00002601 Addendum 3.pdf
PDF 178 KB Posted
- Attached to
- MONTGOMERY PARK TRANSIT PROJECT
- Solicitation number
- 00002601
- Issued by
- Oregon
About this file
This is an Addendum 3 to a Request for Proposals (RFP) issued by the City of Portland, Oregon's Procurement Services division for the Montgomery Park Transit Project. The addendum clarifies submission requirements for the RFP solicitation number QBS-RFP 00002601. The project requires engineering design services spanning preliminary design through final design, including National Environmental Policy Act (NEPA) services, with the City serving as the lead agency responsible for engineering, design, construction, and operations. The proposal submission deadline is December 3, 2025, before 4:00 p.m.
The addendum addresses file submission specifications for the City's Online Procurement Center (BuySpeed), establishing a maximum upload file size of 500MB per submission. Proposers are instructed to minimize file sizes to avoid uploading issues and accommodate the City's internal storage and email restrictions. Additional submission requirements include avoiding special characters in file names, limiting file names to no more than 60 characters, and requesting assistance with the submittal process via email to kimberly.whelan@portlandoregon.gov at least one week prior to the proposal due date. The City notes that assistance provided by staff does not guarantee accurate, on-time proposal submission or responsiveness determination, and proposers remain responsible for compliance with all submission requirements.
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Procurement Services City Operations City of Portland, Oregon
@PortlandGov portlandgov
PortlandORGov
November 26, 2025
ADDENDUM NUMBER 3
SOLICITATION NUMBER QBS–RFP 00002601
MONTGOMERY PARK TRANSIT PROJECT
Proposals Due: December 3, 2025, before 4:00 p.m.
To all Prospective Proposers:
This addendum is issued to clarify, add, delete, correct, and/or change the proposal documents to the extent indicated and is hereby made a part of the above noted RFP documents on which the contract will be based. Any modifications/changes made by this addendum affect only the portions or paragraphs specifically identified herein; all remaining portions of the Request for Proposal to remain in force. It is the responsibility of all Proposers to conform to this addendum.
ITEM SECTION QUESTION RESPONSE
3.1 PART II, PROPOSAL
PREPARATION AND
SUBMITTAL,
SECTION B
PROPOSAL
SUBMISSION, 3.
PROPOSAL
SUBMISSION (Page 12)
Page 12 of the RFP notes that “Proposer’s should attempt to reduce the size of files being submitted to reduce the chance of failure of uploading documents in BuySpeed.”
Can you please confirm what the maximum file size is for uploading responses to BuySpeed?
The maximum upload file size for the City’s Online Procurement Center (BuySpeed) is 500MB. However, we ask Proposers to attempt to reduce the size of their attachment(s) to avoid uploading issues. The City also prefers reduced size attachments to accommodate our internal storage and email restrictions.
Please refer to the solicitation for additional submission requirements and as noted below:
To avoid potential issues with the submission of Proposal Documents, Proposers should avoid file names that utilize special characters (e.g. &*-_+#@). Proposers should limit file names to no more than sixty (60) characters in length. Proposers should attempt to reduce the size of files being submitted to reduce the chance of failure of uploading documents in BuySpeed. Proposers may request additional assistance from City staff with the submittal process prior to the
Sylvester Donelson, Jr. Tracy Warren Michael Jordan Chief Procurement Officer Interim Deputy City Administrator City Administrator https://twitter.com/PortlandGov https://www.instagram.com/PortlandGov/ https://www.facebook.com/PortlandORGov proposal due date listed on the cover page of this QBS-RFP. Assistance is based on the availability of City staff and all requests for assistance shall be sent via email to kimberly.whelan@portlandoregon.gov.
Requests for scheduling shall be made at least one week prior to the proposal due date.
Requests for assistance after the scheduling deadline will be based on availability of staff to respond to requests. Assistance by City staff does not guarantee proposal submission will be completed accurately, on-time, or that proposals will be considered responsive.
Compliance with all proposal submission requirements are still the responsibility of the Proposer even if assistance is provided.
END OF ADDENDUM
Kimberly Whelan Senior Procurement Specialist – Procurement Services kimberly.whelan@portlandoregon.gov mailto:kimberly.whelan@portlandoregon.gov mailto:kimberly.whelan@portlandoregon.gov
ADDENDUM NUMBER 3
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