AMENDMENT - 030ADV25Q0095 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODECODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 12

0001 04-07-2025 See SCHEDULE

Contracts and Grants Directorate Library of Congress

101 Independence Ave. SE LA 325 Washington DC 20540-9411

Contracts & Grants Directorate Library of Congress

LA 325

101 Independence Av SE Washington DC 20540-9411

To all Offerors/Bidders

030ADV25Q0095

03-24-2025

X

X X

See CONTINUATION Page

X 1

See Block 14 Addendum.

Samuel, Ramon

BLOCK 14 ADDENDUM

The purpose of this amendment to the solicitation is as follows:

1. The proposal due date is extended from 12PM Noon ET 04/01/2025 to 12PM Noon ET 04/07/2025.

2. To revise the Statement of Work at Section C based on the questions received.

3. To revise the proposal instructions at Section L.

4. To revise Attachment J-4, Past Performance Questionnaire response due date from 04/01/2025 to 12PM ET 04/07/2025.

5. To incorporate the Question and Answers at attachment J-6.

030ADV25Q0095 0001 Section C

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

STATEMENT OF WORK

Treasures Gallery Interactive Media: Founding Phrases/America250

C.1. OVERVIEW / BACKGROUND:

In 2024, the Library opened a new 3,700-square-foot “Treasures Gallery” that enables the Library to share the collections that belong to the American people and that deepens the connections visitors will make with theme.

This gallery includes a permanent interactive media station. The Library is a federal partner for the America250 Commission. In partnership with the America250 commission, the Library intends to open a new exhibit titled Founding Phrases; which will explore the legacy of the Declaration of Independence in honor of the semi-quincentennial of the Declaration. The Library requires a compelling interactive experience that invites visitors to explore how the Declaration’s ideals have inspired Americans in 1776 and beyond.

The Library seeks an experienced contractor to provide interactive media design services.

C.2. SCOPE:

Contractor shall provide comprehensive exhibition interactive media design services for the Library’s Founding Phrases exhibit.

C.3. REQUIREMENTS:

C.3.1 – Exhibition Goals:

The Contractor shall work closely with the in-house Library exhibition team led by the Director of the Center for Exhibits and Interpretation (CEI) with in-house Exhibits Office (EO) staff, and curatorial experts from across the Library to further develop and produce interactive media presentations to amplify the “Library to Table” concept, which underscores that the Library of Congress collects, preserves, and serves collections—the Library of Congress is your Library, and the collections here are your collections.

The Contractor shall develop interactive media experiences for six (6) interactive media stations as part of the Library’s multi-user interactive table. These interactive media experiences shall showcase both audiovisual and manuscript material from the Library’s collections, enhanced with narration. The stations shall:

a. leverage the Library’s “Treasures” to help tell the Library’s story;

b. activate the space in flexible, imaginative ways through the process of storytelling;

c. show visitors that the Library collects and preserves collections for the nation;

d. allow visitors and user communities to discover and engage with the Library’s collections;

e. visually activate the Treasures Gallery in an engaging way with materials and assets from the Library’s collections;

f. serve the Library’s interest in engaging repeat visitors;

The contractor’s design services shall include development of all AV pre-production, production, and post-production;

Contractor shall provide iterative design development presentations and deliverables for all services; pre-production, production, and post-production for AV presentations; rights and clearances and associated documentation of all digital assets used in AV presentations as necessary. Animated media shall require new photography, audio recordings, and/or photo shoots of Library materials. Contractor shall create animated media consisting of simple motion graphics and/or 2D animations with audio recordings of Library staff to enhance the interactive media presentation.

C.3.2 – Interactive Table Specifications

The Interactive Table is configured of six stations that consist of existing installed AV hardware including touchscreen monitors, small non touchscreen monitors for label displays, and audio handsets. There are currently five (5) stations installed. For reference, a video of each of the currently installed stations is available at the following link: https://loc-grants.box.com/s/jf2uzknj02awwmylkvxu2zmgmh7gepyi.

Playback is via Brightsign model XD1035 media players. Reference Attachment J-1 – Interactive Table Shop Drawing for the layout of each interactive station. Attachment J-1 includes all 8 possible table leaf configurations, however the contractor shall only develop interactive media experiences media for 6 of the table leaf configurations, as only 6 may be installed in the table at a given time. Reference attachment J-2 – Interactive Table Photographs for an example of 6 installed configurations.

Information on programming interactive presentations for use on the Brightsign media players utilizing HTLM5, Javascrpit (via node.js), and other technologies may be found in the Brightsign documentation https://docs.brightsign.biz/space/DOC/370672284/HTML+Development.

C.4. SPECIFIC REQUIREMENTS

C.4.1 All changes required by the Contracting Officer Representative (COR) to the design of the interactive experience shall be made by the Contractor within 14 business days and the Library will provide feedback/approval within 5 business days. The Contractor and Key Personnel, as needed, shall meet onsite at the Library or via videoconference (such as Teams or Zoom) to present deliverables and interim design development, as well as any working meetings with the EO/Library team to review AV content and structure, collateral requirements, and production details.

C.4.2. Performance Phases

The Contractor and/or Key Personnel shall be available for planning, design, and review meetings with the Library team.

The Contractor shall provide advice and guidance throughout the interactive media design development and production phases of the exhibition and offer advice and assistance in the resolution of any media contingencies until the exhibition and its component parts are completed and opened to the public.

C.4.2.1 Research and Design Development: The Contractor shall draw on the existing design template to develop the interactive media presentations, including conducting preproduction for all interactive presentations and consult on related display elements and graphics needed for interactive media presentations. Contractor shall provide technology/hardware consultation (the purchase of hardware and technology integration and installation is outside the scope of this contract).

Contractor shall assess and organize all assets and create storyboards and scripts for interactive media presentations.

C.4.2.2 Pre-Production Phase: The Contractor shall conduct onsite location filming as needed, audio recording as needed for six (6) interviews with librarian personnel, no longer than 5 minutes in length per interview, create rough cuts, and conduct informal focus group testing on those rough cuts and submit a report on focus group findings. Contractor shall present design products to individuals outside of contractor’s firm for feedback, to provide feedback from the perspective of a visitor or potential visitor. The Contractor shall complete post-production for all interactive media elements included in the interactive table.

C.4.2.3 Production and Post-Production Phase:

a. Production: The Contractor shall complete interactive media development (editing, moving graphic production, animation, soundtrack, color grading etc. as required) and undertake Digital Assets Rights and Clearances as described in Section C.4.3.4.c.

b. Post-Production: The Contractor shall make final edits as necessary.

C.4.2.4 Onsite Installation and Testing: The Contractor shall deliver final high definition of rendered and encoded presentation files for onsite installation. The Contractor shall make site visits as necessary to LOC during the AV installation phase and respond to problems related to installation to ensure timely and successful installation and opening.

The installation will be managed by the Library.

C.4.3. Deliverables:

C.4.3.1 Planning Meetings: The Contractor shall attend a kick-off meeting, planning meetings, and any other meetings requested by the COR. At the kick-off meeting the LOC exhibition team and Contractor will determine an on-site and virtual meeting schedule and further refine schedule of deliverables. Kickoff meeting and interim progress meetings shall be conducted virtually via Zoom, TEAMS, or other virtual platforms. Contractor shall participate in up to three (3) on-site visits for troubleshooting installation.

C.4.3.2 Research and Design Development:

The Contractor shall:

a. Present research and developed structure of all AV presentations, incorporating feedback from the Library and COR;

b. Determine (with the COR and LOC team) which assets to acquire for further development;

c. Create storyboard presentations for each of the six (6) interactive stations;

d. Generate scripts for each of the six (6) interactive stations;

e. Submit work documents (including cost estimates and production schedules) for each of the six (6) interactive stations;

and

f. Outline all technical requirements for each of the six (6) interactive stations.

C.4.3.3 Pre-Production Phase:

The Contractor shall:

a. Conduct pre-production tasks including screening, logging, digitizing, duplication, and continued design;

b. Film onsite at the Library of Congress Record audio of Library staff for six (6) interviews;

c. Create rough cuts;

d. Convene informal focus groups for testing rough cuts, submit report to the COR, and incorporate feedback from the Library.

C.4.3.4 Production and Post Production Phase:

The Contractor shall:

a. Complete high-resolution moving image production on all six interactive media presentations created for the Gallery.

b. Undertake production work that includes open captioning, where required, to meet museum accessibility guidelines used by the Smithsonian (available at https://www.sifacilities.si.edu/sites/default/files/Files/Accessibility/accessible-exhibition-design1.pdf).

c. Secure Rights and Permission Clearances for Media Presentations: The Contractor shall be responsible for obtaining rights and clearances for all copyrighted material used in the Exhibition AV presentations, interactive experience presentations, as exhibition graphics, as necessary. (The Library is not the rights holder for most collections in its custody). The Contractor shall:

(i) Provide the Library with a plan to secure rights and permission clearances;

(ii) Identify rights holders for each clip or graphic and make initial contact;

(iii) Contact rights holders and then follow up in writing to obtain their signed permission for use of the materials. The Library anticipates the need to obtain permissions for up-to ten (10) clips and ten (10) graphics. The Library anticipates most media assets will be drawn from the Library's existing collections;

(iv) Attempt to obtain gratis permissions. If the Contractor is unable to obtain gratis permission and further negotiation is required, the Contractor shall refer the matter to the Library;

(v) Obtain the right to use materials in the Exhibition for a period of five (5) years, and, if possible, in perpetuity, and for use in the accompanying online exhibition and for digital outreach and for other formats including online social media;

(vi) Submit periodic status reports on copyright clearance to the COR; and

(vii) Provide all final signed agreements to the COR, and all paperwork used to seek rights regardless of whether permissions were granted.

d. Complete all work related to post-production, including finalizing edits and color corrections and refining sound mixing, as necessary.

C.4.3.5 Installation and Testing of AV Experiences in the Gallery Space:

The Contractor shall:

a. Deliver master copies of all final media presentations for onsite installation and testing in the gallery.

b. Make site visits as necessary to LOC during the media installation phase and respond to problems related to installation to ensure timely and successful installation and opening. Installation will be managed by the Library.

C.5 Key Personnel

The personnel designated as key personnel in this contract are considered essential to the work being performed hereunder. At least 30 days prior to diverting any of the specified individuals to other programs or contracts or as soon as possible if an individual must be replaced, for example, as a result of leaving the employ of the contractor, the contractor shall notify the contracting officer and identify proposed substitutions. No diversion or substitution shall be made by the contractor without written consent of the contracting officer. The following personnel have been identified as Key Personnel in the performance of this contract:

C.5.1 Principal/Creative Director. The Contractor shall provide a Principal and/or senior Creative Director with five (5) years of experience leading a firm and a demonstrated track record of designing creative AV experiences in cultural institutions comparable to the Library of Congress and its collections.

C.5.2 Creative and Technical Team. The contractor shall provide a Creative and Technical Team with experience creating innovative IE experiences for museum-quality exhibitions in cultural institutions comparable to the Library of Congress and its collections. The team shall include, but are not limited to, the following roles (Note: the contractor may provide staffers that possesses multiple skillsets and fulfils multiple of these roles):

a. IE Producer. The Contractor shall provide an IE Producer with five (5) years of experience and a demonstrated track record producing creative IE experiences for cultural institutions comparable to the Library of Congress and its collections.

b. Interactive Developer. Contractor shall provide an Interactive Developer with five (5) years of experience and a demonstrated track record designing and producing creative IE experiences for cultural institutions comparable to the Library of Congress and its collections.

c. Interaction Designer. Contractor shall provide an Interaction Designer with five (5) years of experience and a demonstrated track record of designing and producing creative IE experiences for cultural institutions comparable to the Library of Congress and its collections.

d. Systems Developer. Contractor shall provide a Systems Developer with five (5) years of experience and a demonstrated track record of designing and producing creative IE experiences for cultural institutions comparable to the Library of Congress and its collections.

e. Production Artist. Contractor shall provide a Systems Developer with three (3) years of experience and a demonstrated track record of designing and producing creative IE experiences for cultural institutions comparable to the Library of Congress and its collections.

C.6 Travel The Contractor shall be required to travel to the Library of Congress Capitol Hill Campus during the performance of the contract to attend meetings, perform site visits, and for consultation purposes. All travel undertaken under this contract is non-reimbursable.

C.7 Government Furnished Property

The Library will furnish the contractor with floorplans and design documents related to the exhibit, an object list for the exhibit, archival and collections images, video, and audio to be used in the development of the AV program. At its discretion, the Library may provide the contractor one (1) Brightsign Media player and one (1) touchscreen display to be use for development purposes. The Contractor is responsible for any damage noticed to any Government Furnished Property (GFP) upon receipt of the equipment by the Library. If the contractor is local to the DMV area, contractor shall be expected to receive the GFP in person from the COR. On a case-by-case basis, the Library may opt to pay for the cost of shipping GFP to the contractor. The Contractor shall be responsible for the cost of shipping GFP back to the Library.

030ADV25Q0095 0001 Section J

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

SECTION J - LIST OF ATTACHMENTS

Identifier Title Date Pages

1 Attachment J-1 - Interactive Table Shop Drawing

February 21, 2025 5

2 Attachment J-2 - Interactive Table Photographs

February 24, 2025 4

3 Attachment J-3 - Price Schedule 2025-0225

February 25, 2025 2

4 Attachment J-4 - Past Performance Questionnaire 02-25-

Attachment J-4 - Past Performance Questionnaire 03-24-

February 25, 2025

March 24, 2025

5 Attachment J-5 - Wage Determination

December 24, 2024 11

6 J-X - 030ADV25Q0095 - QandA 03242025

March 24, 2025 4

030ADV25Q0095 0001 Section L

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1 Questions Regarding the Solicitation

Inquiries concerning any areas that require clarification or correction must be submitted in writing via email to Eric Pacheco at erpacheco@loc.gov with a copy to Ramon Samuel at rsamuel@loc.gov no later than 12:00:00 (Noon) EST on March 14, 2025. Questions received after this time may not be answered. Answers to questions of a substantive nature will be posted as an amendment to the solicitation.

L.2 Submission of Proposals

All proposals must be submitted electronically via email to Eric Pacheco at erpacheco@loc.gov with a copy to Ramon Samuel at rsamuel@loc.gov, no later than the response date specified in this solicitation. Offerors must comply with the submission instructions in this solicitation. If the proposal does not comply materially with the submission instructions, the Library reserves the right at its discretion to determine that the offeror is ineligible for award.

Email Submission Requirements: The email must include the solicitation number 030ADV25Q0095 in the subject line.

The maximum file size allowed through the Library’s email system is 20MB. In addition, certain files might need to undergo a conversion to be accepted by the Library’s servers. This conversion increases the file size by 30% to 40%, therefore, please take this into consideration, when determining file sizes. The Library’s email system cannot accept files greater than 20MB. If needed offeror may send the proposals in multiple emails but must ensure they are all clearly identified.

Offeror must not submit zipped or locked files.

L.3 Content of Proposals

Offeror must submit a proposal package that includes two separate electronic files as described below. Each file must include the solicitation number and UEI number.

Volume 1 - Technical Proposal

Volume 2 - Price Proposal

I) Technical Proposal

The Technical Proposal shall address all requirements of the solicitation and must not refer to or include price.

A. Technical Approach:

i) Offeror shall describe with text and visuals offeror’s approach for fulfilling the requirements in the statement of work (Section C of this solicitation). The narrative and visuals must show a thorough understanding of the requirements of the statement of work. In this section, offeror must respond sequentially to each paragraph.

ii) Offeror shall provide a work plan on how offeror will provide all services required in this solicitation. Offeror must show a thorough understanding of the requirements of this solicitation. Offeror must not simply restate the Statement of Work. Offeror’s proposal may be determined unacceptable if offeror simply restates the Statement of Work.

B. Management Staffing Approach:

i) Offeror shall provide a management and staffing plan, which includes an organizational chart that includes all personnel that will provide services under this contract (including titles). The management and staffing plan shall show the quality aspects for the execution of the contract, line of authority and relationships with subcontractors, if applicable. The management and staffing plan must clearly describe proposed staff and how the contract will be effectively managed.

ii) Offeror shall provide the resume for the Key Personnel, described in Section C. The resume must highlight experience providing services similar to the requirements of this solicitation.

iii) If subcontracting is contemplated, offeror shall provide information for all work that will be subcontracted under this contract and provide information on how offeror will manage the subcontractors. Offeror shall provide examples of projects offeror completed with the subcontractor, as applicable.

C. Corporate Experience:

(i) Offeror shall provide a narrative summary (NTE 1,000 words) and visuals of completed work for at least three (3) no more than five (5), successfully completed exhibitions of comparable size and scope. The projects must have been completed within the last five (5) eight (8) years of the issuance of this solicitation. If possible, offeror should include concept design rendering(s) and final photograph(s) for each project. The information must be clear as to whether the work was performed as the prime or subcontractor.

The narrative must include the following for each project:

(a) Project name and description of services provided;

(b) Customer name and address;

(c) Contract number, period of performance and total dollar amount;

(d) A narrative description of how the experience on the project demonstrates offeror has the experience to provide services described in the Statement of Work in Section C of this solicitation and for projects of similar size as being solicited under this solicitation;

(e) Offerors may include up to three (3) video clips of their work (up to 1 minutes each) that are related to or associated with the offeror's project examples.

Video Clip Submission Instructions: Each video clip must not be more than 2GB and the runtime must not exceed one

(1) minute. For video clip uploading instructions, Offeror shall send an email to Eric Pacheco at erpacheco@loc.gov with a copy to Ramon Samuel at rsamuel@loc.gov no later than 12:00:00 (Noon) EST on April 3, 2024. The email must include the subject line: "Solicitation 030ADV25Q0095 - Video Clip Submission Instructions Request". Emails that do not include this subject may not receive a response. The Library will respond to the email and provide instructions on how to upload the video clip(s) to the Library’s space on box.com and file names. Offeror must use the file names provided and shall not use its company’s name in naming the files uploaded. Offeror must not view other files uploaded. Offeror must upload the video clip by the response due date specified in this solicitation (see Submission of Proposals above). The Library will not return the video clips.

(ii) If offeror is proposing subcontracting, offeror shall provide the relevant and recent experience that the subcontractor(s) completed within the last five (5) years, for the services that will be provided by the subcontractor.

(iii) If offeror is proposing subcontracting, offeror shall describe its experience managing subcontractor(s) and how the relationship provided quality services to the customer.

D. Past Performance

Offeror shall send the Past Performance Questionnaire attached at J-4 to all the customers described in the Corporate Experience section. It is the offeror’s responsibility to ensure that the form is completed and returned by the customers directly to Eric Pacheco at erpacheco@loc.gov with a copy to Ramon Samuel at rsamuel@loc.gov by the response date and time specified in this solicitation.

Forms received late or submitted by offerors directly to the Library will not satisfy the requirement for blind customer information and will not be accepted. References must not copy offeror or offeror’s agents on the past performance questionnaire email as the requirement is for blind customer information.

II) Price Proposal

1. Offeror shall provide a firm fixed price at CLIN 0001 in Section B.

2. Offeror shall complete the price schedule at Attachment J-3. Offeror shall provide prices for each deliverable in Tab 1 (Price Schedule). Offeror shall provide a breakdown of all cost elements (labor category, labor rate/hour – fully burdened, number of hours, sub-contractor costs (as applicable) and all other costs) in Tab 2 (Price Detail). Proposals that do not provide prices for each deliverable, excluding the deliverable marked Not Separately Priced, will not be accepted.

3. Offeror shall provide a signed copy of the SF 1449 form and all amendments. Offeror shall acknowledge receipt of amendments to confirm offeror has read the amendments and agrees to comply with the terms and conditions of the solicitation.

End of Document