00002601 Addendum 1.pdf

Procurement Services City Operations City of Portland, Oregon

@PortlandGov portlandgov

PortlandORGov

November 20, 2025

ADDENDUM NUMBER 1

SOLICITATION NUMBER QBS–RFP 00002601

MONTGOMERY PARK TRANSIT PROJECT

Proposals Due: December 3, 2025, before 4:00 p.m.

To all Prospective Proposers:

This addendum is issued to clarify, add, delete, correct, and/or change the proposal documents to the extent indicated and is hereby made a part of the above noted RFP documents on which the contract will be based. Any modifications/changes made by this addendum affect only the portions or paragraphs specifically identified herein; all remaining portions of the Request for Proposal to remain in force. It is the responsibility of all Proposers to conform to this addendum.

ITEM SECTION QUESTION RESPONSE

1.1 PART II PROPOSAL

PREPARATION AND

SUBMITTAL,

SECTION B

PROPOSAL

SUBMISSION: 6.

CIVIL RIGHTS DATA

COLLECTION (Page 15)

As the section is not part of the proposal scoring criteria, please confirm if all the required Civil Rights Data information (1.

Workforce Diversity, 2. Oregon State Certification, and 3.

Subconsultant Participation Disclosure Form) is excluded from the 20-page limit.

Subconsultant Participation Form 1 is not included in the page limit.

1.2 PART II PROPOSAL

PREPARATION AND

SUBMITTAL,

SECTION C

EVALUATION

CRITERIA: 5.

CORPORATE

RESPONSIBILITY: c.

Sustainable Business Practices (Page 19)

"Describe any potential opportunities for

Does "this RFP" refer to GHG emission reductions within the scope of the Montgomery Park Transit Project or the RFP/procurement process itself?

We are looking to find out from Proposer’s what options there are for reducing GHG emissions as part of this project. If the Proposer does not find any potential opportunities for reducing GHG emissions as it relates to the project, then that can be identified in their Proposal.

Sylvester Donelson, Jr. Tracy Warren Michael Jordan Chief Procurement Officer Interim Deputy City Administrator City Administrator https://twitter.com/PortlandGov https://www.instagram.com/PortlandGov/ https://www.facebook.com/PortlandORGov reducing greenhouse gas (GHG) emissions as it relates to this

RFP."

1.3 PART II PROPOSAL

PREPARATION AND

SUBMITTAL,

SECTION C

EVALUATION

CRITERIA: 6.

SUPPORTING

INFORMATION

(Page 19)

"Resumes: Provide a professional resume for each key person, including key personnel of any subconsultant(s) proposed to be assigned to the project."

Please clarify if this section should include resumes only for the key personnel identified in the Project Team section of the proposal.

Resumes for additional personnel outside of the core Project Team for any subconsultant personnel can be listed in the Supporting Information and will not be included in the page count.

1.4 Exhibit D – Sample

Statement of Work:

X. Project Management and Administration: B.

Administration and Record Keeping: 6.

“Provide QA/QC plan submitted electronically to PBOT Project Manager within seven calendar days of Notice to Proceed (“NTP”.)” (Exhibit D, Page 19; RFP, Page 81)

Exhibit D – Sample Statement of Work:

XVIII. Task 7: Quality Assurance and Drafting Procedures:

C “The Design Quality Control Plan (“DQCP”) shall be

Please clarify the difference between the QA/QC Plan for PBOT and the Design Quality Control Plan for TriMet. Please confirm deadlines for each submittal, and to which entity.

The Quality Assurance/Quality Control (“QA/QC”) and the Design Quality Control Plan (“DQCP”) are two different plans as identified within the RFP. Plans should be completed and submitted as detailed within the RFP or by Addendum(s).

Please note update and corrections via this Addendum:

DELETE: 6. Provide QA/QC plan submitted electronically to PBOT Project Manager within seven calendar days of Notice to Proceed (“NTP”.)

REPLACE WITH: 6. Provide QA/QC plan and submit electronically to City’s Project Manager upon request.

DELETE: C. The Proposer shall develop and submit a Design Quality Control Plan (“DQCP”) that provides for systematic, consistent and authoritative control of the quality of work produced by the Contractor. The Design Quality Control Plan (“DQCP”) shall be submitted to TriMet within 30 days after issuance of Notice to submitted to TriMet within 30 days after issuance of Notice to Proceed (“NTP”). (Exhibit D, Page 29; RFP, Page 91)

Proceed (“NTP”). Following PBOT’s approval of the Proposer’s Design Quality Control Plan (“DQCP”), the Proposer shall execute the Plan, and demonstrate that the project drawings, specifications, calculations and any other submittal documents have undergone a rigorous review and coordination effort.

REPLACE WITH: C. The Proposer shall develop and submit a Design Quality Control Plan (“DQCP”) that provides for systematic, consistent and authoritative control of the quality of work produced by the Contractor.

The Design Quality Control Plan (“DQCP”) shall be submitted to the City within 30 days after issuance of Notice to Proceed (“NTP”).

Following PBOT’s approval of the Proposer’s Design Quality Control Plan (“DQCP”), the Proposer shall execute the Plan, and demonstrate that the project drawings, specifications, calculations and any other submittal documents have undergone a rigorous review and coordination effort.

1.5 Exhibit D, IX.M.3

Architectural/Urban Design (RFP page 79)

Please clarify Land Use Procedure level of review that is anticipated for this project, as it is understood that timelines for these procedures could impact schedule:

• Type 2 – staff-level decision

• Type 3 – Design Commission decision with staff recommendation

At this time the City does not anticipate non-standard elements to be utilized and Land Use Procedures are not anticipated as part of the project. In an effort to preserve schedule and budget, the City will rely on the design consultant team to help in designing the project in such a way that Land Use Procedures will not be required.

1.6 Section C, Project

Provisions; Exhibit D

– Statement of Work

Has PBOT decided on construction phase support for streetcar work?

Is PBOT thinking to use consultant staff for preconstruction and construction phase – either as a separate CM/GC oversight procurement from design or plans to use consultant staff as supplemental staffing to an Owner led delivery of construction phase work?

The City is anticipating a separate RFP around the 30% design milestone to most likely engage with a CM/GC arrangement for construction delivery. The design consultant team and the City would work with the CM/GC team during the design phase for input into elements including the design engineering plans, value engineering opportunities, special provisions input, and work sequencing recommendations.

Separately, the City anticipates retaining some level of service with the design consultant team into the construction phase for construction support, to work closely with

Is there a perceived conflict of interest in the designer being also being your construction oversight? It was unclear to me if PBOT was including construction oversight/quality and controls in the design phase or if it was to be a separate procurement later.

the City’s construction management and inspection team.

END OF ADDENDUM

Kimberly Whelan Senior Procurement Specialist – Procurement Services kimberly.whelan@portlandoregon.gov mailto:kimberly.whelan@portlandoregon.gov

ADDENDUM NUMBER 1