Attachment J12 - Sample Layout and Content for Notices and Print Products.pdf

05/19/2022

Attachment J12 – Sample Layout and Content of Library Notices and Print Products

Please note: The following is a description of current practice. It is for information purposes only and is subject to change. The Library acknowledges that current practice may be impacted by the outcome of the Requirements Analysis and Conceptual Solution Design objectives in LCAP Task Order 1.

Charge Slips The library has two types of charges, external and internal, which have different printed slips. The LC logo is configured in the printer settings and is generated at the time of printing. The message at the bottom is different depending on the pass and is reviewed by U.S. Capitol Police stationed at exits to permit a patron to take a book outside the Library.

1. External:

2. Internal: (please note that the scannable bar code is no longer used on the slip)

Print Labels Currently, staff also produce and print various labels (e.g., spine) for materials using locally-developed software applications that read metadata (SQL queries via Open Database Connectivity (ODBC)) from holdings records (e.g., field 852) and item records (e.g., enumeration).

Call / Routing Slips Call or routing slips are also printed as part of the retrieval staff’s fulfillment process. The messages that print on the call slip vary depending on the print queue. The scannable barcode for both the request ID and barcode is a must. Congressional call slips differ from this and require specific additional information.

Suspended Account E-mail Sample text of suspended account e-mail to patron for overdue external materials is provided below:

Subject: Suspended Account Notice from the Library of Congress

12/2/2019

Library of Congress Online Catalog w-LS/CALM/MAIN RR CIRC

Dear Library of Congress Patron: Tina M Johnson:

We regret to inform you that the items listed below are now overdue and have caused your borrowing privileges to be suspended until they are returned.

Material not discharged before the final due date printed on the charge card automatically suspends your borrowing privileges.

Title: Rope began to hang the butcher / by C.W. Grafton ...

Author: Grafton, C. W. (Cornelius Warren), 1909-1982.

Item ID: 00014877393 Call #: PZ3.G7549 Ro FT MEADE Final Due Date: 12/2/2019 Notification Number: 1 Location: w-LS/CALM/MAIN RR CIRC

If you have questions, please contact the CALM Division Circulation Section by email at loancirc@loc.gov, or by phone at 202-707-5441.

Mailing address: Library of Congress, CALM Division 4670/101 Independence Ave., S.E./Washington, DC 20540-4670 USA mailto:loancirc@loc.gov