Site Paving Projects

BIDDING DOCUMENTS

MARCH 3, 2026

Table of Contents

I. Contract Documents No. of Pages

Title Page

Table of Contents

Advertisement for Bids 1

Instructions to Bidders 6

Bid Form 5

Contractor Qualification Form 3

Supplementary Conditions 2

Bid Bond (EJCDC No.C-430,2007) 3

Notice of Award (EJCDC No.C-510,2007) 1

Agreement (EJCDC No.C-520,2007) 8

Performance Bond (EJCDC No.C-610,2007) 3

Payment Bond (EJCDC No.C-615A ,2007) 3

General Conditions (EJCDC No.C-700,2007) 62

Notice to Proceed (EJCDC No.C-550,2007) 1

Payment Application (EJCDC No.C-620,2007) 4

Substantial Completion (EJCDC No.C-625,2007) 2

Change Order (EJCDC No.C-941,2007) 2

Work Change Directive (EJCDC No.C-940,2007) 2

II. Specifications & Drawings No. of Pages

Summary of Work 01010 3

Site Clearing 02230 5

Earthworks 02300 12

Asphalt 02511 10

Finish Grading and Seeding 02900 7

Exhibit Drawings 4

REQUEST FOR BIDS

Sealed bids for Site Paving Project will be received by Franklin County, Attn: Corey White, 1255 Franklin Street, Suite 111, Rocky Mount, VA 24151 until 2:00 PM local time on Friday, April 10th , at which time bids will be opened and read aloud.

The project consists of paving four different site locations in the County consisting of approximately 7,671sy of full depth pavement and 2,424sy of 2” pavement overlay estimated at 2,350 tons of asphalt. Additional work includes minor grading to connect an existing paved lot to adjacent parking lot and patch/crack repair.

Copies of the contract documents may be examined by appointment only at the office of Engineering Concepts, Inc., 94 Greenfield Street, Daleville, Virginia 24083 during normal business hours.

Hard copies of the documents may be purchased for $75.00 from Engineering Concepts, Inc., 94 Greenfield Street, Daleville, Virginia 24083. The payment is non-refundable. The payment shall be in the form of a check or money order with the name of the project written on the payment.

A digital copy of the documents may be obtained by emailing bwampler@engineeringconcepts.com at no charge.

A mandatory Pre-Bid Conference will be held for the project on Monday, March 2nd at 11:00 AM at the Franklin County Administration Building at 1255 Franklin Street, Suite 111, Rocky Mounty, VA 24151.

Should the apparent low Bid exceed available funds, the Owner reserves the right to negotiate with the apparent low bidder to obtain a contract price within available funds.

Bidders shall comply with Virginia Code Section 54.1-1112 regarding information required with Bid. Envelopes containing Bids shall be clearly marked with the Bidder’s contractor license number.

For further information, contact Mr. Bobby Wampler, at Engineering Concepts, Inc. (540) 473-1253.

mailto:bwampler@engineeringconcepts.com

Instructions to Bidders

ARTICLE 1 - DEFINED TERMS

1.01 Terms used in these Instructions to Bidders

will have the meanings indicated in the General

Conditions and Supplementary Conditions.

Additional terms used in these Instructions to

Bidders have the meanings indicated below which are applicable to both the singular and plural thereof:

A. Bidder--The individual or entity who submits a Bid directly to OWNER.

B. Issuing Office--The office from which the

Bidding Documents are to be issued and where the bidding procedures are to be administered.

C. Successful Bidder--The lowest responsible

Bidder submitting a responsive Bid to whom

OWNER (on the basis of OWNER’s evaluations as hereinafter provided) makes an award.

ARTICLE 2 - COPIES OF BIDDING

DOCUMENTS

2.01 Complete sets of the Bidding Documents in

the number and for the payment sum, if any, stated in the Advertisement or Invitation to Bid may be obtained from the Issuing Office. The payment will not be refunded.

2.02 Complete sets of Bidding Documents must be

used in preparing Bids; neither OWNER nor

ENGINEER assumes any responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bidding Documents.

2.03 OWNER and ENGINEER in making copies

of Bidding Documents available on the above terms do so only for the purpose of obtaining Bids for the

Work and do not confer a license or grant for any other use.

ARTICLE 3 - QUALIFICATIONS OF BIDDERS

3.01 To demonstrate Bidder’s qualifications to

perform the Work prior to award, within five days of OWNER’s request, Bidder shall submit written evidence such as financial data, previous experience, present commitments, and such other data as may be called for below.

A. Under Title 54.1, Chapter 11 of the Code of Virginia, bidders must be licensed as a Class

A contractor in the Commonwealth of Virginia.

ARTICLE 4 - EXAMINATION OF BIDDING

DOCUMENTS, OTHER RELATED DATA, AND

SITE

4.01 Subsurface and Physical Conditions

A. No additional reports of explorations or tests of subsurface conditions at or contiguous to the site has been used by Engineer in preparing the

Bidding Documents.

4.02 Underground Facilities

A. Owner and Engineer do not assume responsibility for the accuracy or completeness of information and data shown or indicated in the

Bidding Documents with respect to Underground

Facilities at or contiguous to the site. The

Contractor shall assume all risks in excavating for this Work. Contact Miss Utility at 811 before digging.

4.03 Hazardous Environmental Condition

A. The Supplementary Conditions identify those reports and drawings relating to a Hazardous

Environmental Condition identified at the Site, if any, that ENGINEER has used in preparing the

Bidding Documents.

4.04 Provisions concerning responsibilities for the

adequacy of data furnished to prospective Bidders with respect to subsurface conditions, other physical conditions and Underground Facilities, and possible changes in the Bidding Documents due to differing or unanticipated conditions appear in paragraphs 4.02, 4.03, and 4.04 of the General

Conditions. Provisions concerning responsibilities for the adequacy of data furnished to prospective

Bidders with respect to a Hazardous Environmental

Condition at the Site, if any, and possible changes in the Contract Documents due to any Hazardous

Environmental Condition uncovered or revealed at the Site which was not shown or indicated in the

Drawings or Specifications or identified in the

Contract Documents to be within the scope of the

Work appear in paragraph 4.06 of the General

Conditions.

4.05 On request, OWNER will provide Bidder

access to the Site to conduct such examinations, investigations, explorations, tests, and studies as

Bidder deems necessary for submission of a Bid.

Bidder shall fill all holes and clean up and restore the Site to its former condition upon completion of such explorations, investigations, tests, and studies.

4.06 Reference is made to Article 7 of the

Supplementary Conditions for the identification of the general nature of other work that is to be performed at the Site by OWNER or others (such as utilities and other prime contractors) that relates to the Work for which a Bid is to be submitted. On request, OWNER will provide to each Bidder for examination access to or copies of Contract

Documents (other than portions thereof related to price) for such other work.

4.07 It is responsibility of each Bidder before

submitting a Bid to:

A. Examine and carefully study the Bidding

Documents, including any Addenda and the other related data identified in the Bidding Documents;

B. Visit the Site and become familiar with and satisfy Bidder as to the general, local, and Site conditions that may affect cost, progress, and performance of the Work;

C. Become familiar with and satisfy Bidder as to all Federal, State, and local Laws and

Regulations that may affect cost, progress, or performance of the Work;

D. Carefully study all reports of explorations and tests of subsurface conditions at or contiguous to the Site and all drawings of physical conditions in or relating to existing surface or subsurface structures at or contiguous to the Site (except

Underground Facilities) which have been identified in the Supplementary Conditions as provided in paragraph 4.02 of the General Conditions, and carefully study all reports and drawings of a

Hazardous Environmental Condition, if any, at the

Site which have been identified in the

Supplementary Conditions as provided in paragraph

4.06 of the General Conditions;

E. Obtain and carefully study (or assume responsibility for doing so) all additional or supplementary examinations, investigations, explorations, tests, studies, and data concerning conditions (surface, subsurface, and Underground

Facilities) at or contiguous to the Site which may affect cost, progress, or performance of the Work or which relate to any aspect of the means, methods, techniques, sequences, and procedures of construction to be employed by Bidder, including any specific means, methods, techniques, sequences, and procedures of construction expressly required by the Bidding Documents, and safety precautions and programs incident thereto;

F. Agree at the time of submitting its Bid that no further examinations, investigations, explorations, tests, studies, or data are necessary for the determination of its Bid for performance of the

Work at the price bid and within the times and in accordance with the other terms and conditions of the Bidding Documents;

G. Become aware of the general nature of the work to be performed by OWNER and others at the

Site that relates to the Work as indicated in the

Bidding Documents;

H. Correlate the information known to Bidder, information and observations obtained from visits to the Site, reports and drawings identified in the

Bidding Documents, and all additional examinations, investigations, explorations, tests, studies, and data with the Bidding Documents;

I. Promptly give ENGINEER written notice of all conflicts, errors, ambiguities, or discrepancies that Bidder discovers in the Bidding Documents and confirm that the written resolution thereof by

ENGINEER is acceptable to Bidder; and

J. Determine that the Bidding Documents are generally sufficient to indicate and convey understanding of all terms and conditions for the performance of the Work.

4.08 The submission of a Bid will constitute an

incontrovertible representation by Bidder that

Bidder has complied with every requirement of this

Article 4, that without exception the Bid is premised upon performing and furnishing the Work required by the Bidding Documents and applying any specific means, methods, techniques, sequences, and procedures of construction that may be shown or indicated or expressly required by the

Bidding Documents, that Bidder has given

ENGINEER written notice of all conflicts, errors, ambiguities, and discrepancies that Bidder has discovered in Bidding Documents and the written resolutions thereof by ENGINEER are acceptable to Bidder, and that the Bidding Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performing and furnishing the Work.

ARTICLE 5 - PRE-BID CONFERENCE

5.01 A mandatory pre-Bid conference will be held

at 11:00 AM on Monday, March 2nd at the

Franklin County Administration Building at 1255

Franklin Street, Suite 111, Rocky Mounty, VA

24151. Representatives of OWNER and

ENGINEER will be present to discuss the Project.

Bidders are required to attend and participate in the conference. ENGINEER will transmit to all prospective Bidders of record such Addenda as

ENGINEER considers necessary in response to questions arising at the conference. Oral statements may not be relied upon and will not be binding or legally effective.

ARTICLE 6 - SITE AND OTHER AREAS

6.01 The Site is identified in the Bidding

Documents. All additional lands and access thereto required for temporary construction facilities, construction equipment, or storage of materials and equipment to be incorporated in the Work are to be obtained and paid for by CONTRACTOR.

Easement for permanent structures or permanent changes in existing facilities are to be obtained and paid for by OWNER unless otherwise provided in the Bidding Documents.

ARTICLE 7 - INTERPRETATIONS AND

ADDENDA

7.01 All questions about the meaning or intent of

the Bidding Documents are to be submitted to

ENGINEER in writing. Interpretations or clarifications considered necessary by ENGINEER in response to such questions will be issued by

Addenda mailed or delivered to all parties recorded by ENGINEER as having received the Bidding

Documents. Questions received less than ten days prior to the date for opening of Bids may not be answered. Only questions answered by Addenda will be binding. Oral and other interpretations or clarifications will be without legal effect.

7.02 Addenda may be issued to clarify, correct, or

change the Bidding Documents as deemed advisable by OWNER or ENGINEER.

ARTICLE 8 - BID SECURITY

8.01 A Bid must be accompanied by Bid security

made payable to OWNER in an amount of 5 % of

Bidder’s maximum Bid price and in the form of a certified or bank check or a Bid Bond (EJCDC No.

1910-28-C, 1996 Edition) issued by a surety meeting the requirements of paragraphs 5.01 and

5.02 of the General Conditions.

8.02 The Bid security of the Successful Bidder will

be retained until such Bidder has executed the

Contract Documents, furnished the required contract security and met the other conditions of the

Notice of Award, whereupon the Bid security will be returned. If the Successful Bidder fails to execute and deliver the Contract Documents and furnish the required contract security within 15 days after the Notice of Award, OWNER may annul the Notice of Award and the Bid security of that Bidder will be Forfeited. The Bid security of other Bidders whom OWNER believes to have a reasonable chance of receiving the award may be retained by OWNER until the earlier of seven days after the Effective Date of the Agreement or 91 days after the Bid opening, whereupon Bid security furnished by such Bidders will be returned.

8.03 Bid security of other Bidders whom OWNER

believes do not have a reasonable chance of receiving the award will be returned within seven days after the Bid opening.

ARTICLE 9 - CONTRACT TIMES

9.01 The number of days within which, or the

dates by which, the Work is to be (a) Substantially

Completed and (b) also completed and ready for final payment are set forth in the Agreement.

ARTICLE 10 -LIQUIDATED DAMAGES

10.01 Provisions for liquidated damages, if any, are set forth in the Agreement.

ARTICLE 11 - SUBSTITUTE AND “OR-

EQUAL” ITEMS

11.01 The Contract, if awarded, will be on the

basis of materials and equipment specified or described in the Bidding Documents, or “or-equal” materials and equipment as defined in paragraph

6.05 of the General Conditions, or those substitute or materials and equipment approved by the

ENGINEER and identified by Addendum. The materials and equipment described in the Bidding

Documents establish a standard of required type, function and quality to be met by any proposed substitute or “or-equal” item. Request for

ENGINEER’s clarification of materials and equipment considered “or-equal” prior to the

Effective Date of the Agreement must be received by the ENGINEER at least 5 days prior to the date for receipt of Bids. No item of material or equipment will be considered by ENGINEER as a substitute unless written request for approval has been submitted by Bidder and has been received by

ENGINEER at least 15 days prior to the date for receipt of Bids. Each request shall conform to the requirements of paragraph 6.05 of the General

Conditions. The burden of proof of the merit of the proposed item is upon the Bidder. ENGINEER’s decision of approval or disapproval of a proposed item will be final. If ENGINEER approves any proposed substitute item, such approval will be set forth in an Addendum issued to all prospective

Bidders. Bidders shall not rely upon approvals made in any other manner.

ARTICLE 12 - SUBCONTRACTORS,

SUPPLIERS, AND OTHERS

12.01 If the Supplementary Conditions require the

identity of certain Subcontractors, Suppliers, individuals, or entities to be submitted to OWNER in advance of a specified date prior to the Effective

Date of the Agreement, the apparent Successful

Bidder, and any other Bidder so requested, shall within five days after Bid opening, submit to

OWNER a list of all such Subcontractors, Suppliers, individuals, or entities proposed for those portions of the Work for which such identification is required. Such list shall be accompanied by an experience statement with pertinent information regarding similar projects and other evidence of qualification for each such

Subcontractor, Supplier, individual, or entity if requested by OWNER. IF OWNER or

ENGINEER, after due investigation, has reasonable objection to any proposed Subcontractor, Supplier, individual, or entity, OWNER may, before the

Notice of Award is given, request apparent

Successful Bidder to submit a substitute, without an increase in the Bid.

12.02 If apparent Successful Bidder declines to

make any such substitution, OWNER may determine such Bidder to be nonresponsive and reject the Bid. Declining to make requested substitutions will not constitute grounds for forfeiture of the Bid security of any Bidder. Any

Subcontractor, Supplier, individual, or entity so listed and against which OWNER and ENGINEER makes no written objection prior to the giving of the Notice of Award will be deemed acceptable to

OWNER and ENGINEER subject to revocation of such acceptance after the Effective Date of the

Agreement as provided in paragraph 6.06 of the

General Conditions.

12.03 CONTRACTOR shall not be required to

employ any Subcontractor, Supplier, individual, or entity against whom CONTRACTOR has reasonable objection.

ARTICLE 13 - PREPARATION OF BID

13.01 The Bid form is included with the Bidding

Documents. Additional copies may be obtained from ENGINEER.

13.02 All blanks on the Bid form shall be

completed by printing in ink or by typewriter and the Bid signed. A Bid price shall be indicated for each section and alternative listed therein.

13.03 A Bid by a corporation shall be executed in

the corporate name by the president or a vice-president or other corporate officer accompanied by evidence of authority to sign. If required by State where work is to be performed, the corporate seal shall be affixed and attested by the secretary or an assistant secretary. The corporate address and state of incorporation shall be shown below the signature.

13.04 A Bid by a partnership shall be executed in

the partnership name and signed by a partner

(whose title must appear under the signature), accompanied by evidence of authority to sign. The official address of the partnership shall be shown below the signature.

13.05 A Bid by a limited liability company shall be

executed in the name of the firm by a member and accompanied by evidence of authority to sign. The state of formation of the firm and the official address of the firm must be shown below the signature.

13.06 A Bid by an individual shall show the

Bidder’s name and official address.

13.07 A Bid by a joint venture shall be executed by

each joint venturer in the manner indicated on the

Bid form. The official address of the joint venture must be shown below the signature.

13.08 All names shall be typed or printed in ink

below the signatures.

13.09 The Bid shall contain an acknowledgment of

receipt of all Addenda, the numbers of which shall be filled in on the Bid form.

13.10 The address and telephone number for

communication regarding the Bid shall be shown.

13.11 The Bid shall contain evidence of Bidder’s

authority and qualification to do business in the state where the Project is located or covenant to obtain such qualification prior to award of the

Contract. Bidder’s state contractor license number for the state of the Project, if any, shall also be shown on the Bid form.

ARTICLE 14 - BASIS OF BID; EVALUATION

OF BIDS

14.01 Unit Price

A. Bidders shall submit a Bid on a unit price basis for each item of Work listed in the Bid schedule.

B. The total of all estimated prices will be determined as the sum of the products of the estimated quantity of each item and the unit price Bid for the item. The final quantities and Contract Price will be determined in accordance with paragraph 11.03 of the

General Conditions.

C. Discrepancies between the multiplication of units of Work and unit prices will be resolved in favor of the unit prices.

Discrepancies between the indicated sum of any column of figures and the correct sum thereof will be resolved in favor of the correct sum. Discrepancies between words and figures will be resolved in favor of the words.

ARTICLE 15 - SUBMITTAL OF BID

15.01 Each prospective Bidder is furnished one

copy of the Bidding Documents. The Bid form is to be completed and submitted with the Bid security and the following data:

A. Contractor Qualification Form

15.02 A Bid shall be submitted no later than the

date and time prescribed and at the place indicated in the advertisement or invitation to Bid and shall be enclosed in an opaque sealed envelope plainly marked with the Project title (and, if applicable, the designated portion of the Project for which the Bid is submitted), the name and address of Bidder, and shall be accompanied by the Bid security and other required documents. If a Bid is sent by mail or other delivery system, the sealed envelope containing the Bid shall be enclosed in a separate envelope plainly marked on the outside with the notation “BID ENCLOSED.” A mailed Bid shall be addressed To:

Franklin County

Attn: Corey White

1255 Franklin Street

Suite 111

Rocky Mount, VA 24151

ARTICLE 16 - MODIFICATION AND

WITHDRAWAL OF BID

16.01 A Bid may be modified or withdrawn by an

appropriate document duly executed in the manner that a Bid must be executed and delivered to the place where Bids are to be submitted prior to the date and time for the opening of Bids.

16.02 If within 24 hours after Bids are opened any

Bidder files a duly signed written notice with

OWNER and promptly thereafter demonstrates to the reasonable satisfaction of OWNER that there was a material and substantial mistake in the preparation of its Bid, that Bidder may withdraw its

Bid, and the Bid security will be returned.

Thereafter, if the Work is rebid or negotiated, that

Bidder will be disqualified from further bidding on the Work.

ARTICLE 17 - OPENING OF BIDS

17.01 Bids will be opened at the time and place

indicated in the Advertisement for Bids and, unless obviously non-responsive, read aloud publicly. An abstract of the amounts of the base Bids and major alternates, if any, will be made available to Bidders after the opening of Bids.

ARTICLE 18 - BIDS TO REMAIN SUBJECT TO

ACCEPTANCE

18.01 All Bids will remain subject to acceptance

for the period of time stated in the Bid form, but

OWNER may, in its sole discretion, release any Bid and return the Bid security prior to the end of this period.

ARTICLE 19 - AWARD OF CONTRACT

19.01 OWNER reserves the right to reject any or

all Bids, including without limitation, nonconforming, nonresponsive, unbalanced, or conditional Bids. OWNER further reserves the right to reject the Bid of any Bidder whom it finds, after reasonable inquiry and evaluation, to be non-responsible. OWNER also reserves the right to waive all informalities not involving price, time, or changes in the Work and to negotiate contract terms with the Successful Bidder.

19.02 More than one Bid for the same Work from

an individual or entity under the same or different names will not be considered. Reasonable grounds for believing that any Bidder has an interest in more than one Bid for the Work may be cause for disqualification of that Bidder and the rejection of all Bids in which that Bidder has an interest.

19.03 In evaluating Bids, OWNER will consider

whether or not the Bids comply with the prescribed requirements, and such alternates, unit prices and other data, as may be requested in the Bid Form or prior to the Notice of Award.

19.04 In evaluating Bidders, OWNER will

consider the qualifications of Bidders and may consider the qualifications and experience of

Subcontractors, Suppliers, and other individuals or entities proposed for those portions of the Work for which the identity of Subcontractors, Suppliers, and other individuals or entities must be submitted as provided in the Supplementary Conditions.

19.05 OWNER may conduct such investigations as

OWNER deems necessary to establish the responsibility, qualifications, and financial ability of Bidders, proposed Subcontractors, Suppliers, individuals, or entities to perform the Work in accordance with the contract Documents.

19.06 If the Contract is to be awarded, OWNER

will award the Contract to the responsible Bidder whose Bid, conforming with all the material terms and conditions of the Advertisement for Bids, is lowest, price and other factors considered.

The lowest bid will be determined as follows:

1. Bid must be within the limits of the

Owner’s budget.

2. Should the lowest bid exceed the

Owner’s budget, the Owner may proceed with negotiations with the lowest bidder in accordance with section 19.07.

19.07 Negotiate with the lowest bidder- Unless all

bids are cancelled or rejected, the County of

Franklin reserves the right granted by section 2.2-

4318 of the Code of Virginia to negotiate with the lowest responsive, responsible bidder to obtain a contract price within the funds available to the

County whenever such low bid exceeds the

County’s available funds. For the purpose of determining when such negotiations may take place, the term “available funds” shall mean those funds which were budgeted by the County for this contract prior to issuance of the written Invitation for Bids. Negotiations with the low bidder may include both modifications of the bid price and

Scope of Work/Specifications to be performed.

The County shall initiate such negotiations by written notice to the lowest responsive, responsible bidder that its bid exceeds the available funds and that the County wishes to negotiate a lower contract price. The times, places, and manner of negotiations shall be agreed to by the County and the lowest responsive bidder.

ARTICLE 20 - CONTRACT SECURITY AND

INSURANCE

20.01 Article 5 of the General Conditions, as may

be modified by the Supplementary Conditions, sets forth OWNER’s requirements as to performance

Bond, payment Bond, and insurance. When the

Successful Bidder delivers the executed Agreement to OWNER, it must be accompanied by such

Bonds.

ARTICLE 21 - SIGNING OF AGREEMENT

21.01 When OWNER gives a Notice of Award to

the Successful Bidder, it shall be accompanied by the required number of unsigned counterparts of the

Agreement with the other contract Documents which are identified in the Agreement as attached thereto. Within 15 days thereafter, Successful

Bidder shall sign and deliver the required number of counterparts of the Agreement and attached documents to OWNER. Within {ten} days thereafter, OWNER shall deliver one fully signed counterpart to Successful Bidder with a complete set of the Drawings with appropriate identification.

Bid Form

Project Identification: Site Paving Projects

Contract Identification and Number: 24083

This Bid Is Submitted To: Franklin County Finance, 1255 Franklin Street, Suite 111, Rocky Mount, VA 24151

1.01 The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into an Agreement with OWNER in the form included in the Bidding Documents to perform all Work as specified or indicated in the Bidding

Documents for the prices and within the times indicated in the Bid and in accordance with the other terms and conditions of the Bidding Documents.

2.01 Bidder accepts all of the terms and conditions of the Advertisement and Instructions to Bidders, including without limitations those dealing with the dispositions of Bid security. The Bid will remain subject to acceptance for 120 days after the Bid opening, or for such longer period of time that Bidder may agree to in writing upon request of OWNER.

3.01 In submitting this Bid, Bidder represents, as set forth in the Agreement, that:

A. Bidder has examined and carefully studied the Bidding Documents, the other related data identified in the

Bidding Documents, and the following Addenda, receipt of all which is hereby acknowledged.

Addendum No. Addendum Date

B. Bidder has visited the Site and become familiar with and is satisfied as to the general, local, and Site conditions that may affect cost, progress, and performance of the Work.

C. Bidder is familiar with and is satisfied as to all Federal, State, and local Laws and Regulations that may affect cost, progress, and performance of the Work.

D. Bidder has carefully studied all: (1) reports of explorations and tests of subsurface conditions at or contiguous to the Site and all drawings of physical conditions in or relating to existing surface or subsurface structures at or contiguous to the Site (except Underground Facilities) which have been identified in the

Supplementary Conditions as provided in paragraph 4.02 of the General Conditions, and (2) reports and drawings of a Hazard Environmental Condition, if any, which has been identified in the Supplementary Conditions as provided in paragraph 4.06 of the General Conditions.

E. Bidder has obtained and carefully studied (or assumes responsibility for having done so) all additional or supplementary examinations, investigations, explorations, tests, studies, and data concerning conditions (surface, subsurface and Underground Facilities) at or contiguous to the Site which may affect cost, progress, or performance of the Work or which relate to any aspect of the means, methods, techniques, sequences, and procedures of construction to be employed by the Bidder, including applying the specific means, methods, techniques, sequences, and procedures of construction expressly required by the Bidding Documents to be employed by Bidder, and safety precautions and programs incident thereto.

F. Bidder does not consider that any further examinations, investigations, explorations, tests, studies, or data are necessary for the determination of this Bid for performance of the Work at the price(s) bid and within the times and in accordance with the other terms and conditions of the Bidding Documents.

G. Bidder is aware of the general nature of the Work to be performed by OWNER and others at the Site that relates to the Work as indicated in the Bidding Documents.

H. Bidder has correlated the information known to Bidder, information and observations obtained from visits to the Site, reports and drawings identified in the Bidding Documents, and all additional examinations, investigations, explorations, tests, studies, and data with the Bidding Documents.

I. Bidder has given ENGINEER written notice of all conflicts, errors, ambiguities, or discrepancies that Bidder has discovered in the Bidding Documents, and the written resolution thereof by ENGINEER is acceptable to Bidder.

J. The Bidding Documents are generally sufficient to indicate and convey understanding of all terms and conditions for the performance of the Work for which this Bid is submitted.

4.01 Bidder further represents that this Bid is genuine and not made in the interest of or on the behalf of any undisclosed individual or entity and is not submitted in conformity with any agreement or rules of any group, association, organization, or corporation; Bidder has not directly or indirectly induced or solicited any other Bidder to submit a false or sham Bid; Bidder has not solicited or induced any individual or entity to refrain from bidding;

and Bidder has not sought by collusion to obtain for itself any advantage over any other Bidder or over OWNER.

5.01 Bidder will complete the Work in accordance with the Contract Documents for the following price(s) and that all the work shown on the bidding documents will be included within the following price(s), whether indicated with a separate pay item or not:

Unit Price:

ITEM UNI

T

QUANTITY PRICE TOTAL

Paving (5” Depth) SY 8,475

Site Grading @ Burnt Chimney LS 1

Paving Overlay (2” Depth) SY 2,742

21-A Stone CY 1,000

Tie-In Milling LF 150

Full Depth Patch Repair SY 40

Crack Sealant Repair LF 400

Crack Mill Repair LF 400

Windy Gap Waste Material Hauling TON 50

Burnt Chimney Waste Material Hauling TON 50

Play Lane Waste Material Hauling TON 50

Webster Road Waste Material Hauling TON 50

Total Bid :

Total Unit Price Bid in words:

Unit Prices have been computed in accordance with paragraph 11.03.B of the General Conditions.

Bidder acknowledges that estimated quantities are not guaranteed, and are solely for the purpose of comparison of Bids, and final payment for all Unit Price Bid items will be based on actual quantities provided, determined as provided in the Contract Documents.

6.01 Bidder agrees that the Work will be substantially completed and ready for final payment in accordance with paragraph 14.07.B of the General Conditions on or before the dates or within the number of calendar days indicated in the Agreement.

6.02 Bidder accepts the provisions of the Agreement as to liquidated damages in the event of failure to complete the work within the times specified above, which shall be stated in the Agreement.

7.01 The following documents are attached to and made a condition of the Bid:

A. Required Bid security in the form of Bid Bond - Certified Check (circle type of security provided);

B. Contractor Qualification Form

8.01 The terms used in this Bid with the initial capital letters have the meanings indicated in the Instructions to

Bidders, the General Conditions, and the Supplementary Conditions.

SUBMITTED on ______________________________, _____

State Contractor License No. _______________________________________. (If applicable)

Employer’s Tax ID No. _______________________________________

If Bidder is:

An Individual

Name (typed or printed): ____________________________________________________

By: _____________________________________________________________________

(Individual’s signature)

Doing business as: _______________________________________________________________

Business address: ________________________________________________________________

Phone No. (___)_________ FAX No. (___)_________ E-Mail Address ____________________

A Partnership

Partnership Name: _________________________________________________________

By: _____________________________________________________________________

(Signature of general partner -- attach evidence of authority to sign)

Name (typed or printed): __________________________________________________________

Business address: ________________________________________________________________

A Corporation

Corporation Name: _______________________________________________________________

State of Incorporation: ______________________________

Type (General Business, Profession, Service, Limited Liability): ___________________________

By: ____________________________________________________________________________

(Signature -- attach evidence of authority to sign)

Name (typed or printed): ___________________________________________________________

Title: ____________________________________________

Attest ____________________________________________________________

(Signature of Corporate Secretary)

Business address: _________________________________________________________________

Date of Qualification to do business is _________________________________________________

SEAL,

if required by State

SEAL,

if required by State

CORPORATE

SEAL,

if required by State

A Joint Venture

Joint Venture Name: ________________________________________________________

By: ______________________________________________________________________

(Signature of joint venture partner -- attach evidence of authority to sign)

Name (typed or printed): ___________________________________________________________

Business address: _________________________________________________________________

Phone No. (___)_________ FAX No. (___)_________ E-Mail Address _____________________

Joint Venture Name: ________________________________________________________

By: ______________________________________________________________________

(Signature of joint venture partner -- attach evidence of authority to sign)

Name (typed or printed): ____________________________________________________________

Business address: __________________________________________________________________

Phone No. (___)_________ FAX No. (___)_________ E-Mail Address _____________________

Phone and FAX Number, and Address for receipt of official communications:

(Each joint venturer must sign. The manner of signing for each individual, partnership, and corporation that is party to the venture should be in the manner indicated above.)

SEAL,

if required by State

SEAL,

if required by State

Contractor Qualification Form

All questions must be answered in full. Additional sheets may be attached if needed for clarification of answers or additional information. This statement must be notarized.

Name: ____________________________________________ Address: ____________________________________________ Phone No: __________________________

Owner, Principal Officer

Date and place organized

General character of work performed

Any work awarded that was failed to be completed or contract defaults? If yes, explain.

Give Owner name, address, and phone number.

List the three most similar contracts over $500,000 in the last 3 years. State owner, work, cost, place, date started, and date completed.

1._____________________________________________________$________ ____________________________________________from______to_______ 2._____________________________________________________$________ ____________________________________________from______to_______ 3._____________________________________________________$________ ____________________________________________from______to_______

List the contracts upon which you are currently working. Include owner, location, cost and estimated date of completion.

List your major equipment available for use on this project.

List of three material supplies and amount of credit available.

Bank references and credit available.

Insurance company and amount of coverage

Liability - Property

Liability - Personal Injury

Vehicle and Equipment

Other - Identify

Bond reference. List surety and highest coverage.

Subcontractors utilized. List name, address, specialty, and years in business.

Provide a brief description of the experience of the company and its key personnel.

Number of current full-time employees _________ Number employed at highest level in past year. _________

Are you or the company you represent on any list of debarred contractors maintained by the US Department of Labor, US Department of Housing and Urban Development, or any State of Virginia Department? ________ If yes, explain reason.

The undersigned authorizes and requests any person, firm, or Corporation to furnish any information requested by Owner in verification of the recitals comprising this Statement of Contractor Qualifications.

Contractor: _____________________________________ By: _____________________________________ Title: _____________________________________ Date: _____________________________________

State of: _____________________________________ County of: _____________________________________

___________________________ being duly sworn deposes and says that he is _____________________________________ of ______________________________ and that the answer to the foregoing questions and all statements therein contained are true and correct.

SUBSCRIBED AND SWORN TO BEFORE ME THIS _____ DAY OF _______________,

20___.

NOTARY PUBLIC _____________________________________

MY COMMISSION EXPIRES ______________________, 20___.

END OF CONTRACTOR QUALIFICATION FORM

Supplementary Conditions

These Supplementary Conditions amend or supplement the Standard General Conditions of the

Construction Contract (No. C-700, 2007 Edition) and other provisions of the Contract Documents as indicated below. All provisions which are not so amended or supplemented remain in full force and effect.

The terms used in these Supplementary Conditions will have the meanings indicated in the General

Conditions. Additional terms used in these

Supplementary Conditions have the meanings indicated below, which are applicable to both the singular and plural thereof.

SC-2.03.A. Delete paragraph 2.03.A in its entirety and insert the following in its place:

A. The Contract Times will commence to run on the day indicated in the Notice to Proceed. A

Notice to Proceed may be given at any time within

30 days after the Effective Date of the Agreement.

SC-3.01.C. Add the following sentence at the end of paragraph 3.01.C. of the General Conditions:

Conflicts between a reference specification or standard and the Project Specifications shall be brought immediately to the attention of the

ENGINEER for his final decision before work proceeds.

SC-4.02. As referenced by paragraph 4.02.A of the

General Conditions, no additional reports, explorations, or tests exist. If the contractor wishes to dig test pits at the site to aid in subsurface investigation, he shall obtain permission by contacting OWNER. Test pits shall be refilled to original grade immediately after testing is complete.

SC-5.04. Add the following new paragraph immediately after paragraph 5.04.B:

C. The limits of liability for insurance required by paragraph 5.04 of the General Conditions shall provide coverage for not less than the following amounts or greater where required by Laws and

Regulations:

1. Workers’ Compensation, and related coverages under paragraphs 5.04.A.1 and A.2 of the General Conditions:

a. State: Statutory

b. Applicable Federal

(e.g., Longshoremen’s) Statutory

c. Employer’s Liability $ 500,000

2. Contractor’s General Liability under paragraphs 5.04.A.3 and A.6 of the General

Conditions which shall include completed operations and product liability coverages and eliminate the exclusion with respect to property under the care, custody, and control of the

Contractor:

a. General Aggregate $ 2,000,000

b. Products - Completed

Operations Aggregate $ 1,000,000

c. Personal and Advertising

Injury $ 1,000,000

d. Each Occurrence

(Bodily Injury and

Property Damage) $ 1,000,000

e. Property Damage liability insurance will provide Explosion, Collapse, and Underground coverages where applicable.

f. Excess or Umbrella Liability

1) General Aggregate $ 5,000,000

2) Each Occurrence $ 5,000,000

3. Automobile Liability under paragraph

5.40.A.6 of the General Conditions:

a. Combined Single

Limit of $ 1,000,000

4. The Contractual Liability coverage required by paragraph 5.04.B.4 of the General

Conditions shall be provided by the

CONTRACTOR as part of the

CONTRACTOR’S General Liability coverage.

SC-6.01.A. Add the following to the end of the second sentence of paragraph 6.01.A:

"; however the CONTRACTOR shall be responsible to immediately notify the ENGINEER if any error is found in the Contract Documents, at which time the ENGINEER shall review the situation and make the necessary adjustments."'

SC-6.05.C. Amend the paragraph by making two subparagraphs under the title C. Engineer’s

Evaluation. The paragraph text is retitled, 6.05.C.2

After Effective Date of Agreement. A new paragraph is added before this paragraph to read as follows:

1. During Bidding. The Contract, if awarded, will be on the basis of materials and equipment specified or described in the

Bidding Documents, or “or-equal” materials and equipment as defined in paragraph 6.05 of the General Conditions, or those substitute or materials and equipment approved by the

ENGINEER and identified by Addendum. The materials and equipment described in the

Bidding Documents establish a standard of required type, function, and quality to be met by any proposed substitute or “or-equal” item.

Request for ENGINEER’s clarification of materials and equipment considered “or-equal” prior to the Effective Date of the Agreement must be received by the ENGINEER at least 5 days prior to the date for receipt of Bids. No item of material or equipment will be considered by ENGINEER as a substitute unless written request for approval has been submitted by Bidder and has been received by

ENGINEER at least 15 days prior to the date for receipt of Bids. Each request shall conform to the requirements of paragraph 6.05 of the

General Conditions. The burden of proof of the merit of the proposed item is upon the

Bidder. ENGINEER’s decision of approval or disapproval of a proposed item will be final. If

ENGINEER approves any proposed substitute item, such approval will be set forth in an

Addendum issued to all prospective Bidders.

Bidders shall not rely upon approvals made in any other manner.

SC-12.04 Add the following new paragraph immediately after paragraph 12.04.A:

When establishing the contract time, an allowance will be made for four (4) calendar days of work lost per month due to inclement weather conditions.

The Contractor, at the time of each periodic pay request, shall submit to the Engineer and Owner for approval a list of all working days lost due to either inclement weather or site conditions caused by inclement weather for the period. Accompanying his list should be a summary of the specific conditions which caused the loss. This request will be reviewed by the Engineer in light of observations made by the Engineer and resident inspector. Approval of the periodic payment estimate by the Engineer, Owner, and Agency will also include approval of the weather delay request.

After substantial completion, and not until then, a change order must be executed if a time extension for weather related delays is requested by the

Contractor. The time extension must be based solely on the time requested within the periodic payment estimates combined. Subtracted from this total time will be the four (4) days per month allowance assumed in the contract. There cannot be a decrease in contract length if the allowance for inclement weather exceeds the actual number of days lost due to inclement weather. To convert working days lost into calendar days, multiply the working days lost by seven (7) and divide by the number of working days in a typical work week.

SC-14.02 Add the following new paragraph immediately after paragraph 14.02.D:

E. Payment of Mobilization

1. The Contractor may request up to 50% of the Mobilization amount with the first pay request.

2. The remaining amount for Mobilization may be requested with the second pay request.

PENAL SUM FORM

EJCDC C-430 Bid Bond (Penal Sum Form)

Prepared by the Engineers Joint Contract Documents Committee.

BID BOND

Any singular reference to Bidder, Surety, Owner or other party shall be considered plural where applicable.

BIDDER (Name and Address):

SURETY (Name and Address of Principal Place of Business):

OWNER (Name and Address):

1255 Franklin Street, Suite 112

BID

Bid Due Date: April 10, 2026

Description (Project Name and Include Location):

Franklin County, VA

BOND

Bond Number:

Date (Not earlier than Bid due date):

Penal sum $

(Words) (Figures)

Surety and Bidder, intending to be legally bound hereby, subject to the terms set forth below, do each cause this Bid Bond to be duly executed by an authorized officer, agent, or representative.

BIDDER SURETY

(Seal) (Seal)

Bidder’s Name and Corporate Seal Surety’s Name and Corporate Seal

By: By:

Signature Signature (Attach Power of Attorney)

Print Name Print Name

Title Title

Attest: Attest:

Signature Signature

Note: Above addresses are to be used for giving any required notice. Provide execution by any additional parties, such as joint venturers, if necessary.

1. Bidder and Surety, jointly and severally, bind themselves, their heirs, executors, administrators, successors, and assigns to pay to Owner upon default of Bidder the penal sum set forth on the face of this Bond. Payment of the penal sum is the extent of Bidder’s and Surety’s liability. Recovery of such penal sum under the terms of this Bond shall be Owner’s sole and exclusive remedy upon default of Bidder.

2. Default of Bidder shall occur upon the failure of Bidder to deliver within the time required by the Bidding Documents (or any extension thereof agreed to in writing by Owner) the executed Agreement required by the Bidding Documents and any performance and payment bonds required by the Bidding Documents.

3. This obligation shall be null and void if:

3.1 Owner accepts Bidder’s Bid and Bidder delivers within the time required by the Bidding Documents (or any extension thereof agreed to in writing by Owner) the executed Agreement required by the Bidding Documents and any performance and payment bonds required by the Bidding Documents, or

3.2 All Bids are rejected by Owner, or

3.3 Owner fails to issue a Notice of Award to Bidder within the time specified in the Bidding Documents (or any extension thereof agreed to in writing by Bidder and, if applicable, consented to by Surety when required by Paragraph 5 hereof).

4. Payment under this Bond will be due and payable upon default of Bidder and within 30 calendar days after receipt by Bidder and Surety of written notice of default from Owner, which notice will be given with reasonable promptness, identifying this Bond and the Project and including a statement of the amount due.

5. Surety waives notice of any and all defenses based on or arising out of any time extension to issue Notice of Award agreed to in writing by Owner and Bidder, provided that the total time for issuing Notice of Award including extensions shall not in the aggregate exceed 120 days from Bid due date without Surety’s written consent.

6. No suit or action shall be commenced under this Bond prior to 30 calendar days after the notice of default required in Paragraph 4 above is received by Bidder and Surety and in no case later than one year after Bid due date.

7. Any suit or action under this Bond shall be commenced only in a court of competent jurisdiction located in the state in which the Project is located.

8. Notices required hereunder shall be in writing and sent to Bidder and Surety at their respective addresses shown on the face of this Bond. Such notices may be sent by personal delivery, commercial courier, or by United States Registered or Certified Mail, return receipt requested, postage pre-paid, and shall be deemed to be effective upon receipt by the party concerned.

9. Surety shall…