003896A_Crystal_Beach_Design_ITB_CCNA_RFP_20250519.pdf

REQUEST FORM FOR ADVERTISEMENT OF

CCNA NON-CONTINUING PROJECT

OR CONTINUING CONTRACT

DATE: 5/20/2025

PID Name: Crystal Beach Drainage and Roadway Improvements PID Number: 003896A Project Manager/Department: Nancy Lamagna/Public Works Capital Improvements Division

Phone Number: 727-464-8918 email: nlamagna@pinellas.gov

NOTE: Please ensure that Project Manager and Supervisor review and approve all information listed below prior to submitting SharePoint request

1. When does this contract need to be awarded? September 1, 2025

2. Required dates sensitive to Project (grants, etc.): This is a Penny Promise project – advertise by July 15, 2025.

Please complete the following information to prepare the CCNA/RFP request (Intake) for OpenGov, Contract Review, and Advertisement. Once Department review is completed and approved in Intake, PW Contracts staff will submit to Purchasing for Contract Review. Purchasing will draft Invitation to Bid (ITB) for final review before Advertisement. The following may be included in the Invitation to Bid package, which project manager will need to provide in SharePoint Work Request to PW Contracts:

1. Invitation to Bid Form – Complete all sections

2. Scope of Work

3. Budgetary Detail Report

4. Funding Form

5. Additional reference documents (PER, topographic survey)

6. Project Location Map

7. Preliminary Staff Report

The following areas must be 100% completed to avoid a delay in drafting the ITB in Intake.

3. Who will provide CEI Services for this project? This is a design and permitting project.

Construction inspection services are not included in this ITB. Construction inspection services will be handled by Public Works Construction Division.

4. Commodity Codes: A universal taxonomy for identifying commodities and services in procurement systems. Vendors are self-classified using those codes and some will only receive the advertisements for the commodity codes they have selected. OpenGov Commodity Codes.xls (please list all that apply)

3-

DIGIT

3-DIGIT CLASS

DESCRIPTION

5-

DIGIT

5-DIGIT ITEM

DESCRIPTION

CLASS-

ITEM

30 CHAR

TRUNCATION COUNT 30 CHAR

ARCHITECTURAL AND

ENGINEERING SERVICES,

NON-PROFESSIONAL

Site Assessment and Site Field Observation

90775 Site Asses/Site Field Obs

918 CONSULTING SERVICES 42

Engineering Consulting

91842 Engineering Consulting

ENGINEERING SERVICES,

PROFESSIONAL

Civil Engineering

92517 Civil Engineering https://pinellasgov.sharepoint.com/:x:/r/sites/BCC-PW-CATS-Contracts/Resources/OpenGov%20Commodity%20Codes.xls?d=w2c10d12ed9d049baa3552454820c14b6&csf=1&web=1&e=Reh6aD

ENGINEERING SERVICES,

PROFESSIONAL

Drainage Engineering

92528 Drainage Engineering

ENGINEERING SERVICES,

PROFESSIONAL

Geotechnical Engineering

92546 Geotechnical Engineering

ARCHITECTURAL AND

ENGINEERING SERVICES,

NON-PROFESSIONAL

Site Assessment and Site Field Observation

90775 Site Asses/Site Field Obs

918 CONSULTING SERVICES

Environmental Consulting

91843 Environmental Consulting

5. Financial Information:

A. Budget (Construction and CEI Services –if applicable): Amount: Design: $1,000,000 Construction: $11,069,000

B. Budget Description: 3001.413100.5600001.3012.003896A PID003896A

4034.431471.5600001.2321.003896B PID003896B

4052.431471.5600001.2421.003896B PID003896B

6. Is this replacing an existing contract? Yes or No No

A. Existing Contract Number N/A B. Vendor Name: N/A C. Contract Increase/decrease needed N/A D. Contract term/time extension needed N/A

7. Site Visit (with Purchasing) Yes or No No

If yes, Mandatory or Non-Mandatory N/A

8. Pre-Conference (prior to award with Purchasing) Yes or No No

If yes, Mandatory or Non-Mandatory

9. Continuing or Non-Continuing CCNA? Non-Continuing

10. Completion Days for entire Project? 1,508 (this includes construction)

11. Evaluation Criteria? Yes or No YES

1. Evaluation Criteria Selection: RFP, RFN, or CCNA? RFP, CCNA

2. Evaluation Committee?

(Enter names of evaluation committee members. No more than two can be selected from the requesting department. Five members are required for purchases with annual approval of more than $100,000.00. Three members are required for purchases with an annual approval of less than $100,000.00.)

Nancy Lamagna, Raed Yousef, John Carpenter, William Peters, Amber Hauser

12. Strategic Plan & Subtask(s): http://www.pinellascounty.org/strategicplan/default.htm

Resilient Infrastructure and Environment

1.2 Maintain and enhance County infrastructure

1.4 Improve environmental quality

Healthy and Safe Communities

2.1 Improve public health

2.2 Enhance community safety

13. Potential Vendors? Yes (if yes, list emails of requested vendors below) Yes http://www.pinellascounty.org/strategicplan/default.htm

Chris Niforataos Chris.Niforatos@kimley-horn.com Mark Ellard MEllard@Geosyntec.com Doug Stoker douglas.stoker@stantec.com Jason Montminy Jason.Montminy@jacobs.com

14. Contract Term: 3 years

15. Term Contract Extension/Renewal Yes – option to extend

16. Price Structure: Lump Sum, Quantity, or N/A LUMP SUM

17. Funding Source (select all that apply):

Department Operating Budget Grants (Federal, State funding derived through Federal Funds, or State Funding): FDEP Florida Resilient Grant, FDEP State Appropriations Capital Yes

ARPA

N/A - Revenue

Please list title of funding sources:

Penny for Pinellas, FDEP Florida Resilient Grant, FDEP State Appropriations

18. If grant funded, have you included grant requirements language in Appendix 4 – Special Notices? Special Notices are for the construction advertisement, this ITB is for design only.

Special language required by FDEP will be provided as attachments to the draft scope.

a. Note: Include all required Exhibits and Attachments

b. What is the total expected project capital expenditure for this project? _____

c. Does the project fall under ARPA Flex Act Project? No

19. Contract Security-Bonds (Amount or %): 5%

*For Construction- 5% for Bid Bonds, Performance and Payment Bonds - 100%, Annual Contract – 50%

20. Additional Notes: (Financials and Term Information):

NA

21. Is this purchase for Goods Only? NA

1. How will the Goods be received? Shipped Common Carrier, Vendor Delivered, PC

Employee Pickup? NA

22. Is there any type of Service or Installation involved? Yes or No No

1. Will the vendor be coming on County Property for any reason? Yes or No No

2. Will the vendor have access to County computer systems (remote in for repairs, etc)?

Yes or No No

23. Summary (Introduction Section):

The objectives of this project are to alleviate flooding, improve water quality (potable water and stormwater), improve roadway conditions, upgrade potable and sanitary sewer systems, and implement green infrastructure. The CONSULTANT shall provide design plans and specifications, and all other professional engineering services that may be required to perform full and final design work, and post design services, for drainage, roadway and utility improvements within the Crystal Beach project limits.

24. Background (Introduction Section) (Optional):

The Crystal Beach project area is located within the Sutherland Bayou and Clearwater Harbor North watersheds. The project area is tidally affected and lies within the Federal Emergency mailto:Chris.Niforatos@kimley-horn.com mailto:MEllard@Geosyntec.com mailto:douglas.stoker@stantec.com mailto:Jason.Montminy@jacobs.com

Management Agency (FEMA) Flood Zone X, as well as the Pinellas County Floodplain – Coastal 100 Year zone. Most of the roads and surrounding land is mostly flat with very little elevational relief. A drainage divide exists that diverts stormwater runoff to the east (Avery Bayou) and the west (St. Joseph’s Sound). The Crystal Beach neighborhood is a mix of small, old timey coastal Florida homes and larger, modern homes, with minimal stormwater infrastructure.

The COUNTY has been receiving flooding complaints from the Crystal Beach community as far back as 2008. Several complaints about the condition of the roads have also been received over the past several years. In 2008, the Pinellas County Public Works developed preliminary plans to address these issues. However, the project was not completed due to insufficient funding.

In September 2018, the Board of County Commissioners approved funds to complete a Project Development and a Preliminary Engineering Study for this area. The study referenced the 2016 Crystal Beach Community Overlay (Ordinance 16-55, Exhibit 5) to ensure the elements of the project would be consistent with the community vision. Important elements of the plan include preserving the community’s natural and historic features, mangrove and estuary habitats, and maintaining the coastal “Old Florida” character of the community.

A public information meeting was held in 2019, at which the COUNTY received conflicting opinions from the community. The coastal neighborhood has experienced private re-development of single-family homes that clash with the old-Florida coastal characteristics of the original community. In 2022, the COUNTY began a Preliminary Engineering Report (PER) that included 45% design plans. Hurricanes Helene and Milton in 2024 resulted in major tidal storm surge flooding, as well as stormwater runoff flooding (partially due to the inadequate existing stormwater system).

Scope of Work (ITB Section):

Note: You can add/remove any of the example title below, change the order, create new items, etc. If you have any questions, please reach out to Contracts Group.

25. Objective/Justification:

The Public Works and Utilities Departments, on behalf of the Pinellas County Board of County Commissioners, are seeking proposals from interested and qualified consulting firms to develop plans and specifications, and provide all other professional engineering services as may be required to perform full and final design work for the Crystal Beach Drainage and Roadway Improvements project.

The objectives of this project are to alleviate flooding, improve water quality (potable water and stormwater), improve roadway conditions, upgrade potable and sanitary sewer systems, and implement green infrastructure. The CONSULTANT shall provide design plans and specifications, and all other professional engineering services that may be required to perform full and final design work, and post design services, for drainage, roadway and utility improvements within the Crystal Beach project limits.

26. Requirements:

Consultant shall demonstrate specific, local experience on stormwater, roadway and utility improvement projects , implementation of green infrastructure, and public engagement over the past 5 years.

Mandatory Requirements (Conditions)

a) Engineering Services with specialization in stormwater engineering (civil; structural;

geotechnical; hydrogeologic; environmental; water resources including hydrologic and hydraulic modeling including ICPR4, HEC-RAS), roadway drainage

b) Plans Preparation, Mapping/GIS Services (ArcGIS, AutoCAD Civil 3D)

c) Stormwater Management, Ecological and Environmental Science Services (water quality;

natural resources/ecology; green infrastructure; climatology/SLR planning; environmental permitting)

d) Landscape Architecture

e) Public Outreach and Engagement

10. Deliverables:

Required Deliverables include, but are not limited to:

a. Design Criteria Memorandum

b. Quality Assurance/Quality Control Plan and documents

c. Hydrologic and Hydraulic model in ICPR4 along with supporting GIS data for existing and proposed conditions

d. Public Engagement Plan o Preparation of PowerPoint presentation, display boards, and attendance at project information meetings with the public

e. Probable Construction Cost information for all design phases

f. Engineering Design plans, according to Pinellas County Design Phase Submittal

Checklists

g. Permitting at 60% plans

h. Supplemental Technical Specifications at 60%, 90% and 100% plans

i. Probable construction costs at 30%, 60%, 90% and 100% plans

j. Utility coordination at 30%, 60%, 90%, and 100% plans

k. Record drawings and permit certifications

l. Responses to construction contractor’s request for additional information and approval of shop drawings

Scope of Work (detailed)

See attached draft scope of work.

27. County Responsibilities

The following will be provided by the County:

• Topographic Survey

• Draft Preliminary Engineering Report

• 15% Design Plans

• Geotechnical Reports

• Green Infrastructure Alternative Analysis and Recommendations Report

• Potable Water Assessment Report

• Crystal Beach Community Overlay

28. SCHEDULE

Start Design October 2025. Complete Design October 2027

29. COMPENSATION

The compensation table shall be included in the final scope of services

Evaluation Criteria

1. INTENT:

The purpose of this competitive process is to ensure Pinellas County compliance with Section 287.055 Florida Statutes known as the “Consultants’ Competitive Negotiation Act” (CCNA). The CCNA establishes contracting procedures by which counties must select architects, professional engineers, landscape architects, and surveyors and mappers (“Professional Firms”) for architectural, engineering, landscaping and mapping services (“Professional Services”). The CCNA process allows for professional firms to be chosen on quality of personnel, minority business enterprise consideration, past performance, willingness to meet time and budget requirements, location, workload, and volume of work previously awarded to each Professional Firm by the County.

2. PERIOD OF CONTRACT:

Services performed pursuant to this contract shall remain in effect for seven hundred thirty (730) consecutive calendar days from the commencement date on the Notice to Proceed. This Agreement shall become effective on the date of execution of the Agreement.

3. EVALUATION CRITERIA for Written Proposals:

Below is the criteria that will be used by the County to evaluate and score responsive written proposals.

Proposers shall include sufficient information to allow the County to thoroughly evaluate and score their proposals. Each proposal submitted shall be evaluated and ranked by an evaluation committee. If an oral presentation is requested, a minimum of three (3) highest ranked firms (if at least three firms submitted and are deemed qualified to proceed) shall be shortlisted and invited to an oral presentation. The average written scores from the short listed firms are carried forward. Final ranking recommendation is based on the combined average scores obtained for a total potential 2,000 points.

A. Ability and Qualifications of Firm and Project Team, and Ability to Meet Schedule and Budget Based on Current and Projected Workload. 425 Points

1. Reviews the professional qualifications of the entire project team including experience on similar projects, and the organizational structure of the project team to fulfill the requirements of the project.

2. Reviews the prime team’s professional resources available to provide services as requested in the RFP document. Demonstrate the prime firm’s resource capacity locally and firmwide to provide the required services.

3. Review the designated project manager's professional qualifications and experience to manage the project.

4. Review the project team’s workload commitments, backup staffing plan, proposed project schedule, and presented team’s availability to complete the project on schedule.

B. Firm Experience with Projects of Similar Size and Past Performance and Project Approach 375 Points

1. Reviews the firm’s experience within the last five (5) years of ten (10) projects of similar size, cost, type, and scope, and describe the relevance to the project.

2. Review performance of the ten (10) presented projects. Performance for each project may be provided as a reference statement from a client or owner pertaining to the project, an accolade such as an award, and/or a documented metric per project for budget, schedule, or another measurable outcome.

3. Reviews experience pertaining to specific Pinellas County projects. References from Pinellas County staff shall not be provided for such projects. Review project performance evaluation documentation from previous Pinellas County projects.

4. Review the firm’s project approach and understanding. Innovation, reliability, and resiliency sustainability ideas in the approach should be included. The approach should include project management methodology to manage budget, schedule, quality assurance and control, responsiveness, and team resource management to avoid cost overruns, staffing resource issues, and project delays.

4. EVALUATION CRITERIA for Oral Presentations An oral presentation may be requested at the evaluation committee’s discretion. The average scores from the written evaluation phase will be carried forward (for the shortlisted firms deemed qualified to proceed) and combined with average scores from the oral presentation process for one total average score potential of 2,000 points.

a. Understanding of Project /Firm Qualifications 500 Points

1. Evaluation of the firm’s understanding of the overall project including the scope of work which may include but is not limited to; studies performed that affect the project, key design elements and effect on the community involved.

2. Evaluation of the firm’s qualifications and qualifications of the individuals proposed for the project including the project manager and staff of the firm to be assigned. Qualifications shall include but not be limited to experience with similar projects, management experience, firm experience etc.

b. Ability to Provide Required Services Within the Schedule and Budget 300 Points Evaluation of the firm’s overall approach including experience in scheduling projects, systems that will be used to keep track of the project schedule, cost control, quality assurance and quality control, issues and methods employed to avoid cost overruns and project delays.

c. Managerial Methods used to Plan, Design and Administer the Project 200 Points Evaluation of the overall approach to the project proposed by the firm and the appropriateness of the methods proposed to plan, design and administer the project in relation to the scope of work and County requirements.

Total: 1,000 Points

5. TIME LINE:

Following is a listing of actions and anticipated dates; the County reserves the right to change the dates, if necessary.

Date

July 2025 Advertising & Publishing RFP

Deadline for Questions/Clarifications

Proposals due in Purchasing by 3:00 p.m. Public bid opening to follow immediately.

Evaluation of the RFP

Recommendation due to Purchasing from Department

Submit recommendation to Board for Award of Contract

6. INFORMATION PACKAGE:

Request for Letters of Interest for Professional Services As Governed by Florida Statute 287.055

1) "Professional services" is defined as those services within the scope of the practice of architecture, professional engineering, landscape architecture, or registered surveying and mapping, as defined by the laws of the state, or those performed by any architect, professional engineer, landscape architect, or registered surveyor and mapper in connection with his or her professional employment or practice.

2) An award may not be issued without proof that your firm is registered with the Florida Division of Corporations, as per Florida Statute §607.1501 (http://www.flsenate.gov/Laws/Statutes/2011/607.1501).

3) A foreign corporation (foreign to the State of Florida) may not transact business in this state until it obtains a certificate of authority from the Department of State. Please visit www.sunbiz.org for this information on how to become registered.