00624 Security Guard Services PreBid.pdf

Pre-Bid Conference Security Guard Services - 00624

Chelsea Clark, Enterprise Contracts and Procurement Specialist

AUGUST 15, 2024

PRE-BID ADMINISTRATION

• Teams meeting reminders

• Pre-Bid Questions

• Have you registered with WEBS yet?

• Washington Electronic Business Solution (WEBS) https://pr-webs-vendor.des.wa.gov/

DISCLAIMER

This pre-bid conference is not recorded. Bidders should only rely on written postings and amendments issued via WEBS. All other communications will be considered unofficial and non-binding on DES.

Should bidders rely on any other communication, they do so at their own risk and expense.

AGENDA

• What is DES?

• Current bidding opportunity

• Competitive solicitation documents

• Timeline

• Additional resources

WHAT IS DES?

• The Washington Department of Enterprise Services

• Authority to create statewide contracts for the state

• Procurement bridge between purchasers and contractors

• State Procurement Priorities

ELIGIBLE PURCHASERS

Who is eligible to use these contracts?

• State agencies

• Use DES statewide contracts unless the contract cannot justifiably satisfy the agency needs.

• Other eligible purchasers

• Political Subdivisions

• Tribes in WA

• Federal Agencies in WA

• Public Benefit Nonprofits in WA

PROCUREMENT SCOPE

The purpose of this solicitation is to establish a statewide contract for Security Guard Services – a uniformed presence that enhances and supports the safety and security of the assigned work site.

Categories:

• Category 1 – Level 1 Security Guard: Security Guards who are never equipped with weapons of any kind (including non-lethal).

• Category 2 – Level 2 Security Guard: Specialized Security Guards who are always equipped with, and professionally trained to use, non-lethal (less than lethal) weapons.

• Category 3 – Level 3 Security Guard: Specialized Security Guards who are always equipped with, and professionally trained and licensed to use, a firearm.

PROCUREMENT SCOPE (CONT’)

Categories:

• Category 4 – Add-On Services:

• Vehicles: Non-emergency motor vehicles (golf carts, ATVs, and automobiles) used to support security services, such as when conducting patrols.

• Supervisors: Experienced guards who are on site to supervise the assigned security guard/s, and may be unarmed, armed with non-lethal/less than lethal weapons, or a firearm as specified by Purchaser.

CONTRACT AWARD STRUCTURE

Geographic Area Contract Category Main Awards Reserved Awards Statewide 1 Level 1 Unarmed Security

Guard Up to one (1) Up to one (1)*

2 Level 2 Armed (Non- Lethal) Security Guard

3 Level 3 Armed (Firearm) Security Guard

4 Add-On Services ◊◊ ◊◊

CONTRACT AWARD STRUCTURE (CONT’)

Each of the following separate geographic areas:

• King County

• Pierce County

• Snohomish County

• Spokane County

• Clark County

• Thurston County

• Kitsap County

• Yakima County

• Whatcom County

• Benton County

• Skagit County

• City of Seattle

• City of Tacoma

1 Level 1 Unarmed Security Guard

Up to eight (8) for each specified Geographic Area

Up to five (5) for each specified Geographic Area

2 Level 2 Armed (Non-Lethal) Security Guard

Up to eight (8) for each specified Geographic Area

Up to five (5) for each specified Geographic Area

3 Level 3 Armed (Firearm) Security Guard

Up to eight (8) for each specified Geographic Area

Up to five (5) for each specified Geographic Area

CONTRACT AWARD STRUCTURE (CONT’)

Each of the following separate geographic areas:

Cowlitz County, Grant County, Franklin County, Island County, Lewis County, Chelan County, Clallam County, Grays Harbor County, Mason County, Walla Walla County, Stevens County Whitman County, Kittitas County, Douglas County, Okanogan County, Jefferson County, Pacific County, Klickitat County, Asotin County Adams County, San Juan County, Pend Oreille County, Skamania County, Lincoln County, Ferry County, Wahkiakum County, Columbia County, Garfield County

1 Level 1 Unarmed Security Guard

Up to three (3) for each specified Geographic Area

Up to three (3) for each specified Geographic Area

2 Level 2 Armed (Non- Lethal) Security Guard

Up to three (3) for each specified Geographic Area

Up to three (3) for each specified Geographic Area

3 Level 3 Armed (Firearm) Security Guard

Up to three (3) for each specified Geographic Area

Up to three (3) for each specified Geographic Area

SOLICITATION DOCUMENTS

• Competitive Solicitation 00624

• Exhibit A-1 – Bidder’s Certification (Required)

• Exhibit A-2 – Bidder’s Profile (Required)

• Exhibit B – Non-Cost Performance Factors (Required)

• Exhibit C – Bid Price (Required)

• Exhibit D – Contract

• Exhibit E – Diverse Business Inclusion Plan (Required If Applicable)

BID EVALUATION SUMMARY

• Bid Responsiveness (Exhibit A-1): Pass/Fail

• Non-Cost Performance Factors (Exhibit B): 1600 points possible

• Cost Factors (Exhibit C): 1600 points possible

• Executive Order 18-03: 50 points possible.

• Total Possible Points: 3250

• Bidder Responsibility Analysis: Pass/Fail

EXHIBIT B – PERFORMANCE REQUIREMENTS

Document Preview

EXHIBIT C - PRICE

Document Preview

STATE PROCUREMENT PRIORITIES

• Firms without Mandatory Individual Arbitration for Employees (Executive Order 18-03)

CONTRACT

• Contract term: Initial 2 Years, with a 4-year performance-based extension

• Pricing

• Economic price adjustment

• Standard Insurance requirements

• Quarterly sales reporting

• Vendor management fee (1.25%)

• Due 30 days after Invoice is received

ECONOMIC PRICE ADJUSTMENT

• Occurrence: Adjusted each November to go into effect the following January 1st (the contract’s anniversary date).

• Will use and compare wage data from:

• Standard Occupational Classification (SOC) Code of 33-9032, titled Security Guards, for Washington

• Washington State Department Labor & Industries Minimum Wage Rates

• City of Seattle Minimum Wage rates (for Seattle rates only)

INSURANCE REQUIREMENTS

• Commercial General Liability Insurance:

• Category 1: $1,000,000 / $2,000,000

• Category 2 & 3: $2,000,000 / $4,000,000

• Workers’ Compensation Insurance

• Employers’ Liability (stop gap) insurance

• Commercial Automobile Liability Insurance

• Crime Insurance/Employee Dishonesty

• Professional Liability

• Category 1: $1,000,000 / $1,000,000

• Category 2: $2,000,000 / $2,000,000

• Category 3: $4,000,000 / $4,000,000

HOW TO SUBMIT A BID

• Review all solicitation and contract terms.

• Submit a bid before the due date and time: September 22, 2024 at 11:59 PM

• Email bid submittals to: DESContractsTeamApple@des.wa.gov

• Provide all required Exhibits, complete, signed and legible:

• Exhibit A-1 – Bidder’s Certification

• Exhibit A-2 – Bidder’s Profile

• Exhibit B – Non-Cost Performance Factors

• Exhibit C – Bid Price

• Exhibit E – Diverse Business Inclusion Plan (If Applicable) mailto:DESContractsTeamApple@des.wa.gov

QUESTION AND ANSWER PERIOD

• Bidders are encouraged to ask questions

• Q&A are posted in WEBS

• Some Q&A may lead to solicitation amendments

TIMELINE AND NEXT STEPS

• Question and Answer period:

• Questions due: September 10, 2024 at 11:59 PM

• Final answer document posted: September 12, 2024

• Bid due date: September 22, 2024 at 11:59 PM

• Anticipated announcement of apparent successful bidders:

November 7, 2024

• Anticipated contract award: December 7, 2024

ADDITIONAL RESOURCES

• Washington Electronic Business Solution (WEBS)

• Statewide Payee Desk

• Washington APEX Accelerator, formerly (PTAC)

• Office of Minority and Women's Business Enterprises (OMWBE)

• Washington Department of Veterans Affairs (DVA)

• Washington Department of Revenue (DOR)

• Washington Secretary of State (SOS) https://pr-webs-customer.des.wa.gov/ https://ofm.wa.gov/it-systems/statewide-vendorpayee-services https://washingtonapex.org/ https://omwbe.wa.gov/ https://www.dva.wa.gov/ https://dor.wa.gov/ https://www.sos.wa.gov/

THANK YOU

DESContractsTeamApple@des.wa.gov 360-407-9276 Website mailto:DESContractsTeamApple@des.wa.gov https://www.des.wa.gov/