013150 Project Meetings_Single Prime.pdf

PARKING GARAGE PROJECT NUMBER 693-222

DEPARTMENT OF VETERANS AFFAIRS

WILKES-BARRE, PENNSYLVANIA

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SECTION 013150 - PROJECT MEETINGS

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 1 Specification Sections, apply to this Section.

1.2 SUMMARY

A. This Section specifies administrative and procedural requirements for project meetings, including, but not limited to, the following:

1. Preconstruction conferences

2. Preinstallation conferences

3. Progress meetings

4. Coordination meetings

B. Related Sections: The following Sections contain requirements that relate to this Section:

1. Division 1 Section "Project Coordination" for procedures for coordinating project meetings with other construction activities.

2. Division 1 Section "Submittals" for submitting the Contractor's Construction Schedule.

1.3 PRECONSTRUCTION CONFERENCE

A. Within 15 calendar days of the date of Notice to Proceed, the Architect shall schedule and conduct a Preconstruction Conference at a time convenient to the Owner. Hold The Preconstruction Conference will be held at the Project Site or another convenient location. The purpose of this meeting will be to review the responsibilities and other requirements of the Contractor.

B. Attendees: Authorized representatives of the Owner, Architect and their consultants, the Contractor and its Superintendent, major subcontractors, manufacturers and suppliers. All participants at the Preconstruction Conference shall be familiar with the Project and authorized to conclude matters relating to the Work.

C. Agenda: Discuss items of significance including the following:

1. Construction schedule

2. Critical work sequencing

3. Designation of responsible personnel

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4. Procedures for processing field decisions and Change Orders

5. Procedures for processing Applications for Payment

6. Distribution of Contract Documents

7. Submittal of Shop Drawings, Product Data, and Samples

8. Preparation of record documents

9. Use of the premises

10. Parking availability

11. Office, work, and storage areas

12. Equipment deliveries and priorities

13. Safety procedures

14. First aid

15. Security

16. Daily clean up activities

17. Working hours

1.4 PREINSTALLATION CONFERENCES

A. The Contractor shall conduct a preinstallation conference at the Project Site before each construction activity that requires coordination with other construction and as required by specific specification Sections.

B. Attendees: The Installer and representatives of manufacturers and fabricators involved in, or affected by the installation, and its coordination or integration with other materials and installations that have preceded or will follow, shall attend the meeting. Advise the Architect of scheduled meeting dates.

1. Review the progress of other construction activities and preparations for the particular activity under consideration at each preinstallation conference, including requirements for the following:

a. Contract Documents

b. Options

c. Related Change Orders

d. Purchases

e. Deliveries

f. Shop Drawings, Product Data, and quality-control samples

g. Review of mockups

h. Possible conflicts

i. Compatibility problems

j. Time schedules

k. Weather limitations

l. Manufacturer's recommendations

m. Warranty requirements

n. Compatibility of materials

o. Acceptability of substrates

p. Temporary facilities

q. Space and access limitations

r. Governing regulations

s. Safety

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t. Inspecting and testing requirements

u. Required performance results

v. Recording requirements

w. Protection

2. Record significant discussions and agreements and disagreements of each conference, and the approved schedule. Promptly distribute a record of the meeting to everyone concerned, including the Owner and the Architect.

3. Do not proceed with the installation if the conference cannot be successfully concluded. Initiate whatever actions are necessary to resolve impediments to performance of Work and reconvene the conference at the earliest feasible date.

1.5 PROGRESS MEETINGS

A. The Architect shall conduct progress meetings at the Project Site at bi-weekly intervals, unless otherwise needed.

B. Attendees: In addition to representatives of the Owner and the Architect, it is mandatory that the Contractor be represented at all Progress Meetings. Key subcontractors relevant to the ongoing Work shall also attend Progress Meetings.

All participants at the conference shall be familiar with the Project and authorized to conclude matters relating to the Work.

C. Agenda: Review and correct or approve minutes of the previous progress meeting.

Review other items of significance that could affect progress. Include topics for discussion as appropriate to the status of the Project.

1. Contractor's Construction Schedule: Review construction progress since the last meeting. Determine where each activity is in relation to the Contractor's Construction Schedule, whether on time or ahead or behind schedule. Discuss whether schedule revisions are required to insure that current and subsequent activities will be completed within the Contract Time.

2. Review the present and future needs of each entity present, including the following:

a. Interface requirements

b. Time

c. Sequences

d. Status of submittals

e. Deliveries

f. Off-site fabrication problems

g. Access

h. Site utilization

i. Temporary facilities and services

j. Hours of work

k. Hazards and risks

l. Daily clean up activities

m. Quality and work standards

n. Change Orders

o. Documentation of information for payment requests

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D. Reporting: Minutes will be distributed by the Architect at least 3 calendar days prior to the next meeting to each party present and to parties who should have been present.

1. Schedule Updating: Refer to Division 1 Section “Construction Progress Documentation” for requirements. Issue the revised schedule concurrently with the report of each meeting.

1.6 COORDINATION MEETINGS

A. The Contractor shall conduct coordination meetings a minimum of once every two weeks. Project coordination meetings are in addition to specific meetings held for other purposes, such as regular progress meetings and special preinstallation meetings.

Record meeting minutes and distribute copies to everyone in attendance and to others affected by decisions or actions resulting from each meeting. In addition, the Owner and Architect shall recieve copies of these meeting minutes.

PART 2 - PRODUCTS (Not Applicable)

PART 3 - EXECUTION (Not Applicable)

END OF SECTION 013150