Attachment J9 - SOP_Universal Waste Management_01122021.pdf

Used Fluorescent Bulbs (Furniture)

STANDARD OPERATING PROCEDURE

Karen James Program Specialist

Integrated Support Services Facility Services

Space Utilization Planning & Design

January 29, 2021

Standard Operating Procedures for Used Furniture Fluorescent Bulbs

Integrated Support Services

Table of Contents

CAUTION:

SECTION I: GENERAL INFORMATION

A. PURPOSE:

B. BACKGROUND:

C. SCOPE:

SECTION II: RESPONSIBILITIES

D. FACILITY SERVICES (FACS)

E. LOGISTICS (LOG)

F. SPACE UTILIZATION PLANNING AND DESIGN (SUPD)

G. PERSONNEL HANDLING THE UNIVERSAL WASTE

SECTION III: STANDARD PROCEDURE

H. GENERAL INSTRUCTIONS:

I. STORAGE AND LOCATION:

J. WASTE CONTAINER LABELING:

K. REQUEST FOR WASTE REMOVAL:

L. RECORD KEEPING AND DOCUMENTATION:

M. REVIEW OF PROCEDURE AND TRAINING:

SECTION IV: EMERGENCY PROCEDURE - BREAKAGE

0BCAUTION: BMERCURY IS A HAZARDOUS MATERIAL IN BOTH VAPOR AND SOLID PHASES. MERCURY

RELEASED FROM BROKEN FLUORESCENT LIGHT BULBS VAPORIZES AT ROOM TEMPERATURE

AND IS EXTREMELY TOXIC. IT IS ILLEGAL TO THROW AWAY MERCURY-CONTAINING LIGHT

BULBS, KNOWN AS FLUORESCENT BULBS, IN THE REGULAR GARBAGE.

SECTION I: GENERAL INFORMATION

A. PURPOSE

This Standard Operational Procedure (SOP) is one of the deliverables for the Waste Management project in the Integrated Support Services Directorate. It is a cooperative agreement between the Logistics Division and Facility Services Division and its contractors.

The purpose of this procedure is to ensure that all used furniture fluorescent bulbs are managed through proper handling, storage, and preparation for transportation. This procedure covers Universal Waste management of fluorescent light bulbs that are taken down from the Library furniture only. The management of the Universal Waste shall be conducted in accordance with all applicable local, state, and federal laws and regulations.

The management of all activities described in this SOP is overseen by Facility Services staff. In addition, this procedure outlines how to handle an emergency situation when a fluorescent light bulb breakage happens that may cause harm to the Library employees.

B. BACKGROUND

All fluorescent light bulbs and most other types of energy-efficient lighting contain elemental mercury. Mercury has a unique combination of properties that make it the most efficient material for use in fluorescent and HID lamps. The basic operating principles of fluorescent lamps depend on the production of ultraviolet (UV) light, and mercury is the most efficient production of the required UV. Safeguarding used light bulbs from breaking will minimize releases of mercury into the environment. Normal handling of intact bulbs is a very low-risk activity.

C. SCOPE

This procedure includes fluorescent bulb disposal activities handled by Integrated Support Services staff and contractors working for the Facility Services and Logistics. It covers Universal Waste management of fluorescent light bulbs that are removed from the Library furniture only.

The handling and disposal of other Universal Waste, such as batteries, is not included in this

SOP.

The handling and disposal of Hazardous and Chemical waste require specialized training and are not covered by this procedure. They are managed by Safety Services Division. Reference the Library of Congress Rules and Regulations online at http://staff.loc.gov/sites/rules-and-regulations/regulation/lcd-08-430-1/. Contact is Ms. Lisa Murdock at Safety Services for more details.

http://staff.loc.gov/sites/rules-and-regulations/regulation/lcd-08-430-1/ http://staff.loc.gov/sites/rules-and-regulations/regulation/lcd-08-430-1/

SECTION II: RESPONSIBILITIES

D. FACILITY SERIVCES (FACS)

I. Facility Services is responsible for working with all responsible staff to keep this SOP up-to-date.

II. FACS will coordinate efforts to respond to an emergency that may occur.

III. FACS will submit reports quarterly to Safety Services Office.

IV. FACS is responsible for coordinating with Safety Services Office to have the universal waste containers picked-up for recycling.

V. FACS is responsible to inspect the Universal Management Area weekly and keep an inspection log.

VI. FACS is responsible for updating this SOP annually and ensuring training across all affected divisions (FACS, LOG, SUPD, Contractors).

E. LOGISTICS (LOG)

I. The Logistics Team is responsible for purchasing and stocking the universal waste containers.

II. When tasked, LOG shall place spent fluorescent light bulbs removed from furniture lamps into the universal waste containers and fill out the Universal Waste Management Log accordingly.

III. LOG is responsible for delivering new universal waste containers when contacted by the universal waste manager from FACS.

IV. Chief of Logistics Division is responsible for ensuring LOG staff compliance with the universal waste management procedures.

V. LOG managers and supervisors are responsible for ensuring staff has required universal waste training and participates in annual SOP updates and review.

F. SPACE UTLIZATION PLANNING AND DESIGN (SUPD)

I. SUPD is responsible to keep and maintain a Universal Waste Management log that is stored with the active disposal containers in LM-B26 at all times.

II. The log will contain the number of bulbs placed in the universal waste containers, the date they are placed, and who placed them.

III. SUPD Contractors will be directed to place all bulbs for disposal in the active containers located in LM-B26 and fill out the logbook.

IV. SUPD shall notify LOG when containers are reaching capacity and request new containers.

V. SUPD is responsible to maintain the broken bulb cleanup kit that will live with the active disposal containers.

VI. SUPD Project PMs shall request disposal containers be delivered to a job site for large disposals.

VII. SUPD shall store stock bulbs in a location other than in direct proximity of the disposal containers VIII. SUPD Supervisor is responsible for ensuring SUPD staff and contractors compliance with the universal waste management procedures.

IX. SUPD Supervisor is responsible for ensuring staff has required universal waste training and participates in annual SOP updates and review.

G. PERSONNEL HANDLING THE UNIVERSAL WASTE

I. Must follow the procedures in accordance with the most recent version of this SOP.

II. Report instances of leakage, missing covers, or misplaced light bulbs to FACS/SUPD Universal

Waster Manager.

III. Consumption of tobacco materials, food, or beverages are not permitted while handling fluorescent light bulbs.

IV. Personnel must wash hands with soap and water after handling the universal waste.

SECTION III: STANDARD PROCEDURE

H. GENERAL INSTRUCTIONS

I. Universal Waste containers must be covered at all times.

II. Before placing a used fluorescent light bulb into a universal waste container, inspect the light bulb to make sure there’s no breakage; inspect the container to make sure it is clearly marked with a universal waste label and there is no broken light bulbs inside.

III. To start a new container, attach a Universal Waste Label to the container and mark the accumulation start date.

IV. Maintain an accurate logbook by entering a new line on the logbook every time when placing used light bulbs into the containers.

V. When a container is full, seal the container with tape provided in the universal waste management area.

I. WASTE CONTAINER LABELING

All Universal Waste containers must be clearly identified and labeled with “Universal Waste – Fluorescent Light Bulbs” or “Used Fluorescent Light Bulbs” labels at the immediate time when the collection starts.

All Universal Waste containers labels must be clearly state the physical address of the pickup location, contact person name and phone number, and accumulation start date.

J. STORAGE AND LOCATION

The Universal Waste containers must be kept in a secure, dry area, and labeled appropriately. The current dedicated location is in LM-B26 SUPD Storage cage. Storage time for Universal Waste collection containers must not exceed one year from the start date on the label.

K. REQUEST FOR WASTE REMOVAL

Contact Safety Services Office, Lisa Murdock, 7-2430, limur@loc.gov.

L. RECORD KEEPING AND DOCUMENTATION

Quarterly Universal Waste record will be submitted to Safety Office on the first working day of the first month of each quarter. SUPD is responsible for maintaining a record of the log in a file under shared a shared drive.

M. REVIEW OF PROCEDURE AND TRAINING

FACS is responsible for reviewing this procedure at least once each year with all responsible division Chiefs, Supervisors, and Managers mentioned in this SOP.

Universal Waste training shall be provided to all personnel handling the regular and emergency procedures.

SECTION IV: Project Teardown Procedure

A. GENERAL INSTRUCTIONS

VI. Universal Waste containers must be covered at all times.

VII. SUPD PM is responsible for notifying Logistics via Fame to deliver collection containers to the job site prior to the teardown of the furniture and identifying if Logistics or a Contractor will be responsible for removal of the bulbs.

VIII. Logistics will deliver a labeled bin to the jobsite by the instruction date in the FAME request.

a. Logistics will attach a Universal Waste Label to the container and mark the accumulation start date.

IX. The identified responsible party (LOG or Contractor) will remove the bulbs and place them in the receptacle, notifying the SUPD PM when the job is complete and/or if there is any breakage.

a. Before placing a used fluorescent light bulb into a universal waste container, the responsible party will inspect the light bulb to make sure there’s no breakage; that container is clearly marked with a universal waste label, and there’s no broken light bulbs inside.

X. The SUPD PM will notify Logistics via FAME when the containers are ready for pick up and placement in the LM-B26 cage.

XI. Logistics will move the containers to LM-B26 and complete the required entries in the logbook.

a. When the container is full, LOG will notify the Universal Waste Manager who will seal the container with tape provided in the universal waste management area.

SECTION V: EMERGENCY PROCEDURE - BREAKAGE

In the District of Columbia, Maryland and Virginia, universal waste status is lost when lamps are broken and they must be handled as full hazardous waste. Below is the emergency procedure for fluorescent bulb cleanup. This procedure shall be printed and displayed in the Universal Waste container locations at all times.

If you are present when a bulb breaks, IMMEDIATELY leave the room and direct others in the room to leave. DO NOT let anyone walk through the breakage area on the way out. DO NOT return for at least 30 minutes. Contact Facility Operations office at (202)707-9938.

1. If trained to do so, assemble cleanup materials with the following protections:

a. Safety Glasses.

b. Gloves made of leather or equivalent

c. Stiff paper or pieces of cardboard

d. Duct tape

e. Dampened paper towels or disposable wipes

f. A container to place the broken materials in for disposal.

2. Carefully pick up large pieces of bulb and place in a container.

3. Use the stiff paper or cardboard to clean up smaller pieces of broken glass.

4. Use duct tape to pick up the remaining fine particles.

5. Wipe hard surfaces with the dampened paper towels or wet wipes, and then place them in the container.

6. If the broken bulb is on a carpeted surface, HEPA vacuum MUST be used. After vacuuming, remove the vacuum bag and place it in the container.

7. If shoes come into direct contact with broken glass or mercury powder, wipe shoes with a damp paper towel or wet wipe and place them in the container.

8. When cleanup is complete:

a. Carefully remove gloves and place into container

b. If using a bag, seal bag, place in a second bag and seal the second bag

c. Place both bags in a cardboard box

d. Box MUST be labeled with a hazardous waste label and the words “Used Broken Lamps” on the label.

e. Place the date the bulb was cleaned up on the label as the accumulation start date.

f. Place box into a hazardous waste storage location.

9. Contact Facility Services Office immediately.

10. Wash hands with soap and water.

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