J-6- 030ADV25Q0095 - QandA 03242025.pdf

030ADV25Q0095 0001 – Attachment J-X Responses to Offeror Questions

# Question Answer 1 Please extend due date for at least one week to

April 7. There is not enough time to request and secure past performance questionnaires.

Also receipt of LoC answers to questions will delay business days available to develop a thorough proposal. p.54 section M Item D.

The proposal due date has been extended from April 1, 2025 to April 7, 2025. See Amendment 0001 for the solicitation.

2 Please extend the years of past projects to 8 years as the Covid pandemic delayed and interrupted most museum operations and projects.p.51 – C.(i).

See revised section L.3.I.C of Amendment 0001 to the solicitation.

3 Please provide a video link to the existing ”Treasures” 6 interactive stations currently in use, with closeups of the design architecture operation as it is to be the “template” for the new “Founding Phrases” exhibit interactive programs.

There are currently only 5 stations installed. A video of each of the currently installed stations.

See the following link: https://loc-grants.box.com/s/jf2uzknj02awwmylkvxu2zm gmh7gepyi

See revised section C.3.2 of Amendment 0001 for the solicitation.

4 The RFP often refers this Solicitation is for production of “all AV and interactive experiences”. Will the other video and audio AV programs in the current “Treasures” exhibition remain during the “Founding Phrases”?

The other existing AV programs will be replaced outside the scope of this contract for the Founding Phrases exhibit.

5 Only the interactives are described; will the contractor be responsible for only the 6 interactive stations?

As stated in section C.3.2, Contractor shall only develop interactive media experiences for 6 of the table leaf configurations/interactive stations.

4 Is it anticipated that this procurement may be modified to include the production of additional video and audio programs? If not, when/how/will other AV (video and audio) programs now in “Treasures” be replaced and contracted? p.6 C.3.1 last paragraph, p.7 – C.4.3.2 a. p.8 – C.4.3.4 b.

It is not anticipated the contract will be modified to include additional programs. The Library is not discussing future AV requirements for this exhibit beyond the requirements of this contract at this time.

5 May one individual serve in multiple key personnel positions? p.9 & 10 – C.5

Yes, one individual may serve in multiple key personnel positions as stated in section C.5.2.

6 Please describe the location filming that is anticipated. Where, how much, type (dramatic with re-enactors, scenic, etc.) p.7 - C.4.2.2 and C.4.2.3, p.8 - C.4.3.3 b., p.8 - C.4.3.4 a.

There will be no new video filming required.

We will require audio interviews with Library staff for each station for a total of 6 recordings no more than 5 minutes in length. See revised section C.4.2.2 of Amendment 0001 of the solicitation.

7 Please describe the type of animation that is anticipated (2D, 3D, simple, graphics or character, etc.). p.6 &7 - C.4.2.2 and C.4.2.3

Animation will consist of motion graphics elements and/or simple 2D graphics. See revised section C.3.1 of Amendment 0001 of the solicitation.

https://loc-grants.box.com/s/jf2uzknj02awwmylkvxu2zmgmh7gepyi https://loc-grants.box.com/s/jf2uzknj02awwmylkvxu2zmgmh7gepyi https://loc-grants.box.com/s/jf2uzknj02awwmylkvxu2zmgmh7gepyi

8 Please provide a brief description of the 10 clips and 10 graphics that may require rights clearance and licensing as Third-Party source materials. Are clips from feature movies or TV shows anticipated to be needed? p. 8 - C.4.3.4

c. (i) – (vii)

That will be determined after contract award.

We anticipate most media assets will be drawn from the Library’s existing collections. See revised section C.4.3.4.iii of Amendment 0001 to the solicitation.

9 Please describe what is anticipated for “informal focus group testing”? p.7- C.4.2.2 and C.4.3.3 d

The Library requests that the offeror present design products to individuals outside of the firm for feedback, to provide feedback from the perspective of a visitor or potential visitor.

See revised section C.4.2.2 of Amendment 0001 of the solicitation.

10 Please provide the computer manufacturer make and model and technical specification used in programming/controlling the existing computer interactives. The referenced Brightsign Model XD10305 is digital sign playback. P.6 – C.3.2.

The interactives are played back via Brightsign Model XD1035, please refer to the Brightsign website for documentation on programming interactives via HTML5, Node.js, etc. See revised Section C.3.2 of Amendment 0001 to the solicitation.

11 Will the intended hardware be available for programming use? For pre-installation quality control? For focus group testing, if required?

P.6 - C.3.2

The library may provide one Brightsign XD1035 media player and one touchscreen monitor for testing. See section C.7 of Amendment 0001 to the Solicitation.

12 The solicitation mentions "Playback is via Brightsign model XD1035 media players." - is this only for non-touchscreens, or are the ELO touchscreens also connected to the Brightsign media players? Will respondees be required to use BrightAuthor to develop interactive media, or can interactive media be produced using C++, javascript, or any other relevant programming language?

The touchscreens will be connected to Brightsign media players. Refer to Brightsign documentation for information on using HTML5 and javascript through node.js on the devices. See revised Section C.3.2 of Amendment 0001 to the solicitation.

13 For the purpose of budgeting, besides installation and an initial planning meeting, how many on-site meetings at the Library of Congress should a respondee budget for?

Kickoff and following meetings may be conducted remotely. We only require on-site meetings for installation and troubleshooting towards the end of the performance period. See revised section C.4.3.1 of Amendment 0001 to the solicitation.

14 Does the Library of Congress have a preference for agile software development methodologies as a project management practice over more traditional project management practices?

Project management practices are at the contractor’s discretion and shall be described in contractor’s proposal as required by Section L of the solicitation

15 Are there any accessibility requirements beyond closed captioning for these interactives, whether it's compatibility with a universal keypad, text-to-speech voice synthesis of text, or universal design?

No.

There do not appear to be universal keypads in the shop drawings. If it is not required, will

Proposals will be evaluated as described in Section M of the solicitation.

preference be given to firms that address accessibility in their responses?

Can the table leafs be modified to include universal keypads?

The table cannot be modified at this time and hardware procurement is not required under this solicitation.

16 Does the Library of Congress have a placeholder budget, or budget range, in place for this work?

The Library is not currently providing information related to budget

17 Can LoC provide information on what other items are on display, and how the interactive can most effectively support the remainder of the exhibition?

Information about the exhibit objects will be provided at time of award as this is still in development.

18 In the Corporate Experience section of the proposal, we are planning to include a Library of Congress project that we recently completed and delivered. Are we allowed to submit a Past Performance questionnaire to a Library of Congress staff member/customer?

Yes.

19 Are we allowed to submit video files that demonstrate the relevance of our work? If so, will the Library provide a link to a repository (e.g. Box)?

Offerors may provide up to 3 videos of no more than 1 minute in length each to demonstrate interactive media components of their relevant corporate experience. See revised section L.3.I.C.

20 Can you please confirm that this solicitation is to produce one interactive program that would be replicated across six interactive stations, and not six distinct interactive programs with distinct content?

The solicitation is for six distinct interactive programs.

21 Can you provide a price range within which you are entertaining proposals, so that we can provide the most appropriate solution for the project?

The Library is not providing a price range at this time.

22 In reviewing Attachment J-3 (Price Schedule), I notice that Tab 1 requires a firm fixed price for each deliverable, and states that "the total price for each deliverable must equal the total price for the corresponding deliverable in Tab 2 - Detail." However, Tab 2 appears to be structured primarily for labor categories, hours, and rates, without a clear section for direct costs

Could you please advise on the preferred method for including these direct costs in the price schedule?

As stated in the Price Schedule, Offerors may insert additional rows for additional labor categories/costs as needed for each deliverable.

23 Is the scope 6 different interactives (1 interactive per station)?

See answer to question 20.

24 Is the scope 1 interactive duplicated 6 times (same interactive running on 6 stations)?

See answer to question 20.

25 Would you consider upgrading hardware?

Replacing the BrightSign players with computers to allow for more interactivity?

No. The Library does not require any additional hardware procurement for this contract.

26 Will the interactives include archival imagery, video or audio? If so, will this be provided by the Library?

The Library will provide archival material from our collection. See section C.7 of Amendment 0001 to the solicitation.

27 Will content be written by the contractor or the Library?

See section C.4.3.2 of the solicitation.