01 Power Systems Battery Replacement IV Draft SOW_06.22.26_C.docx

U. S. Department of Transportation

Federal Aviation Administration (FAA)

Power Systems Battery Replacement (PSBR) IV

Draft Statement of Work

April 21, 2026

PART I – SECTION C

DRAFT STATEMENT OF WORK

Table of Contents

C.1.0 INTRODUCTION

This Statement of Work (SOW) documents the Federal Aviation Administration (FAA) requirements for supply, replacement, and repair of battery systems at FAA National Air Space (NAS) facilities located in the United States and its territories.

C.1.1 BACKGROUND

There are approximately 2,500 NAS facilities that have battery systems that are sustained by Power Systems Group (PSG) Facilities and Equipment (F&E) funding. PSG Battery system support is necessary to maintain reliable backup power to critical NAS electronic equipment. The projected life expectancy of FAA batteries varies depending on the battery type and application. To ensure reliable battery power is available at FAA facilities, a planned replacement effort with reliable battery supply sources is required. FAA facilities utilize Valve Regulated Lead Acid (VRLA) and Vented Lead Acid (VLA) batteries.

Where NAS system utilizes VRLA batteries, front facing racks are required to minimize safety concerns. Enclosed racks with top terminal batteries are not acceptable. Where string or rack replacement is required due to premature failure or end of service life, NAS facilities may prefer like-for-like replacements. Where like-for-like battery selection is not practical, NAS facilities may consider equivalent batteries. Historically, FAA facilities prefer like-for-like to maximize training, logistics and cost benefits associated with standardization.

C.1.2 SCOPE

The Contractor must provide Commercial-off-the-Shelf (COTS) battery systems and services to support NAS facility backup power requirements.

Based on facility requirements, battery systems may include but are not limited to the following: battery cells/jars, battery strings, battery racks, Automated Battery Monitors (ABM), Real-Time Interface & Conversion Items (RICI), battery spill containment, battery accessories/support equipment and Building Ventilation Modification (BVM) equipment (exhaust fan, timer and H2 sensor).

Based on facility requirements, battery services may include but are not limited to the following: battery delivery, battery repair (VLA epoxy cover repair), battery recycling, battery warranty processing, battery cell replacement (coordination), battery system replacement, battery system testing/reports, battery system maintenance/analysis/troubleshooting, ABM commissioning or setup, ABM maintenance/analysis/troubleshooting , battery surveys, survey reports, BVM designs (including room, volume and hydrogen evolution calculation) and BVM installations.

C.2.0 APPLICABLE DOCUMENTS

C.2.1 SPECIFICATIONS, STANDARDS, AND PUBLICATIONS

The Specifications Standards and Publications referenced are part of this SOW to the extent specified. In the event there are conflicts between FAA documents and industry standards, the FAA documentation must take precedence. The Contractor must ensure that work performed is in accordance with (IAW) the most current version of the below listed references.

C.2.2 FEDERAL DOCUMENTS

Occupational Safety & Health Administration (OSHA)

FAA Orders and Specifications

C.2.3 INDUSTRY STANDARDS

Institute of Electrical and Electronics Engineers (IEEE)

National Fire Protection Association (NFPA)

C.3.0 PROGRAM MANAGEMENT REQUIREMENTS

The Contractor must furnish and manage the necessary personnel, equipment, facilities, materials, and other necessary resources to coordinate, deliver, remove, execute, install and test the items described in this SOW. Prime Contractor is solely responsible for the administration/management of any of its subcontracts.

C.3.1 PROGRAM MANAGER

The Contractor must designate, in writing, a single Point-of-Contact (POC) referred to as the Program Manager (PM) to organize, schedule, and report on all elements of this contract. The Program Manager and his/her Alternate Program Manager (APM) are designated as “Key Personnel.” The PM (APM as necessary from time to time) must be the focal point within the Contractor’s organization for all required program efforts involving inter-project administrative work; pre-battery installation coordination; battery orders; deploy qualified and courteous installation crews and site project manager; post-installation documentation and coordination; and warranty work.

The Contractor designated PM and APM provide turnkey in-house program management services to successfully coordinate multiple battery replacement projects, at geographically dispersed sites, with minimal intervention by, or concern to, the FAA Program Office. The PM must be prepared to discuss the status of contract activities with the Contracting Officer (CO) and Contracting Officer Representative (COR). The Contractor PM must be able to plan and promptly coordinate and safely deliver battery survey, equipment, and installation to support emergency facility restoration where required. The Contractor PM must also be able to plan and coordinate routine battery system projects in advance with the program office, the Systems Service Center (SSC) and other project stakeholders to ensure all project preparations are sufficient to safely complete all on site activities. The Contractor PM must start project planning up to one year in advance of each project to address corporate work plan requirements. Routine planning must coordinate projects based on time in service requirements or as prioritized (Reference Section J, Attachment J.19, Sample Request for Quote (RFQ) Template) by the program office. The Contractor PM must provide a monthly report to the FAA program manager and be prepared to discuss the status of projects. The Contractor must provide all of the necessary management, business and administrative planning, and coordination required to successfully perform all SOW tasking and associated task/delivery orders. The Contractor must also manage and administer submission of all data items required in each task/delivery order.

C.3.1.1 PROGRAM PLAN

The Contractor must provide a Program Plan, indicating the method in which the FAA’s work will be functionally integrated into the Contractor’s existing management structure. The Program Plan must include, but is not limited to:

a. A master list of all Contractor personnel and sub-Contractors that will be working on this Battery Replacement contract;

b. Provide information on the Contractor's organization, practices and techniques to be used in managing the program, specifically management of subcontracts;

c. A chart showing the structure of the program organization by title and name, identifying Key Personnel (Program Manager, and Alternate Program Manager), the program office, support contractors, major subcontractors, and on-site project manager(s); and

d. A chart showing the relationship of the program functions to the functional organizations indicating lines of authority and communications.

e. A list of all battery and part original equipment manufacturer (OEM) names, points of contact, and contact information. This is to be kept up to date and provided to the FAA program management office (PMO).

The Program Plan must be submitted in the Contractor’s format, to the COR within thirty (30) calendar days of contract award. If the Program Plan is changed, the updated Program Plan must be submitted to the COR within fifteen (15) calendar days of the update.

C.3.1.2 PROGRAM MANAGEMENT REPORT

CDRL/DID: M002 Program Management Report The Contractor must provide status on the battery equipment shipments, disposal, installations, testing, warranty and any other pertinent information in the form of an excel report monthly. The Program Management Report must include an Agenda sheet, a Project Planning sheet, an Action Item sheet, and Depot Support. The Program Management Report format and content must be in accordance with Section J, Attachment J.18. The report must show individual project or program costs as well as cumulative costs for each Fiscal Year. The Program Management report must provide estimated and coordinated project dates. Estimated project dates must reflect when Contractor resources can provide equipment and services for each delivery/task order. Coordinated project dates must reflect preliminary or final dates coordinated with the program office and SSC manager (or SSC designated representative).

C.3.1.3 CONFERENCES/MEETINGS

C.3.1.3.1 POST AWARD CONFERENCE (PAC)

The Contractor must participate with Government representatives in a PAC to be held at the Contractor’s facility or facility designated by the CO no later than thirty (30) calendar days after contract award. The conference will be held to thoroughly review the contract and SOW to ensure all parties have a clear understanding of all contractual requirements. The Government will propose the agenda and record minutes for the post award conference.

C.3.1.3.2 PROGRAM MANAGEMENT REVIEWS (PMR)

At the request of the Government, the Contractor must conduct PMR to review the contract status in terms of performance, cost and schedule. The CO, COR, or Program Office will notify the Contractor at least twenty (20) calendar days in advance of all required briefings, reviews, and agenda items. All program review dates will be designated by the CO, COR, or the Program Office unless otherwise stated; all meetings must be conducted at Government facilities or at the Contractor's facility, by teleconference (Microsoft Teams or equivalent) as directed by the FAA. The Contractor must prepare and submit to the FAA, in the Contractor’s format, and no later than ten (10) calendar days prior to the scheduled meeting, an agenda for each meeting. The Contractor must prepare and submit to the FAA, in the Contractor’s format within five (5) calendar days of each meeting, minutes and an action item list.

C.4.0 COTS BATTERY SYSTEMS

C.4.1 COMMERCIAL DOCUMENTATION

CDRL/DID: E001 Commercial Support Documentation The Contractor must provide to the SSC and the program office one soft copy from the applicable OEM (original equipment manufacturer) of the following battery system documents:

a. Battery Documentation:

1. Operation and maintenance documentation necessary to maintain the battery system to ensure the longest life possible; e.g. required maintenance tasks, task frequencies (monthly, semi-annually, annually, etc.), recommended charger settings, float voltage limit, cell voltage limit, cell resistance, interconnection resistance, ambient temperature tolerance, temperature compensation, hydrogen evolution, equalize procedure, warranty information and claim form, and any other battery manufacturer published documents.

2. Installation instructions (COTS).

3. Material Safety Data Sheet (MSDS).

4. Constant current tables and graphs with end voltage ranges of at least 1.0V/c (for NiCad), 1.67V/c (for UPS lead-acid), 1.75V/c (lead-acid), 1.86V/c (lead-acid) and 1.90V/c (lead-acid).

5. Battery Specifications including but not limited to the following:

i. Seismic certifications and shaker test reports.

ii. Strap connection details.

iii. Rack details, elevations, and anchor points.

b. Spill containment / Spill Response manufacturer documentation (if provided).

c. Eyewash manufacturer documentation (if provided).

d. Battery test and safety equipment (multi-meter, hand-held resistance tester, insulated hand tools, load bank, spill containment, eyewash, battery rack, battery lift, or other project-specified equipment) user manual, installation manual, warranty, maintenance, MSDS, and calibration documentation.

e. BVM Documentation for each system component (if and where required by program office) - Installation, operation, and maintenance documentation necessary to maintain BVM equipment to ensure proper ventilation for the life of the battery string; e.g. required maintenance tasks, task frequencies (monthly, semi-annually, annually, etc.), recommended timer settings, temperature switch settings.

f. Monitoring Documentation:

1. Automated Battery Monitor (ABM) installation, operation, troubleshooting, and maintenance documentation.

2. Real-Time Interface & Conversion Item (RICI) installation, operation, troubleshooting, and maintenance documentation.

C.4.2 COMMERCIAL BATTERY SYSTEMS

The Contractor must provide battery systems safety equipment, test equipment, and other specified project equipment to support FAA backup power requirements. The battery systems, equipment, and accessories must consist of COTS/Non-Developmental Items (NDI) conforming to requirements as described or as noted in Section J, Attachment J.2, Battery System Equipment Characteristics.

C.5.0 SITE ACCESS AND SECURITY REQUIREMENTS

See Section H.1 for delivery truck access. See Section H.4 for Contractor personnel Unescorted Access requirements.

C.6.0 BATTERY SYSTEM DELIVERY AND RECYCLE/DISPOSAL SERVICE

Universal Waste items must not be disposed of in the regular trash and must be disposed of in accordance with federal and state regulations. Batteries are a subcategory of Universal Waste, which include generated hazardous wastes identified by the Environmental Protection Agency (EPA) that are subject to streamlined requirements for disposal / recycling. The Contractor must recycle spent batteries from FAA facilities and provide documentation demonstrating the material’s disposal. Other hazardous waste that may be generated from damaged batteries, accidental spills, asbestos-containing material, and other hazardous work product must be disposed of in accordance with all EPA Federal, State, and local regulations

C.5.0 C.6.0

C.6.1 CONTRACTOR INSTALLATION

C.6.1.1 The Contractor must deliver and install (replace) battery systems and all supporting equipment at the site specified in the task/delivery order in accordance with the terms and conditions of this contract. The Contractor must remove and dispose of the replaced battery systems by recycling in accordance with the SOW.

C.6.1.2 The Contractor must manage all spent batteries and other materials and wastes in accordance with Federal, State and Local regulations. Provide recycling or other disposal confirmation documentation to the program office and site Point-of-Contact (POC), within ten (10) calendar days of the removal of the batteries and other material. This documentation must include anything required the EPA as well as the following:

a. A shipping paper (or universal waste manifest) containing the name, address, EPA identification number, contact person, phone number, date of receipt, amount of waste to be disposed, and original signatures of the transporter and destination facility.

b. A certification of recycling signed by the destination facility and includes EPA number, recycling process used, the recycling date, and the manifest number associated with the spent batteries. Vendors may keep any credits they receive for recycling equipment and should consider such credits in their competitive bids.

C.6.1.3 Dispose of spent or obsolete Battery Monitoring System (BMS) equipment and other Federal Electronic Asset (FEA) according to GSA guidance on Disposition of Personal Property, at https://www.gsa.gov/policy-regulations/regulations/federal-management-regulation-fmr, and the FAA Personal Property Process & Procedure Guide. Based on these regulations, the SSC PDO (Property Disposition Officer) should provide Final Disposition Instructions (FDI) to the Contractor. Web site: https://www.epa.gov/smm-electronics/certified-electronics-recyclers lists EPA approved Certified Electronics Recyclers. The FDI should include the original cost of the FEA to be disposed or recycled and will be provided to the program office and site POC. This documentation must include a signed document certifying the fact of disposal or recycle, the disposal or recycle process (and recycler) used, and the disposal or recycle date.

C.6.2 INSTALLATION BY OTHERS

C.6.2.1 Contractor must deliver battery systems, accessories, and other specified equipment for installation by other resources when requested by the FAA. Where full battery system replacement is not required, the Contractor must provide only that equipment required by the FAA.

C.6.2.2 Contractor must arrange to pick up and recycle batteries (and other component or waste disposal as specified) removed by other installation resources. The Contractor must manage all spent batteries and other materials and wastes in accordance with Federal, State and Local regulations. Provide recycling documentation to the program office and site POC within ten (10) calendar days of the removal of the batteries and other material. This documentation must include anything required by EPA and the following:

a. A shipping paper (or hazardous waste manifest) containing the name, address, EPA identification number, contact person, phone number, date of receipt, and original signatures of the transporter and destination facility.

b. A certification of recycling signed by the destination facility, including recycling process used, the recycling date, and the manifest number associated with the spent batteries.

C.6.2.3 Dispose of spent or obsolete Battery Monitoring System (BMS) equipment and other Federal Electronic Asset (FEA) according to GSA guidance on Disposition of Personal Property, at https://www.gsa.gov/policy-regulations/regulations/federal-management-regulation-fmr, and the FAA Personal Property Process & Procedure Guide. Based on these regulations, the SSC PDO (Property Disposition Officer) should provide Final Disposition Instructions (FDI) to the Contractor. Web site: https://www.epa.gov/smm-electronics/certified-electronics-recyclers lists EPA approved Certified Electronics Recyclers. The FDI should include the original cost of the FEA to be disposed or recycled and will be provided to the program office and site POC. This documentation must include a signed document certifying the fact of disposal or recycle, the disposal or recycle process (and recycler) used, and the disposal or recycle date.

C.7.0 BATTERY SYSTEM REPLACEMENT SERVICES

The Contractor must deliver battery systems to FAA facilities and provide experienced labor capable of installing battery systems, clean-up, battery recycle/disposal, battery baseline, and load testing. The Contractor must be prepared to utilize its own load banks to support battery service testing for string configuration listed on the RFQ. Where full battery system replacement is not required, the Contractor must provide only that equipment required by the FAA. All Contractor personnel must be trained in the installation, integration, and testing of battery systems (racks, batteries, battery monitoring, building ventilation, safety equipment, anchoring, and asbestos remediation).

Installation of racks at facilities may involve drilling into asbestos containing floor tile and/or mastic. Drilling activities are typically considered OSHA Class III asbestos work. Contractor personnel must be properly trained and follow OSHA and EPA requirements, including state and local Class III requirements, to conduct this OSHA Class III work. Typical Class III OSHA training generally requires 16 hours in-person training for initial certification followed by 8 hours annual refresher training. Typically, OSHA requires Class I and Class II certification to be 40 hours in person training followed by 8 hours annual refresher training. It is recommended that if Class I or Class II work is necessary (such as pulling up tiles), that a certified asbestos crew be hired.

During the on-site replacement, air traffic control activity must have priority over all Contractor activities. The battery replacement project must not create unsafe work conditions or inhibit air traffic operational control. The Contractor must provide some or all of the following as directed by a specified delivery/task order from the CO, a Request for Quote (RFQ) and the SOW:

a. Battery System Replacement Preparation -

1. Upon receiving an RFQ from the program office, the Contractor must provide a price quote based on the requirements detailed in the RFQ and by the date specified in the RFQ. See Section-J, Attachment J.19 Sample RFQ Template.

RFQ requirements, which can vary from site to site, may include but are not limited to one or more of the systems and services identified in Section C.1.2 of this SOW.

2. Survey CDRL/DID: E004 Site Survey Report / CDRL/DID: E005 Seismic Report RFQs may include only a separate survey or they may include a survey combined with equipment and installation. Where an RFQ requires a separate site survey (SS) or a combined SS/equipment/installation effort, the Contractor must provide an actual SS or virtual site survey (VSS) as required by the RFQ. The Contractor must reference the RFQ site survey tab (see Section J, Attachment J.19 Sample RFQ Template) for guidelines, requirements and deliverables. An actual site survey entails travelling to the site to collect information that can support generating a survey report. A virtual site survey does not entail travel to the site and instead utilizes information from the SSC and/or program office to generate a virtual survey report. Where an RFQ requires an integration report and equipment/installation, the Contractor must provide an integration report based on a site survey report provided by the program office. After completing a site survey, or reviewing a site survey report provided by the program office, the Contractor must provide the program office with an integration report or site survey report based on an actual SS or a VSS. Survey and integration reports (soft copy) must be provided in accordance with CDRL/DID E004 and must include, as specified in Section J, Attachment J.19, Sample RFQ Template, the following:

i. Site specific equipment work description taken from RFQ.

ii. A cover page, table of contents, local identifier/facility type, site POCs addresses, phone numbers, pictures (wide angle and up close), summary findings/recommendations.

iii. Battery system and equipment installation drawings.

(a) Existing equipment elevation and floorplan layout details showing equipment dimensions, complete room dimensions including room height, and dimensions between existing equipment and surrounding objects (equipment, doors, walls etc.,) as necessary to reflect existing working clearances and designated spaces. Include any existing building ventilation equipment designed to exchange air from outside of the building (exhaust fans and controls, air intake vents, etc.).

(b) Existing battery equipment electrical details showing battery string and battery monitoring connections as well as cable/conduit routing and sizes.

(c) New battery equipment elevation and floorplan layout details showing new equipment (battery cabinet, disconnect, monitoring system, spill containment eyewash, etc.) with dimensions between new equipment and surrounding objects (equipment, doors, walls, etc.) as necessary to reflect working clearances and designated spaces.

(d) New battery equipment electrical details showing battery string and battery monitoring connections as well as cable/conduit routing and sizes. If applicable, include new electrical outlet(s) for the automated battery monitor.

(e) Existing battery rack anchor land new battery rack anchor locations to verify spacing.

(f) Once on site, the as-built drawing will be performed/documented and provided where installation deviated from drawings submitted in the applicable report.

(g) Survey detail will include both wide-angle and also close-up photographs of the entire room, floor, ceiling and all walls sufficient to discern available wall space, the existence of structural i-beams, the floor composition, existing conductor/conduit, and door swing.

iv. The Contractor needs to review the facility structure during the site survey to confirm whether the floor is adequate to support the weight of the battery as well as floor details that are needed to confirm proper anchor implementation. Where necessary, the RFQ will request the Contractor to provide a structural engineer to visit the site to confirm facility structural details.

v. A completed battery replacement form and checklist.

vi. A completed FAA Form 3900-17. Due six (6) weeks before projects start date, unless otherwise approved by program office.

vii. A completed FAA Form 3900-18. Due at installation.

viii. A seismic report with calculation and anchoring model type, install instructions, and location recommendations as required by the RFQ. If new battery rack is required, rack anchor make/model/size/location details and pictures need to be provided. A seismic report with a PE stamp must be provided separately where required. Due to the routine and non-complex nature of the battery rack replacements, seismic anchorage designs may be prepared and stamped by any licensed Structural Engineer (SE) who has passed the SE exam and is licensed in any U.S. jurisdiction. All designs must comply with the most current versions of the International Building Code (IBC) and ASCE 7 standards. If the local Authority Having Jurisdiction (AHJ) requires additional measures, such as local licensure or a local PE stamp, vendors must promptly notify the PMO for further direction before proceeding

3. The Contractor must obtain any necessary federal, state or local permits.

4. The Contractor must identify risks associated with project implementation to minimize facility disruption.

5. The Contractor must provide work practices for FAA review where required by the RFQ on projects with asbestos or electrical energy >50 volts that cannot be fully isolated from personnel.

6. The Contractor must coordinate with the FAA Systems Support Center Manager (SSCM) who may involve the local Safety and Environmental Compliance Manager (SECM) to ensure applicable EOSH requirements are satisfied, and equipment isolation has been coordinated prior to the start of any battery replacement activities. In the event asbestos work practices need to be carried out, the Contractor must provide an asbestos work plan for approval by the SSCM or SECM that details procedures that will be used for drilling into asbestos floor tile and/or mastic. The work plan must include specific drilling procedures, air sampling, personal protective equipment (PPE), training certificates, and equipment to be used for the work.

7. The Contractor must come equipped with personal protection equipment required for OSHA relevant to the work being performed. PPE may include, but is not limited to, all necessary electrical PPE, all required heavy-lifting PPE, and all necessary chemical PPE. PPE includes not only articles of clothing to be worn but also necessary forms of first aid, of eyewash, and of spill protection/cleanup.

8. The Contractor must provide a Project Installation Schedule to the program office and site that identifies project implementation details on a daily basis. See Section-J, Attachment J.19 Sample RFQ Template, Project Installation Schedule Tab.

b. Battery System Replacement Requirements -

1. Contractor Project Manager. The Contractor must identify, in writing and no less than five (5) business days prior to travelling to the site, a Project Manager for each site. The Project Manager must be the Contractor’s on-site point-of-contact. The Project Manager will be issued an FAA Contractor’s badge. All other site Contractor personnel will be issued temporary site visitor badges. The Project Manager will remain on-site for the duration of the project.

2. The Contractor must remove and install battery systems as requested by the FAA and depending on site requirements, the Contractor may need to provide a complete battery system replacement or a partial system replacement.

3. On or before the first day of each project, the Contractor must have a site pre-construction meeting to discuss project execution, revalidate ORM, and answer any questions the local FAA personnel may have.

4. The Contractor must verify FAA Form 3900-18 with the project SSC prior to the start of any battery replacement activities. The completed form is to be signed off by the facility representative.

5. When installing an automated battery monitor (ABM), the Contractor must utilize an authorized UPS service representative to program the UPS to alarm when the ABM alarms where directed by the FAA.

6. If more than one battery string per site is designated for replacement, the string replacement must be done sequentially: completing removal, replacement, and testing of one string before commencing work on the next string.

7. The battery Contractor must anchor the rack to meet seismic requirements for the facility address in accordance with the applicable Uniform Building Code (UBC) or International Building Code (IBC) requirements. Note: Installation of racks may involve drilling in floor tile and/or mastic containing asbestos. See section C.7.0 introduction for asbestos related work requirements. Also, the anchor location may be impacted by past anchor locations, floor material, and if the installation nears the edge of a maintenance pad or slab. The anchor solution must be confirmed as part of the survey and seismic study prior to installation.

8. When the project requires installation of new conduit and electrical wire runs, or addition of an electrical outlet to power an automated battery monitor, the Contractor must contract with an electrician licensed in the municipality and State where the work is being performed.

9. Removed and new batteries must not be stored on Government property without consent from the SSC and program office.

10. Buffing and/or sanding of the lead battery terminals and connecting straps must not to be performed inside any FAA facility. Buffing and sanding the straps is also prohibited around all eating areas, including outdoor picnic tables, BBQ pits, etc. During buffing and/or sanding activity drop cloths must be used to collect debris. All buffing/sanding drop cloths must be disposed of off Government property in accordance with state and local regulations. Spray-painting is not allowed in FAA facilities.

11. The Contractor must ensure that replacement battery systems are installed in accordance with manufacturer’s recommendations, IEEE 484, IEEE 1187, IEEE 1106 and wiring installed in accordance with current edition of the NEC.

12. The DC BUS battery rack must be bonded to the EES or to the nearest grounded structure. This could include the Multipoint Ground Plate.

13. The Contractor must inspect new batteries, take open cell voltage readings, and check polarities.

14. The Contractor must install the new battery, identify and mark each cell/jar by numbering consecutively beginning at the most positive terminal of the string to the most negative terminal of the string, and mark the date of purchase (month and year) on each cell/jar.

15. The Contractor must inspect battery posts, lugs and cables for corrosion.

16. Clean posts and grease with anti-oxidant grease; replace cables, straps, and connectors as required. Note: Buffing and/or sanding of the lead battery connectors must not to be performed inside of any FAA facilities.

17. The Contractor must torque all connections to battery manufacturer’s specifications.

18. The Contractor must comply with the all applicable FAA Orders, OSHA regulations, NEC and National Fire Protection Association (NFPA) requirements listed in section C.2.2.

19. When replacing a battery string where an existing Battery Monitoring System is on-line the Contractor must remove and re-install the existing Battery Monitoring System (BMS) connections and re-label wires where required. The Contractor must ensure all BMS operations are normal or in the condition found before disconnecting.

20. The Contractor may be required to provide a laptop for ABM equipment. The laptop hardware, software and security must meet FAA requirements specified by the RFQ. The RFQ may require the installation of an electrical receptacle and may require running conduit/wire for connection back to the ABM and/or DC BUS.

21. The Contractor must test the battery system to confirm performance in accordance with the manufacturer’s published tolerances and the RFQ.

i) Unless otherwise specified, battery testing must be in accordance with Section J, Attachment J.15 Test Procedures. The form must be filled out in its entirety, no blanks will be accepted. If specified, battery maintenance, troubleshooting, or testing must be done in accordance with IEEE 450 (VLA), IEEE 1188 (VRLA), of an FAA maintenance order. Note: Depending on battery condition and the charge applied, a battery string may off-gas and release acid particulates (Acid mist) into the air. If a battery cell reached 2.40V or above acid release is expected and should be avoided.

22. Contractor must perform equipment commissioning and familiarization on new ABM, RICI/CASS, load bank, BVM or other equipment when specified in the RFQ.

i. ABM equipment must be installed, in compliance with the requirements detailed in Section J, Attachment J.2, and the post installation requirements in Attachment J.2 apply to existing equipment as well as the newly installed equipment.

ii. ABM Hardware: The monitor power sensors/harness must be either reused or newly purchased.

iii. ABM Delete Old Battery Data from Laptop Database: Ask site if they want to retain or delete old battery data from UXTM. If site chooses to delete data, utilize procedure "Deleting Data from BXE Database" (reference Section J, Attachment J.19, tab “Reusing UXTM Procedure”). The database must be deleted prior to setting up the new battery in the configuration file. It cannot be done later in the installation process or after the installer leaves the site.

iv. Software Resistance Baseline: Update Configurator Baseline. Refer to procedure "Setup UXTM Configurator Software" (reference Section J, Attachment J.19, tab “Reusing UXTM Procedure”).

v. Contractor must provide battery ABM monitor technical support to include issues concerning the hardware, software, and firmware. The technical support must be available off-site, (real-time support via phone or teams), and on-site for restoration and additional in-person technical support. Any unsuccessful services during install must be reported immediately to the COR and CO for review.

vi. Contractor must provide and set up RICI/CASS in accordance with instructions provided by FAA if/when required by RFQ.

23. At facilities that do not meet NFPA 1 H2 ventilation requirements, the FAA may require a Contractor to provide BVM support (reference Section J, Attachment J.21 BVM Requirements) in accordance with NFPA 1, NFPA 70, FAA-C-1217 and one of the following (i or ii below) :

i. The Contractor must provide BVM, survey information (reference Section J, Attachment J.22), installation design (reference Section J, Attachment J.23), BVM equipment (based on SECL) and BVM installation.

(a) The Contractor design must be based on design assumptions provided by the program office pertaining to room temperature, equalize voltage and natural ventilation parameters, as needed to calculate ventilation system requirements.

The Contractor must provide installation design drawings to the program office for initial and final review/comment. The Contractor must make changes to the installation design drawings after initial and final review where required.

(b) The Contractor must provide BVM equipment based on make and models listed in the SECL to support national equipment standards. The Contractor may provide equivalent BVM equipment only if it is approved by the program office.

(c) The Contractor must provide familiarization on BVM equipment where required.

(d) The Contractor must provide BVM installation design drawings.

1. Existing equipment elevation and floorplan layout details showing location dimensions and operation of any existing ventilation equipment that is to be replaced or re-used including existing electrical panels and panel schedules. Only equipment specifically designed to vent air outside of the building will be included, heating or air conditioning equipment will not be considered part of a battery ventilation system.

2. New equipment elevation and floorplan showing the location, dimensions, and operation of new ventilation equipment (fan, vents, timer, H2 sensor, switches, etc.).

3. New BVM equipment electrical details showing wiring connection diagrams, cable/conduit routing and sizes.

4. Calculations must be provided to show the amount of time required for hydrogen concentration to reach 1% of the room volume when no air is exchanged. The calculations must be performed using FAA provided system parameters and battery manufacturers provided hydrogen evolution rate.

(e) The Contractor must install BVMs based on its installation design approved by the FAA. The Contractor must provide as built drawings where required.

ii. The Contractor must provide BVM equipment and installation based on FAA designs, and standard FAA equipment listed in the SECL.

(a) The Contractor must provide a survey where required by the FAA (reference Section J, Attachment J.22).

(b) The Contractor must provide BVM equipment based on make and models listed in the SECL to support national equipment standards. If alternate, equivalent BVM equipment is to be used, the Contractor must submit the information to the COR for review and approval; alternate BVM equipment will only be used upon approval by the COR.

(c) The Contractor must install BVMs based on FAA installation design drawings. As directed in the delivery/task order, the Contractor must provide red line as built drawings.

(d) The Contractor must provide familiarization to on site technicians on BVM equipment where required. This must include at a minimum, full demonstration of all functions and capabilities of the system.

C.7.0

C.7.1 SITE CLEAN-UP AND RESTORATION

The Contractor must accomplish site cleanup and restoration. Site cleanup and restoration must include the following:

a. Remove all Contractor-furnished material, tools, and equipment that will not become Government property upon acceptance of site work.

b. Remove all trash, litter, packing and excess material from the site and disposal of such material.

c. Dispose all spent batteries and other materials and wastes (including lead dust and cleanup materials) in accordance with Federal, State and Local regulations. Provide disposal documentation to the program office and site POC. This documentation must include anything required by EPA plus the following:

1. A shipping (or hazardous waste) manifest containing the name, address, EPA identification number, contact person, phone number, date of waste receipt, and original signatures of the transporter and waste disposal facility.

2. A signed document certifying the fact of disposal, the disposal process, the disposal date, and the manifest number of the waste disposed.

d. Dispose of spent or obsolete BMS equipment and other Federal Electronic Asset (FEA) as detailed in Sections C.6.1.3 and C.6.2.3 of this SOW.

e. Contractor to factor in recycle credit amounts into their bidding proposal.

C.7.2 CONTRACTOR ACCEPTANCE INSPECTION (CAI)

CDRL/DID: E003 Contractor Acceptance Inspection Checklist / CDRL/DID: E004 Site Survey Report The Contractor must complete the FAA’s CAI form Section J, Attachment J.14, sign and submit to the FAA site representative (system specialist or technician designated by the SSC) when all work is complete. The Contractor must ask the site representative to sign the CAI as confirmation that work is complete before departing the site.

a. The Contractor must provide the site representative and program office with soft copies of the following:

1. Battery system baseline data (Section-J, Attachment J.16);

2. Battery system service test data (Section-J, Attachment J.16);

3. Site Survey Report, updated with redlines as appropriate;

4. Automated battery monitor commissioning report or confirmation of FAA procedure

b. The Contractor must provide the site representative a hard copy of the battery warranty.

C.7.3 PROOF OF DELIVERY

If an item such as load bank or battery is not confirmed delivered via install at the time of invoice, then a separate proof of delivery is required to complete the invoice acceptance. Proof of delivery must include equipment delivered, date of delivery, confirmation of delivery from the intended recipient name and title. Optional information may include destination address and tracking number. Be aware that the average shipping tracking slip may contain a number with tracking details but does not generally confirm the delivery address or recipient. The battery vendor is solely responsible to prove that the shipping company did make the delivery to the intended recipient (not merely to the building or to a listed address).

C.8.0 DATA AND DOCUMENTATION RIGHTS

The Government must have the right to reproduce, copy, use, all data, drawings, reports, and Contractor’s Commercial Support Documentation originating from this contract.

C.9.0 BATTERY DEPOT SUPPORT

a. The Contractor must be able to provide battery jars (reference this SOW; Section J, Attachment J.2, Battery System Equipment and Characteristics; and Exhibits A through I [Section J, Attachments J.3 – J.11, Technical Exhibits]) and associated connection hardware when requested by the FAA COR.

b. The Contractor must be able to support FAA credit card purchase of battery jars when requested by the SSC and approved by the contract COR.

c. The Contractor must be able to obtain and coordinate shipment of individual battery jars, to support battery cell/jar failures in the field where string and rack replacement is not necessary or is not available and restoration is required.

d. The Contractor must be able to coordinate and process battery warranty claims with the OEM. When managing a warranty claim as part of a battery replacement, the contractor must ensure that the FAA provides all necessary battery data for the OEM, must report the warranty finding back to the program office (along with an explanation of rejection if applicable). If a battery cell is under warranty, the vendor must fully resolve the warranty with the program office before invoicing. Once warranty is resolved and the replacement cell is provided to the site (or installed as part of a project), the contractor may invoice for their costs less the warranty credit received by the OEM (or in accordance with the task order).

e. The Contractor must be able to coordinate and process time-sensitive purchases with OEM when the FAA requires reduced lead-times in shipping.

f. The Contractor must provide a Battery System Parts List that the FAA can utilize to purchase battery cells/jars, where required. The parts list must be broken down to the battery jar OEM part number. The parts list can be prepared using the Contractor’s format and, at a minimum, contain the following:

1. Contractor’s phone number, point of contact and business hours.

2. Part lead time.

i. CONUS.

ii. OCONUS.

3. Part price.

4. Estimated shipping price.

i. Central CONUS.

ii. Eastern CONUS.

iii. Western CONUS.

iv. OCONUS.

5. Item Name/Description.

6. Manufacturer’s/Vendor Part Number.

7. Any notes or remarks.

g. As detailed in Section C.3.1.2 and CDRL/DID M002, the Contractor must submit a monthly report in Microsoft Excel format that reflects battery parts purchased by FAA SSCs. The Contractor must provide cumulative status reports to the Contracting Officers Representative and Program Manager monthly or when requested.

C.10.0 TECHNICAL SUPPORT SERVICES

The Contractor must facilitate technical support services from the OEM when requested by the CO or the COR. This service supports the Program Office. This support will be provided through the Delivery/Task Order process. The Contractor must respond within 24 hours of receipt of a request for assistance by the Government per direction of the CO or COR. Such support must consist of the following and will be charged to CLIN B0700:

a. Engineering support services include as a minimum: operation and maintenance of the equipment, problem resolution, resolution of interface problems, and operational commissioning/certification.

b. Hardware maintenance support services including hardware maintenance, repair, restoration, validation, verification, and supply support. The Contractor must replace or repair all failed LRUs.

c. Hardware, software, and firmware technical assistance to the program office as directed by the FAA CO/COR, for technical documentation, engineering, operational, logistical supply support, and maintenance support of hardware and software/firmware not already included elsewhere in the contract.

Technical assistance must include the following:

1. Telephone service to facilitate providing OEM technical experts who are fully prepared and equipped to provide guidance to FAA personnel in resolving engineering requests, operational support, logistical supply support, maintenance support and special design for adverse conditions.

2. Once a request is made, the contractor must respond to the request within four (4) working hours from the time that the request is received.

3. This assistance must be provided from 8:00 AM to 5:00 PM Central Standard/Daylight Time, Monday through Friday (this support is not required on Federal Holidays).

End of Section image1.jpeg