004325_Product_Substitution_Request_Form.pdf
PDF 108 KB Posted
- Solicitation number
- 2025-081
- Issued by
- Collin County, Texas
About this file
This document is a Product Substitution Request Form designed for use in a construction or procurement project. The form provides a standardized method for bidders to propose alternative products to those originally specified in the project documentation. The form requires detailed information about the proposed substitution, including manufacturer details, product specifications, and supporting documentation. Bidders must demonstrate that the proposed product is equal or superior to the originally specified product, will not adversely affect project timelines or other trades, and will maintain the same warranty and maintenance service levels.
The form includes a comprehensive set of warranties and representations that the bidder must affirm, such as full investigation of the proposed substitution, equivalent performance characteristics, and willingness to cover any additional design or construction costs resulting from the product change. The reviewing authority has multiple options for response, including approving the substitution, approving with notes, or rejecting the request. The bidder must submit supporting data such as drawings, product data, samples, tests, or reports to substantiate the substitution request. The form must be submitted by a specified date outlined in the original solicitation documents.
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Text version
SECTION 004325 - PRODUCT SUBSTITUTION REQUEST FORM
(Must be submitted by date specificed in solicitation)
Bidder: Project No: ___________ Project: _________________________________________________________
Section: Article/ Paragraph:
Proposed Substitution:
Manufacturer: Address:
Telephone: Proposed Model No.:
Attached data includes product description, specifications, drawings, photographs, and performance and test data adequate for evaluation of the request; applicable portions of the data are clearly identified.
Attached data also includes a description of changes to the Contract Documents that the proposed substitution will require for its installation.
The undersigned warrants and represents:
• Proposed substitution has been fully investigated and determined to be equal or superior in all respects to specified product.
• Same warranty will be furnished for proposed substitution as for specified product.
• Same maintenance service and source of replacement parts, as applicable, is available.
• Proposed substitution will have no adverse effect on other trades and will not affect or delay progress schedule.
• Proposed substitution does not affect dimensions and functional clearances.
• Payment will be made for changes to building design, including A/E design, detailing, and construction costs caused by substitution.
Submitted By: Signed:
Firm: Address:
Phone:
REVIEW & ACTION (Initial)
Substitution approved - Make submittals in accordance with Project Manual requirements.
Substitution approved as noted - Make submittals in accordance with Project Manual requirements.
Substitution rejected - Use specified materials.
Substitution Request received too late - Use specified materials.
Signature: Date:
Supporting Data Attached: ____Drawings ____Product Data ____Samples ____Tests ____Reports ____Other
END OF REQUEST FORM
File details come from the government source that posted it. Updated .