access to non-public Library facilities, Library information technology systems, and/or non-public Library information will require a contractor employee fitness determination. All initial, existing, and reciprocal contractor employee fitness determinations will be subject to continuous vetting. Continuous vetting will vary based on position risk level. An example of continuous vetting is outlined in Trusted Workforce 2.0 (https://www.performance.gov/trusted-workforce/ and https://www.dcsa.mil/Personnel-Security/Continuous- Vetting/).

(2) A favorable contractor employee fitness determination requires completion and successful adjudication of a security application request (release forms, fingerprints, and a full background investigation). To facilitate the fitness determination, the prospective contractor employee shall submit to the Library complete and accurate information as identified on the National Background Investigation Services (NBIS)’s eAPP (https://eapp.nbis.mil) or other system as provided by the Personnel Security Division (PSD). Contractors should anticipate a minimum of two weeks for the process, provided all requested information is timely, accurate and complete and that no adverse information is received. A background investigation generally will require that the candidate has cumulatively resided in the United States for at least three of the past five years. This requirement is subject to certain exceptions assessed on a case-by-case basis by PSD in accordance with established federal personnel vetting standards.

(3) After the contractor employee fitness determination, each contractor employee with a favorably adjudicated background investigation shall be enrolled in and subject to the Library’s continuous vetting process. Enrollment in the Library’s continuous vetting process also requires enrollment in the Federal Bureau of Investigation (FBI) Record of Arrest and Prosecution Background (“Rap Back”) program, which provides the Library with notification of any criminal activity by the enrollee. Upon enrollment in Rap Back, the Library shall provide each enrollee with a notification of their rights with respect to the collection and use of their fingerprints and to the accuracy of the information obtained from Rap Back, as well as a copy of the FBI Privacy Act Statement that describes how FBI may use their fingerprint images.

(4) The fact that the Library may conduct background investigations and continuous vetting on assigned contractor personnel does not relieve the contractor of the responsibility to provide qualified, reliable personnel of sound character and conduct. This includes providing contractor personnel who can maintain compliance with the Library’s requirement of a drug-free workplace and federal laws regarding controlled substances (see the Controlled Substances Act, 21 U.S.C.

§ 801 et seq. for the definition of controlled substances). In the event that drug testing is required for a contractor employee to obtain a favorable fitness determination, the contractor will be responsible for bearing the costs of such testing, conducting the testing in a manner consistent with federal vetting standards, which are based on the testing protocols published by the Substance Abuse and Mental Health Services Administration (SAMHSA), and providing the results to the Library.

(5) The Library may require removal of contractor staff from Library facilities and revocation of access to Library information technology systems and non-public Library information if investigative results raise concerns regarding a contractor employee’s fitness or the contractor employee is non-compliant with the Library’s instructions or requests for information during the vetting process. In such cases, the Contracting Officer (CO) or Contracting Officer Representative (COR) will notify the contractor of the unfit determination and need for the contractor employee to return all government equipment such as badges, keys and network tokens if issued. Contractor management staff may be required to escort the contractor employee from Library premises.

(6) The contractor will ensure the COR and CO are notified of all changes to those contractor personnel performing work on this contract that require non-public access.

(End of Clause)

H.5 LC52.204-27 HANDLING OF FEDERAL RECORDS (JUL 2021)

(a) Definitions “Records,” as defined in 36 C.F.R. § 703.4(a), includes all books, papers, maps, photographs, reports, and other documentary materials, exclusive of materials in the Library’s collections, regardless of physical form or characteristics, made or received and under the control of the Library in pursuance of law or in connection with the transaction of public business, and retained, or appropriate for retention, by the Library as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the government or because of the informational value of data contained therein. The term refers only to such items in being and under the control of the Library. It does not include the compiling or procuring of a record, nor does the term include objects or articles, such as furniture, paintings, sculpture, three-dimensional models, structures, vehicles, and equipment. All data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Privacy Act of 1974 (5 U.S.C. 552a), as amended, and Library of Congress regulations at 36 CFR Part 703.

(b) Requirements

1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs.

21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, Library of Congress regulations at 36 CFR Part 703 and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2. In accordance with 36 CFR 1222.32, Contractor shall manage and schedule records for disposition only as permitted by statute or regulation.

3. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or which is exempted from public disclosure by 36 C.F.R. 703.5.

4. The Library of Congress shall own the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which the Library of Congress shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227- 20.

5. In accordance with 36 CFR 1222.32, Contractor shall maintain and manage all records in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

6. The Contractor shall only remove records from the legal custody of the Library of Congress or destroy them in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report the event to the Contracting Officer.

7. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to Library of Congress control unless otherwise directed by the Contracting Officer.

8. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the contract vehicle in accordance with instructions provided by the Contracting Officer. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

9. The Contractor shall not create or maintain any records containing any non-public Library of Congress information that are not specifically authorized by the contract.

10. All Contractor employees assigned to this contract who create, work with, receive, store, or otherwise handle records shall take Library of Congress-provided records management training. The Contractor shall be responsible for confirming training has been completed.

11. The Contractor shall obtain the Contracting Officer’s approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts.

12. The Contractor (and any sub-contractor) shall abide by Government and Library of Congress guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information. The Contractor shall immediately notify the Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment.

(c) Flowdown of requirements to subcontractors

1. The Contractor shall incorporate the substance of this clause, its terms and requirements including this paragraph, in all subcontracts under this contract vehicle, and require written subcontractor acknowledgment of same.

2. Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor.

(End of Clause)

H.6 LC52.237-1 KEY PERSONNEL (AUG 2014)

The personnel designated as key personnel in this contract are considered to be essential to the work being performed hereunder. At least 30 days prior to diverting any of the specified individuals to other programs or contracts or as soon as possible if an individual must be replaced, for example, as a result of leaving the employ of the contractor, the contractor shall notify the contracting officer and identify proposed substitutions. No diversion or substitution shall be made by the contractor without written consent of the contracting officer.

The following personnel have been identified as Key Personnel in the performance of this contract:

Position/Labor Category Name

Project Manager TBD

(End of Clause)

H.7 LC52.237-2 CONDUCT OF WORK (MAY 2015)

The personnel employed by the Contractor shall be capable employees qualified in this type of work. The Contractor shall be responsible for all damage to Library property by the activities of his employees resulting from these operations.

The Contracting Officer may require removal from work on this contract any employee(s) that may be deemed incompetent, careless, insubordinate, unsuitable, or otherwise objectionable, or whose continued employment is deemed contrary to the public interest or inconsistent with the best interest of or the security of the Library.

(End of Clause)

H.8 LC52.244-1 SUBCONTRACT NOTIFICATION (OCT 2016)

(a) As used in this clause, “Subcontract” means any formal contract or agreement entered into by a subcontractor or consultant to furnish supplies or services for performance of this contract or an agreement to perform on future orders anticipated under the prime contract. It includes consultant agreements, teaming arrangements, and lower tier subcontracts, orders, and changes and modifications to such contracts and agreements.

(b) The following subcontracts are associated with this contract

Legal Name of Subcontractor

Type or Form of Subcontract

Description of the Supplies or Services

Subcontract Price

(c) The Contractor shall notify the Contracting Officer reasonably in advance of placing any subcontract or modification thereof, and shall report all subcontracts related to performance of this contract to the Contracting Officer within 30 days of contract award and annually within 30 days of the anniversary date of contract award during performance of this contract. The notification shall include:

i. Legal name of subcontractor.

ii. Type or form of subcontract.

iii. Description of the supplies or services to be subcontracted.

iv. Subcontract price.

(d) Consent of the contracting officer shall be required prior to entering into a formal subcontract agreement under this contract.

(e) The contractor shall disclose potential or actual conflicts of interest in accordance with the clause at LC52.209-1.

030ADV25R0007 Section I

PART II - CONTRACT CLAUSES

SECTION I - CONTRACT CLAUSES

I.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far

FAR Number Title Date

52.203-3 GRATUITIES APR 1984

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE OCT 2018

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE AUG 2020

52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

NOV 2023

52.233-1 DISPUTES MAY 2014

52.242-13 BANKRUPTCY JUL 1995

52.245-1 GOVERNMENT PROPERTY SEP 2021

52.245-9 USE AND CHARGES APR 2012

52.253-1 COMPUTER GENERATED FORMS JAN 1991

I.2 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES

OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV

2024)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to…