00324 QandA1.docx
DOCX document 66 KB Posted
- Attached to
- Signal Flares And Highway Signal Devices (Fusee)
- Solicitation number
- 00324
- Issued by
- Adams County, Asotin County, Benton County, Chelan County, Clallam County, Clark County, Columbia County, Cowlitz County, Douglas County, Ferry County, Franklin County, Garfield County, Grant County, Grays Harbor County, Island County, Jefferson County, King County, Kitsap County, Kittitas County, Klickitat County, Lewis County, Lincoln County, Mason County, Okanogan County, Pacific County, Pend Oreille County, Pierce County, San Juan County, Skagit County, Skamania County, Snohomish County, Spokane County, Stevens County, Thurston County, Wahkiakum County, Walla Walla County, Whatcom County, Whitman County, Yakima County, Asotin City, Clarkston City, Clarkston Heights-Vineland CDP, West Clarkston-Highland CDP, Benton City, Chelan City, Chelan Falls CDP, Clallam Bay CDP, Lewisville CDP, Rock Island City, Pacific Beach CDP, Whidbey Island Station CDP, Mercer Island City, Pacific City, Bainbridge Island City, Kingston CDP, Kitsap Lake CDP, Kittitas City, Klickitat CDP, Okanogan City, Anderson Island CDP, Fort Lewis CDP, Fox Island CDP, Herron Island CDP, Ketron Island CDP, North Fort Lewis CDP, Raft Island CDP, Stevenson City, Hat Island CDP, Lake Stevens City, Snohomish City, Spokane City, Spokane Valley City, Puget Island CDP, Garfield Town, Yakima City, Washington
About this file
This document is a Q&A1 question and answer response for solicitation #00324 - Signal Flares and Highway Signal Devices, issued by the Washington Department of Enterprise Services. The solicitation is to establish a statewide contract for eligible purchasers to purchase signal flares and highway signal devices. The document addresses questions received during the question and answer period, which resulted in changes to the solicitation documents. These changes include clarifying the product specifications, updating contract language regarding minimum order quantities, delivery requirements, economic adjustments, and contractor invoicing.
The contract will have a base term of one year, with the ability to extend up to an additional twenty-four months with mutual consent. Pricing terms include a price ceiling, economic adjustment language, and the ability for contractors to include certain additional fees. The solicitation is open to all eligible jurisdictions within the state of Washington, including various counties, cities, and other local government entities.
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Other files
| File | Type | Posted |
|---|---|---|
| 00324_AMD1_ExhibitB-Spec_rev11122024.docx | DOCX document | |
| 00324_ExhibitA-1-Bidder'sCert.docx | DOCX document | |
| 00324_ExhibitB-Specifications.docx | DOCX document | |
| 00324_ExhibitA-2-Bidder'sProfile.docx | DOCX document | |
| 00324_ExhibitC-Bid Price.xlsx | XLSX spreadsheet | |
| 00324_ExhibitD-Contract.docx | DOCX document | |
| 00324 SolAmd1 rev11122024.docx | DOCX document | |
| 00324 Flares & Highway Signal Devices-PreBid.pptx | PPTX presentation | |
| 00324_AMD1_ExhibitD-Contract_rev11122024.docx | DOCX document | |
| 00324_CompetitiveSolicitation.docx | DOCX document |
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Text version
Q&A1 00324- Signal Flares & Highway Signal Devices Q&A Question & Answer #1 00324 – Signal Flares & Highway Signal Devices This document is posted to capture the questions received during the question & answer period for #00324 – Signal Flares and Highway Signal Devices. This document is the official response to the questions received.
Questions or responses included in this document require changes to the solicitation documents. The solicitation has been updated as defined in Amendment #1 (00324 SolAmd1 rev11082024) on WEBS. All changes are detailed in Amendment #1 for those questions indicating a change in the solicitation.
Any additional questions regarding this solicitation must be directed to the Procurement Coordinator, Julie Hannah descontractsteamcedar@des.wa.gov
Question
| Question |
| Response |
| Did this change the solicitation? |
| 1. |
| UL 912 Spec, should be used as the spec for line items 6 through 10 |
| Updated Exhibit B, Specifications to clarify the products. |
| YES |
Exhibit B AMD1 – Specifications
| 2. |
| “WA Igniter Flares” is the spec that is currently embedded in the current contract for line items 11 through 16 and would need to be again. The current solicitation appears to have combined the language for traditional Highway emergency flares and Auto ignition flares. In addition to that, the spec in the new solicitation changed Igniter Flares to Signal Flares throughout the spec and that should be corrected by embedding the attached spec for Igniter Flares. |
| Updated Exhibit B, Specifications to clarify the products this section applies to and replaced the word “Signal” with the word “Igniter” throughout Exhibit B, Specifications. |
| YES |
Exhibit B AMD1 – Specifications
| 3. |
| The current contract has a 30 case minimum order for igniter flares. We would like the State to include a 30 case minimum (per delivery location) for all purchases of all items. The 30 case minimum would allow for free freight, dock to dock delivery. Any order under 30 cases (per delivery location) would have the freight charges added to the invoice. |
Added minimum order requirements to Exhibit D, Contract provision 8.1 Ordering Requirements (a), 8.2 Delivery Requirements (b), and 9.1. Contractor Invoice (i) to add minimum case order language.
YES
Exhibit D, Contract
| 4. |
| Contract, 1. Term – we would like this language changed to “………………………………..Enterprise Services, with mutual consent of Contractor, shall extend the term of this Contract, by written amendment, up to twenty-four (24) months……………………….” |
Updated Exhibit D, Contract provision 1 Term to include with mutual consent language.
YES
Exhibit D, Contract
| 5. |
| Contract, 3.3 Economic Adjustment – as the manufacturer, we use specialty chemicals that are unique in manufacturing. A standard PPI does not always capture the adjustments in raw material pricing for these specialty chemicals. We request language that identifies that PPI will be used as a source, but other sources and documentation (invoices from suppliers, etc) will be used to determine an economic adjustment, NOT PPI only. Also, we would request that any economic adjustment, whether increase or decrease, be made by mutual consent (State and Contractor). |
Updated Exhibit D, Contract provision 3.3 Economic Adjustment with updated language.
YES
Exhibit D, Contract
| 6. |
| Contract, 3.4 Price Ceiling – the Exhibit listed indicates “B”, I believe it should be Exhibit C. |
| Exhibit B Prices for Goods/Services referenced in Exhibit D, Contract, is the correct reference in the draft Exhibit D, Contract for Provision 3.4 Price Ceiling. |
If Bidder is awarded a contract, Exhibit C – Bid Price from the Solicitation Document will be incorporated into the resulting contract currently labeled Exhibit D, Contract as Exhibit B – Prices for Goods/Services (on page 25).
NO
| 7. |
| Contract, 8.2 (b) – the 30 case minimum order for free freight (dock to dock delivery) should be indicated in this section. |
Updated Exhibit D, Contract provision 8.2 Delivery Requirements Adjustment to add the 30 case minimum order for free freight.
YES
| 8. |
| Contract, 8.4 (a) – PST should change to EST |
| The Purchasers/ Customers/ Users of this agreement are in the Pacific Standard Time (PST); this section will remain as initially written. |
8.4 ON SITE REQUIREMENTS
(a) CUSTOMER SERVICE. Contractor shall be available via email or phone, Monday through Friday 8:00 am – 5:00 pm PST. Customer service may include, billing and invoicing, or other general questions. Contractor shall respond to customer inquiries within forty-eight (48) hours. Order acknowledgment. Contactor must acknowledge the order within one business day from the time of the receipt of the order.
NO
| 9. |
| Contract, 9.5 – This section states no additional charges, however, there are additional charges that could incur based on the requests of receiver. At times the receiver requests additional handling like appointment requests for liftgate deliveries (as with the current contract). As such, this section should be modified/deleted. |
| Updated Exhibit D, Contract provision 9.1 Contractor Invoice (h) to add language regarding authorized additional fees from Bidder’s Exhibit C, Bid Price. |
NO changed were made to provision 9.5 No Additional Charges.
9.5 NO ADDITIONAL CHARGES. Unless otherwise specified herein, Contractor shall not include or impose any additional charges including, but not limited to, charges for shipping, handling, insurance, or payment processing.
· In Exhibit C, Bid Price, on the Signal Flares Bid Prices tab, there is an OPTIONAL: Additional Fess (NOT SCORED) section green where Bidder’s must list any additional fees starting on row 21/section is colored in green.
· Also see the instructions tab on Exhibit C, Bid Price rows 21 – 26 for more information, section is also color coded in green.
· If Bidder is awarded a contract, Exhibit C – Bid Price from the solicitation document will be incorporated into the resulting contract currently labeled Exhibit D, Contract as Exhibit B – Prices for Goods/Services (on page 25) which would include any additional fees listed in that section.
YES
#00324 Signal Flares & Highway Signal Devices QandA#1 #00324 Signal Flares & Highway Signal Devices QandA#1 image1.png
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