MODIFICATION FOR SOLICITATION

Date

4/13/2026

Solicitation #

2026-0170

Title: Residential Case Management Services

1. MODIFICATIONS

The Solicitation is modified as follows:

A. Section 2.C Schedule of Activities is modified as follows.

5. Proposal Submission Deadline extended to May 13, 2026, 2:00pm MST.

6. Public opening of proposals extended to May 13, 2026 – 2:30pm MST.

7. Notice of Intent to Award (Estimated) extended to May 27, 2026

8. Contract Execution (Estimated) extended to July 1, 2026.

B. Section 2.E Public Proposal Opening – Virtual

i. RSVP must be submitted by May 10, 2026

Request for Proposals

Colorado Department of Corrections

March 13, 2026

RFP #2026-0170 – Modification 1

Residential Case Management Services

Sole Point of Contact for this Solicitation is:

DOC Contracts – doc_contracts@state.co.us

Contact with any other State personnel regarding this procurement, unless specifically authorized by the above-named Sole Point of Contact, may result in disqualification.

This solicitation is being published in the Colorado Vendor Self Service page

(Colorado VSS) and Bidnetdirect.com//cdoc so that Offerors who have an interest may submit a proposal in accordance with the terms of this solicitation. Any changes to the solicitation will be Posted on the above sites as well.

Offerors are urged to read the solicitation document and attachments thoroughly before submitting a proposal.

Offerors are required to submit Federal Employer Identification Number (FEIN)

(W-9) prior to award from the Colorado Department of Corrections.

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TABLE OF CONTENTS

1. DEFINITIONS, TERMS, AND ACRONYMS

2. SOLICITATION INFORMATION

A. Introduction

B. Anticipated Term

C. Schedule of Activities

D. Offeror Inquiries

E. Public Proposal Opening – Virtual

3. SCOPE OR WORK/SPECIFICATIONS AND REQUIREMENTS

A. Accessibility Requirements

B. Insurance Requirements

C. Licensing and Policy Requirements

D. Scope of Work/Specifications

E. Additional Requirements

F. Pricing

G. CDOC Responsibilities

4. PROPOSAL SUBMISSION INFORMATION

A. Proposal submission instructions

B. Timeliness of Proposal Submissions

C. Proposal Format and Content

D. Accessibility Requirements

E. Mandatory Requirements

F. Technical/Business Proposal

G. Cost Proposal

H. Incurring Costs

5. EVALUATION METHODOLOGY

A. Evaluation Process

B. Evaluation Committee

C. Proposal Evaluation Criteria

D. Demonstrations and Discussions

6. AWARD

A. Award (See Procurement Rule R-24-103-201-01)

B. Single proposal

C. Documents after Award

Attachments:

1. Exhibit A – Offeror RFP Checklist

2. Exhibit B – Required Offeror Information

3. Exhibit C – W-9 Request for Taxpayer ID Number

4. Exhibit D – Price Proposal

5. Exhibit E – Offeror Disclosure State

6. Exhibit F – Non-Disclosure of Interest Offeror

7. Exhibit G – General Administrative Information

8. Exhibit H –Personal Service Contract Template

9. Attachment A – Insurance Information

10. Attachment B – HIPAA Business Assoc Addendum

11. Attachment C – Prison Rape Elimination ACT

12. Attachment D – AR Form 1600-01M, YOS Phase III Community Supervision Lawful Order

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1. DEFINITIONS, TERMS, AND ACRONYMS

A. AR means administrative regulation.

B. Awarded Contractor/Vendor/Offeror/Respondent means the Offeror whose proposal the

CDOC determines to be most advantageous and is approved and accepted by CDOC which enables CDOC to undertake a Contract with the Contractor for the purchase of the services or goods or both.

C. Business Day means any day in which the State is open and conducting business, but shall not include Saturday or Sunday or any day on which the State observes the holidays listed in §24-

11-101(1), C.R.S.

D. CDOC means Colorado Department of Corrections or State.

E. Chief Procurement Officer means the individual to whom the Executive Director has delegated his or her authority pursuant to §24-102-202, C.R.S. to procure or supervise the procurement of all supplies and services needed by the State.

F. CJI means criminal justice information collected by criminal justice agencies needed for the performance of their authorized functions, including, without limitation all information defined as criminal justice information by the U.S. Department of Justice, Federal Bureau of

Investigation, Criminal Justice Information Services Security Policy, as amended and all

Criminal Justice Records as defined under C.R.S. 24-72-302.

G. Contract means any type of state agreement, regardless of what it may be called (purchase order, agreement, contract, etc.), between a governmental body and a contractor, where the principal purpose is to acquire supplies, services, or construction or to dispose of supplies for the direct benefit of a governmental body. “Contract” includes commitment vouchers as described in §24-30-202 C.R.S.

H. Contract Funds means the funds that have been appropriated, designated, encumbered, or otherwise made available for payment by the State under Contract.

I. Contractor means any organization or individual that seeks to provide or is already providing goods or services. Often synonymous with selected, successful, or awarded Offeror, Bidder, or Vendor.

J. CORA means Colorado Open Records Act, §24-72-200.1 et seq., C.R.S.

K. C.R.S. means Colorado Revised Statutes as amended.

L. Data Sharing Agreement means a formal contract that details what is being shared and the appropriate use for the data.

M. HIPAA means Health Information Portability and Accountability Act.

N. Offender means member of the CDOC inmate population (including YOS).

O. Offeror means any organization or individual submitting a proposal in response to a Request for Proposal (RFP) solicitation. More generally to mean any organization or individual submitting an offer, bid or proposal in response to any type of procurement solicitation. Same as Bidder, Vendor, or Respondent.

P. OIT means Office of Information Technology.

Q. PHI means any protected health information, including, without limitation any information whether oral or recorded in any form or medium: (i) that relates to the past, present, or future physical or mental condition of any individual; the provision of health care to an individual; or the past, present or future payment for the provision of health care to an individual; and (ii) that identifies the individual or with respect to which there is a reasonable basis to believe the information can be used to identify the individual. PHI includes, but is not limited to any

V010925 Request for Proposals Page 4 of 15 information defined as Individually Identifiable Health Information by the Federal Health

Insurance Portability and Accountability Act.

R. PII means personally identifiable information including, without limitation, any information maintained by the State about an individual that can be used to distinguish or trace an individual, such as medical, educational, financial, and employment information. PII includes, but is not limited to, all information defined as personally identifiable information in C.R.S.

§24-72-501 and §24-73-101.

S. PREA means Prison Rape Elimination Act.

T. Proposal means an offer in response to a Request for Proposal (RFP) solicitation.

U. RFP means Request for Proposal, a procurement solicitation that seeks offers from organizations or individuals to perform the scope of work or provide goods as defined in the

RFP. An RFP is issued with the intent of selecting the most advantageous proposal, making an award to that Offeror(s) and entering into a Contract. Award selection is based on multiple factors; price being one, but sometimes price may not be the critical factor.

V. SDVOSB means Service-Disabled Veteran-Owned Small Business Participation.

W. Solicitation means a document issued by a prospective buyer that requests competitive offers from organizations or individuals to sell the goods or services or both that are specified in the document. A solicitation typically results in an award of a Contract or Purchase Order for the goods or services based on an award methodology defined in the solicitation. Types of solicitations issues by the State of Colorado agencies include: Request for Proposals (RFP), Invitation for Bid (IFB), Documented Quote (DQ).

X. State Confidential Information means any State Records not subject to disclosure under

CORA. State Confidential Information shall include, but is not limited to, PII, PHI, PCI, Tax

Information, CJI, and State personnel records not subject to disclosure under CORA. State

Confidential Information shall not include information or data concerning individuals that is not deemed confidential but nevertheless belongs to the State, which has been communicated, furnished, or disclosed by the State to Contractor which (i) is subject to disclosure pursuant to

CORA; (ii) is already known to Contractor without restrictions at the time of its disclosure to

Contractor; (iii) is or subsequently becomes publicly available without breach or any obligation owed by Contractor to the State; (iv) is disclosed to Contractor, without confidentiality obligations, by a third party who has the right to disclose such information; or

(v) was independently developed without reliance on any State Confidential Information.

Y. State Fiscal Rules means those fiscal rules promulgated by the Colorado State Controller pursuant to C.R.S. §24-30-202(13)(a).

Z. State Fiscal Year means a twelve (12) month period beginning on July 1 of each calendar year and ending on June 30 of the following calendar year. If a single calendar year follows the term, then it means the State Fiscal Year ending in that calendar year.

AA. State Records means any State data, information, and records, regardless or physical form, including, but not limited to, information subject to disclosure under CORA.

BB. Subcontractor means a vendor selected by the Contractor that enters into a contractual relationship with the primary Contractor to carry out the project as a result of the solicitation.

CC. VSS means the State of Colorado’s Vendor Self-Service System website located at www.colorado.gov/vss. All solicitations published by State agencies and institutions are published on VSS, unless specific entities have been granted to opt out of the program.

Vendors have access to this website.

DD. YOS means Youthful Offender System within the Colorado Department of Corrections, Division of Adult Parole, Community Corrections, and Youthful Offender System.

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2. SOLICITATION INFORMATION

A. Introduction

On behalf of the State of Colorado, Colorado Department of Corrections (CDOC) is issuing this Request for Proposal (RFP) for RFP 2026-0170 Residential Case Management

Services.

All information contained within this RFP, and any amendments and modifications thereto, reflect the best and most accurate information available to the State at the time of this RFP.

B. Anticipated Term

i. CDOC may, within its sole discretion, award to multiple Offerors.

ii. The initial term of the Contract resulting from the award of this solicitation is anticipated to be one (1) year.

iii. The Contract may be extended for up to four (4) additional one (1) year periods at the sole discretion of the CDOC. The total duration of the Contract, from the start date until termination, and including all options, is not anticipated to exceed five (5) years.

iv. The CDOC may extend the Contract beyond the anticipated term in accordance with the

Colorado Procurement Code, and in the event that the State determines an extension is necessary.

v. The CDOC may within its sole discretion, choose not to exercise any option or extension term in the Contract for any reason. If the State chooses not to exercise any option or extension terms, it may re-procure the goods and /or services in its’ sole discretion.

vi. The CDOC is not responsible for any goods delivered or services performed by the awarded Offeror without a State issued Contract or Purchase Order.

C. Schedule of Activities

This schedule of activities is for information and planning purposes only. Schedules for activities listed as “Estimated” may be subject to change depending on the needs of the State.

All times are stated in Mountain Time (MT), as adjusted for daylight savings.

Activity Date

Solicitation Published via Colorado VSS, https://www.colorado.gov/vss and bidnetdirect.com//cdoc March 13, 2026

Written Inquiries Deadline

Send Inquiries to: bidnetdirect.com//cdoc

NOTE: No inquiries will be accepted after this date.

March 27, 2026

Response to written inquiries; will be posted to Colorado

VSS and bidnetdirect.com//cdoc (Estimated) April 1, 2026

Proposal Submission Deadline

Proposal must be submitted in the method described in

Section 4

May 13, 2026

2:00pm MST

Public opening or proposals (Must request link in advance) May 13, 2026

2:30pm MST

Notice of Intent to Award Published on Colorado VSS and Bidnetdirect.com//cdoc (Estimated) May 27, 2026

Contract Execution (Estimated)

July 1, 2026

V010925 Request for Proposals Page 6 of 15

D. Offeror Inquiries

i. Offerors may submit written inquiries concerning this RFP to obtain clarification on specifications and requirements through bidnetdirect.com//cdoc.

ii. The State, in its sole discretion may not accept inquiries received after the date and time indicated in the schedule of activities.

iii. All inquiries should be clearly marked with the RFP number and title. Where appropriate, inquiries should include references to any relevant section/paragraph of the solicitation.

iv. Each inquiry should be listed separately.

v. The CDOC will publish responses to Offeror inquiries collectively, in a timely manner, and as a modification on Colorado VSS and bidnetdirect.com//cdoc.

vi. Offerors shall not rely on any verbal statement that alter any specification or other term or condition of the Solicitation. Such changes are valid only if provided in writing by the

Procurement Contact.

E. Public Proposal Opening – Virtual

i. The public proposal opening will be held remotely. Offerors may, but do not need to be present for the opening. So that the CDOC can plan for attendance, if an Offeror wishes to attend the public proposal opening, please send an email to doc_contracts@state.co.us to RSVP by May 10, 2026, and include the email for the person who will attend the remote opening. The Offeror’s name on the proposal received will be the only information announced at the proposal opening.

3. SCOPE OR WORK/SPECIFICATIONS AND REQUIREMENTS

The scope of work describes the deliverables sought through this RFP and the scope of what the awarded Offeror will be expected to offer through the contract resulting from this RFP. The scope of work is intended to provide interested Offerors with sufficient basic information to submit a proposal. It is not intended to limit a proposals context or exclude any relevant or essential data.

A. Accessibility Requirements

All work performed as a result of this solicitation must comply with all applicable provisions of §24-85-101, et seq., C.R.S., and the Accessibility Standards for Individuals with a

Disability, as established by the Office of Information Technology pursuant to §24-85-103

(2.5), C.R.S. and 3) all State of Colorado technology standards related to technology accessibility and with Level AA of the most current version of the Web Content Accessibility

Guidelines (WCAG), incorporated in the State of Colorado technology standards.

B. Insurance Requirements

The awarded Offeror will be required to submit a certificate(s) of insurance evidencing insurance coverage for, at minimum, the types and amounts of insurance as required by the

Insurance provision in the Contract or Purchase Order Terms and Conditions, included in this solicitation as Exhibit H, prior to execution of the Contract or Purchase Order. Attachment A has information to determine what insurance will be needed for this solicitation.

C. Licensing and Policy Requirements

i. The awarded Offeror must remain in compliance with all Federal and State Prison Rape

Elimination Act requirements. Any instance of potential PREA violations must be reported immediately to the YOS Community Parole Officer and Supervisor.

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ii. Awarded Offeror must remain in compliance with the licensing requirements and regulations of the Community Corrections Residential Program Standards. (Attachment

D)

iii. All licensing, zoning and code compliance is the responsibility of the Offeror(s) and must be addressed within the proposal.

D. Scope of Work/Specifications

i. Background

a. Certain Offenders are sentenced directly by State Courts to serve a period of two

(2) to seven (7) years in the YOS Program, in lieu of a regular CDOC sentence.

(a) Phase I of the program is the majority of the sentence and Offenders are encouraged to complete educational and vocational programs to prepare them for success upon completion of their sentence.

(b) Phase II involves 6-12 months on community supervision. Focusing on securing employment, identification and any other needs to be successful in the community.

(c) Phase III is the portion of the program located within the community and is supervised by Community Parole Officers to ensure the offender is adhering to the Community Corrections Supervision guidelines that include GPS tracking, drug testing, compliance with State laws, curfews, etc. Offenders are encouraged to reside with family members if possible, however, when family is unable to provide housing for this phase, YOS provides residential housing.

b. This RFP seeks to partner with qualified Offeror(s) to provide residential housing for Phase III offenders.

ii. Residential Community Transition and Case Management Program Services

a. The awarded Offeror(s) will directly supervise and monitor offenders in a residential environment. Preferred location for residential housing is the Denver

Metro area, Colorado Springs or Pueblo areas. Other offered locations will be considered if needed.

b. Offenders will have access to local community as related to their individual

Community Supervision and Reintegration Plan (the reintegration plan provided by the offender prior to their placement in the community) but will reside at the

Offeror’s residential community location until transitioned to family preservation or independent living.

c. The successful Offeror(s) will participate in each offender’s Community

Supervision and Reintegration plan by attending Transition Meetings prior to facility discharge. Meetings will be held at the YOS facility located in Pueblo or may be attended via videoconferencing.

d. The awarded Offeror(s) will house Community Transition Offenders and Offenders who have been regressed from Family Preservation or Independent Living for redirection for a determined period of time.

(a) Total number of guaranteed beds should be a minimum of 10, however an option for up to 20 beds would be preferred.

e. Awarded Offeror(s) program services will include the following:

(a) Facility Supervision

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(i) Adequate provisions for direct facility supervision, staffing and security.

Facility rules and expectations should be consistent with AR Form

1600-01M, YOS Phase III Community Supervision Lawful Order

(Attachment D).

(ii) All disciplinary actions will be reviewed and approved in conjunction with the assigned facility Community Parole Officer and/or YOS supervisory staff prior to imposing sanctions.

(b) Amenities

(i) Food

1. Offeror(s) must provide nutritious meals three (3) times per day with a minimum caloric value of 2800-3000 calories per day, per offender.

(ii) Personal and Work Clothing

1. Offeror must assist in the purchase of clothing for Offenders on an as-needed basis. If awarded Offeror would like reimbursement, pre-authorization must be given by CDOC.

2. Offerors are encouraged to propose options for clothing to include, but not limited to, second-hand store vouchers.

(iii) Sleeping Arrangements and Bedding

1. Offeror must supply adequate beds, sheets and blankets for each

Offender housed. Preference will be given to single bed rooms, however no more than two beds per room is acceptable.

2. Sheets, pillows, blankets and/or comforters must be provided to maintain the housed individual’s comfort level based upon the season.

3. Beds must be provided with full frames and mattresses. Sled beds or “futon” style beds are not allowed.

(iv) Restroom and Shower Facilities

1. Offeror must provide individual and/or shared restroom and shower facilities with appropriate privacy for the number of

Offenders housed, available 24-hours a day. No less than (2) two restroom and shower facilities per (5) five offenders housed.

(v) Recreation and Leisure Time Facilities

1. Offeror must provide an area for recreation, including a television and other recreational activities. Fitness facilities would be considered to meet this requirement.

(vi) Visitation

1. Offeror must provide an established policy that requires reporting of visitors to the Supervising Community Parole Officer. Access to visitation is mandatory for all YOS Offenders.

(vii) Laundry Facility

1. Offeror must provide laundry facilities and basic laundry supplies, free of charge, available 24-hours a day.

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(viii) Transportation Assistance

1. Offeror must provide transportation assistance for Offenders needing to attend job interviews, medical appointments, etc. If

Offeror would like reimbursement for these services, pre-authorization must be given by CDOC.

2. Offeror(s) are encouraged to propose other transportation options to include, but not limited to, bicycles or ride-share.

(ix) Bus Passes

1. Offeror must provide bus passes for Offenders to transportation to and from work, appointments and other needs in the community.

If Offeror would like to be reimbursed for bus passes, pre-authorization must be given by CDOC.

(x) Necessary Medical and Mental Health Assistance

1. At minimum, Offeror must provide medical assistance to include minor health care within the residence such as over-the-counter medications, first aid and supplies and transportation to/from necessary health care services outside the residence.

2. Offerors are encouraged to propose and describe other forms of medical assistance.

3. Offerors must supply ‘pass-through’ billing to cover unforeseen needs or opportunities. Pass-through billing means successful

Offeror will pay for services and then request reimbursement from

CDOC by providing all invoice, statement and confirmation of payment.

(xi) Maintenance of Offeror’s Facility

1. Offeror must keep the facility used to provide housing in good working order and address deficiencies in a timely manner.

2. Any health or safety related deficiencies must be reported immediately along with an estimated timeline for repair to the

CDOC Contract Monitor.

(c) Drug Testing – Random, Weekly Urinalysis (UA) or Oral Swabs

(i) Eight (8) random supervised UAs or Oral Swabs per month for the first six (6) weeks.

(ii) Four (4) random supervised UAs or Oral Swabs per month after the initial six (6) weeks if no positive results are detected.

(iii) Two (2) of the UA or Oral Swab tests within the first six (6) weeks must test for multiple drugs.

(iv) One (1) of the UA or Oral Swab tests after the initial six (6) weeks must be test for multiple drugs.

(v) All testing must include alcohol and marijuana detection per CDOC policy.

(d) Restitution Assistance

V010925 Request for Proposals Page 10 of 15

(i) Offeror will assist Offenders with contacting county courts (county of conviction) to make payment arrangements to satisfy restitution ordered by the courts.

iii. Case Management Services Component

a. Successful Offeror(s) should explain how their proposed Program will provide adequate case management services to assist Offenders housed to prepare for successful community reintegration and implement the Offender’s Phase III

Community Supervision and Reintegration plan. Services must include the following:

(a) Pre-placement planning and services

(b) Orientation planning and services

(c) On-going case management services, including employment, education, community service, cognitive intervention educational services, pro-social community activities, treatment programming and referrals, monthly progress reporting and other record keeping and reporting

b. Case Management must meet with each Offender weekly to determine needs. All appointments must accommodate the working hours of the Offender.

c. All interactions must be documented in the chronological record of the Offender in eOMIS if available, or forwarded to the Supervising Community Parole Officer monthly.

iv. Remediation Services

a. Successful Offeror(s) may be asked to provide services for remedial Offenders returning from other Phase III (Community Supervision) placement options such as independent living or family preservation. Programming for remedial Offenders will be based upon the remediation reasons and identified needs, i.e. substance abuse issues, employment issues, etc.

E. Additional Requirements

i. Successful Offeror(s) must maintain and provide a written employment policy, including but not limited to requiring criminal background checks on all employees. CDOC must be provided immediate access to criminal background check files for all employees upon request.

ii. Successful Offeror(s) must maintain and provide an operating plan which includes, but is not limited to organizational information, policies and procedures, maintain case file records of Offenders and compliance with all Federal and State confidentiality requirements. CDOC must be provided with immediate access, upon request, to case file records for CDOC Offenders covered under the Contract.

iii. Successful Offeror must comply with the following CDOC Administrative Regulations

(ARs). Copies of ARs will be provided upon request through the Written Inquires process per Section 2.D of this RFP.

a. AR 100-07 Reportable Incidents and Incident Tracking System

b. AR 100-42 Americans with Disabilities Act – Public Access

c. AR 100-46 Immigration and Customs Enforcement Processes

d. AR 300-20 Offender Drug Screening

e. AR 1600-01 Youthful Offender System

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F. Pricing

i. Offeror(s) should submit a pricing schedule that is inclusive of all items provided.

Monthly rate should include total costs for guaranteed beds and additional rate for each additional Offender housed. Partial months should be pro-rated for percentage of monthly beds.

ii. Preferred housing would include availability to house up to twenty (20) Offenders.

iii. Additional services could include mental health and substance abuse treatment, educational and vocational training, and/or pro-social mentorship within the community.

Please provide pricing if you have availability of these services.

G. CDOC Responsibilities

i. CDOC will participate in each Offender’s Community Supervision and Reintegration plan by attending Transition Meetings prior to Facility discharge.

ii. CDOC will maintain communication with successful Offeror to ensure Contract compliance.

iii. CDOC will review all pre-authorization and reimbursement requests in a timely manner, no longer than within three (3) business days from the date of emailed request.

4. PROPOSAL SUBMISSION INFORMATION

A. Proposal submission instructions

i. Offerors are encouraged to review the solicitation and any related appendices and attachments in their entirety to assure understanding and compliance with requirements that may be included in these documents.

ii. Offerors shall only submit Proposals via bidnetdirect.com//cdoc. The Proposal submission should include the subject line: “Proposal submission from (Insert Offeror

Name) for RFP 26-0170 Residential Case Management Services”.

iii. No other electronic submission methods or hard copy submittals will be accepted.

iv. Font size for basic narrative description must be no smaller than 10pt font Ariel, Courier, or Times New Roman are preferable. Do not send handwritten documents

v. A proposal should be thorough, but not exhaustive, and it should address the requirements set forth in this solicitation and should provide sufficient details to allow the Evaluation Committee to determine whether the proposal demonstrates an understanding of the State’s needs, including the experience and resources necessary to carry out the work; and costs that are reasonable and consistent with the industry.

vi. The Offerors proposal and all attachments shall comply with the standards of section 508 of the Rehabilitation Act of 1973, (29 USC §794). The offerors may not have an opportunity to re-draft their proposal and attachments to make them accessible to persons with vision impairments after the proposal submission deadline and in the event that the

Department has evaluator(s) serving on an Evaluation Committee requiring accessibility, the Department may disqualify an Offerors proposal from evaluation.

B. Timeliness of Proposal Submissions

i. Proposals received after the submission deadline shall not be opened and shall be rejected as a late response, unless otherwise permitted by the procurement official in accordance with Procurement Rules C.R.S. §24-103-201-10.

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ii. Responsibility for ensuring that an Offerors proposal is received on time rests with the

Offeror. Reasonably foreseeable problems inherent in the delivery of proposal are not extraordinary circumstances permitting acceptance of late proposals.

C. Proposal Format and Content

Proposals should cover the following areas, with an emphasis on how these areas relate to the evaluation criteria listed in Section 5 below.

i. The CDOC will not consider the submission of brochures, references to websites or other marketing material as a substitute for written response to our requirements and questions.

ii. Proposals must follow the format outlined with electronic copies of each document provided as instructed. Proposal sections should be tabbed, clearly identifiable, and contain the following. Please verify all information listed below is filled out, signed, and is attached with your Proposal.

Exhibit B, Required Information, Exhibit C, W-9 Request for Taxpayer ID Number, Exhibit D, Price Proposal, Exhibit E, Offeror Disclosure Statement, Exhibit F, Non-conflict of Interest – Offeror,

iii. Offeror Response

Describe how the Offeror’s experience and capabilities make it the ideal candidate to perform the work. Describe experience with similar projects. Reference Section 3 above regarding the desired organizational experience.

iv. Key Personnel

Indicate key personnel who will be assigned to the project and describe their experience.

Reference Section 3 regarding the desired organization personnel.

D. Accessibility Requirements

Offeror shall describe how their proposed solution will meet or exceed the accessibility requirements detailed in Section 3.

E. Mandatory Requirements

Offeror shall describe how their proposed solution will meet or exceed the mandatory requirements detailed in Section 3.

F. Technical/Business Proposal

Offeror shall describe how they will accomplish the Scope of Work detailed in Section 3.

G. Cost Proposal

i. Proposed pricing must remain firm during the initial term of the Contract.

ii. Pricing must include any fees associated with the delivery of goods or services, including, but not limited to, shipping and installation.

iii. The CDOC may at its sole discretion elect to include a provision in the State Contract that allows the CDOC to consider an annual price increase not to exceed 2.5% for each fiscal year of the Contract. Price increases must be agreed upon between CDOC and the awarded Offeror.

H. Incurring Costs

Offerors are solely responsible for all costs incurred as a result of responding to this solicitation, which may include, but not limited to, meetings, presentations, or negotiations.

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5. EVALUATION METHODOLOGY

A. Evaluation Process

A comprehensive, thorough, complete and impartial evaluation of each proposal received will be conducted in accordance with §24-103-203(7), C.R.S, which states, “The award shall be made to the responsible Offeror whose proposal is determined in writing to be the most advantageous to the state, taking into consideration the price and evaluation factors set forth in the request for proposal.”

B. Evaluation Committee

i. An Evaluation Committee will be established utilizing measures to ensure the integrity of the evaluation process. These measures include the following:

a. Selecting committee members who do not have a conflict of interest regarding this solicitation.

b. Facilitating the independent review of proposals.

c. Requiring the evaluation of the proposals to be based strictly on the content of the proposals.

d. Ensuring the fair and impartial treatment of all Offerors.

ii. The objective of the Evaluation Committee is to conduct reviews of the proposals that have been submitted, to hold frank and detailed discussions among themselves, and to recommend an Offeror for award.

C. Proposal Evaluation Criteria

i. The State will evaluate proposals to determine if each Offeror meets all mandatory qualification requirements; provided, however, that the State has the authority to waive non-material mandatory requirements in certain circumstances. Reference Procurement

Rule R-24-103-301-03. The mandatory qualification requirements are scored on a

Met/Not Met basis and only those proposals found to meet all mandatory requirements, other than non-material mandatory requirements waived by the State, can be considered for a Contract resulting from this solicitation.

ii. The Offeror must provide documentation of financial responsibility, financial stability, and sufficient financial resources to provide the services sought in this RFP. Offerors are required to submit an audited financial statement for its most recently closed fiscal year and for the immediately preceding two (2) fiscal years. If audited financial statements are not available, the Offeror may submit financial statements reviewed by a Certified

Public Accountant (CPA). Lacking either audited or reviewed financial; the Offeror may submit annual balance sheets and income statements (including footnotes) prepared by a

CPA. Such financial statements shall be a separate attachment to the Offerors proposal.

iii. Proposals will be evaluated by the Evaluation Committee using the evaluation criteria listed below. The evaluators will consider whether the Scope of Work requirements in the solicitation have been addressed, and they will review the capabilities of the Offeror, as well as the quality of the approach proposed, the price, and any other aspect determined relevant to the evaluation criteria.

iv. The evaluation criteria to be used in evaluating the proposals (and are listed in no particular order):

Qualifications and Experience

• Do they have requirements from Section 3,

• Organizational information, leadership, V010925 Request for Proposals Page 14 of 15

• Staffing Information, key personnel, qualifications,

• Correctional/offender-specific operations and experience; current contracts,

• Licenses, certifications, insurance coverage.

Proposed Goods/Services

• Description of proposed services,

• Proposed staffing plan, staff qualifications, written employment policy,

• Operations plan, description of service components,

• Community partnerships and/or affiliations,

• Reporting and record-keeping services,

• Invoicing policy, verification of service delivery.

Offerors Proposed Pricing and Terms

• Deliverables-based pricing criteria, scalability/flexibility,

• Pricing policy,

• Proposed basis for requesting future price increases,

• Other proposed pricing, reimbursement policies.

D. Demonstrations and Discussions

i. The Evaluation Committee may, if it deems necessary, request clarifications, conduct discussions or oral presentations, or request best and final offers. Per R-24-103-203-03, discussions may be held with responsible Offerors whose proposals are determined to be reasonably susceptible to be selected for award to:

a. Promote understanding of the state’s requirements and the offerors’ proposals; and

b. Facilitate a contract that will be most advantageous to the state taking into consideration price and the other evaluation factors set forth in the request for proposals.

ii. The Evaluation Committee may adjust its scoring based on the results of such activities.

However, proposals may be reviewed and determinations made without such activities.

Offerors should be aware that the opportunity for further explanation might not exist;

therefore, Offerors should ensure that their submission is complete, and are encouraged to submit their best possible proposal, including pricing.

iii. If an oral presentation or discussions are held a specific date, time, and location will be determined by CDOC and a written invitation will be provided to the Offeror. If a proposal revision is permitted after oral presentations, demonstrations, and discussions, a date and time will be established in writing by the CDOC. Offerors will not be provided an opportunity for comprehensive proposal revisions. Any costs incurred by the Offeror for the presentation and demonstration are the Offerors responsibility.

iv. Each Offerors past performance may be reviewed as part of the CDOC’s overall evaluation. This evaluation will consider past performance information submitted as a part of such Offerors proposal including but not limited to, information regarding predecessor companies, key personnel who have relevant experience, and subcontractors performing major or critical aspects of the service(s), if such information is relevant.

Offerors without a record or relevant past performance or for whom information on past performance is not available will receive a neutral past performance rating. The CDOC will consider Offerors performance on past or current State Contracts with requirements similar to the CDOC’s requirements for this Contract. The CDOC will consider information provided by Offeror regarding any problems encountered on the identified

Contracts and any associated corrective actions.

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v. The CDOC reserves the right to contact any former client or company with whom the

Offeror is known to have done business with, whether provided as reference or not.

6. AWARD

A. Award (See Procurement Rule R-24-103-201-01)

i. A Notice of Intent to Award will be published on Colorado VSS and

Bidnetdirect.com//cdoc.

ii. Acceptable means that the goods or services submitted in the Offeror’s Proposal will meet the State’s needs, and that the price is fair and reasonable. The determination of whether and Offeror’s Proposal is acceptable is solely within the State’s discretion.

iii. The CDOC reserves the right to award to multiple Offerors if it is determined to be in the best interest of the State.

iv. The award determination is ultimately a business decision that will reflect an integrated assessment of the relative merits of the proposals received, using the factors set forth in this solicitation. The State intends to award Contract(s) to the Offeror(s) whose proposal(s), conforming to the solicitation, will be most advantageous to the State, price and other factors considered.

B. Single proposal

If only one bid or proposal is received in response to a solicitation, an award may be made to the single bidder or offeror if the procurement official finds that the price submitted is fair and reasonable and that other prospective bidders or offerors had reasonable opportunity to respond. Reference Procurement Rule R- 24-103-201-02(d). If the price submitted is not fair and reasonable and there is not adequate time for re-solicitation, the procurement official may enter into competitive negotiations in accordance with Procurement Rule R-24-103-208-02.

C. Documents after Award

Prior to Contract execution, the awarded Offeror must provide the State with Proof of Good

Standing with the Colorado Secretary of State and an insurance certificate documenting coverage according to Section 10 of Exhibit H. Offerors do not need to submit these documents unless they are awarded the solicitation.