01_RFP_PFAS Preconstruction Services.pdf

REQUEST FOR PROPOSAL (RFP)

Preconstruction Services – Frisco PFAS Mitigation

Release Date: July 24, 2024 Submittal Deadline: August 14, 2024 at 4:00pm

Public Works Town of Frisco

102 School Road Frisco, CO 80443

Town of Frisco Request for Proposal

TABLE OF CONTENTS

1. Invitation

2. Background

3. Qualifications

4. Scope of Work

5. Schedule

6. Instructions

7. Proposal Requirements

7.1 Cover Letter

7.2 Organizational Information

7.3 Qualifications and References

7.4 Project Manager and Personnel

7.5 Project Approach

7.6 Fee Schedule

7.7 Project Schedule

8. Questions and Answers

9. Evaluation Criteria

9. Selection Process

10. Attachments

1. Invitation

The Town of Frisco (hereinafter referred to as “Town”) is seeking proposals from contractors (hereinafter referred to as “Proposer” or “Contractor”) to provide pre-construction consulting services as outlined in this document for the Frisco PFAS Mitigation project.

2. Background

The Town of Frisco’s municipal water system supply consists of a surface water treatment plant and three active municipal wells. In 2021, the Town tested its water supply for PFAS contamination and PFAS contaminants were detected in Frisco’s Well #7. Well #7 is located at 624 Recreation Way and is permitted for a capacity of 650 GPM. Since the PFAS testing, Well #7 has been taken offline and a design was initiated for PFAS mitigation to Well #7.

The Town contracted with Plummer Associates to design water treatment mitigation for Well 7.

The current design includes construction of an additional water treatment facility at the existing Well 7 location, inclusive of a new building, media pressure vessels, associated piping and equipment, associated electrical and instrumentation, approximately 400 linear feet of 8-inch buried pipe, two chemical storage rooms, a new driveway, and site improvements.

30% level design submittals were completed recently by Plummer.

3. Qualifications

The Town is seeking a contractor with the following experience:

• CMGC or CMAR construction project delivery

• PFAS or other water treatment construction experience

• Project experience in Colorado, particularly in the mountain region of Colorado

4. Scope of Work

The Town is seeking a qualified and experienced contractor to provide preconstruction services from 30% design to final construction documents.

The Town is already contracted with a design engineer, Plummer Associates, for design services.

This RFP is for a Contractor, experienced in water treatment construction, to complete preconstruction services as outlined below.

The Town anticipates proceeding with a Construction Manager at Risk (CMAR) construction services contract at the completion of design and pre-construction services. The Town may enter into a CMAR construction contract with the successful proposer of this RFP at the end of the preconstruction phase. The Town may advertise another RFP for the construction phase, or may decide not to proceed to construction.

The following items shall be completed by the Contractor

1. Meetings: Attend bi-weekly project meetings (virtual) with Town Staff and Plummer Associates, as well as other periodic meetings between Town, Plummer, and other agencies, including product manufacturers and CDPHE. Contractor to review progress coordinate efforts, discussed planned activities, provide design input, pricing input, and provide other construction expertise during meetings.

2. Design Input: The Contractor shall provide construction expertise on the 30%, 60%, and final design. Design input shall include the following:

• Provide recommendations: on construction feasibility; regarding actions designed to minimize adverse effects of labor or material shortages; on time requirements for procurement, installation, and construction completion; and on factors related to construction cost including estimates of alternative designs or materials, preliminary budgets, and possible opportunities for savings.

• Advise, assist, and provide recommendations on all aspects of the planning and design of the Work. Review site use and improvements, and the selection of materials, building systems, and equipment

• Review in-progress design documents, including the documents variously described as preliminary design documents, preliminary design report, design development documents, and the interim final drafts of the Drawings and Specifications, and provide input and advice on constructability, materials and equipment selections, and availability. Provide timely suggestions for modifications to improve:

o Ability to bid the Work:

Identify Work elements that may be difficult to price as presented in the design documents. Provide suggestions to reduce risk and to obtain better pricing from Subcontractors and Suppliers.

Provide suggestions on Work Packages to improve biddability, however, Engineer will not subdivide work into Work Packages for specific trades.

Determine that specified products are readily available and notify Engineer if equal or substitute materials might be available.

o Constructability, including sequencing or coordination issues:

Adequacy of details for construction;

Potential conflicts during construction;

Feasibility of construction;

Construction sequencing;

Ability to coordinate among Subcontractors and Suppliers; and Coordination between Contract Documents.

o Operability:

Ability to minimize disruptions to existing operations;

Ability to complete construction connections to existing facilities or utilities;

Modifications to facilitate initial start-up and/or performance testing;

and

Ability of Owner to operate/maintain the facility when completed.

o Possible use of patented, licensed, or copyrighted products.

o Requirements for Subcontractor and equipment and materials procurement.

o Completeness, consistency, and clarity.

• Subsurface conditions and Underground Facilities o Review information made available by Owner.

Review information pertaining to subsurface or physical conditions at the Site. Inform Owner’s Advisor of additional examinations, investigations, explorations, testing, or studies (Supplemental Investigations) of subsurface or physical conditions at the Site that Contractor concludes would be beneficial if conducted prior to commencement of construction.

Review information pertaining to Underground Facilities. Collaborate with the Engineer to improve the accuracy and completeness of information regarding Underground Facilities that Engineer incorporates into Work Authorizations.

o Owner’s Advisor will issue a Work Authorization for any necessary potholing, exploratory excavations, or other field investigations required.

• Research potential substitutes, furnish data and prepare a Preconstruction Substitute Request for other items of equipment or material.

• Provide review comments in writing. Verify that the Project design can be executed within the Owner’s Construction Budget, within the allotted Contract Times, and with available labor, equipment, and materials.

• Report to Town and Plummer of any elements of the design that appear to be in error or appear to require engineering review and possible resulting modification.

• Provide design alternatives and recommendations

• Provide input on budget and schedule for the design

• Provide value engineering and cost savings alternatives

• Provide input on long lead time items and procurement of materials

Note: The Contractor is not responsible for design of the Project. The Contractor does not control the project design or contents of the Contract Documents and does not assume responsibility or liability for the project design by performing these reviews. The Contractor’s review of the project design and Contract Documents and providing recommendations are only advisory to the Town.

3. Cost Estimates: Provide detailed construction cost estimates at the 30% design development, 60% design development, and 100% construction documents. Contractor shall also provide assistance on estimating annual maintenance costs, as well as alternative mitigation options.

4. Grants: The Town anticipates funding from the Colorado State Revolving Fund (SRF) loan program. Provide review and input of the SRF loan program requirements.

5. Schedule

• Advertisement of RFP July 24, 2024

• Questions Due August 5, 2024

• Proposal Deadline August 14, 2024, 4:00 pm

• Proposal Award August 23, 2024 (estimate)

• 30% Design Review September 2024

• 60% Design Review December 2024

• SRF Loan Application January 2024

• Final Design Review March 2025

• Notice of Loan Approval April 2025

• CMAR Contract Award April 2025

• Begin Construction June 2025

Note: No mandatory pre-proposal meeting will be held.

6. Instructions

One digital copy of the proposal shall be submitted via email to the address below. There is no limit on the number of pages or proposal size, but concise proposals are encouraged. Please note that files over 15 MB cannot be accepted via email and must be delivered through a file share service such as Dropbox. Submittals must be received no later than 4:00 pm on Wednesday, August 14, 2024.

Contact: Chris McGinnis, PE, Public Works Director/Town Engineer Email:

chrism@townoffrisco.com

The Town will not accept late proposals. The Town reserves the right to reject any or all proposals or accept what is, in its judgment, the proposal which is in the Town's best interest. The Town further reserves the right, in the best interests of the Town, to waive any technical defects or irregularities in any and all proposals submitted.

During the Request for Proposal selection process, all proposals shall remain confidential. The entire selection process (procurement) file shall be opened to the public (which includes all proposers) after an agreement is approved by the Town, except those items for which confidentiality has been requested in writing by the Proposer, and providing that the Town Attorney has reviewed and determined this to be properly confidential under the State Open Records Act and other relevant statutes and regulations.

This solicitation does not commit the Town of Frisco to award a contract, to pay any costs incurred with the preparation of a proposal, or to procure or contract for services or supplies. The Town of Frisco reserves the right to accept or reject any or all proposals received in response to this request, to negotiate with any qualified source, or cancel in whole or part this proposal process if it is in the best interest of the Town to do so. After contract negotiations, prospective consultants may be required to submit revisions to their proposals.

mailto:chrism@townoffrisco.com

7. Proposal Requirements

7.1 Cover Letter

This letter should identify the proposer’s name, mailing address email address telephone number, and contact person. The letter should also identify key staff who will be working on the project, and commit them for the duration of the project, if selected. The letter should also state that the firm has read and understands the requirements of the RFP. This letter must be signed by a duly authorized official of the appropriate firm.

7.2 Organizational Information

Provide a statement of the proposer’s corporate status and background, organization structure, list of owners and principals, history, type of business conducted, and business locations.

7.3 Qualifications and References

List qualifications and ability of the proposer to meet the terms of the RFP. Include at least three examples of projects completed within the past five years that will confirm the proposer’s expertise in providing services listed in this RFP. Any experience with similar mountain towns or communities should be included. Examples must be specific to the key staff identified in section

7.1. Each project shall include the following:

• Client Name

• Address

• Contact Person, Phone Number, and Email

• Project Dates

• Project Description

• Project Budget

7.4 Project Manager and Personnel

List the project manager and other key personnel who will contribute to the project. Describe the qualifications, experience, job title, years of experience, expertise, and availability of the manager and personnel.

7.5 Project Approach

Provide a comprehensive description of the methodology and approach for completing the project scope described above. List milestones, steps, philosophical approach, and innovative ideas for the project approach.

7.6 Fee Schedule

Proposer shall submit a schedule of rates and fees for all services listed in this RFP. Fees shall include all items to complete the full scope of work listed. Rates shall reflect the allocation of key staff personnel and any subconsultants/subcontractors to the project. This schedule of rates should include all information regarding reimbursable, ancillary services, payment schedules to subcontractors, add-ons, etc.

7.7 Project Schedule

Proposer shall submit a preliminary timeline of dates and schedule for scope of work from beginning to final completion. This schedule should generally follow the milestone dates in Section 5 of this RFP.

8. Questions and Answers

All questions concerning this RFP must be submitted by email to Chris McGinnis, Frisco Town Engineer, at chrism@townoffrisco.com by 4:00 pm on Monday August 5, 2024. Addenda, reports, and responses to questions will be distributed by Friday, August 9, 2024. Any written question of a proposer regarding the meaning or interpretation of the RFP, work scope, specifications, etc., must be submitted to the TOWN prior to the above-specified date. All clarifications given to any prospective proposer shall be similarly furnished to all prospective proposers in summary form as an addendum to this RFP if the lack of such information could reasonably be considered prejudicial towards uninformed proposers.

9. Evaluation Criteria

The successful Contractor will be motivated to work with staff and Town’s design consultant (Plummer) on preconstruction services for the Well 7 PFAS mitigation design.

The following is a list of weighted criteria that will be used to evaluate proposals:

Qualifications and References 30% Project Manager and Personnel 30% Project Approach 20% Fee Schedule 20%

9. Selection Process

The Town will select the Proposer it deems best for this project with consideration to price, experience, proposed project methodology, proposed timeline, references, and other materials presented by the firm.

The Town may invite Proposers to participate in interviews with the evaluation committee for the purpose of clarifying, confirming, or obtaining additional information on proposals. If interviews are held, they will be scheduled after the proposal deadline.

10. Attachments

Exhibit A 30% Drawings Exhibit B 30% Specification Outline Exhibit C Preconstruction Services Draft Contract mailto:chrism@townoffrisco.com