00017694 - Preliminary Results.pdf

This preliminary bid tabulation document presents the results of an Invitation to Bid (ITB No. 00017694) issued by the Oregon Department of Transportation for the ESB - Interstate 5 MP 38-39 Clear Zone Tree Removal project in Medford, Oregon. The project encompasses five line items for tree removal, brush clearing, and vegetation management along Interstate 5 between mileposts 38 and 39 in Jackson County. The scope includes mobilization, temporary traffic protection and direction, removal of trees and brush from the northbound guardrail shoulder area, vegetation clearing along the northbound section from the guardrail to Foley Lane, and tree trimming and brush clearing on the southbound shoulder from Foley Lane to the cut bank. The bid closing date was October 6, 2026, with a mandatory pre-bid conference held on September 29, 2026. Four contractors submitted bids for consideration: Backwoods General Contracting LLC (Central Point, OR), Catropa Construction LLC (Ashland, OR), Trees Plus Northwest LLC (Salem, OR), and Underdog Timber Felling (CCB# 73000-00017964). The document notes that this tabulation is preliminary and does not constitute an award decision.

The bid prices vary significantly among the four respondents, with total project costs ranging from $95,000 to $418,785. Backwoods General Contracting submitted the lowest bid at $95,000, while Trees Plus Northwest submitted the highest at $418,785. Individual line item pricing shows substantial variation, particularly for Items 4 and 5, where bids ranged from $15,000 to $90,850 and $35,000 to $160,790, respectively. This solicitation was restricted exclusively to Emerging Small Businesses (ESBs) certified by Oregon's Certification Office for Business Inclusion and Diversity (COBID). Award criteria specify selection of the responsible offeror submitting the responsive quote with the lowest total price. The project requires substantial completion by December 15, 2026, following issuance of a Notice to Proceed, with liquidated damages assessed at $600 per calendar day for schedule delays and $500 per 15 minutes per lane for unauthorized lane closures. Bid security of 10 percent of the total bid amount was required, and contractors must perform at least 51 percent of labor with their own workforce. Oregon prevailing wage rates for BOLI Region #8 (effective September 3, 2026) apply to this project.