00015441 PreBid Sign in.pdf

This is a pre-bid sign-in document for the Oregon Department of Transportation (ODOT) Invitation to Bid #S-73000-00015441 for turn-key Class 3 and Class 5 truck configurations. ODOT seeks multiple qualified contractors to supply complete trucks in ten distinct configurations, including extended cab and crew cab variants with single and dual rear wheel options, featuring various bed types such as flat beds with stake pockets, fold-down metal sides, or electric/hydraulic dump beds. All vehicles must be offered with both gasoline and diesel engines paired with automatic transmissions in 2x4 and 4x4 drive configurations, with mandatory options including matching spare wheels, mounted tires, straight blade and vee blade snowplows in 8' and 9' configurations, installed wiring, and extra manuals. The mandatory pre-bid conference was scheduled for March 18, 2026, at 10:00 a.m. at ODOT Fleet, 455 Airport Road SE, Building L, Salem, Oregon 97301, with attendance required for bid participation. Bids were due March 25, 2026, through the OregonBuys eProcurement system. The contract is structured as a 10-year price agreement with ODOT typically purchasing between 15 and 50 vehicles each biennium, though no minimum or maximum purchase guarantees are provided.

Bidders must provide fixed unit prices with multi-unit discounts available for orders of 5 to 10 units, 11 to 15 units, and 15 or more units. The not-to-exceed amount for the price agreement series is $40,000,000. ODOT intends to award agreements to all responsible bidders submitting responsive bids who certify they can meet specifications and workmanship standards. No set-asides or incumbent vendors are identified. Prospective bidders must demonstrate a minimum of three years of experience providing similar goods and services and provide at least three references for contracts completed within the last three years. Contractors must maintain comprehensive insurance coverage including Commercial General Liability ($1,000,000 per occurrence/$2,000,000 annual aggregate), Automobile Liability ($1,000,000 combined single limit), Garage Liability ($2,000,000), and Garage Keepers Legal Liability ($1,000,000), with the State of Oregon, Oregon Transportation Commission, and ODOT listed as additional insureds. Delivery is F.O.B. destination to the Salem facility with all transportation and handling charges paid by the contractor, and monthly written manufacturing status reports must be submitted by the 15th of each month following order receipt.