00016737 Mini RFP Att D BOC.xlsx

XLSX spreadsheet 3 MB Posted

Attached to
Crash Data Safety Consultant Support Services
Solicitation number
S-73000-00016737
Issued by
Oregon

About this file

This is a Breakdown of Costs (BOC) template document used for state and local consulting contracts in Oregon. The template is designed to accommodate multiple compensation structures, including Time and Materials (T&M), Fixed Price, and Cost Plus Fixed Fee (CPFF) arrangements. The document provides a comprehensive framework for budget development across non-contingency and contingency tasks, with provisions for up to 20 subconsultants and multiple job classifications. The template allows bidders and contractors to detail labor costs, direct expenses, overhead rates, and profit margins, with separate sections for calculating escalation factors across multiple budget years. The document includes detailed guidance on Negotiated Billing Rates (NBRs), which are fully loaded rates that already include profit and do not require separate profit calculations.

The BOC template emphasizes compliance with Oregon Department of Transportation (ODOT) procurement requirements, noting that accepted overhead and Facilities, Capital, and Cost of Money (FCCM) rates should be verified with the ODOT Procurement Office. All entries are organized into data entry and calculation sections, with yellow-highlighted cells designating input areas and green-highlighted cells showing totals and subtotals. The template accommodates budget distributions across current year and future years (CY+1, CY+2, CY+3) with annual escalation rates. The document is locked to prevent accidental overwriting of formulas and includes instructions for adding or hiding rows and columns as needed for specific projects. Firms using NBRs have values set to zero for overhead and FCCM, as these rates are already incorporated into the negotiated billing structure.

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Other files

File Type Posted
00016737 Mini RFP Att B References.doc DOC document
00016737 Mini RFP Att A Cover Sheet.doc DOC document
00016737 ITA.docx DOCX document
00016737 Matrix for release.xlsx XLSX spreadsheet
00016737 Mini Final.docx DOCX document
00016737 Mini RFP Att C Key Staff Resumes.docx DOCX document

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Summary (old) Summary of Costs for T&M and Fixed Price Compensation

PA/ATA or Contract Number: xx; Amd Number: xx
WOC Number: xx; Amd Number:
PROJECT NAME: [Enter project name]
Section A: Total Contract/WOC or Amendment NTE Amount
This total includes: a) all allowable non-contingency costs and expenses, NBR subconsultant costs (if applicable), fixed-fee amounts; and b) the total cost, expenses and profit for contingency tasks, each of which must be separately authorized by Agency.$0.00
Section B: Non-Contingency Cost and Profit Summary
Total Non-Contingency Hours0
Total Non-Contingency Labor Costs$ - 0
Total Non-Contingency Direct Expenses$ - 0
Total Non-Contingency Costs$ - 0
Total Non-Contingency Profit$ - 0
Total Non-Contingency Cost + Profit$ - 0
Section C: Contingency Cost & Profit Summary
Total Contingency Hours0
Total Contingency Labor Costs$ - 0
Total Contingency Direct Expenses$ - 0
Total Contingency Costs$ - 0
Total Contingency Profit$ - 0
Total Contingency Cost + Profit$ - 0

Summary

Summary/Dashboard of Budgeted Costs & Profit (or Fixed Fee for CPFF Compensation)
Note: CPFF compensation may not be used if prime Consultant has Negotiated Billing Rates (NBRs). Subs may use NBRs and are included in the Total Cost NTE; however, NBRs already include profit. Therefore NBR-subs are not part of the profit or Fixed-Fee calculation.
PA/ATA or Contract Number: xx; Amd Number: xx
WOC Number: xx; Amd Number:
PROJECT NAME: [Enter project name]
Section A: Total Contract/WOC or Amendment NTE Amount
This total includes -

a) Non-contingency amount [all allowable costs and expenses, NBR subconsultant costs (if applicable), profit or Fixed-Fee amount]; and

b) Contingency amount, if any [the total cost, expenses and profit for contingency tasks, each of which must be authorized by Agency]. $ - 0

Section B: Non-Contingency Cost and Profit Summaries
Non-Contingency Cost Totals (Prime & Subs)
Total Non-Contingency Hours0.00
Total Non-Contingency Labor Costs$ - 0Profit Total

(or Fixed Fee Amount for CPFF):

Total Non-Contingency Direct Expenses$ - 0
Total Non-Contingency Cost Amount:$ - 0$ - 0
Non-Contingency Cost Summary by FirmProfit Summary by FirmTotal Cost & Profit by Firm
FirmCost NTE AmountFirmProfit Amount
Prime[Enter Prime Consultant's Name]$ - 0Prime$ - 0$ - 0
Sub 1[Enter Subconsultant 1's Name]$ - 0Sub 1$ - 0$ - 0
Sub 2[Enter Subconsultant 2's Name]$ - 0Sub 2$ - 0$ - 0
Sub 3[Enter Subconsultant 3's Name]$ - 0Sub 3$ - 0$ - 0
Sub 4[Enter Subconsultant 4's Name]$ - 0Sub 4$ - 0$ - 0
Sub 5[Enter Subconsultant 5's Name]$ - 0Sub 5$ - 0$ - 0
Sub 6[Enter Subconsultant 6's Name]$ - 0Sub 6$ - 0$ - 0
Sub 7[Enter Subconsultant 7's Name]$ - 0Sub 7$ - 0$ - 0
Sub 8[Enter Subconsultant 8's Name]$ - 0Sub 8$ - 0$ - 0
Sub 9[Enter Subconsultant 9's Name]$ - 0Sub 9$ - 0$ - 0
Sub 10[Enter Subconsultant 10's Name]$ - 0Sub 10$ - 0$ - 0
Sub 11[Enter Subconsultant 11's Name]$ - 0Sub 11$ - 0$ - 0
Sub 12[Enter Subconsultant 12's Name]$ - 0Sub 12$ - 0$ - 0
Sub 13[Enter Subconsultant 13's Name]$ - 0Sub 13$ - 0$ - 0
Sub 14[Enter Subconsultant 14's Name]$ - 0Sub 14$ - 0$ - 0
Sub 15[Enter Subconsultant 15's Name]$ - 0Sub 15$ - 0$ - 0
Sub 16[Enter Subconsultant 16's Name]$ - 0Sub 16$ - 0$ - 0
Sub 17[Enter Subconsultant 17's Name]$ - 0Sub 17$ - 0$ - 0
Sub 18[Enter Subconsultant 18's Name]$ - 0Sub 18$ - 0$ - 0
Sub 19[Enter Subconsultant 19's Name]$ - 0Sub 19$ - 0$ - 0
Sub 20[Enter Subconsultant 20's Name]$ - 0Sub 20$ - 0$ - 0
Section C: Contingency Cost & Profit SummarySection D: Total Non-Contingency + Contingency by Firm
Certification Status
Summary by FirmSummary by Firm
Prime[Enter Prime Consultant's Name]$ - 0Prime[Enter Prime Consultant's Name]$ - 0Not Certified
Sub 1[Enter Subconsultant 1's Name]$ - 0Sub 1[Enter Subconsultant 1's Name]$ - 0Not Certified
Sub 2[Enter Subconsultant 2's Name]$ - 0Sub 2[Enter Subconsultant 2's Name]$ - 0Not Certified
Sub 3[Enter Subconsultant 3's Name]$ - 0Sub 3[Enter Subconsultant 3's Name]$ - 0Not Certified
Sub 4[Enter Subconsultant 4's Name]$ - 0Sub 4[Enter Subconsultant 4's Name]$ - 0Not Certified
Sub 5[Enter Subconsultant 5's Name]$ - 0Sub 5[Enter Subconsultant 5's Name]$ - 0Not Certified
Sub 6[Enter Subconsultant 6's Name]$ - 0Sub 6[Enter Subconsultant 6's Name]$ - 0Not Certified
Sub 7[Enter Subconsultant 7's Name]$ - 0Sub 7[Enter Subconsultant 7's Name]$ - 0Not Certified
Sub 8[Enter Subconsultant 8's Name]$ - 0Sub 8[Enter Subconsultant 8's Name]$ - 0Not Certified
Sub 9[Enter Subconsultant 9's Name]$ - 0Sub 9[Enter Subconsultant 9's Name]$ - 0Not Certified
Sub 10[Enter Subconsultant 10's Name]$ - 0Sub 10[Enter Subconsultant 10's Name]$ - 0Not Certified
Sub 11[Enter Subconsultant 11's Name]$ - 0Sub 11[Enter Subconsultant 11's Name]$ - 0Not Certified
Sub 12[Enter Subconsultant 12's Name]$ - 0Sub 12[Enter Subconsultant 12's Name]$ - 0Not Certified
Sub 13[Enter Subconsultant 13's Name]$ - 0Sub 13[Enter Subconsultant 13's Name]$ - 0Not Certified
Sub 14[Enter Subconsultant 14's Name]$ - 0Sub 14[Enter Subconsultant 14's Name]$ - 0Not Certified
Sub 15[Enter Subconsultant 15's Name]$ - 0Sub 15[Enter Subconsultant 15's Name]$ - 0Not Certified
Sub 16[Enter Subconsultant 16's Name]$ - 0Sub 16[Enter Subconsultant 16's Name]$ - 0Not Certified
Sub 17[Enter Subconsultant 17's Name]$ - 0Sub 17[Enter Subconsultant 17's Name]$ - 0Not Certified
Sub 18[Enter Subconsultant 18's Name]$ - 0Sub 18[Enter Subconsultant 18's Name]$ - 0Not Certified
Sub 19[Enter Subconsultant 19's Name]$ - 0Sub 19[Enter Subconsultant 19's Name]$ - 0Not Certified
Sub 20[Enter Subconsultant 20's Name]$ - 0Sub 20[Enter Subconsultant 20's Name]$ - 0Not Certified
Summary of Contingency Totals
Total Contingency Hours0
Total Contingency Labor Costs$ - 0
Total Contingency Direct Expenses$ - 0
Total Contingency Costs$ - 0
Total Contingency Profit$ - 0
Total Contingency Cost + Profit$ - 0

Summary CPFF

Summary/Dashboard of Budgeted Costs & Fees (CPFF Compensation)
CPFF compensation may not be used if prime Consultant has Negotiated Billing Rates (NBRs). Subs may use NBRs and are included in the Total Cost NTE; however, NBR-subs are not part of the fixed-fee calculation and don't receive a fixed-fee (NBRs already include profit).
PA/ATA or Contract Number: xx; Amd Number: xx
WOC Number: xx; Amd Number:
PROJECT NAME: [Enter project name]
Section A: Total Contract/WOC or Amendment NTE Amount
This total includes -

a) Non-contingency amount [all allowable costs and expenses, NBR subconsultant costs (if applicable)];

b) Fixed-Fee for prime and all subs (except subs using NBRs); and

c) Contingency amount, if any [the total cost, expenses and profit for contingency tasks, each of which must be authorized by Agency]. $ - 0

Section B: Non-Contingency Cost and Fixed-Fee Summaries
Non-Contingency Cost Totals (Prime & Subs)
Total Non-Contingency Hours0
Total Non-Contingency Labor Costs$ - 0
Total Non-Contingency Direct Expenses$ - 0
Total Non-Contingency Cost NTE Amount:$ - 0Fixed-Fee Total:$ - 0
Non-Contingency Cost Summary by FirmFixed-Fee Summary by FirmTotal Cost & Fixed-Fee by Firm
FirmCost NTE AmountFirmFixed-Fee Amount
Prime[Enter Prime Consultant's Name]$ - 0Prime$ - 0$ - 0
Sub 1[Enter Subconsultant 1's Name]$ - 0Sub 1$ - 0$ - 0
Sub 2[Enter Subconsultant 2's Name]$ - 0Sub 2$ - 0$ - 0
Sub 3[Enter Subconsultant 3's Name]$ - 0Sub 3$ - 0$ - 0
Sub 4[Enter Subconsultant 4's Name]$ - 0Sub 4$ - 0$ - 0
Sub 5[Enter Subconsultant 5's Name]$ - 0Sub 5$ - 0$ - 0
Sub 6[Enter Subconsultant 6's Name]$ - 0Sub 6$ - 0$ - 0
Sub 7[Enter Subconsultant 7's Name]$ - 0Sub 7$ - 0$ - 0
Sub 8[Enter Subconsultant 8's Name]$ - 0Sub 8$ - 0$ - 0
Sub 9[Enter Subconsultant 9's Name]$ - 0Sub 9$ - 0$ - 0
Sub 10[Enter Subconsultant 20's Name]$ - 0Sub 10$ - 0$ - 0
Sub 11Sub 11
Sub 12Sub 12
Section C: Contingency Cost & Profit SummarySection D: Total Non-Contingency + Contingency by Firm
Certification Status
Summary by FirmSummary by Firm
Prime[Enter Prime Consultant's Name]$ - 0Prime[Enter Prime Consultant's Name]$ - 0Not Certified
Sub 1[Enter Subconsultant 1's Name]$ - 0Sub 1[Enter Subconsultant 1's Name]$ - 0Not Certified
Sub 2[Enter Subconsultant 2's Name]$ - 0Sub 2[Enter Subconsultant 2's Name]$ - 0Not Certified
Sub 3[Enter Subconsultant 3's Name]$ - 0Sub 3[Enter Subconsultant 3's Name]$ - 0Not Certified
Sub 4[Enter Subconsultant 4's Name]$ - 0Sub 4[Enter Subconsultant 4's Name]$ - 0Not Certified
Sub 5[Enter Subconsultant 5's Name]$ - 0Sub 5[Enter Subconsultant 5's Name]$ - 0Not Certified
Sub 6[Enter Subconsultant 6's Name]$ - 0Sub 6[Enter Subconsultant 6's Name]$ - 0Not Certified
Sub 7[Enter Subconsultant 7's Name]$ - 0Sub 7[Enter Subconsultant 7's Name]$ - 0Not Certified
Sub 8[Enter Subconsultant 8's Name]$ - 0Sub 8[Enter Subconsultant 8's Name]$ - 0Not Certified
Sub 9[Enter Subconsultant 9's Name]$ - 0Sub 9[Enter Subconsultant 9's Name]$ - 0Not Certified
Sub 10[Enter Subconsultant 20's Name]$ - 0Sub 10[Enter Subconsultant 20's Name]$ - 0Not Certified
Sub 11Sub 11
Sub 12Sub 12
Summary of Contingency Totals
Total Contingency Hours0
Total Contingency Labor Costs$ - 0
Total Contingency Direct Expenses$ - 0
Total Contingency Costs$ - 0
Total Contingency Profit$ - 0
Total Contingency Cost + Profit$ - 0

Invoicing under CPFF Compensation:

• For CPFF non-contingency tasks, invoiced billing rates for Consultant and subs must not be loaded with profit (the profit is the fixed fee, and NBRs already include profit). Per the Contract/PA, the progress payments for fixed-fee are tied to the percentage of Services completed in the reporting month. When a sub completes all Services assigned to them, the fixed-fee amount for that sub should be paid in full (final payment of fixed-fee for the sub would be the total fixed-fee amount listed for the sub less any previously paid fixed-fee progress payments).

• Amounts invoiced for contingency tasks must be segregated from non-contingency tasks. For T&M contingency tasks, the invoiced rates are fully loaded (including profit), except NBRs which already include profit.

BreakdownOfCosts

Breakdown of Costs - Dated: [Enter date prepared]BUDGET MULTIPLIERSBILLING RATE MULTIPLIERS5131313$ 14.001513BUDGET MULTIPLIERSBILLING RATE MULTIPLIERS131313141313BUDGET MULTIPLIERSBILLING RATE MULTIPLIERS0000000BUDGET MULTIPLIERSBILLING RATE MULTIPLIERS0000000BUDGET MULTIPLIERSBILLING RATE MULTIPLIERSBUDGET MULTIPLIERSBILLING RATE MULTIPLIERS000000
PA/ATA or Contract Number: xx; Amd Number: xx% of budget in Curr. Year (CY)100%Accepted Overhead0.00%Values will be 0 if a firm uses Negotiated Billing Rates (NBRs); otherwise use applicable Overhead and FCCM,.Color LegendYellow-highlighted cells are for data entry.% of budget in Curr. Year (CY)100%Accepted Overhead

hwym04o: Check with the ODOT Procurement Office to verify the current accepted rate.

0.00%Values will be 0 if a firm uses Negotiated Billing Rates (NBRs); otherwise use applicable Overhead and FCCM,.% of budget in Curr. Year (CY)100%Accepted Overhead0.00%Values will be 0 if a firm uses Negotiated Billing Rates (NBRs); otherwise use applicable Overhead and FCCM,.% of budget in Curr. Year (CY)100%Accepted Overhead0.00%VValues will be 0 if a firm uses Negotiated Billing Rates (NBRs); otherwise use applicable Overhead and FCCM,.% of budget in Curr. Year (CY)100%Accepted Overhead0.00%Values will be 0 if a firm uses Negotiated Billing Rates (NBRs); otherwise use applicable Overhead and FCCM,.% of budget in Curr. Year (CY)100%Accepted Overhead0.00%Values will be 0 if a firm uses Negotiated Billing Rates (NBRs); otherwise use applicable Overhead and FCCM,.% of budget in Curr. Year (CY)100%Accepted Overhead0.00%Values will be 0 if a firm uses Negotiated Billing Rates (NBRs); otherwise use applicable Overhead and FCCM,.% of budget in Curr. Year (CY)100%Accepted Overhead0.00%Values will be 0 if a firm uses Negotiated Billing Rates (NBRs); otherwise use applicable Overhead and FCCM,.% of budget in Curr. Year (CY)100%Accepted Overhead0.00%Values will be 0 if a firm uses Negotiated Billing Rates (NBRs); otherwise use applicable Overhead and FCCM,.% of budget in Curr. Year (CY)100%Accepted Overhead0.00%Values will be 0 if a firm uses Negotiated Billing Rates (NBRs); otherwise use applicable Overhead and FCCM,.% of budget in Curr. Year (CY)
WOC Number: xx; Amd Number:% of budget in CY+10%FCCM0.00%Green-highlighted cells are totals or subtotals.% of budget in CY+10%FCCM

hwym04o: Check with the ODOT Procurement Office to verify the current accepted rate.

0.00%% of budget in CY+10%FCCM0.00%% of budget in CY+10%FCCM0.00%% of budget in CY+10%FCCM0.00%% of budget in CY+10%FCCM0.00%% of budget in CY+10%FCCM0.00%% of budget in CY+10%FCCM
PROJECT NAME: [Enter project name]% of budget in CY+20%Negotiated Profit10.00%Orange-highlighted cells are for NBR entries only.% of budget in CY+20%Negotiated Profit0.00%% of budget in CY+20%Negotiated Profit0.00%% of budget in CY+20%Negotiated Profit0.00%
% of budget in CY+30%Annual Escalation Rate0.00%Blue text indicates guidance/notes for end-user.% of budget in CY+30%Annual Escalation Rate0.00%% of budget in CY+30%Annual Escalation Rate0.00%% of budget in CY+30%Annual Escalation Rate0.00%
Cells with formulas are locked to prevent overwriting formulas when entering data. Hide or Unhide rows and columns for tasks, subtasks or subcontractors as needed. Unused rows & columns can be hidden.Weighted Escal'n Factor1.000Detailed Instructions are on the Instructions tab.Weighted Escal'n Factor1.000Detailed Instructions are on the Instructions tab.Weighted Escal'n Factor1.000Detailed Instructions are on the Instructions tab.Weighted Escal'n Factor1.000Detailed Instructions are on the Instructions tab.
TO ADD CLASSIFICATIONS: "Unhide" columns between N & AY as needed.TO ADD SUBCONSULTANTS: "Unhide" columns between BY & QQ, then hide any extraneous columns.
To request additional rows or columns or to report other issues, CLICK HERE to contact kim.c.rice@odot.state.or.us[Enter Prime Consultant's Name]Prime ConsultantCertification:Not Certified[Enter Subconsultant 1's Name]SC1Certification:Not Certified[Enter Subconsultant 2's Name]SC2Certification:Not Certified[Enter Subconsultant 3's Name]SC3Certification:Not Certified

BOC Template Ver. 10/7/21 DATA ENTRY SECTION CALCULATION SECTION DATA ENTRY SECTION CALCULATION SECTION DATA ENTRY SECTION CALCULATION SECTION DATA ENTRY SECTION CALCULATION SECTION DATA ENTRY SECTION CALCULATION SECTION DATA ENTRY SECTION CALCULATION SECTION DATA ENTRY SECTION CALCULATION SECTION DATA ENTRY SECTION CALCULATION SECTION DATA ENTRY SECTION CALCULATION SECTION DATA ENTRY SECTION CALCULATION SECTION DATA ENTRY SECTION CALCULATION SECTION DATA ENTRY SECTION CALCULATION SECTION DATA ENTRY SECTION CALCULATION SECTION DATA ENTRY SECTION CALCULATION SECTION DATA ENTRY SECTION CALCULATION SECTION DATA ENTRY SECTION CALCULATION SECTION DATA ENTRY SECTION CALCULATION SECTION DATA ENTRY SECTION CALCULATION SECTION DATA ENTRY SECTION CALCULATION SECTION DATA ENTRY SECTION CALCULATION SECTION DATA ENTRY SECTION CALCULATION SECTION GRAND TOTAL CALCULATION SECTION

Job Classifications

(Provide names if requested and for Key Persons)Job Classification (Individual )Job Classification (Individual )Job Classification (Individual )Job Classification (Individual )Job Classification (Individual )Job Classification (Individual )Job Classification (Individual )Job Classification (Individual )Job Classification (Individual )Job Classification (Individual )Job Classification (Individual )Job Classification (Individual )Job Classification (Individual )Job Classification (Individual )Job Classification (Individual )Job Classification (Individual )Job Classification (Individual )Job Classification (Individual )Job Classification (Individual )Job Classification (Individual )Job Classification (Individual )Job Classification (Individual )Job Classification (Individual )Job Classification (Individual )Job Classification (Individual )Job Classification (Individual )Job Classification (Individual )Job Classification (Individual )Job Classification (Individual )Job Classification (Individual )Job Classification (Individual )Job Classification (Individual )Job Classification (Individual )Job Classification (Individual )Job Classification (Individual )Job Classification (Individual )Job Classification (Individual )Job Classification (Individual )Job Classification (Individual )Job Classification (Individual )Job Classification (Individual )Job Classification (Individual )Job Classification (Individual )Job Classification (Individual )Job Classification (Individual )Job Classification (Individual )Job Classification (Individual )Job Classification (Individual )Hours
Row 11: Enter Direct Salary Rate (Avg, Actual, Max) Current Year$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00
Row 12: Calculated Annualized Direct Salary Rate$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00
Row 13: Enter Negotiated Billing Rate (NBR) if applicable
Burdened Billing Rate W/O Profit for CPFF Compensation$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00
Task #Fully Burdened Billing Rate$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00
NON-CONTINGENCY TASKS/DELIVERABLES

Unhide rows to assign Subtasks and Hide any unused rows.

1Task 1 – Project Management and Coordination000000000000000000000000000000000000000000000000
1.1Kick off Meeting
1.2.1
1.2Progress Reports
1.3Access to Project Management Platform

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