011-DW-0325_NOA.pdf

This is a Notice of Award issued by The School Board of Polk County, Florida for Bid File #011-DW-0325, Commodity Processing Foods. The solicitation sought competitive bids from vendors to process USDA commodity products into approved end products for delivery to the district's central warehouse located at 965 Highway 60E, Bartow, Florida. The bid included eight items covering applesauce cups (cinnamon and banana strawberry varieties) and beef products (fully cooked meatballs and beef patties) that must meet USDA Child Nutrition Program standards. The bid deadline was February 3, 2025, at 3:00 PM (ET), with electronic submissions required through www.myvendorlink.com. The School Board approved the award on March 25, 2025, to three vendors: Tyson Prepared Foods, Inc. (Springdale, AR) for Items 1-4; JTM Provisions Co., Inc. (Harrison, OH) for Items 5-6; and Peterson Farms Fresh LLC (Shelby, MI) for Items 7-8. The initial contract term begins July 1, 2025, for one year with four potential one-year renewal options.

The estimated annual contract value is $1,500,000, though this represents a non-guaranteed purchase amount. Award was determined based on lowest total composite bid price by category. Vendors must maintain $1,000,000 per occurrence Commercial General Liability insurance and comply with Buy American provisions requiring at least 51% of the final processed product to consist of domestically grown agricultural commodities. All vendors must be USDA-approved processors and submit processor certification, non-collusion affidavits, and price determination certifications. Additional compliance requirements include E-Verify, civil rights non-discrimination certifications, drug-free workplace certification, and debarment exclusions. Price adjustments for contract extensions will be based on the Producer Price Index-Commodities. Prospective vendors or questions regarding this award should contact Denise Whitaker at denise.whitaker@polk-fl.net or 863-534-0576 x693. No product shipment, material ordering, or service commencement should occur without formal authorization and purchase orders from The School Board of Polk County, Florida.