PreBid Sign In Sheet Summary

This document is a pre-bid attendance sign-in sheet for the Oregon Department of Transportation's Spray Maintenance Station Roof Replacement project (ITB 00016950). The project involves the removal and replacement of roofing at the Spray Maintenance Station located at 31459 Highway 19, Fossil, Oregon 97830 in Gilliam County. A mandatory pre-bid conference was scheduled for June 10, 2026 at 11:00 a.m. Pacific Time at the project site, with bids due on June 25, 2026. The scope of work includes removal and disposal of existing gutters, downspouts, trim, ridge cap, roof metal, and insulation from both the original 1986 building roof and 2002 addition roof, followed by replacement of approximately 6,200 square feet with new insulated metal panel roofing, associated trim, and commercial-grade gutters and downspouts. Work must be coordinated during regular business hours (7 a.m. to 5 p.m., weekdays only) with the active maintenance station, and substantial completion is required by October 15, 2026, with final completion by October 30, 2026.

The project cost estimate for bonding purposes ranges from $100,000 to $250,000, and bids are awarded on a lump-sum basis to the responsible bidder submitting the lowest responsive bid. Bid security of 10% is required, along with performance and payment bonds equal to 100% of the contract amount. Contractors must hold a current Oregon Construction Contractors Board license prior to bidding and demonstrate financial stability and past performance on similar projects. Oregon Bureau of Labor and Industries prevailing wage rates apply per Wheeler County / BOLI Region 12 (effective January 5, 2026, as amended April 5, 2026). Contractors must carry Commercial General Liability insurance ($1,000,000 per occurrence / $2,000,000 annual aggregate) and Commercial Automobile Liability insurance ($1,000,000 per occurrence) with the State of Oregon and ODOT named as additional insureds. Liquidated damages are assessed at $600 per calendar day beyond substantial completion. The ODOT Project Manager is Shelby Stout.