00624 QA 01.pdf

(Rev5/8/2023)

[Question & Answer #1] Security Guard Services - 00624

This document is posted to capture the questions received during the question & answer period for 00624 Security Guard Services. This document is the official response to the questions received.

No questions or responses included in this document require any change to the solicitation document, this document stands alone.

Any additional questions regarding this solicitation must be directed to the Procurement Coordinator listed below.

Chelsea Clark descontractsteamapple@des.wa.gov

Question # Question Response

Did this change the solicitation?

1.

Can you guide me on how to identify the specific duties, city or department requirements, and the number of personnel needed for this solicitation?

Project details depend on the specific needs of the Purchasers of this statewide contract, which can vary from assignment to assignment. Eligible Purchasers of this contract can range from state agencies, political subdivisions, tribes, federal agencies, and public benefit nonprofits.

Here is a list of all organizations with current contract usage agreements.

No.

2.

How can I predict if my company can handle the size or scope of a project?

The “Competitive Solicitation 00624” document (starting on page 9) lists the top purchasers of the current contract 03818. This may help provide additional context to the kinds of assignments to anticipate on the new statewide contract 00624.

When a Statewide contract has been established, a part of the ordering process is a discussion between the Purchaser and the awarded contractor of their choice, to determine if the awarded contractor is able to meet their needs. Being an awarded contractor does not require businesses to commit to all service requests. Keep in mind that it also does not guarantee sales.

No.

3.

What time does the solicitation close?

The solicitation closes on September 22nd, 2024, at

11:59 PM.

4.

Where can I learn more about the current contract, the previously awarded vendors, and the previous solicitation?

You can visit the contract summary page for 03818 here to view the current contract (expiring on 12/31/24), current and previous pricing, and previous solicitation documentation.

5.

Is attendance at the pre-bid mandatory?

Attending the pre-bid is not mandatory. No.

6.

Where can I view the current contracted security guard service rates?

You can visit the contract summary page for 03818 here and view the current rates by clicking on any “Pricing” link under the contractor names, or by selecting “Pricing & Ordering” in the Current Documents dropdown.

No.

7.

What is the total estimated value of the contract?

From data pulled on August 15, 2024, the total reported value for Statewide Contract 03818 for Security Guard Services is $57,197,292 from 2019 - 2024.

No.

https://apps.des.wa.gov/DESContracts/Home/MCUAListing https://apps.des.wa.gov/DESContracts/Home/MCUAListing https://apps.des.wa.gov/DESContracts/Home/ContractSummary/03818 https://apps.des.wa.gov/DESContracts/Home/ContractSummary/03818

8.

What certification(s) are you looking for regarding small business status?

As found on page 2 of the “Competitive Solicitation 00624” document: “…Enterprise Services intends to award Reserved Awards, for each specified Contract Category, to the otherwise not awarded (i.e., bidder did not receive a Main Award in such Contract Category), highest scored, responsive, responsible bidder who certifies pursuant to Exhibit A-1 – Bidder’s Certification and qualifies as either a Washington Small Business or Washington Certified Veteran-Owned Business for each specified Geographic Area.”

This can be found in Exhibit A-1, section 22 (on page 8).

No.

9.

What are the file requirements for the bid submission? Does it need to be in a PDF format?

File requirements can be found at section 4.6 Submitting Bids (on page 16) of the “Competitive Solicitation 00624” document.

10.

In terms of awarding successful bidders, how are you weighing our overall scores vs the rates we are charging?

Section 3 – Bid Evaluation (located in the “Competitive Solicitation 00624” document) describes in detail how the scores will be weighed, starting with the table on page 10.

Section 3.4 Bid Pricing Evaluation (Step 3) goes into detail regarding the math that will be applied when evaluating costs submitted in Exhibit C – Bid Price.

The evaluation team will consist of external evaluators, including the purchasers of the contract.

No.

11.

Do vehicles have to be company owned or can employees use their own vehicles on job sites?

The vehicle requirements can be found in: Exhibit D

– Contract, Section 8.2 Contractor Performance Requirements, (e) Security Guard Requirements – Vehicles.

No.

12.

Are we to assume additional training will be billed to the awarded basic rates?

Exhibit D – Contract, Section 9. Invoicing & Payment. 9.8. Required Training. addresses fees related to “agency-specific training and orientations concerning the Purchaser's policies, procedures, and protocols”.

No.

13.

If you don’t mind enough small companies to handle each county, what happens then?

Purchasers may utilize the statewide contract award, and/or main awards for their needed service area (county). If no coverage is available, they may consider other procurement options to meet their needs.

[Question & Answer #1]